ADMINISTRATIVE REPORT
MEETING DATE: June 24, 2026 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: June 9, 2026
SUBJECT: Amendment No. 3 to Agreement No. 2021-129 with Group Delta Consultants, Inc. (extend term one year to June 30, 2027; expand scope of work to include Fiscal Year 2026-2027) for On-Call Asbestos Surveying Services for Capital Improvements Program projects.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
On June 16, 2021 Council awarded an agreement to Group Delta Consultants, Inc. to provide on -call asbestos surveying serv ices to expedite delivery of the capital improvement program (CIP). Certain projects undertaken as part of the City's CIP require asbestos survey services. In these cases, asbestos and other hazardous materials in structures are evaluated so that proper mitigation and disposal methods can be performed. Utilization of these services commonly occurs on projects where demolition of existing structures is required and for the remodeling of certain City facilities. An on -call agreement for these services enables staff to efficiently schedule and complete this work in a timely manner.
Amendment No. 1 was executed on June 26, 2024, which extended the term to June 30, 2025, to allow the consultant to continue to provide on-call asbestos services for CIP projects.
Amendment No. 2 was executed on June 2 5, 2025, which extended the term to June 30, 202 6, to allow the consultant to continue to provide on-call asbestos services for CIP projects.
This agreement will expire on June 30, 2026. However, the Consultant is working on various projects that will not be completed by that expiration date. In order to allow the Consultant time to complete previously assigned projects, Amendment No. 3 extends the term of the agreement by one year, to J une 30, 2027.
This amendment provides for an expansion in the scope of work to include CIP projects in FY 2026-2027; however, there will be no increase in compensation. The total not -to-exceed compensation amount for this agreement will remain at the same level as identified in the original agreement, which was set at a not-to-exceed amount of $100,000.
Staff will issue a new Request for Qualifications in Spring 2027 to develop a new on-call asbestos surveying services agreement. This amendment will serve as a bridge until a new agreement is approved.
FISCAL IMPACT:
There is no City General Fund impact associated with this amendment only an extension of time to agreement. The consultant will be paid out of each CIP project it is assigned. The CIP project s will be approved by City Council through the budget process.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Amendment