ADMINISTRATIVE REPORT
MEETING DATE: August 26, 2026 AGENDA CATEGORY: CONSENT - Agreements TO: Honorable Mayor and City Council
FROM: Darin Budak, Recreation and Parks Director
DATE: August 11, 2026
SUBJECT: Landscape Maintenance and License Agreement with Old River Apartments LLC.
for licensee to provide regular landscape maintenance at no cost to the city for the Old River Apartments located at 9707 Sherborne Avenue (Ward 5)
RECOMMENDATION:
Staff recommends approval of the landscape maintenance and license agreement.
BACKGROUND: Old River Apartments, LLC (LICENSEE) is the owner of Old River Place Apartments located at 9707 Sherborne Ave, Unit A. (PROPERTY). The LICENSEE in its capacity as the manager of PROPERTY made a proposal to the CITY to enhance the landscaping and provide regular maintenance in certain public areas and CITY rights of ways along Old River Road (MAINTENANCE AREA). The LICENSEE desires to obtain from the CITY and CITY is willing to grant LICENSEE, a license to enhance and maintain certain landscaping within the CITY’s rights of ways.
The LICENSEE agrees to provide maintenance and repair for the duration of the Landscape Maintenance and License Agreement (AGREEMENT), at no cost to the CITY for all walls, irrigation equipment, and streetscape landscaping areas as described in the Exhibits of the AGREEMENT. Maintenance shall be performed on a weekly basis which includes regular mowing, irrigation, irrigation repairs, weed control, and litter removal. LICENSEE shall provide maintenance of pedestrian walkways and h ardscapes maintenance including removal of weeds, litter, debris, and any obstruction that may cause hazards along with regular pruning of shrubs and tree care. LICESSEE shall at a minimum maintain the maintenance areas at a level consistent with the standard maintenance within CITY’s Consolidated Maintenance District.
The term of this AGREEMENT once approved by Council will be for perpetuity. Either LICENSEE or CITY may terminate this AGREEMENT upon a ninety (90) days prior written notice to the non -terminating property.
FISCAL IMPACT: There is no impact to the Recreation and Parks Department’s General Fund.
COUNCIL GOAL:
Community Character & Quality of Life
Innovative and Efficient City Government
ATTACHMENTS:
Agreement