ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: March 12, 2026
SUBJECT: Accept bid and appropriate funds to Courtesy Chevrolet (not to exceed $1,501,069.37) for Purchase of 31 Electric (EV) Pickup Trucks for Various Departments and Divisions
1. Accept bid from Courtesy Chevrolet, San Diego, CA for thirty-one (31) electric (EV) pickup trucks 2025 or newer model year in the amount of $1,501,069.37 ($48,421.59 per unit) for various Departments and Divisions.
2. Appropriate $42,067 Equipment Management Fund balance to the Public Works Operating budget within the Equipment Management Fund to complete the purchase.
RECOMMENDATION:
Staff recommend approval of the appropriation and purchase.
BACKGROUND:
Bids were solicited for thirty-one (31) electric (EV) pickup trucks for various Departments and Divisions .
Six bids were received in response to the solicitation. Per the standard bid specifications used in the formal bidding process, the City reserves th e right to increase or decrease quantities at the same price bid to better serve the needs of the City. The City may purchase additional units at the same unit price for a period of twelve (12) months after acceptance of the bid as specified in the bid specifications.
This purchase of 31 EV pickup trucks will replace 31 units that have been in service for 13 years or more and meet the criteria for replacement as determined by the Fleet Department. The units will be replaced with newer units providing improved performance and efficiency.
The three bids received are as follows:
BIDDER BID AMOUNT Application of 3%
Local Bidders
Preference Policy
Final Evaluated Bid
Amount
Courtesy Chevrolet
San Diego, CA $1,501,069.37 N/A $1,501,069.37
Motor City GMC
Bakersfield, CA $1,874,507.29 ($56,235.22) $1,818,272.07 Courtesy Chevrolet
San Diego, CA $1,906,709.07 N/A $1,906,709.07
Three Way Chevrolet
Bakersfield, CA $2,066,379.01 N/A $2,066,379.01
Blackstone
Chevrolet/Cadillac
Fresno, CA
$2,096,480.09 N/A $2,096,480.09
Fremont Chevrolet
Fremont, CA $2,225,345.70 N/A $2,225,345.70
Application of the City’s 3% Local Bidders Preference Policy to the second -low bid submitted by local bidder Motor City GMC did not alter the bid ranking, and the bid remained the second lowest. Staff have reviewed the bids received and determined that the bid submitted by Courtesy Chevrolet, San Diego, CA, in the amount of $1,501,069.37 ($48,421.59 per unit), is acceptable and recommend approval of the purchase.
FISCAL IMPACT:
Funds in the amount of $1,459,000 were previously budgeted in the Equipment Management Fund for the replacement of 31 EV pickup trucks. An appropriation of $42,067 Equipment Management Fund balance to the Public Works Operating budget will be necessary to complete the purchase.
The ACF Regulation (California Code of Regulations, Title 13, Sections 2013, 2013.1, 2013.2, 2013.3, 2013.4, and 2016) mandates the transition of internal combustion vehicles to zero emission vehicles.
For vehicles that are underfunded in the general fund, the shortfall will be recovered over the vehicle life cycle through the rate. For non -general fund vehicles, the shortfall will be appropriated at the time of award.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
None