ADMINISTRATIVE REPORT
MEETING DATE: April 22, 2026 AGENDA CATEGORY: Consent -Agreements TO: Honorable Mayor and City Council
FROM: Gary Hallen, Assistant City Manager
DATE: April 7, 2026
SUBJECT: Amendment No. 3 to Agreement No. 2023-104
with Overland, Pacific, and Cutler (to exercise the extension of the agreement until May 10, 2028, and update the fee schedule to their current rates and staffing) for right-of- way acquisition services.
RECOMMENDATION:
Staff recommends approval of this amendment.
BACKGROUND:
As the City continues to grow, we continue to expand our roads, to redevelop our Economic and Redevelopment areas, with our real property acquisitions, disposal of excess lands, and property management needs. The City does not currently have sufficient staffing and expertise in these fields to handle the current and upcoming workload in-house. The City has an immediate need for assistance with projects and specific council objectives to assist with redevelopment and blighted properties.
Therefore, in 2022 the City sent out a Request for Proposals for right of way and real estate services. As a result, on May 10, 2023, the City entered On -Call agreements with Overland Pacific & Cutler, Inc. (OPC) and Bender Rosenthal Inc. (BRI) to create a bench to perform the services needed on a timely basis as to not interfere with upcoming project deadlines.
On May 2, 2025 we entered into amendment 2 to extend the term to May 10, 2026.
The City and Consultants now wish to exercise their option to extend their contracts for two years to now expire on May 10, 202 8, and wish to update their fee schedule to their current rates and to indicate current key staff members.
FISCAL IMPACT:
The amendment of this a greement allow for the City to contract for services in Real Est ate that assists many departments, any department that uses these on call service will need to pay for and fund these by specific projects budgets.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Amendment 3 to Agreement 2023-105