CITY OF BAKERSFIELD CLASS SPECIFICATION: 59905
UNIT: GENRERAL SUPERVISORY
EE04: PROFESSIONALS
CLASS TITLE: GRANTS ADMINISTRATOR
CLASS SUMMARY:
Under general direction, plans, supervises, trains, and coordinates the activities of staff responsible for implementing, monitoring and reporting a grant portfolio related to community development grant programs; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to department management; and performs other work as assigned.
REPRESENTATIVE DUTIES:
The following typical tasks and responsibilities are representative of this classification.
They are descriptive, not limiting.
Essential Duties:
Plans, supervises, and coordinates the activities of assigned staff responsible for implementing grant activities and all related reporting requirements; Facilitates project meetings, documents project decisions, progress, and next steps;
Confers with stakeholders and grant partners to ensure programs/applications meet requested objectives;
Creates and documents long-term strategies for project related operations; Develops and supervises the implementation of goals, objectives, policies, and priorities for housing, homeless, community development programs and grants; Ensures effective communication between stakeholders, and internal and external partners;
Prepares grant revisions, amendments, and/or extensions as deemed necessary; Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures;
Develops specialized reports, critical to quality metrics and key performance indicators related to grant funded projects;
Assesses and monitors workload, administrative and support systems, and internal reporting relationships;
Participates in the development and administration of the housing, homeless, community development programs and grants annual budget; Directs the monitoring of and approve expenditures; direct and implement adjustments as necessary.
Serves as a liaison for the department with other City departments, divisions, and outside agencies;
Prepares and presents staff reports and other necessary correspondence.
DISTINGUISHING CHARACTERISTICS:
The Grants Administrator is the professional supervisory-level classification responsible for development and coordination of multiple grant programs life-cycles and activities within the department. The position is distinguished from the analyst classification, as the CLASS TITLE: GRANTS ADMINISTRATOR 59905
2 latter perform components of project activities but do not develop or own the full scope of an assigned project/grant.
MINIMUM QUALIFICATIONS:
Knowledge of:
Principles and practices of effective employee supervision, including selection, training, performance evaluation, motivation, and coaching; Related Federal, State, and local laws, codes, and regulations; Operational characteristics, services, and activities of community development programs;
Organizational and management practices as applied to the analysis and evaluation of community development grants policies and operational needs; Modern and complex principles and practices of housing, homeless, and community development grant development and administration; Principles and practices of budget preparation, development and administration; Principles and practices of effective project management principles, best practices, tools and methods;
Customer service and collaborative problem-solving techniques and practices; Techniques for effective technical documentation and report writing; Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with minimum direction;
Principles and practices of research, analysis, and report writing; Regulatory and programmatic requirements and services as they relate to assigned program;
Personal computer applications related to work.
Ability to:
Plan, coordinate, supervise, assign, and evaluate work; Interpret regulations with firmness, tact, and impartiality; Make sound independent judgments within established guidelines; Establish and maintain effective working relationships with vendors, property owners, stakeholders, grant partners, and other agencies; Communicate clearly and concisely, orally and in writing; Represent the city and department in a professional manner; Operate a personal computer, at a highly proficient level, computer applications, and software including Word, Excel, and other software relevant to the assigned program area; as well as social media platforms;
Effectively handle multiple priorities, organize workload, and meet deadlines; Maintain accurate records and prepare clear, concise and well-written letters, notices, reports and documentation and making clear oral presentations; Conduct meetings including preparing and presenting appropriate information; Provide administrative and professional leadership and direction for grant programs;
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
CLASS TITLE: GRANTS ADMINISTRATOR 59905
3 Negotiate and manage contracts with consultants and developers. Research, analyze, and evaluate new housing, homeless, community development programs and grant service delivery methods, procedures, and techniques. Prepare and administer budgets;
Manage and track project procurements and budgets;
Prioritize and manage work against critical project timelines in a fast-paced environment;
Exercise independent judgment and initiative within established guidelines; Work both independently and in a team-orientated, collaborative environment; Carry out tasks and assignments independently with careful attention to detail; Prepare and present clear and concise technical or analytical reports and visually engaging presentations for various stakeholders;
• Interpret and apply program requirements and/or regulatory practices, rules, and policies to actual situations;
Collect and analyze data and reach a sound conclusion.
Training and Experience:
A Bachelor’s Degree from an accredited college or university in in planning, public administration, business administration, or related field; AND Three (3) years of professional progressively responsible experience in the development, delivery, monitoring, or evaluation of complex administrative programs/projects which must include at least one (1) year of supervision; OR Equivalent combination of training and experience which provides the capabilities to perform the described duties.
Licenses, Certificates and Special Requirements:
Possession of a valid California Class “C” Driver’s License.
Physical Conditions or Special Working Conditions:
Standard office environment and working conditions.
Requires off-site field visits to attend meetings and oversee and evaluate project status.
Approved by Miscellaneous Civil Service Board: January 24, 2025 Approved by the City Council: January 22, 2025
Approved by Miscellaneous Civil Service Board:
Approved by the City Council: