ADMINISTRATIVE REPORT
MEETING DATE: May 27, 2026 AGENDA CATEGORY: Consent - Agreement TO: Honorable Mayor and City Council
FROM: Kristina Budak, Water Director
DATE: May 12, 2026
SUBJECT: Amendment No. 1 to Agreement No. 2023-119 with Witcher Electric (extend the term by one year and increase compensation by $150,000; revised not to exceed $500,000) to provide On-Call Equipment Maintenance services for the Wastewater Division.
RECOMMENDATION:
Staff recommend approval of amendment.
BACKGROUND:
The Water Department - Wastewater Division requires equipment maintenance and repair services beyond the expertise of City staff. These services include troubleshooting, repairing, maintaining, and servicing various equipment and systems throughout the Wastewater Division, including, but not limited to, centrifuges used for sludge dewatering, anaerobic digester mixing and heating systems, aeration and foul air blowers, digester gas flares, various pumps, emergency backup generators, cogeneration systems, solar field equipment, and various instrumentation and electrical systems.
On May 24, 2023, City entered into Agreement No. 2023-119 with Witcher Electric. Witcher Electric was selected after responding to the City’s Request for Qualifications (RFQ) for On-Call Wastewater Equipment Maintenance . Agreement No. 2023-119 had an initial three -year term and provided for renewal of the Agreement for up to two consecutive one-year periods upon mutually agreeable terms.
Since the award of the agreement, Witcher Electric has completed a variety of electrical maintenance and repair projects in support of Wastewater Division operations. Work performed has included, b ut is not limited to, installing new MCC panels in the Plant 3 Primary Clarifiers 1–4 electrical room; modifying Allen- Bradley PLC programs at the DAF facility to improve alarm annunciation; installing new underground wiring for control of Primary Clarifie rs 1–4; installing and programming new soft starts for the Plant 2 recirculation pumps; repairing multiple Toshiba VFD drives serving the Plant 2 headworks and secondary clarifiers; and replacing the battery backup system and associated wiring for the Plan t 3 SCADA servers.
These services have supported the continued reliability, control, and operation of critical wastewater treatment systems and equipment.
At this time, based on the anticipated maintenance and repair needs , staff recommend exercising the option to extend the contract for one year through May 31, 2027, and increase the compensation by $150,000 for a revised total amount not to exceed $500,000.
FISCAL IMPACT:
Sufficient funds are budgeted within the Sewer Enterprise Fund to fund this amendm ent. There is no General Fund Impact associated with this amendment.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Amendment No. 1
2. Exhibit B