ADMINISTRATIVE REPORT
MEETING DATE: April 22, 2026 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: April 8, 2026
SUBJECT: Amendment No. 4 to Agreement No. 2023-100 with Bowman Asphalt, Inc. (increase compensation by $1,000,000; revised not to exceed $5,614,800 and extend the term by one year) to continue the supply of earthmoving & equipment services.
RECOMMENDATION:
Staff recommend approval of the amendment.
BACKGROUND:
On April 26, 2023, the City Council approved the annual contract for the supply of earthmoving & equipment with Bowman Asphalt, Inc., in the amount of $2,614,800; renewable annually thereafter for four consecutive one-year periods.
This contract is utilized by multiple divisions within the Public Works Department (Solid Waste, Streets and Wastewater) and by the Water Resources Department. Multiple funding sources including, but not limited to, General, Refuse, Sewer, Water and Capital Outlay Funds will be utilized for this contract.
Per the terms of the contract, amendments increasing the contract and/or extending the contract have been approved as follows:
Amendment 1 approved August 23, 2023; expanded scope of work to incorporate construction of traffic speed bumps, and other traffic calming elements in support of the City Council adopted Neighborhood Traffic Calming Program.
Amendment 2 approved April 24, 2024; increased compensation by $1,000,000, and extended term by one year to April 25, 2025.
Amendment 3 approved April 23, 2025; increased compensation by $1,000,000, and extended term by one year to April 25, 2026.
If approved, Amendment No. 4 will increase compensation by $1,000,000 for a revised not to exceed amount of $5,614,800 and extend the term by one year to allow the continuance of earthmoving & equipment services to the term date of April 25, 2027.
FISCAL IMPACT:
Funds are budgeted in multiple funding sources for this contract.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Signed Amendment