City of Bakersfield, CA - City Efficiency Study
Project Workplan Schedule
Updated 8/25/2026
Item # Workplan / Kick-
off Phases
Task Description Participants Dates Time For
Completion
1 Phase 1 Project Kick-off Meeting All Departments and
Project Team (BT +
City)
1 day
2 Phase 1 Information Request Project Team,
Finance, HR
(Bakersfield)
Two weeks
3 Phase 1 Completed Information Request
Returned by Client
Project Team,
Finance, HR
(Bakersfield)
Two weeks
4 Phase 1 Review Documentation and
Industry Best Practices (High-
Level)
Baker Tilly Two weeks
6 Phase 1, Phase 2 Design Efficiency Workbook
draft structure
Baker Tilly …
7 Phase 1, Phase 2 Initial Input Sessions (Planning
Interviews All VIRTUAL, 30
mins)
All Departments All
Dept. Groups 1,2,3
3 Days in-person,
45-60 minutes
each department, 1
group per day
8 Phase 1, Phase 2 Co-design Workbooks - Identify
Core Services
Bakersfield Project
Team
Two weeks
Group 1 Process August - September
(8 week process)
9 Phase 2 Conduct Efficiency Workbook
Training Sessions (VIRTUAL)
Departments in
Group 1 (Group
discussion all Dept.
Two weeks
10 Phase 2 Conduct Efficiency Workbook
Review session (ONSITE VISIT
#1)
Departments in
Group 1 (Group
discussion all Dept.
Reps)
Three weeks
11 Phase 2, Phase 3 Develop and Validate
Department Profiles, Session
Outputs, Training Docs
(DELIVERABLE)
Baker Tilly + Dept.
Group 1
Two weeks
12 Phase 2, Phase 3 Review and Deliver Final Group
Efficiency Profiles to City
Management (DELIVERABLE)
Baker Tilly +
Bakersfield Project
Team
Two weeks
Group 2 Process
August - September (8
week process)
13 Phase 2 Conduct Efficiency Workbook
Training Sessions (ONSITE
VISIT #1)
Departments in
Group 2 (Group
discussion all Dept.
Reps)
Two weeks
14 Phase 2 Conduct Efficiency Workbook
Review session (ONSITE VISIT
#2)
Departments in
Group 2 (Group
discussion all Dept.
Reps)
…
1 15 Phase 2, Phase 3 Develop and Validate
Department Profiles, Session
Outputs, Training Docs
(DELIVERABLE)
Baker Tilly + Dept.
Group 2
Two weeks
16 Phase 2, Phase 3 Review and Deliver Final Group
Efficiency Profiles to City
Management (DELIVERABLE)
Baker Tilly +
Bakersfield Project
Team
One week
Group 3 Process September - October
(8 week process)
17 Phase 2 Conduct Efficiency Workbook
Training Sessions (ONSITE
VISIT #2)
Departments in
Group 3 (Group
discussion all Dept.
Reps)
Two weeks
18 Phase 2 Conduct Efficiency Workbook
Review session (ONSITE VISIT
#3)
Departments in
Group 3 (Group
discussion all Dept.
Reps)
Three weeks
19 Phase 2, Phase 3 Develop and Validate
Department Profiles, Session
Outputs, Training Docs
(DELIVERABLE)
Baker Tilly + Dept.
Group 3
Two weeks
20 Phase 2, Phase 3 Review and Deliver Final Group
Efficiency Profiles to City
Management (DELIVERABLE)
Baker Tilly +
Bakersfield Project
Team
One week
Reporting + Annual Process
(Phase 4)
October - November
(4 Weeks)
21 Phase 3 Review each department's
recommendations
Baker Tilly +
Bakersfield Project
Team
One week
22 Phase 3, Phase 4 Draft summary efficiency report
of all profiles and
recommendations
(DELIVERABLE)
Baker Tilly +
Bakersfield Project
Team
One week
23 Phase 3, Phase 4 Develop annual process design /
considerations (DELIVERABLE)
Baker Tilly +
Bakersfield Project
Team
Three weeks
2