ADMINISTRATIVE REPORT
MEETING DATE: June 24, 2026 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: May 18, 2026
SUBJECT: Amendments for Design Consultant Agreements for On-Call Civil Engineering and Surveying Services:
(extend term one year to June 30, 2027; no additional compensation, no expansion of scope of work) for Non-Federally funded Capital Improvement Program projects during Fiscal Years 2021-22, 2022-23 and 2023-24.
1. Amendment No. 3 to Agreement No. 2021-130 with AECOM Technical Services, Inc.
2. Amendment No. 3 to Agreement No. 2021-131 with Meyer Civil Engineering, Inc.
3. Amendment No. 4 to Agreement No. 2021-132 with Provost & Pritchard Consulting Group..
RECOMMENDATION:
Staff recommends approval of the amendments.
BACKGROUND:
On June 16, 2021 Council awarded agreements to AECOM Technical Services, Inc. (AECOM), Meyer Civil Engineering, Inc. and Ruettgers & Schuler Civil Engineers (R&S) (which was bought out by Provost & Pritchard Consulting Group) to provide on -call civil engineering and surve y services to expedite delivery of the capital improvement program (CIP). The civil engineering firms were selected through a qualification-based selection process based on their statement of qualifications submittals.
Amendment No. 1 was executed on Jun e 26, 2024, for all three agreements (2021 -130, 2021-131 and 2021-132) which extended the term to June 30, 2025, to allow the consultants to continue to provide on call civil engineering and surveying services for CIP projects.
Amendment No. 2, specifically for Agreement No. 2021-132 was executed on February 12, 2025, to reflect the assignment of all rights and obligations of the design consultant from Ruettgers & Schuler Civil Engineers to Provost & Pritchard Consulting Group.
Amendment No. 2 (Agreements 2021-130 and 2021-131) and Amendment No. 3 (Agreement 2021 -132) was executed on June 25, 2025, which extended the term to June 30, 2026, to allow the consultants to continue to provide on call civil engineering and surveying services for CIP projects.
These three agreements will expire on June 30, 202 6. However, each of the Consultants are working on various projects that will not be completed by that expiration date. To allow each Consultant time to complete previously assigned projects, Amendment No. 3 (Agreements 2021 -130 and 2021-131) and Amendment No. 4 (Agreement 2021-132) extends the term of each agreement by one year, to June 30, 2027. There will be no expansion in scope, nor an increase in compensation, and City staff will not assign any new projects to any of the Consultants under these agreements. Total not-to-exceed compensation amount for each agreement will remain at the same level as identified in the original agreements for the three consultants, which was set at a not-to-exceed amount of $500,000 for each consultant.
FISCAL IMPACT:
There are no General Fund impacts associated with these amendments. The projects have already been assigned to each respective consultant, and these amendments allow the consultants to finish their assigned projects, all of these projects are funded with other funds besides the general fund. No new projects will be assigned under this amendment.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Meyer Amendment
2. AECOM Amendment
3. Provost – Pritchard Amendment