ADMINISTRATIVE REPORT
MEETING DATE: May 27, 2026 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Director of Technology Services DATE: May 13, 2026
SUBJECT: Amendment No. 1 to Agreement No. 2024-110 with Southstar Engineering & Consulting Inc
(to extended term date to May 15 2027) for professional and virtual webmaster and content management services.
RECOMMENDATION:
Staff recommends approval of the Amendment
BACKGROUND:
The Technology Services Department maintains the City's website for all city departments. The website provides information and access to the City's services, programs, and opportunities. It is imperative that access to city services and information is up -to-date and regularly enhanced to provide value to the community.
On May 8, 2024, the City entered into Agreement No. 2024-110 with Southstar Engineering & Consulting, Inc. for the purchase of professional and virtual webmaster and content management services to maintain the City's existing website to drive traffic, enhance user experience, and promote the City's services, events and brand;. Southstar Engineering & Consulting, Inc. ("Southstar"). Southstar conducted an assessment of CivicPlus and the City website, identifying both the strengths and weaknesses of the system. Southstar has been providing support to departmental web liaisons with changes, content creation, including but not limited to page and navigation link updates, updating calendar and age nda items, and troubleshooting. The City desires to amend Agreement No. 2024-110 to extend the term date to May 15, 2027, to continue these services.
FISCAL IMPACT:
The Technology Services Department has allocated funds in the current and next years budgets from its equipment fund.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Agreement