ADMINISTRATIVE REPORT
MEETING DATE: April 22, 2026 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: March 30, 2026
SUBJECT: Contract Change Order No. 3 to Agreement No. 2022-278 with Day’s Generator Service, Inc. ($34,852.03; revised not to exceed $968,153.03) for the Backup Generator City Hall North.]
RECOMMENDATION:
Staff recommends approval of the change order.
BACKGROUND:
The work to be performed consists, in general of procuring and installing one diesel powered generator at the City Hall North parking lot. Other work items include construction of concrete pad for the generator, block wall enclosure, solid steel gate, electrical connections, appurtenances, permitting (Building and Air Pollution Control Boards) and other items as necessary to have a full turnkey operation.
Change Order No.3 provides for repairs to the electrical trench in the alley behind City Hall North due to erosion caused by several days of heavy rain , which created the need for emergency repairs to address City staff and public safety concerns. The contractor agrees to remove all debris/sediment from the trench, backfill with sand, install additional steel trench plates and ramp plates with cold mix as needed to provide a safe transition for vehicular and pedestrian traffic. The contractor agrees to do the above – mentioned work for the lump sum price of $34,852.03.
FISCAL IMPACT:
Project P1K319 is funded through the General Fund.
The total cost increase for Contract Change Order No. 3 is $34,852.03. The sum of all contract change orders to date, including change order # 3, results in a total project cost increase of $ 78,382.03 (8.8 percent increase of the original contract amount) as illustrated below.
Original Contract Amount
=
$ 889,771.00
Total of Previous Change Order approved by council = $ 43,530.00 Current Contract Change Order # 3 = $ 34,852.03 Amended Contract Amount after Change Order = $ 968,153.03 Net Increase to Date = $ 78,382.03
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Contract Change Order No. 3