ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: March 17, 2026
SUBJECT: Resolution to dispense with bidding and Agreement (not to exceed $391,813.58) for the purchase of Microsoft Unified Support
Services for the Technology Services Department
1. Resolution determining that Microsoft unified support services cannot be reasonably obtained through the usual bidding procedures and authorizing the Finance Director to dispense with bidding for the purchase of Microsoft unified support services in an amount not to exceed $391,813.58 for the Technology Services Department.
2. Agreement with Microsoft Corporation to provide Microsoft unified support services for a three-year term, not to exceed $391,813.58.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
The Technology Services Department has standardized Microsoft Unified Support services and has utilized the services over the past year. Th e services deliver support and updates for our Microsoft licensed products, including Microsoft 365, Microsoft Windows, and Microsoft Azure. It ensures timely assistance and troubleshooting during outages or downtime, while also providing ongoing access to updates and technical support as needed.
The City municipal code section 3. 20.060(D)(2) allows the City to dispense with bidding due to the necessity to successfully integrate such work, supplies, equipment or materials into an existing city project or system.
Technology Services Department staff recommend continued use of stand ardized Microsoft unified support services to integrate with current Microsoft licensed products to allow for ongoing support for current Microsoft licensed products. The services will be administered through Dell Marketing LP, who is an official Microsoft partner. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of Microsoft unified support services and approving a three-year agreement with Microsoft Corporation in an amount not to exceed $391,813.58 for the Technology Services Department.
FISCAL IMPACT:
Sufficient funds are budgeted in the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Resolution
2. Partially Signed Agreement