ADMINISTRATIVE REPORT
MEETING DATE: April 8, 2026 AGENDA CATEGORY: Consent - Miscellaneous TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: March 25, 2026
SUBJECT: Authorization to purchase additional Dell hardware direct from Dell, LLC ( revised not to exceed $1,111,836.)
in accordance with Resolution 034-2025 dispensing with bidding, request authorization to increase purchase amount for additional Dell hardware from Dell, LLC by $611,836.00
RECOMMENDATION:
Staff recommend approval of this item.
BACKGROUND:
On April 9, 2025, Council approved Resolution 034-2025 to dispense with formal bidding procedures and authorized staff to purchase Dell equipment directly from Dell, LLC in an amount not to exceed $500,000.
Technology Services is now approaching this thres hold and wishes to continue using cooperative procurement contracts authorized by Resolution 034 -2025 to increase the amount by $611,836.00, authorizing the purchase of equipment not to exceed $1,111,836.00.
Historically, Technology Services had placed eq uipment out to bid, and Dell, LLC was regularly awarded the purchase based on the lowest bid. Utilization of the Resolution has provided both cost and time savings, allowing Technology Services to meet department technology demands quickly and efficiently.
FISCAL IMPACT:
Sufficient funds for the purchase of hardware are budgeted in the Equipment Fund
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution.pdf