ADMINISTRATIVE REPORT
MEETING DATE: May 27, 2026 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: May 13, 2026
SUBJECT: Dispense with bidding for the purchase of HON furniture for the Technology Services Department.
Resolution determining that HON furniture can most efficiently be obtained through cooperative procurement bidding procedures from Stinson Stationer, Inc., and authorizing the Finance Director to dispense with bidding thereof, not to exceed $135,779.13.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of HON furniture will accommodate the Technology Service Department’s office remodel.
Existing office spaces will be demolished to create a more open, collaborative environment for technical staff. This approach allows the Technology Service Department to better utilize space on the second floor of City Hall South while having all like -duty and ancillary technical staff on one floor. The modular components of this purchase are specifically designed to provide the most efficient use of space f or the employees.
The City municipal code section 3.20.060(D)(7) allows the City to dispense with bidding when a local company has successfully obtained a contract that was competitively awarded by another governmental agency within the last thirty -six months or is one that is still active and valid as a participant in a cooperative procurement contract, and that it is in the best interests of the city, and to the city's economic advantage to purchase such work, supplies, equipment or materials from tha t vendor at the lowest possible cost for the quality needed.
Stinson Stationer Inc. in Bakersfield, CA, has entered into a competitive procurement contract with OMNIA to offer discount pricing for HON furniture. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of HON furniture from Stinson Stationer, Inc., not to exceed $135,779.13 for HON furniture for the Technology Service Department.
Existing Service Agreement No. F26 -002 with Stinson Stationers, Inc., maintained on file with the Purchasing Division for Citywide use, will be utilized to provide coverage for installation services.
FISCAL IMPACT:
The Department has allocated sufficient Capital Outlay Funds in the current year and next year’s budgets for these services.
COUNCIL GOAL:
Reliable Infrastructure
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Cooperative Quote
3. Fully executed service agreement #F26-002 for install services (Citywide use)