Agenda packet — Baldwin Park City Council, January 19, 2022

NOTICE AND CALL
OF A

VIRTUAL SPECIAL MEETING
OF THE

CITY COUNCIL

TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF

THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, January 19, 2022 at 5:00 PM.

Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda.

NO OTHER BUSINESS WILL BE DISCUSSED

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC DUE TO THE SURGE OF COVID CASES.

Posted: January 13, 2022.

Emmanuel J. Estrada
Mayor

AFFIDAVIT OF POSTING
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of January 19, 2022.

Marlen Garcia,
City Clerk
AGENDA

BALDWIN PARK CITY COUNCIL

VIRTUAL SPECIAL MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 _ _
January 19, 2022
5:00 PM

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0 dDFRjy59rhiDZ13Fg/featured?view as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member

PLEASE TURN OFF ALL ELECTRONIC DEVICES

PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda. In accordance with Chapter 39 of the
Baldwin Park Municipal Code, Speakers must
address the Council as a whole and refrain
from making impertinent, slanderous, or
profane remarks or disrupt the peace of the
meeting.

COMENTARIOS DEL PUBLICO
Se invita al público a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda .

De acuerdo con el capítulo 39 del Código Municipal
de la Ciudad de Baldwin Park, los comentaros deben
se dirigidos al Concilio como una sola entidad, y no
ser imperti nentes, difamatorios, o profanos, o
interrumpir la paz de la reunión.

CALL TO ORDER:

ROLL CALL: Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el limite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, p lease email your name, City of residence, item number and a phone number where you will be available between the hours of 5:00 PM to 6:00 PM on January 19, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, ple ase indicate your request in your communication up to 48 hours prior to the meeting . If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

OPEN SESSION/STUDY SESSION
• Current and Future Local, State and Federal Grant Opportunities to Benefit Baldwin Park
Presented by David Marquez, Senior Project Manager from California Consulting, INC

RECESS TO CLOSED SESSION

1. Conference With Legal Counsel—Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:

Case Name: Suzanne Ruelas v. City of Baldwin Park Case No. 20STCV17682 Case Name: Daniel Rodriguez v. City of Baldwin Park Case No. 21STCV21129

CITY COUNCIL
VIRTUAL SPECIAL MEETING – 5:00 P.M.

2. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:

Potential Case(s): Five (5)

RECONVENE IN OPEN SESSION

REPORT FROM CLOSED SESSION

ADJOURNMENT

CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of January 19, 2022.

Marlen Garcia
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e- mail [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
AGENDA

BALDWIN PARK CITY COUNCIL

VIRTUAL REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2022
7:00 PM

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING.

PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda
or on any other matter within its jurisdiction.

In accordance with Chapter 39 of the Baldwin
Park Municipal Code, Speakers must
address the Council as a whole and refrain
from making impertinent, slanderous, or
profane remarks or disrupt the peace of the
meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que esté bajo su
jurisdicción. De acuerdo con el capítulo 39 del
Código Municipal de la Ciudad de Baldwin Park, los
comentaros deben se dirigidos al Concilio como una
sola entidad, y no ser impertinentes, difamatorios, o
profanos, o interrumpir la paz de la reunión.

City Council Agenda Page 2

CITY COUNCIL
VIRTUAL REGULAR MEETING – 7:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS
The C ity C ouncil ar e also m embers of the Board of D irectors of the H ousing Authority, an d Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Hope Fest Baldwin Park Presentation
Presented by Jaime Espinoza

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el límite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2] available between the hours of 7:00 PM to 8:00 PM on January 19, 2022 to [email protected]. You will be contacted by a staff member If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be and will be granted 3 (three) minutes to speak live during t he meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communica tions can resume.

City Council Agenda Page 3

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff r ecommends t hat t he C ity C ouncil r atify t he attached Warrants an d D emands Register.

2. Treasurer’s Report – November 2021
Staff r ecommends t hat C ouncil r eceive and f ile t he T reasurer’s R eport f or November 2021.

3. Consideration of a Consultant Services Agreement with Terra Realty Advisors Inc., for Billboard Sign Consulting Services
Staff recommends that the City Council:

1. Consider and approve the Consultant Services Agreement with Terra; and

2. Authorize t he M ayor to ex ecute t he C onsultant Services Agreement not-to-exceed $40,000.

4. Define Scope of Work for the Development of a new Family Service Center Staff recommends that City Council:

1. Define scope of work for the development of a new Family Service Center to begin the conceptual design process; and

2. Authorize the Director of Finance to appropriate funds from Fund #275 and make the necessary budget adjustments.

5. Approval to Accept Grant A ward from the S an Gabriel C ouncil of G overnments (SGVCOG) for the Program 4: Pilot Programs/City Specific Program Staff recommends that the City Council:

1. Approve to Accept the SGVCOG Program 4: Pilot Programs/City-Specific Programs Grant in the amount of $50,000; and

2. Authorize t he D irector of R ecreation & C ommunity S ervices and/or D irector of Community Development to execute a Memorandum of Agreement and all associated documents associated with the grant.

6. Approve an Agreement with OpenGov, Inc. for the Open Gov Budgeting & Planning Suite + Open Gove Reporting & Transparency Suite
Staff recommends that the City Council:

1. Authorize the Mayor to execute the three-year agreement with OpenGov, Inc. with an additional two one-year options; and

2. Authorize t he D irector of F inance t o make all nec essary ap propriation and b udget amendments.

7. Adoption of a Resolution to Continue Conducting City Council/Commission/Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361 Staff r ecommends t hat t he C ity C ouncil adopt R esolution N o. 2022-001 to c ontinue conducting C ity C ouncil/Commission/Board Meetings remotely i n ac cordance w ith t he Brown Act executive orders and AB 361 (covering meetings held from January 19, 2022 through February 18, 2022) and re-evaluate the state of emergency every 30 day s to make findings under the bill’s teleconferencing exemptions.

City Council Agenda Page 4

8. Award P rofessional S ervice Agreement to La Cañada D esign G roup ( LCDG) f or Architectural and Engineering D esign Services f or City H all’s Third Floor a nd Council Chambers Improvements Project No. CIP 22-038
It is Staff’s recommendation that the City Council:

1. Authorize the Director of Public Works to execute a professional services agreement with L a Ca ñada D esign G roup I nc. ( LCDG) i n t he a mount of $48 2,864 for architectural and engineering design services; and

2. Authorize the Mayor and City Clerk to execute the PSA with LCDG for design services of the 3rd Floor and Council Chambers Improvements Project CIP 22-038; and

3. Authorize t he D irector of F inance to appropriate $482,864 from the appr oved American Recovery Plan Act (ARPA) loss revenue category, Fund #275 and make the necessary budget adjustments.

9. Approve Letter of Interest to join the San Gabriel Valley Council of Governments (SGVCOG) Regional Food Recovery P rogram and A uthorization to p repare an d submit a joint application for the CalRecycle SB 1383 Local Assistance Grant It is Staff’s recommendation that the City Council:

1. Approval to join the SGVCOG’s Regional Food Recovery Program Expansion and authorize the submittal of the Letter of Interest to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance non-competitive grant; and

2. Authorize the submittal of a Letter of Authorization (LOA) to provide the SGVCOG to apply for and to act on the City’s behalf in the implementation and administration of the grant funding if awarded; and

3. Authorize the Director of Public Works to execute the necessary documents.

CITY CO UNCIL ACT ING AS S UCCESSOR AG ENCY O F THE DI SSOLVED CO MMUNITY

DEVELOPMENT COMMISSION

SA-1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer’s Report – November 2021 Staff recommends that the Board receive and file the Treasurer’s Report for November 2021.

SA-2 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.

REPORTS OF OFFICERS

10. Designation o r Primary and A lternate R epresentative f or t he San G abriel V alley Mosquito and Vector Control District
Staff recommends the City Council:

1. Accept nominations on the floor by the Members of the City Council; and

2. Appoint a delegate and an alternate, and adopt Resolution No. 2022-002 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, appointing a Representative and Alternate to the San Gabriel Valley Mosquito and Vector Control District Board of Trustees as Official Representatives of the City”; and City Council Agenda Page 5

3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body.

11. Consideration of Ordinance of the City of Baldwin Park to Establishing Campaign Contribution Limits and Penalties in Baldwin Park
Staff recommends that the City Council consider the new ordinance and, if acceptable, introduce f or f irst r eading, by t itle o nly, O rdinance N umber 1467 entitled: “ AN

ORDINANCE O F T HE CI TY CO UNCIL O F T HE CI TY O F BAL DWIN PARK ESTABLISHING C AMPAIGN C ONTRIBUTION L IMITS AN D PE NALTIES”, and direct staff to bring back for second reading and adoption at the next regularly scheduled City Council Meeting.

CITY CO UNCIL / CITY CL ERK / CI TY TREASURER / STAFF R EQUESTS &

COMMUNICATION
Request by Mayor Emmanuel J. Estrada
• Mayor E strada requests C ity C ouncil di scussion an d di rection o n City f acility a ir d uct upgrades.
• Mayor Estrada requests City Council discussion and direction on Safe Parking Sites. • Mayor E strada requests City Co uncil d iscussion and direction on c itywide t oilet replacement.
• Mayor Estrada requests City Council discussion and direction on Police Department to start a Ring Distribution Program
• Mayor Estrada requests City Council discussion and direction for the City to work with organizations to expand services to community churches. • Mayor Estrada requests report from Police Department on the status of internal affairs.

ADJOURNMENT

CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of January 2022.

Marlen Garcia
City Clerk
For f urther i nformation r egarding agenda i tems, please contact the of fice of t he C ity Clerk a t (626) 960-4011 ex t. 466 or v ia e-mail at [email protected].

STAFF REPORT
ITEM NO. 1
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $1,916,493.67 and the attached General Warrants Register was $3,117,018.77 for a total amount of $5,033,512.44.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 201260 to 201293 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 30307 to 30815 for the period November 28, 2021 through December 25, 2021, inclusive; these are presented and hereby ratified in the amount of $1,916,493.67.

2. General Warrants, with the bank drafts in the amount of $1,163,591.37 and checks from 234638 to 234978 in the amount of $1,953,427.40 for the period of December 2, 2021 to January 11, 2022, inclusive; in the total amount of $3,117,018.77 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Check Register

________ _________

STAFF REPORT
ITEM NO. 2
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Treasurer’s Report – November 2021

SUMMARY
Attached is the Treasurer’s Report for the month of November 2021. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that Council receive and file the Treasurer’s Report for November 2021.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

ESTIMATED

INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET

DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local Agency Investment Fund (LAIF) City-Including General Fund & all other Special Revenue Funds 0.203% Varies Varies 24,880,304.48$ 24,880,304.48$ 24,880,304.48$ 24,880,304.48$ Housing Authority 0.203% Varies Varies 14,115.17 14,115.17 14,115.17 14,115.17 24,894,419.65 24,894,419.65 24,894,419.65 24,894,419.65 US Bank - Debt Service Trustee Accounts
Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 7,868,310.95 7,868,310.95 7,868,310.95 7,868,310.95 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 19.50 19.50 19.50 19.50 7,868,330.45 7,868,330.45 7,868,330.45 7,868,330.45
$ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 $ 32,762,750.10 Total Investments $ 32,762,750.10
Cash with Bank of the West
16,056,398.36
42,771.17
633,369.71
868,475.51
962,205.78
11,700.00
Total Cash with Bank of the West $ 18,574,920.53
Investment Brokerage Capital Reserves (Divdend Option Cash) 257,712.59 Total Cash and Investments $ 51,595,383.22
* In accordance with AB X126,the Community Development Commission is dissolved effective January 31, 2012.

The successor agency name is "The City of Baldwin Park as Successor Agency to the Community Development Commission of the City of Baldwin Park".
* There was no investment maturity/purchase transactions made for the month of November 2021 and no deposits/withdrawals were made through the Local Agency Investment Fund.

In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy.

Approved by:

Rose Tam
Director of Finance
Successor Agency
Housing Authority
Financing Authority

CITY OF BALDWIN PARK

TREASURER'S REPORT
11/30/2021
City Miscellaneous Cash (W/C, P/R)
City Checking (General)
Money Market Plus
_________ ________

STAFF REPORT
ITEM NO. 3
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Ben Martinez, Community Development Director
DATE: January 19, 2022
SUBJECT: Consideration of a Consultant Services Agreement with Terra Realty Advisors Inc., for Billboard Sign Consulting Services

SUMMARY
The purpose of this staff report is to consider and request approval of a Consultant Services Agreement with Terra Realty Advisors Inc. (Terra) for billboard sign consulting services.

RECOMMENDATION
Staff recommends that the City Council:

1. Consider and approve the Consultant Services Agreement with Terra; and

2. Authorize the Mayor to execute the Consultant Services Agreement not-to-exceed $40,000.

FISCAL IMPACT
It is anticipated that most of the cost ($40,000) for this consultant services agreement will be covered by fees collected from billboard sign companies seeking new leases or development agreements with the city. Any costs not covered by fees collected from billboard sign companies will come from Account No.100-40-405-5100-0000 (Consultant Services Fund). Additionally, services provided by Terra may result in significant future revenues for the city from negotiated development agreements and Request for Proposals (RFP).

BACKGROUND
In 2019 it was determined that a consultant should be contracted that specializes in billboard signs to assist staff with overseeing all projects in the city. This consultant would assist with long-term development agreements that were expiring, billboard signs that were transitioning from static to digital, or billboard signs that require some other type of analysis or consideration. The billboard advertising industry is very specialized with several competing companies, multiple regulating agencies and multiple rate models. Due to these factors, a Consultant Services Agreement was executed with Terra in August 2019 for one year. Terra proved to be a valuable resource and assisted with several negotiations that resulted in significant revenue increases for the city.

The original agreement has since expired and staff is requesting the approval of a new agreement with Terra. In addition to the previous services provided by Terra, it is anticipated that Terra will now also assist with future Request for Proposals (RFPs), which could bring significant revenues to the city. This new agreement will be for a term of twelve (12) months for an amount not-to-exceed $40,000.

LEGAL REVIEW
The City Attorney has reviewed the attached draft amendment and has approved its form and content.

ALTERNATIVES
The City Council may decide not to pursue this amendment.

ATTACHMENTS

1. Terra Realty Advisors Inc. Consultant Services Agreement with Scope of Services

________

STAFF REPORT
_________ITEM NO. 4
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services
Sam Gutierrez, Director of Public Works
Benjamin Martinez, Director of Community Development
DATE: January 19, 2022
SUBJECT: Define Scope of Work for the Development of a new Family Service Center

SUMMARY
The purpose of this staff report is for City Council to define the scope of work for the development of a new Family Service Center (FSC.)

RECOMMENDATION
Staff recommends that the City Council:
1) Define scope of work for the development of a new Family Service Center to begin the conceptual design process; and
2) Authorize the Director of Finance to appropriate funds from Fund #275 and make the necessary budget adjustments.

FISCAL IMPACT
There is no impact to the General Fund. The estimated cost for development of the new FSC is approximate $90,000 for the initial conceptual design, complete environmental review and if needed amend the adopted Downtown Specific Plan. The funding source will come from the American Recovery Plan Act (ARPA), Public Health and Impact Category A which funds have been set-aside for community-based programs and investments.

BACKGROUND
At the ir October 6, 2021 City Council meeting, under Request and Communications Mayor Pro-Tem Daniel Damian directed staff to add the Family S ervice Center to the preliminary ARPA list to fund a facility for new construction. The proposed site is located at a City owned parking lot on Laurens Avenue adjacent to Morgan Park. The proposed FSC will expand and provide centralized non -profit space, social services, health, educational support services, immigration, counseling, dependency programs and other resources. Staff was directed to bring back this item to discuss the allocation of funding for the design process for the creation of the new facility.

The Teri G. Muse Family Service Center has a long history of providing residents of the City with a centralized facility where non-profit, social, health and educational service providers can offer residents low cost or no cost programs, information, and/or services to overcome daily challenges, achieve educational goals, and improve quality of l ife. Clients may access resources in person or via hybrid models. The current high need of social services across the community have demonstrated a need to expand the facility requirements to ensure adequate space is available to meet the needs of the high ly requested services. The existing facility is 5,150 square feet which includes executive board room, six (6) offices, kitchen, community pantry, meeting room and small assembly hall.

Current On-Site Supportive Services:
• Clothing Bin for Low Income Families and Individuals
• Emergency Food Donations
• Emergency Shelter Resources
• Helping Hand Program
• Homeless Prevention Diversion Program
• Hygiene Kits
• Referral Assistance to a variety of Social Service Programs • International Institute of Los Angeles Transportation Program Partnering Agencies:
o Los Angeles Toy Loan Program
o Kaiser Permanente - One Book at a Time/ Reading is Fun o Cal Fresh Program
o Empowering Families Educational Services, Inc.
o California Mental Health Connection
o Narcotics Anonymous
o Emotions Anonymous
o Foothill Unity Inc.
o San Gabriel Valley LGBTQ+
o Living Clean Not Dirty
o Citrus College Foster Care Kinship
o Fiesta Educativa, Inc
o Goodwill
Opportunities for Future Partners and Services:
• Tax Services
• Immigration Services
• YWCA - Women’s Support Groups
• Maryvale Early Education Center
• Oral Health Assessments
• Immigration Services
• Citizenship Services
• Health Insurance Services
• Vaccination Services
• Annual Health Fair
• Sexual Awareness Program
• Annual Women’s Breast Assessments
• Pacific Clinics Services
• Veteran Assistance Program
• Employment Services
• Consumer Actions Support
• Utility Services
• Habitat for Humanity
Staff is seeking direction of the types of amenities proposed beyond traditional community spaces at the new facility including facility special features, administrative office space and or commercial space.

At their April 21, 2021, City Council meeting, a pre-qualification list for on-call professional Engineering consultant services and Professional Services Agreements (PSAs) for architectural and Engineering Design, Plan Check, Construction Management, Inspection and Related Services was approved. Staff will select the firm through the on-call services contract pre-approved list to begin the conceptual design process. Pursuant to Council direction, the selected firm will prepare the initial conceptual design for the FSC. The initial conceptual design identifies the needs of the project including planning, architectural design of the building, offsite improvements, and parking needs. The estimated cost for this initial conceptual design is approximately $40,000.

The proposed new site for the FSC will be reviewed for architectural and site design conformance under the newly adopted Downtown Specific Plan. Planning staff will identify if amendment s are needed to the adopted Downtown Specific Plan once final direction is provided by City Council. The estimate d cost to complete the required environmental review and the amendment if needed is approximately $50,000. If additional funds are required staff will present to City Council at a subsequent meeting.

After the scope of work is finalized by City Council, the Department of Recreation and Community Services will coordinate a variety of site visits for City Council and city staff to explore regional family-centered community centers that align with the model proposed for the creation of the new facility. A com prehensive community engagement process will be strategiz ed to ensure community feedback, forum to answer questions/concerns and or gain support for the proposed project.

In future, Staff can explore all options to provide affordable housing at the site now occupied by the Teri G. Muse Family Service Center. Initially, it appears the most suitable affordable housing use would be for extremely low to low-income seniors (Up to 80% of Area Median Income). This is the population that is currently served at the existing 12-unit McNeill Manor located immediately adjacent to the east. Staff would recommend that a Request For Proposals (RFP) invitation be circulated to the affordable housing developm ent community to ascertain interest and ideas in a proposal format. If desired by the City Council, the RFP could include a phased development process with the first phase beginning on the Teri G. Muse FSC site. Once completed, the existing senior residents living at the McNeill Manor can be relocated to the newly finished units and then phase two of the development can commence on the McNeil l Manor site. A very rough estimate of what both sites can eventually accommodate is approximately 40 to 60 unit s. Parking ratios for senior housing usually max out at .5 spaces per unit but the City Council could decide a lower parking ratio. The Department of Housing and Urban Development (HUD) has been very supportive of the idea to convert McNeill Manor to Section 8 project- based vouchers (PBVs) and the City’s Housing Authority could provide additional PBVs, if needed.

LEGAL REVIEW
None is required.

ALTERNATIVES
The alternative would be to not move forward with the development of the new Family Service Center.

ATTACHMENTS
None.
_________

STAFF REPORT
________ITEM NO. 5
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services Benajamin Martinez, Director of Community Development
DATE: January 19, 2022
SUBJECT: Approval to Accept Grant Award from the San Gabriel Council of Governments (SGVCOG ) for the Program 4: Pilot Programs/City Specific Program

SUMMARY

The purpose of this staff report is for City Council to consider approval to accept the SGVCOG Program 4: Pilot Programs/City-Specific Programs Grant in the amount of $50,000.

FISCAL IMPACT
There is no fiscal impact to the general fund at this time.

RECOMMENDATION
Staff recommends that the City Council:
1) Approve to Accept the SGVCOG Program 4: Pilot Programs/City -Specific Programs Grant in the amount of $50,0000; and
2) Authorize the Director of Recreation & Community Services and/or Director of Community Development to execute a Memorandum of Agreement and all associated documents associated with the grant.

BACKGROUND
On July 13, 2021, the Los Angeles County Board of Supervisors (BOS) approved the Fiscal Year (FY) 2021 -2022 Measure H Funding Recommendations. These recomm endations included $15 million for the LA County Councils of Governments (COGs) for the period from January 2022 through June 2023, to be allocated to each subregion based on the 2020 point -in-time (PIT) homeless count.

The FY21-22 recommendations include $5 million for LA Count y COGs to begin January 2022, with the remaining $10 million in funding to be included in the FY 2022 - 2023 Funding Recommendations.

Beginning in January 2022, the SGVCOG will receive approximately $1.17 million for FY 2021-2023, and a total of $3.525 million over the 18 months period from January 2022 – June 2023.

The fundi ng being made available to the San Gabriel Valley represents a significant reduction in funding from the approximately $10 million that currently available to th e SGVCOG and cities i n the San Gabriel Valley. To address this significant reduction in funding , SGVCOG focused on leveraging resources and maximizing efficiencies by focusing on regional programs to reduce administrative costs. These funding recommendations were presented to the Homelessness Working Group on July 15 and highlighted the requirements for cities to participate in the program. Cities were asked to submit the letter of intent by Tuesday, September 7 th and a subsequent final grant applications for the interested program areas below by Monday, September 20, 2021. • Program 1: Services to Supplement Existing Programs
• Program 2: Outreach and Services for Hard-to-Reach Populations • Program 3: Mobile Crisis Response Program
• Program 4: Pilot Programs/City-Specific Programs
The City submitted a Letter of Intent and a subsequent final gra nt application for Programs 1, 3 and 4 listed above as they aligned with the city’s Homeless Implementation Plan efforts and strategies.

The City of Baldwin Park was selected under Program 4; Pilot Program/City Specific Programs for the pilot safe parking program the City’s original request was $125,000 , however staff has been instructed to confirm whether the submitted project could utilize funding reduced to $50,000. As such, staff is recommending the SGVCOG continue to work with the City to determine if $50,000 would be sufficient to support the project and provide an update to the Homelessness Committee at a future meeting.

Therefore, City staff has revampe d the grant application proposal under Program 4: Pilot Programs/City-Specific Programs to include a modified scope of work for a 6 -month pilot safe parking program to operate tentatively from April -September 2022 at the newly acquired property located at 13167 Garvey Avenue, during the interim timeframe in which the site will be preparing to transition to family bridge housing expected to come in Fall of 2022. The local safe parking program model that will be adopted by the City will follow Los Angeles based best-practices for night-time programs aimed for people who are at risk of experiencing or those experiencing homelessness and sleeping in their vehicles at night; by providing a safe and stable place to park the ir vehicle from 7PM-7AM. The pilot program will provide 5-10 parking spa ces for residents at risk of experiencing homelessn ess or those experiencing homelessness remain compliant with local laws, and have access to restroom facilities , and a security guard for safety precautions . The safe parking program will be accessible by filling out an application and conn ecting to servic es that help identify pathways into case management and linkage to the coordinated entry system .

If approved t he SGVCO G will co ordinate the Re quest for Proposals to select t he site operator .

The City wil l participate in the selection process , much like the Esperanza Villa when selected the site operator. If approved by City Council , the City will submit the revamped scope of work outlining the proposed activities, approach, and reduced budget to the SGVC OG to accept grant funds. Upon submittal of the revised scope of work the City will seek to execute a memorandum of agreement.

Staff is supportive of this project as it will be able to serve homeless families on an interim basis until the 13167 Garvey pr operty is developed with transitional housing units to further house homeless families with the San Gabriel Valley Regional Housi ng Trust Homeless Pilot Funding recently awarded in the amount of $1.25 Million.

ALTERNATIVES
The alternative would be to not accept the SGVCOG Program 4: Pilot Programs/City -Specific Programs grant funds in the amount of $50,000.

LEGAL REVIEW
None is required.

ATTACHMENTS
None.
________ _________

STAFF REPORT
ITEM NO. 6
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Approve an Agreement with OpenGov, Inc. for the OpenGov Budgeting & Planning Suite + OpenGov Reporting &
Transparency Suite

SUMMARY
The purpose of this staff report is to request the City Council to approve a budget software program implementation and support agreement with OpenGov, Inc. The Finance Department has historically relied on complicated spreadsheets for its budget preparation and financial analysis. The process requires lengthy manual input from the staff. Departments rely on the Finance to create or run reports for the status of financial operation. A more contemporary, efficient and effective solution would utilize a purpose-built Budgeting & Transparency software solution.

RECOMMENDATION
Staff recommends the City Council:

1. Authorize the Mayor to execute the three-year agreement with OpenGov, Inc. with an additional two one-year options; and

2. Authorize the Director of Finance to make all necessary appropriation and budget amendments.

FISCAL IMPACT
There is no fiscal impact to the General Fund at this time. The cost to implement the budget software program is $42,343 in annual software & support costs and a one-time deployment cost of $44,770.

The one-time deployment cost and the first three-year annual support costs in the total amount of $171,799 will be funded from the ARPA funds, account #275-20-730-58105-52000. The agreement includes the option to extend the contract for an additional two one-year periods after the 3 rd year of the contract. Funding for these optional years will be determined during the future budget process.

BACKGROUND
Staff anticipates a 25% reduction in time needed to complete budget preparation and review, and hundreds of hours saved to create the final budget document with OpenGov’s budgeting software program. Staff also anticipates reduction in time needed to create reports for department heads, quarterly reports, City Council reports and the general public.

Contracting with OpenGov for their budgeting solution will allow the public, Council, and city staff to have periodic (external) and real time (internal) results that are available through their transparency platform. The transparency platform includes management dashboards that are customizable to enable analyses of operations and funding needs that will optimize planning and allocation of resources. The budgeting solution also includes the ability to create Capital Improvement Plans, which can be incorporated into the budget document. Additionally, the budgeting solution will be directly integrated with the City’s Tyler Incode 10 Financial System to ensure accuracy and minimize staff re-work.

Staff has confirmed that the price proposed by OpenGov is below the National Association of State Procurement Officials (NASPO) price list offered by a NASPO ValuePoint (“NASPO”) vendor, which is also an authorized reseller of OpenGov. NASPO is a cooperative purchasing program facilitating public procurement solicitations and agreements using a lead-state model. Additionally, for procurement purposes, OpenGov's software platform is the only integrated multi-tenant Software as a Service ("SaaS") solution that can meet and/or exceed the City's desired goals for communications, reporting, and civic engagement, as described in detail under the Product Selection section.

LEGAL REVIEW
The City Attorney has reviewed this report and the attached agreement with OpenGov, Inc.

ALTERNATIVES
City Council may decide not to approve this request and direct staff to continue the current manual budget preparation.

ATTACHMENTS

1. Service order form and agreement from OpenGov, Inc.

Created On: 1/11/2022 Prepared By: Andrew Kercado

Order From Expiration: 1/31/2022 Email: [email protected]

Subscription Start Date: 1/25/2022 Contract Term: 36 Months Subscription End Date: 1/24/2025
Customer Information
Customer: Contact Name: Rose Tam Billing Contact: Rose Tam Bill To/Ship To: Email: Email: [email protected]
Billing Frequency: Annual
Payment Terms: Net Thirty (30) Days
SOFTWARE SERVICES:

Start Date End Date Annual Fee
1/25/2022 1/24/2025 $42,343.00
Annual Subscription Total: $42,343.00
PROFESSIONAL SERVICES:

Description
Professional Services Payment 1: $22,385.00
Professional Services Payment 2: $22,385.00
Professional Services Total: $44,770.00
Billing Date Amount Due
January 25, 2022 $64,728.00
July 1, 2022 $22,385.00 (Professional Services Payment 2) January 25, 2023 $42,343.00
January 25, 2024 $42,343.00
OpenGov, Inc.

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

Product / Service
[email protected]
Product / Service
Order Details
OpenGov Inc. PO Box 41340
San Jose, CA 95160
United States
14403 E Pacific Ave
Baldwin Park, California 91706
United States
City of Baldwin Park, CA
Order Form Legal Terms
Welcome to OpenGov! Thanks for using our Software Services. This Order Form is entered into between OpenGov, Inc., with its principal place of business at PO Box 41340, San Jose, CA 95160 (“OpenGov”), and you, the entity identified above (“Customer”), as of the Effective Date. This Order Form includes and incorporates the OpenGov Software Services Agreement ("SSA") executed by the parties and attached, or if no such SSA is executed or attached, the SSA at https://opengov.com/terms-of-service and the applicable Statement of Work ("SOW") incorporated herein in the event Professional Services are purchased. The Order Form, SSA and SOW shall hereafter be referred to as the "Agreement". Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, on the Effective Date. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the OpenGov Terms and Conditions. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the terms in the Agreement to the exclusion of all other terms.

Budgeting & Planning
Dashboards, Financial Integration, Open Town Hall, Operating & Capital Budgeting, Reporting & Analytics, Stories,
Transparency, Workforce Planning
City of Baldwin Park, CA
Product configuration, setup, and training described in the attached SOW.

Billing Table:

OpenGov Deployment — One Time Fee
(Annual Software Services Fee + Professional Services Payment 1)

Statement of Work
City of Baldwin Park, CA
Created by: Adam J. Weems
Creation Date: 01/03/2022
Document Number: DD-02224
Version Number: 1
Overview 2
Preamble 2
Methodology 3
Project Initiation 4
Best Practice Review 4
Conﬁguration 4
Validation 4
Deploy 5
Project Completion 5
Project Schedule 5
Roles and Responsibilities 6
Roles and Responsibilities Matrix 6
Governance 8
Regular Communication Components 8
Commitment to Project Direction and Goals 10
Escalation Process 10
Process 10
Escalation Requirements 10
Documentation 11
General Project Commitments 11
Project Scope 12
OpenGov Reporting & Transparency Platform 12
OpenGov Reporting & Transparency Platform Project Deliverables 12 1 Project Tasks 12
Initiate 12
Best Practices 13
Conﬁguration 13
Validation 14
Deploy 14
OpenGov Budgeting & Planning 15
Budget & Planning Project Deliverables 15
Project Tasks - Budgeting and Planning 15
Initiate 15
Best Practices 17
Conﬁgure 17
Validation 19
Deploy 19
Financial Integrations 20
Financial Integration Deliverables 20
Financial Integration Tasks 20
Initiate 20
Conﬁguration 21
Validation 21
Deploy 22
Acceptance 22
Acceptance Process 22
Acceptance Requirements 23
Change Management 23

1. Overview

1.1. Preamble
This Statement of Work (“SOW”) identiﬁes services that OpenGov, Inc. (“OpenGov” or “we”) will perform for City of Baldwin Park, CA (“Customer” or “you”) pursuant to that order for Professional Services entered into between OpenGov and the Customer (“Order Form”) which references the Software Services Agreement or other applicable agreement entered into by the parties (the “Agreement”).
● Customer’s use of the Professional Services are governed by the Agreement and not this SOW.
● Upon execution of the Order Form or other documentation referencing the SOW, this 2 SOW shall be incorporated by reference into the Agreement. ● In the event of any inconsistency or conﬂict between the terms and conditions of this SOW and the Agreement, the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW only. Unless otherwise deﬁned herein, capitalized terms used in this SOW shall have the meaning deﬁned in the Agreement. ● This SOW may not be modiﬁed or amended except in a written agreement signed by a duly authorized representative of each party.
● openGov will be deployed as is, Customer has access to all functionality available in the current release.

2. Methodology
OpenGov’s deployment methodology, often referred to as the OpenGov Way (“OG Way”), delivers on OpenGov’s mission to power more effective and accountable governments. ’It is an innovative, modern, and iterative approach that leads our customers to successfully deploy our products and help them successfully achieve their vision. The OG Way differentiates itself in the market by its foundation of customer empowerment. We rely on our years of experience working with governments, leading in governments, and leveraging best practices from the public and private sector in order to coach our customers through the change management needed to leverage our best practices and quality software. This methodology requires a degree of focus and engagement to ensure collaboration between both parties to produce the desired results in a timely manner. We look forward to our partnership and can’t wait to show you how The OG Way will improve the way you do business and the services you’re able to provide to your citizens! 3 Project Initiation
During project initiation, we will introduce project resources, review the products and services purchased, ﬁnalize project timelines, and conduct the kickoff meeting. Both OpenGov and Customer are responsible for assigning their Project Managers for the project. We will hold a planning meeting to review all project documents OpenGov has received to date. We’ll also provide additional worksheets that need to be included. We’ll set-up meetings to ﬁnalize the project plan and ensure there is a centralized location for these documents to be stored for collaboration. Lastly, we’ll determine the date for the larger kickoff meeting and discuss the agenda for this critical meeting.

Best Practice Review
● OpenGov will provide your team with access to OG University and OpenGov’s Resource Center so that you can start learning.
● Provided checklists with samples of data and information that we’ll need completed.

We will obtain all data and integration information at this time in our standard format. ● We will review your agency-speciﬁc documents to validate your business requirements.
● We will then coach you on our best practices by showing you how our tool works in the most effective manner.
● Based on our best practices review, we’ll make solution recommendations based on our domain expertise.
● We’ll align with your team based on our understanding of your operating processes based on technical requirements and product functionality. ● We’ll review all data and integration requirements. A data map will be mutually agreed upon and signed off on by Customer.
● We'll present a solution document to be mutually agreed upon prior to starting the conﬁguration.

Conﬁguration
● We will set-up the base conﬁguration based on the mutually agreed upon solution document.
● We will mutually conﬁgure the use cases based on the mutually agreed upon solution document.
● We will migrate your data based on our mutually agreed upon data map.

Validation
● Review the completed work performed during conﬁguration. 4 ● The appropriate members of the Customer project team will conﬁrm that the solution has been conﬁgured correctly based on the solution and data mapping documents by testing the use of the solution.
● Training will be provided based on the selected package, or as set forth herein. ● Any items that were conﬁgured or migrated incorrectly based on the data map and solution document will be tracked via an issue log. We will work with your team to identify deployment critical issues that will be worked out prior to launch. If the item is not included in the mutually agreed upon data map and solution document, a mutually agreed upon change order will be discussed as deﬁned in Section 10 Change Management of this SOW.
● The exit criteria for this phase is the sign off by the Customer’s Project Manager of the conﬁguration based on the mutually agreed upon solution and data map as deﬁned in Section 9 Acceptance of this SOW.

Deploy
● The solution is usable by Customer.

Project Completion
● Customer is sent a project acceptance form to sign as deﬁned in Section 9 Acceptance of this SOW.
● Customer will be asked to respond to a brief survey to provide feedback about the experience.
● Customer is introduced to Customer Support and educated on how to engage with customer support based on Customer’s procured package.

3. Project Schedule
OpenGov will schedule resources for this project upon signature of the order form. Unless speciﬁcally noted, the OpenGov assigned project manager (as identiﬁed below or such alternate designated by OpenGov, the “OpenGov Project Manager”) will work with Customer Project Manager to develop the project schedule for all requested deliverables under this SOW. OpenGov reserves the right to adjust the schedule based on the availability of OpenGov resources and/or Customer resources, and the timeliness of deliverables provided by the Customer.
5 4. Roles and Responsibilities

4.1. Roles and Responsibilities Matrix
OpenGov
Role Role Description
Executive Sponsor
(“ES”)
Responsible for ensuring alignment on project value proposition and vision. Escalation point for Customer Executive Sponsor to mitigate any risks that the project team cannot resolve. Executive Sponsor attends monthly (or other frequency) executive
meetings to review deployment status, documented issue list, status and closure summary.

Project Manager
(“PM”)
Responsible for the delivery of the professional services based upon the agreed upon contract and SOW within the budgeted hours and timeframe. Ensures the project is properly forecasted, assigns tasks/resources, and tracks toward project completion.

Holds executive steering committee meetings and/or quarterly business reviews as appropriate to ensure project issues are properly escalated and success is achieved. Facilitates the transition to support.

Analyst (“IA”) Responsible for helping Customer conﬁgure OpenGov’s product suites as assigned. The Analyst is the primary consultant, guiding Customer through conﬁguration working sessions to put together successful workﬂows.

Subject Matter
Expert (“SME”)
OpenGov Subject Matter Experts (“SMEs”) will engage in
strategy, design, and execution discussions internally and with Customer during the deployment. The SME has a speciﬁc area of expertise, and depending on the scope of the project more than one SME may engage. The SME will not be on all working
sessions, but will be involved per the direction of the OpenGov Project Manager.

Integration Engineer
(“IE”)
Responsible for migrations, conversions, and integrations as assigned. Responsible for providing clear direction on
speciﬁcations to ensure proper delivery of migration,
conversions, and integrations. Clear data mapping and data validation to be provided with customer sign-offs obtained by the OpenGov Project Manager.

Account Executive The Account Executive is responsible for the sales cycle. Aligning 6 (“AE”) on program vision, value proposition, and contract terms. The Account Executive will facilitate project kickoff along with the OpenGov Project Manager. The Account Executive will be
engaged with the customer throughout their journey with OpenGov, post-deployment and beyond.

Customer Manager
(“CM”)
The Customer Manager (“CM”) is the primary customer
relationship holder post-Deploy. The “Air Trafﬁc Controller” or “Quarterback” of OpenGov resources with focus on long term success of Customer’s partnership with OpenGov. The CM will engage with Customer to discuss adoption strategy and conduct periodic reviews to ensure Customer’s key stakeholders
understand all OpenGov offerings and how they align to key Customer priorities. The CM will be introduced at deployment kick-off, but will not be an active participant in deployment working sessions. As the deployment approaches closure, the CM's engagement will ramp-up, and the OpenGov Project
Manager to CM meeting with Customer will occur prior to Project Completion.

Customer
Role Role Description
Budget Owner (“BO”) The Customer Budget Owner commits the funds to the project deployment, assesses the value to the cost (ROI), and approves changes orders. In some cases, the Budget Owner and Executive Sponsor are the same person.

Executive Sponsor
(“ES”)
Responsible for ensuring Customer team is aligned to core project value proposition and goals. Able to intervene if the project goes off track, and has ability to make decisions on timeline and budget when decisions are stalled. The Executive Sponsor is not expected to regularly attend deployment working sessions. Executive Sponsors, attend monthly (or other
frequency) executive meetings to review deployment status, documented issue list, status and closure summary.

Project Manager
(“PM”)
Serves as the primary contact for OpenGov Project Initiation, Best Practice Review, Conﬁguration, Validation, Deploy, Project Completion. Coordinates meetings and schedules. Controls communication between the Customer and OpenGov project
teams.

Project Lead (“PL”) Is an internal SME in the functional area of deployment. Attends working sessions, trainings, and responsible for reviewing 7 conﬁgurations. Primary OpenGov counterpart will be the Analyst.

Data and
SystemsLead (“DSL”)
Responsible for mapping out data infrastructure and validating migration, conversion, integration requirements. Someone who is able to connect OpenGov team with any of Customer’s
third-party data sources and vendors as needed to fulﬁll SOW requirements.

5. Governance
Project Governance provides the foundation and framework to manage deployments by assessing progress and addressing questions and challenges during the course of deployment. OpenGov follows three guiding principles for governance to maximize the deployment value with our customers:
● Regular communication aligned to the agreed upon project plan and timing will occur. OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, as we can only address items when known. ● Executive involvement is expected from both OpenGov and Customer. Not only may Executives be called upon to clarify expectations and/or confusion, but also to steer strategic items to maximize the value through the deployment. ● Commitment to the direction outlined in this SOW and critical assessment change orders to ensure they drive value.

5.1. Regular Communication Components
Meeting
Frequency Purpose Participants
OpenGov Customer
Quarterly
Management
Review
(“QMR”)
Engagement
Review
Quarterly Overview of
Program Status,
Value Realization,
trends, savings
reports, program
improvement,
technology, and
discuss program
adjustments

PM, ES,
others as
necessary

PM, PL,
ES, others
as
necessary
8 Statement
Committee
Bi-Annually Review of
milestones per
commercial
agreement, review
budget and ﬁscal
matters.

Discuss strategic
direction from
deployment,
alignment of
OpenGov with
Customer’s 3-year
roadmap, evaluate
potential shift in
strategy and
impact to
relationship

PM, ES,
AE, CM
PM, BO.

ES
Executive Sponsor Meeting Monthly /
Bi-Monthly
Discuss
deployment:
- Strategic
impacts: timing,
scope, process
- Value prop
changes,
confusion
- Project speciﬁc:
items that need
guidance, support
and/or clarity

PM, ES,
plus
others as
necessary

PM, ES,
plus
others as
necessary
Weekly Deployment Updates Weekly Summary of
project actions
against project
plan.

Risks and
achievements
highlighted in
addition to asks of
leadership.

Project
Team +
ES(s)
Project
Team +
ES(s)
9 5.2. Commitment to Project Direction and Goals
This SOW is the direction agreed upon by Customer and OpenGov. Transparency of the plan is paramount for our Customers to attain the value the SOW or any subsequent change order outlines.

Should direction of the deployment become disconnected, OpenGov and Customer Project Managers will outline the gaps as they understand them and communicate the gaps to their respective Executive Sponsor(s) (or Project Teams) for discussion and resolution.

The communication path for this engagement will be outlined in the kick off meeting, documenting both phone numbers and email. The general path is:

OpenGov Project Manager → Professional Services Sr. Manager / SVP → Executive Sponsor

6. Escalation Process
The purpose of this section is to deﬁne the escalation process, should it be needed, to support closing issues that are raised, discussed to move forward with the deployment.

OpenGov and Customer agree to raise concerns and follow the escalation process, resource responsibility, and documentation.

6.1. Process
● Identiﬁcation of an issue impeding deployment progress, outcome or capturing the value proposition, that is not acceptable.
● Customer or OpenGov Project Manager summarizes the problem statement and impasse.
● Customer and OpenGov Project Managers will outline solution, acceptance or schedule Executive review in accordance with SLA as deﬁned in Section 7 General Project Assumptions.
● Resolution will be documented and signed off following Executive review in accordance with SLA as deﬁned in Section 7 General Project Assumptions.

6.2. Escalation Requirements
● OpenGov and Customer Project Managers will summarize the impasse and recommendation to present at scheduled or ad hoc executive meetings. Unless otherwise noted in this SOW, Customer Project Manager can approve how hours are used, but not where funding is required.
10 ● Executive Sponsors attend monthly (or other frequency) executive meetings to review deployment status, documented issue list, status, and closure summary. ● Steering Committees, where applicable, will be the arbitrator to direction and issue closure. Unless otherwise noted in this SOW, the Customer Executive Sponsor must approve change orders that result in additional cost.
● Customer or OpenGov Subject Matter Experts may be requested to provide input to the issue and assist in closure. Both Customer and OpenGov will make best effort to enable those Subject Matter Experts to be available and participate.

6.3. Documentation
● Issue Escalation: Problem Statement with clear impact to the deployment and/or engagement.
● Acceptance Document: Which will include any change order(s) or other process adjustments required and summary of the resolution.
● Notes from Project Meetings, Executive Reviews, and Steering Committee meetings, as appropriate.

7. General Project Commitments
OpenGov is excited to work with Customer on the implementation of our OpenGov ERP Cloud. In order to ensure we are able to meet the project timeline and ensure Customer is successful in this implementation, OpenGov asks that Customer abide by the General Assumptions detailed in this SOW.
● This SOW is limited to the Implementation of the OpenGov Cloud as deﬁned in the Project Scope. Any additional services or support will be considered out of scope.
● Customer will commit and provide access to all necessary stakeholders and subject matter experts, and other key parties whose roles are deﬁned in Section 4.1, necessary to the successful implementation of the OpenGov ERP Cloud as deﬁned in this SOW.
● Customer is responsible for internal change management associated with the purchase of new software.
● Response Protocol
○ OpenGov and Customer commit to responding to inquiries, updates, or any other project-related matters in no more than 10 business days throughout the course of this project. If Customer is delayed in its response, Customer acknowledges that: a) the delay may impact the project schedule; and b) any fees for Professional Services due to OpenGov after such delay shall become due and OpenGov may invoice Customer for such prepayment.
11 ○ As set forth in Section 6.1(e) of the Agreement, if extended delays in Customer responsiveness are encountered, OpenGov may opt to put the project into an "On Hold" status, which includes causing OpenGov to stop or cause to be stopped the Professional Services to be provided to the Customer, until the Customer has fulﬁlled its obligations set forth in the On Hold Notice as described in the Agreement.
○ The Professional Services will be provided during regular business hours (8am to 6pm Paciﬁc Time) Monday through Friday (holidays excluded).
● SOW Expiration:
○ This SOW is valid for up to 90 days from the Creation Date, or as agreed to in writing by OpenGov and Customer.

8. Project Scope

8.1. OpenGov Reporting & Transparency Platform

8.1.1. OpenGov Reporting & Transparency Platform Project Deliverables
Deliverable Description
OpenGov
Reporting &
Transparency
Platform
Cloud based Reporting & Transparency Platform that includes:
● Stories
● Open Town Hall
● Reporting
● Dashboards
● Transparency Portal

8.1.2. Project Tasks
The tasks listed below are required for OpenGov and Customer to successfully complete the OpenGov Reporting & Transparency Platform implementation.

8.1.2.1. Initiate
Functionality Description
Provisioning
R&T Platform
OpenGov will provision Customer’s OpenGov entity and verify Customer has access to all purchased modules.
12 OpenGov
University
Platform
Training
OpenGov will provide access to OpenGov University online training courses intended to teach users on the basics of the Reporting & Transparency Platform.

Stories and
Open Town
Hall Examples
OpenGov will build out an example of a Story:
● One standard story based on available templates in OpenGov.

OpenGov will build out an example of a topic in Open Town Hall.

Initial Data
Migration
OpenGov will upload any applicable datasets to the OpenGov Platform. ● Base Budget File
● Historical Budget and Transactions Files, including beginning balances
● Budget Reference Year data ﬁles
OpenGov will accept ﬂat ﬁles such as CSV, Text, and/or Excel

8.1.2.2. Best Practices
Functionality Description
Overview of
Best Practice
OpenGov assesses and identiﬁes how best to conﬁgure and map data to ensure success based on materials provided by Customer.

Stories and
Open Town
Hall Review
The Implementation Analyst will conduct a review of the examples created.

Solution
Document
OpenGov will present a solution document to be mutually agreed upon prior to beginning conﬁguration.

8.1.2.3. Conﬁguration
Functionality Description
Chart of
Accounts
OpenGov will review and give feedback on Customer’s general ledger chart of accounts
OpenGov will provide a functional build of the proposed OpenGov Chart of Accounts, and gain sign off on acceptance from Customer.

OpenGov will conﬁgure OpenGov Chart of Accounts in OpenGov system
OpenGov
Reports
OpenGov will:
● Set up 3 OpenGov reports (Annual, Budget to Actuals, and 13 Transactions)
● Conﬁgure 3 departmental dashboards with up to 3 tiles each

8.1.2.4. Validation
Functionality Description
Chart of
Accounts
Once built in OpenGov system, Customer will validate and sign off of transformed Chart of Accounts
Data Customer will validate and sign off on the datasets uploaded as part of the implementation.

8.1.2.5. Deploy
Functionality Description
Training
Stories
OpenGov will review conﬁgured story and train Customer on how to:
● Create new stories
● Update/Maintain current stories
● Publish internally and externally
Training Open
Town Hall
OpenGov will present conﬁgured Open Town Hall site and theme.

OpenGov will train Customer on Open Town Hall functionality Training
OpenGov
Reports
OpenGov will review conﬁgured OpenGov reports.

OpenGov will train Customer on report:
● Conﬁguration
● Update/Maintenance
● Publishing internally and externally
Training
Dashboards
OpenGov will review conﬁgured Dashboards
OpenGov will train Customer on Dashboard:
● Conﬁguration
● Update/Maintenance
● Publishing internally and externally
Platform
Training
OpenGov will review conﬁgured COA and uploaded data.

OpenGov will train Customer on Platform maintenance::
● Users
● Uploading data
● Maintaining COA
14 Sign Off Customer will sign off that they have:
● Conﬁgured Story
● Conﬁgured Open Town Hall
● Conﬁgured OpenGov reports
● Conﬁgured Dashboard
● Been trained on Stories, Open Town Hall, OpenGov reports, Dashboards

8.2. OpenGov Budgeting & Planning

8.2.1. Budget & Planning Project Deliverables
Functionality Description
OpenGov
Budgeting &
Planning Suite
Budgeting & Planning Suite, includes:
● Operating Budget
● Workforce Planning
● Capital Improvement Project Budgeting
● Online Budget Book
● Budget Reporting

8.2.2. Project Tasks - Budgeting and Planning
The tasks and responsibilities listed below are required for OpenGov and Customer to successfully complete the OpenGov Budgeting and Planning Suite implementation.

8.2.2.1. Initiate
Functionality Description
Documentation
Receipt
Customer to provide OpenGov:
● Budget export
● Examples of the documentation currently provided to
department,
● Budget schedule,
● Management budget reports example
OpenGov
University
Budget
Training
During the initial phase, OpenGov will provide system training to administrators.

Training will include:
● How to create
○ a budget
15 ○ a proposal
○ a worksheet
○ add a line item
○ reselect line items
○ submit a budget
● Reporting overview
● Stories overview
● Open Town Hall overview
● Workforce Planning Overview
Budget and
Workforce
Solution
Examples
OpenGov will build out examples of best practices for budgeting solutions:

Operating
● 2 budget instances in OpenGov
● 2 proposals for each budget instance (Traditional and OpenGov) ● 3 budget reports
○ Operating Budget Development
○ Operating Budget Details
○ Operating Budget Categories
● 1 budget story for review
Capital
● 1 budget instances in OpenGov
● 2 proposals
● 3 budget reports
○ Capital Budget Development
○ Capital Budget Details
○ Capital Budget Categories
● 1 capital story for review
Workforce Planning Shell
● 4 Standard cost elements
○ Wages
○ Insurance
○ Retirement
○ Taxes
Online Budget
Book Examples
OpenGov will build out:
● Look and feel of Online Budget Book
● Best practice templates for:
○ Table of Contents
○ Budget message
○ Introduction
○ Revenue and Expenditure Assumptions
○ Budget Summary
16 ○ Departmental Information
○ Debt

8.2.2.2. Best Practices
Functionality Description
Overview of
Best Practice
OpenGov assesses and identiﬁes how best to conﬁgure and map data to ensure success based on materials provided by Customer.

Budget and
Workforce
Solution
The Implementation Analyst will conduct a review of the examples created and work with the customer to conﬁrm a budget format on which to move forward.

Online Budget
Book Solution
The Implementation Analyst will conduct review of Online Budget Book templates and work with Customer to conﬁrm format and approach.

Solution
Document
OpenGov will present a solution document to be mutually agreed upon prior to beginning conﬁguration.

8.2.2.3. Conﬁgure
Functionality Description
Base Budget
File
OpenGov will conﬁgure and upload Customer’s base budget ﬁle into OpenGov.

Budget
Conﬁguration
Based on the Review and Conﬁrmation phase OpenGov OpenGov will set up Customer’s preferred budget format:

Operating
● 1 Budget instance
● 2 Proposals (Department)
● Corresponding worksheets (single, fund, division, or function) ● 1 standard budget Story template
Capital
● 1 Budget instance
● 2 Proposals (Department or Project)
● Corresponding worksheets (single, fund, division, or function) ● 1 standard capital Story template
Based on the review of the Workforce Planning Shell and with the 17 guidance of the Implementation Analyst, Customer will:

● Buildout remaining cost elements
● Populate position template
● Validate Workforce calculation
Budget
Conﬁguration
Working
Sessions
OpenGov will hold working sessions between the Implementation Analyst and Customer for the purpose of validating, reviewing, and iterating upon draft budget instances. Session will focus on:
● Set up
● Structure
● Workﬂow
● User access
Administrator
Budget
Management
Training
OpenGov will provide 1, 60-Minute training sessions to enable Customer’s Budget Administrators to manage and maintain their OpenGov budgets including:
● User access
● Approval workﬂow
● Cloning
● Phases
● Proposal status
Dataset and
View
Conﬁguration
OpenGov will set up 1 export and dataset view to enable budget reports Budget
Report(s)
OpenGov will set up 6 budget reports to include:

Operating
● Operating Budget Milestones
● Operating Budget Development
● Operating Budget Details
● Operating Budget Categories
Capital
● Capital Budget Development
● Capital Budget Details
● Capital Budget Categories
● Capital Plan Report
Budget
Exports and
Reporting
Training
OpenGov will provide 1, 60-Minute training sessions to enable Customer to own, manage and maintain their OpenGov Budget Data and Reports including:
● Exports
● Dataset views
18 ● Reports
Online Budget
Book
Conﬁguration
and Training
Session
OpenGov will setup 3 OpenGov standard Online Budget Book templates chosen from examples deﬁned above, including 1 completed story from 1 template
● Administrator training
○ One 60-Minute session for training:
■ Using and Copying Templates
■ How Datasets and Reports work in Stories
■ How the Online Budget Book works with
Transparency Portal
■ Preparing for updating and ongoing use
● OpenGov will provide working sessions for OpenGov to consult with Customer on Online Budget Book, scheduled as needed. (Not to exceed more than 10 sessions unless agreed upon by openGov Project Manager and Customer.)
Customer administrators will set up additional project story shells and corresponding project users, and admins/users will add content

8.2.2.4. Validation
Functionality Description
Validation of
Conﬁgured
Budgets
The OpenGov Project Manager and Analyst will conﬁrm with Customer’s Project Lead that all budget proposals are conﬁgured properly based on the agreed upon format.

8.2.2.5. Deploy
Functionality Description
Internal
Budget User
Training
OpenGov will provide 1, 60-Minute training sessions to enable Customer’s internal users to understand budgeting requirements.

Sign Off Customer will provide written sign off that all Budgets and reports have been conﬁgured based on agreed upon formats.
19 8.3. Financial Integrations

8.3.1. Financial Integration Deliverables
Functionality Description
Financial
Integration
OpenGov will work with Customer’s IT Staff and Project Team to setup a one way data integration from Incode 10 to OpenGov

8.3.2. Financial Integration Tasks
The tasks listed below are required for OpenGov and Customer to successfully complete the Financial Integrations with OpenGov.

8.3.2.1. Initiate
Functionality Description
Solution
Review
OpenGov will review the proposed solution with Customer ● Functionalities to be Integrated
○ Actuals (Revenue and Expenses)
○ Budget
● Integration Approach
○ Database Connect / Agent Install
○ SFTP (File Transfer)
● OpenGov Assumes:
○ The data will be linked to the Customer’s COA.
○ Integration is unidirectional from the Customer’s
accounting software into OpenGov.

Data Files
[SFTP]
Customer will provide the data in the required format associated with the functionalities
● Data Files for Historical Years
● Data Files for Current Year
● Automate the ﬁle transfers into the OpenGov SFTP location Data Analysis OpenGov will perform the data analysis
● To align with the required functionalities
● To align with the COA
20 8.3.2.2. Conﬁguration
Functionality Description
Integration
Setup
OpenGov will perform the following
● Installation of Agent (Database Integrations)
● Database View Deployment ( Database Integrations)
● SFTP Setup (SFTP Data Migrations)
● Sample File Format (SFTP Data Migrations)
● OpenGov Assumes:
○ OpenGov will require assistance from Customer to
understand source system speciﬁc customizations and
conﬁgurations when building the data extract. When
OpenGov is not able to access or extract data as per
requirements, Customer should provide the data ﬁles in
CSV format into OpenGov FTP Location.
○ When the source accounting software is hosted by a third party vendor on behalf of Customer, Customer is
responsible for brokering OpenGov’s access to
Customer’s data residing at the vendor’s premises in
accordance with OpenGov’s data formatting
requirements.

Conﬁguration
and Testing
OpenGov will perform the Conﬁguration to
● Extract, Transform (when required) and load the data
● Build Reports for the required functionalities
● Initial validation of data

8.3.2.3. Validation
Functionality Description
Data Validation OpenGov team to work with Customer to
● Validate the historical data
● Validate the current year data
● OpenGov Assumes:
○ Customer will provide data to validate against (PDF
Export). Data should be received prior to the start of the integration.
21 ○ OpenGov will perform the validation for data accuracy for the Integration, working jointly with Customer team to
approve the Financial Integration data.

8.3.2.4. Deploy
Functionality Description
Deployment
and Wrap Up
OpenGov will perform the Conﬁguration to
● Schedule the current year data load
● Train the administrators
● Monitor the data load
Sign Off Customer will complete OpenGov-provided sign off document acknowledging
● Accuracy of the data for historical years and current year associated with the functionalities
● Accuracy Reports associated with the functionalities
● Adequately trained on the Integration Functionalities

9. Acceptance

9.1. Acceptance Process
All Deliverables require acceptance from the Customer Project Manager(s) following the completion of Deliverables and upon Project Closure. Customer is responsible for conducting any additional review or testing of such Deliverable pursuant to any applicable mutually agreed upon acceptance criteria agreed upon by the parties for such Deliverable.

Upon completion of these phases, the OpenGov Project Manager shall notify the Customer Project Manager(s) and provide the necessary documents for review and sign off.

The following process will be used for accepting or acknowledging Deliverables and Project Closure:
● OpenGov shall submit the completed Deliverables to Customer to review or test against the applicable acceptance criteria. Customer shall notify OpenGov promptly of its acceptance or rejection in accordance with the agreed upon acceptance criteria.
● Customer must accept all Deliverables that meet the applicable acceptance criteria.

OpenGov Project Manager will provide the Customer Project Manager with the 22 OpenGov Acceptance form to sign off on the Deliverable and project. Once all Deliverables required to meet a particular phase have been accepted or are deemed accepted, the phase shall be deemed complete.
● Upon completion of the phase or project, OpenGov allows Customer 10 business days to communicate that the particular Deliverable(s) does not meet Customer’s requirements. Failure to communicate that the particular Deliverable(s) does not meet Customer’s requirements will be deemed as acceptance and any further work provided to remedy Customer’s complaint might incur additional cost. ● Customer shall provide to OpenGov a written notice detailing the reasons for rejection and the nature of the failure to meet the acceptance criteria. OpenGov shall make best effort to revise the non-conforming Deliverable(s) to meet the acceptance criteria and re-submit it to Customer for further review and testing. ● If the acceptance form is not received in accordance with Section 7 General Project Assumptions, the project phase and/or project will be considered accepted and automatically closed.

9.2. Acceptance Requirements
● All acceptance milestones and associated review periods will be tracked on the project plan.
● The Customer Project Manager will have decision authority to approve/reject all project Deliverables, Phase Acceptance and Project Acceptance. ● Any open issues shall receive a response in accordance with Section 7 General Assumptions of this SOW following the Validation Acceptance review, or as mutually agreed upon between the parties, for resolution prior to advancing on in the project. ● Both OpenGov and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the project. ● For any tasks not yet complete, OpenGov and/or Customer will provide sufﬁcient resources to expedite completion of tasks to prevent negatively impacting the project.

10. Change Management
This SOW and related efforts are based on the information provided and gathered by OpenGov. Customer acknowledges that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and OpenGov, and documented as such via a:
23 ● Change Order - Work that is added to or deleted from the original scope of this SOW.

Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date and be paid for by Customer. Changes might include:
○ Timeline for completion
○ Sign off process
○ Cost of change and Invoice timing
○ Signed by OpenGov and Customer Executives approving funds.

Change documentation will be mutually agreed upon as deﬁned in Section 7 General Assumptions of this SOW. Should that not occur, the change will be added to the next Executive Sponsor agenda for closure.

Example of changes that might arise during a deployment:
● Amending the SOW to correct an error.
● Extension of work as the complexity identiﬁed exceeds what was expected by Customer or OpenGov.
● Change in type of OpenGov resources to support the SOW. 24 OPENGOV SOFTWARE SERVICES AGREEMENT

Rev. 2018.01_210428

OPENGOV SOFTWARE SERVICES AGREEMENT

This Software Services Agreement (this “ Agreement”) is entered into by OpenGov, Inc., a Delaware corporation

with a principal place of business at 6525 Crown Blvd #41340, San Jose, CA 95160 (“OpenGov”) and the customer listed on the signature block below (“Customer”), as of the date of last signature below (the “Effective Date”). This Agreement sets forth the terms under which Customer will be permitted to use OpenGov’s hosted software services.

1. DEFINITIONS
“Customer Data” means data that is provided by Customer to OpenGov pursuant to this Agreement (for example, by email or through Customer’s software systems of record). Customer Data shall not include any confidential personally identifiable information.
“Documentation” means the documentation for the Software Services at the Customer Resource Center page found at https://opengov.zendesk.com.
“Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums.
“Initial Term” means the initial license term specified in number of years on the Order Form, commencing on the Effective Date.
“Intellectual Property Rights” means all intellectual property rights including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature.
“Order Form ” means OpenGov’s Software Services order form that: (a) specifies the Software Services provided by OpenGov; (b) references this Agreement; and (c) is signed by authorized representatives of both parties.
“Renewal Term” means each additional renewal period for which this Agreement is extended pursuant to Section 7.2.

2. SOFTWARE SERVICES, SUPPORT AND PROFESSIONAL SERVICES

2.1 Software Services. Subject to the terms and conditions of this Agreement, OpenGov will u se commercially reasonable efforts to perform the software services identified in the applicable Order Form entered into by OpenGov and Customer (“Software Services”).

2.2 Support & Service Levels. Customer support is available by email to [email protected] or by using the chat messaging functionality of the Software Services, both of which are available during OpenGov’s standard business hours. Customer may report issues any time. However, OpenG ov will address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at https://opengov.com/service-sla, as long as Customer is entitled to receive support under the applicable Order Form and this Agreement.

2.3 Professional Services.
(a) If OpenGov or its authorized independent contractors provides professional services to Customer, such as implementation services, then these professional services will be described in a statement of work (“SOW”) agreed to by the parties (the “Professional Services”). Unless otherwise specified in the SOW, any pre-paid Professional Services Fees must be utilized within one (1) year from the Effective Date. Any unused pre-paid Professional Services Fees shall be forfeited.
(b) Unless the SOW provides otherwise, all reasonable travel expenses, pre -approved by Customer and incurred by OpenGov in performing the professional services will be reimbursed by Customer. Travel expenses

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include cost of coach airfare travel round trip from the individual’s location to Customer's location, reasonable hotel accommodations, ground transportation and meals.

3. RESTRICTIONS AND RESPONSIBILITIES

3.1 Restrictions. Customer may not use the Software Services in any manner or for any purpose other than as

expressly permitted by the Agreement. Customer shall not, and shall not permit or enable any third party to: (a) use or access any of the Software Services to buil d a competitive product or service; (b) modify, disassemble, decompile, reverse engineer or otherwise make any derivative use of the Software Services (except to the extent applicable laws specifically prohibit such restriction); (c) sell, license, rent, l ease, assign, distribute, display, host, disclose, outsource, copy or otherwise commercially exploit the Software Services; (d) perform or disclose any benchmarking or performance testing of the Software Services; (e) remove any proprietary notices include d with the Software Services; (f) use the Software Services in violation of applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or the Software Services platform.

3.2 Responsibilities. Customer shall be responsible for obtaining and maintaining computers and third party software systems of record (such as Customer’s ERP systems) needed to connect to, access or otherwise use the Software Services. Customer also shall be responsible for: (a) ensuring that such equipment is compatible with the Software Services, (b) maintaining the security of such equipment, user accounts, passwords and files, and (c) all uses of Customer user accounts by any party other than OpenGov.

4. INTELLECTUAL PROPERTY RIGHTS; LICENSE GRANTS; ACCESS TO CUSTOMER DATA

4.1 Software Services. OpenGov retains all right, title, and interest in the Software Services and all Intellectual Property Rights in the Software Services. The look and feel of the Software Services, including any custom fonts, graphics and button icons, are the property of OpenGov and Customer may not copy, imitate, or use them, in whole or in part, without OpenGov’s prior written consent. Subject to Customer’s obligations under this Agreement, OpenGov hereby grants to Customer a non -exclusive, royalty-free license during the Term to use the Software Services.

4.2 Customer Data. Customer retains all right, title, and interest in the Customer Data and all Intellectual Property Rights therein. Customer hereby grants to OpenGov a non-exclusive, royalty-free license to, and permit its partners (which include, without limitation the hosting providers of the Software Services ) to, use, store, edit and reformat the Customer Data, and to use Customer Data for purposes of sales, marketing, business devel opment, product enhancement, customer service, or for analyzing such data and publicly disclosing such analysis (“ Insights”), provided that in all such uses Customer Data is rendered anonymous such that Customer is no longer identifiable.

4.3 Access to Customer Data. Customer may download the Customer Data from the Software Services at any time during the Term, other than during routine software maintenance periods. OpenGov has no obligation to return Customer Data to Customer.

4.4 Feedback. Customer hereby grant s to OpenGov a non -exclusive, royalty -free, irrevocable, perpetual, worldwide license to use and incorporate into the Software Services and Documentation Customer’s Feedback.

OpenGov will exclusively own any improvements or modifications to the Software Se rvices and Documentation based on or derived from any of Customer’s Feedback including all Intellectual Property Rights in and to the improvements and modifications.

5. CONFIDENTIALITY

5.1 Each party (the “Receiving Party”) agrees not to disclose any Confidential Information of the other party (the “Disclosing Party”) without the Disclosing Party’s prior written consent, except as provided below. The Receiving Party further agrees: (a) to use and disclose the Confidential Information only in connection with this Agreement; and (b) to protect such Confidential Information using the measures that Receiving Party employs with respect to its own Confidential Information of a similar nature, but in no event with less than reasonable care. Notwithstanding the above, the Receiving Party may disclose Confidential Information to the extent required by law or court order, provided that prior written notice of such required disclosure and an opportunity to oppose or limit disclosure is given to the Disclosing Party.

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5.2 “Confidential Information " means all confidential business, technical, and financial information of the disclosing party that is marked as “Confidential” or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and /or the circumstances surrounding the disclosure (including the terms of the applicable Software Agreement). OpenGov’s Confidential Information includes, without limitation, the software underlying the Software Services and all Documentation.

5.3 Notwithstanding the foregoing, “Confidential Information” does not include: (a) “ Public Data,” which is data that the Customer has previously released to the public, would be required to release to the public, upon request, according to applicable federal, state, or local public records laws, or Customer requests OpenGov make available to the public in conjunction with the Software Services. Confidential Information does not include (b) information that has become publicly known through no breach by the receiving party; (c) information that was rightfully received by the Receiving Party from a third party without restriction on use or disclosure; or (d) information independently developed by the Receiving Party without access to the Disclosing Party’s Confidential Information.

6. PAYMENT OF FEES

6.1 Fees; Invoicing; Payment; Expenses.
(a) Fees. The fees for the Software Services for the Initial Term and any Renewal Term (“Software Services Fees”) and the fees for Professional Services (“Professional Services Fees”) are set forth in the applicable Order Form. Software Services Fees and Professional Services Fees shall hereafter be referred to as “Fees”. Except to the extent otherwise expressly stated in this Agreement or in an Order Form, (i) all obligations to pay Fees are non- cancelable and all payments are non-refundable, (ii) Customer must pay all Fees due under all Order Forms and SOW within thirty (30) days after Customer receives each invoice (invoices are deemed received when OpenGov emails them to Customer’s designat ed billing contact); (iii) the Software Service Fee shall be due annually in advance, and (iv) Customer must make all payments without setoffs, withholdings or deductions of any kind. (b) Annual Software Maintenance Price Adjustment . OpenGov shall increase the Fees payable for the Software Services starting the third Renewal Term by 5% each year of the Renewal Term. (c) Invoicing and Payment. OpenGov will invoice the Customer according to the Billing Frequency listed on the Order Form. Customer shall pay all invoices according to the Payment Terms listed on the Order Form. (d) Travel Expenses . Unless the SOW provides otherwise, OpenGov will invoice Customer for travel expenses, pre-approved by the Customer, incurred in connection with each SOW as they are incurred. Customer shall pay all such valid invoices within thirty (30) days of receipt of invoice. Each invoice shall include receipts for the travel expenses listed on the invoice.
(e) Customer Delays; On Hold Fee.

I. On Hold Notice. Excluding delays caused by Force Majeure as described in Section 10.5, if OpenGov determines that Customer’s personnel or contractors are not completing Customer’s responsibilities described in the applicable SOW timely or accurately, OpenG ov shall promptly, but in no event more than thirty (30) days from the date of such determination deliver to Customer a notice (an “On Hold Notice”) that (A) designates the Professional Services to be provided to the Customer as “On Hold”, (B) detail Customer’s obligations and responsibilities necessary for OpenGov to continue performing the Professional Services, and (C) specify the Customer shall be invoiced for lost time in production (e.g. delayed or lost revenue resulting from rescheduling work on other projects, delay in receiving milestone payments from Customer, equipment, hosting providers and human resources idle) for a fee equal to 10% of the first year Software Service Fee (the “On Hold Fee”).

II. Effects of On Hold Notice. Upon issuing an On Hold Notice, OpenGov shall be entitled, without penalty, to (A) reallocate resources otherwise reserved for the performance of the Professional Services, and (B) stop or caused to be stopped the Professional Services to be provided to the Customer until the Customer has fulfilled its obligations as set forth in the On Hold Notice. OpenGov shall remove the “On Hold” status, only upon Customer’s fulfillment of its obligations set out in the On Hold Notice, including payment of the On Hold

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Fee. Upon Customer’s fulfillment of its obligations in the On Hold Notice, OpenGov may, in its sole discretion, extend the timeline to complete certain Professional Services up to six (6) weeks, depending on the availability of qualified team resources (OpenGov cannot guarantee that these team resources will be the same as those who were working on the project prior to it being placed On Hold). OpenGov shall bear no liability or otherwise be responsible for delays in the p rovision of the Professional Services occasioned by Customer’s failure to complete Customer’s responsibilities or adhere to a Customer schedule which were brought to the attention of the Customer on a timely basis, unless such delays result, directly or indirectly from the failure of OpenGov or its authorized independent contracto rs to perform the Professional Services in accordance with this Agreement or applicable SOW.

6.2 Consequences of Non-Payment. If Customer fails to make any payments required under any Order Form or SOW, then in addition to any other rights OpenGov may have under this Agreement or applicable law, (a) Customer will owe late interest penalty of 1.5% of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower and (b) If Customer’s account remains delinquent (with respect to payment of a valid invoice) for thirty (30) days after receipt of a delinquency notice from OpenGov, which may be provided via email to Customer’s designated billing contact, OpenGov may temporarily suspend Customer’s access to the Software Service for up to ninety (90) days to pursue good faith negotiations before pursuing termination in accordance with Section 7. Customer will continue to incur and owe all applicable Fees irrespective of any such Service suspension based on such Customer delinquency.

6.3 Taxes. All Fees under this Agreement are exclusive of any applicable sales, value-added, use or other taxes (“Sales Taxes”). Customer is solely responsible for any and all Sales Taxes, not including taxes based solely on OpenGov’s net income. If any Sales Taxes related to the Fees under this Agreement are found at any time to be payable, the amount may be billed by OpenGov to, and shall be paid by, Customer. If Customer fails to pay any Sales Taxes, then Customer will be liable for any related penalties or interest, and will indemnify OpenGov for any liability or expense incurred in connection with such Sales Taxes. In the event Customer or the transactions contemplated by the Agreement are exempt from Sales Taxes, Customer agrees to provide OpenGov, as evidence of such tax exempt status, proper exemption certificates or other documentation acceptable to OpenGov.

7. TERM & TERMINATION

7.1 Term. Subject to compliance with all terms and conditions, the term of this Agreement shall commence on the Effective Date and shall continue until the Subscription End Date specified on the Order Form (the “Initial Term”) unless sooner terminated pursuant to Section 7.3 below.

7.2 Renewal. After the Initial Term, this Agreement shall automatically renew for additional periods each one (1) year in duration (each, a “Renewal Term” and together with the Initial Term, the “Term”), unless either party notifies the other party of its intent not to renew this Agreement in writing no less than thirty (30) days before the end of the Initial Term.

7.3 Termination. Neither party shall have the right to terminate this Agreement without a lega lly valid cause. If either party materially breaches any term of this Agreement and fails to cure such breach within thirty (30) days after notice by the non-breaching party (ten (10) days in the case of non -payment), the non-breaching party may terminate this Agreement.

7.4 Effect of Termination.
(a) In General. Upon termination pursuant to Section 7.3 or expiration of this Agreement pursuant to Section

7.1: (a) Customer shall pay in full for all Software Services and Professional Services performed up to and including the effective date of termination or expiration, (b) all Software Services provided to Customer hereunder shall immediately terminate; and (c) each party shall return to the other party or, at the other party’s option, destroy all Confidential Information of the other party in its possession. (b) Deletion of Customer Data . Unless otherwise requested pursuant to this Section 7.4(b), upon the expiration or termination of this Agreement the Customer Data, excluding any Insights, shall be deleted pursuant to OpenGov’s standard data deletion and retention practices. Upon written request, Customer may request deletion of Customer Data, excluding any Insights, prior to the date of termination o r expiration of this Agreement. Such

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request must be addressed to “OpenGov Vice President, Customer Success” at OpenGov’s address for notice described at Section 10.

7.5 Survival. The following sections of this Agreement shall survive termination: Section 5 (Confidentiality), Section

6 (Payment of Fees), Section 7.4(b) (Deletion of Customer Data), Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10 (Miscellaneous).

8. REPRESENTATIONS AND WARRANTIES; DISCLAIMER

8.1 By OpenGov.
(a) General Warranty. OpenGov represents and warrants that: (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) the Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related statement of work and generally prevailing industry standards. For any breach of the Professional Services warranty, Customer’s exclusive remedy and OpenGo v’s entire liability will be the re -performance of the applicable services. If OpenGov is unable to re-perform all such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work. Customer must make any claim under the foregoing warranty to OpenGov in writing within ninety (90) days of performance of such work in order to receive such warranty remedies.
(b) Software Services Warranty. OpenGov further represents and warrants that for a period of ninety (90) days, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in the Documentation and authorized u nder this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or error -free. Any claim submitted under this Section 8.1(b) must be submitted in writing to OpenGov during the Term. OpenGov’s entire liability for any breach of the foregoing warranty is to repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted or, if OpenGov is unable to do so, terminate the license for such Software Services and refund the pre- paid, unused portion of the Fee for such Software Services.

8.2 By Customer. Customer represents and warrants that (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) OpenGov’s use of the Customer Data pur suant to this Agreement will not infringe, violate or misappropriate the Intellectual Property Rights of any third party.

8.3 Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED “AS IS” AND OPENGOV DISCLAIMS ALL OTHER

WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIE D WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

9. LIMITATION OF LIABILITY

9.1 By Type . NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES, REPRESENTATIVES,

CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT

MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LO SS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES; OR (C) FOR ANY MATTER BEYOND SUCH PARTY’S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE.

9.2 By Amount. IN NO EVENT SHALL EITHER PARTY’S AGGREGATE, CUMULATIVE LIABILITY FOR ANY

CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY

CUSTOMER TO OPENGOV (OR, IN THE CASE OF CUSTOMER, PAYABLE) FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE LIABILITY.

9.3 Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and 9.2 above do not apply to, and each party accepts liability to the other for : (a) claims based on either party’s intentional breach of its

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obligations set forth in Section 5 (Confidentiality), (b) claims arising out of fraud or willful misconduct by either party and (c) either party’s unauthorized use, distribution, or disclosure of the other party’s intellectual property.

9.4 No Limitation of Liability by Law. Because some jurisdictions do not allow liability or damages to be limited to

the extent set forth above, some of the above limitations may not apply to Customer.

10. MISCELLANEOUS

10.1 Logo Use. OpenGov shall have the right to use and display Customer’s logos and trade names for marketing and promotional purposes in connection with OpenGov’s website and marketing materials, subject to Customer’s trademark usage guidelines provided to OpenGov.

10.2 Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or telephone communications. However, for notices, including legal notices, required by the Agreement (in Sections where the word “notice” appears) the parties must communicate more formally in a writing given by personal delivery, by pre- paid first-class mail or by overnight courier to the address specified in the most recent Order Form (or such other address as may be specified in writing in accordance with this Section).

10.3 Anti-corruption. OpenGov has not offered or provided any bribe, kickback, illegal or improper payment, gift, or thing of value to any Customer personnel in connection with the Agreement, other than reasonable gifts and entertainment provided Customer in the ordinary course of business. If OpenGov become aware of any violation of the above restriction then OpenGov shall promptly notify Customer.

10.4 Injunctive Relief. The parties acknowledge that any breach of the confidentiality provisions or the unauthorized use of a party’s intellectual property may result in serious and irreparable injury to the aggrieved party for which damages may not adequately compensate the aggrieved party. The parties agree, therefore, that, in addition to any other remedy that the aggrieved party may have, it shall be entitled to seek equitable injunctive relief without being required to post a bond or other surety or to prove either actual damages or that damages would be an inadequate remedy.

10.5 Force Majeure. Neither party shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part of this Agreement, other than payment obligations, due to any act of god, act of governmental authority, or due to war, riot, labor difficulty, failure of performance by any third-party service, utilities, or equipment provider, or any other cause beyond the reasonable control of the party delayed or prevented from performing.

10.6 Severability; Waiver. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non-enforcement. There are no third-party beneficiaries to this Agreement.

10.7 Assignment. Except as set forth in this Section, neither party shall assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations to a third party without the other party's prior written consent, which consent shall not be unreasonably withheld, conditioned, or delayed. Either party may assign, without such consent but upon written notice, its rights and obligations under this Agreement to: (i) its corporate affiliate; or (ii) any entity that acquires all or substantially all of its capital stock or its assets related to this Agreement, through purchase, merger, consolidation, or otherwise. Any other attempted assignment shall be void. This Agreement shall inure to the benefit of and bind each party’s permitted assigns and successors.

10.8 Independent Contractors. No agency, partnership, joint venture, or employment is created as a result of this Agreement and neither party has any authority of any kind to bind the other party in any respect.

10.9 Attorneys’ Fees. In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover costs and attorneys’ fees.

10.10 Governing Law and Jurisdiction. This Agreement shall be governed by the laws of the State of California without regard to its conflict of laws provisions. Exclusive jurisdiction for litigation of any dispute, controver sy or claim arising out of or in connection with this Agreement shall be only in the Federal or State court with competent

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jurisdiction located in San Mateo County, California, and the parties hereby submit to the personal jurisdiction and venue therein.

10.11 Complete Agreement. This Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications, and other understandings relating to the subject matter of this Agreement. No modification of this Agreement will be binding, unless in writing and signed by an authorized representative of each party. [SIGNATURE PAGE TO FOLLOW]

OPENGOV SOFTWARE SERVICES AGREEMENT
___________________
Rev. 2018.01_210428

Signatures

Customer: _

OPENGOV, INC.

Signature:

Name: Name:

Title: Title:

Date: Date:
[SIGNATURE PAGE TO OPENGOV SOFTWARE SERVICES AGREEMENT] ________ _________

STAFF REPORT
ITEM NO. 7
TO: Honorable Mayor and Members of the City Council
FROM: Lourdes Morales, Chief Deputy City Clerk
DATE: January 19, 2022
SUBJECT: Adoption of a Resolution to Continue Conducting City Council/Commission/ Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361

SUMMARY
Governor Gavin Newson signed Executive Order N-15-21 clarifying that cities may continue to meet remotely in accordance with procedures established by prior Executive Orders. On September 16 th Governor Newsom signed AB361 which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Brown Act Orders.

This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state of local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency.

Staff will continue in-person meetings with a virtual hybrid component under this new order.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2021-045 to continue conducting City Council/Commission/Board Meetings remotely in accordance with the Brown Act executive orders and AB 361 (covering meetings held from January 19, 2022 through February 18, 2022) and re-evaluate the state of emergency every 30 days to make findings under the bill’s teleconferencing exemptions.

FISCAL IMPACT
Not Applicable

BACKGROUND
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things rescinded his prior Executive Order N-29-20 and set a date of October 1, 2021, for public agencies to transition back to public meetings held in full compliance with the Brown Act.

As various variants have surged in California, the legislature has taken action to extend the COVID-19 exceptions to the Brown Acts’ teleconference requirements, subject to some additional safeguards. AB 361 allows a local agency to use teleconferencing without complying with the Brown Act provisions in any of the following circumstances:
 The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.  The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.  The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

A local agency that holds a meeting under these circumstances would be required by AB 361 to do all of the following, in addition to giving notice of the meeting and posting agendas as required under the Brown act. These additional requirements are intended to protect the public’s right to participate in the meetings of local agency legislative bodies.

Pursuant to AB 361 local agencies are required to do all of the following in addition to meeting notice requirements under the Brown Act:
 Allow the public to access the meeting and require that the agenda provide an opportunity for the public to directly address the legislative body pursuant to the Brown Act’s other teleconferencing provisions.
 In each instance when the local agency provides notice of the teleconferenced meeting or posts its agenda, give notice for how the public can access the meeting and provide public comment.  Identify and include in the agenda an opportunity for all persons to attend via a call-in or an internet-based service option; the legislative body need not provide a physical location for the public to attend or provide comments.
 Conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the public.
 Stop the meeting until public access is restored in the event of a service disruption that either prevents the local agency from broadcasting the meeting to the public using the call-in or internet-based service option or is within the local agency’s control and prevents the public from submitting public comments (any actions taken during such a service disruption can be challenged under the Brown Act’s existing challenge provisions).  Not require comments be submitted in advance (though the legislative body may provide that as an option) and provide the opportunity to comment in real time.  Provide adequate time for public comment, either by establishing a timed public comment period or by allowing a reasonable amount of time to comment.
 If the legislative body uses a third-party website or platform to host the teleconference, and the third-party service requires users to register to participate, the legislative body must provide adequate time during the comment period for users to register and may not close the registration comment period until the comment period has elapsed.

AB 361 also provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules:
 The legislative body has reconsidered the circumstances of the emergency; and  Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

The goal of AB 361 is “to improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options” consistent with Executive Order N-29-20. The bill contains an urgency clause which became effective upon signing with a sunset of January 1, 2024.

ALTERNATIVES
Not Applicable

LEGAL REVIEW
This report has been reviewed by the City Attorney.

ATTACHMENTS

1. Resolution no. 2022-001

2. AB 361
RESOLUTION NO. 2022-001

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO

IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR

CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL
361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and
WHEREAS, OM March 12, 2020, the City Council adopted an Emergency order proclaiming a local emergency as defined, due to the threat of the existence and spread of COVID-19; and
WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meeting accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and
WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and
WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
 Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call- in option or an internet-based service option;
 The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored;  Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;
 Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and
WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 (Stats. 2021, ch. 165) after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council of the City of Baldwin Park hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as finds of the City Council.

SECTION 2. The City Council hereby declares that a state of emergency as a result of the threat of COVID-19 still exists and continues to impact the ability of members of the public, the City Council, City Boards Commissions and Committees, City staff and consultant to meet safely in person when a large congregation meets.

SECTION 3. The State of California and the City of La Quinta continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Riverside, as applicable, including facial coverings when required and social distancing.

SECTION 4. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Manager is authorized to utilize teleconferencing accessibility to conduct public meetings pursuant to AB 361 (Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby.

SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 6. This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED, and ADOPTED this 19th day of January, 2022. _______________________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-001 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on January 19, 2022 and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK

________ _________

STAFF REPORT
ITEM NO. 8
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: January 19, 2022
SUBJECT: Award Professional Service Agreement to La Ca ñada Design Group (LCDG) for Architectural and Engineering Design
Services for City Hall’s Third Floor and Council Chambers Improvements Project No. CIP 22-038

SUMMARY
This item will approve a Professional Services Agreement (PSA) with La Ca ñada Design Group Inc. (LCDG) for architectural and engineering design services for City Project No. CIP22-038 – City Hall’s third floor and council chambers improvements in the amount of $482,864. The services will include analyzing the existing structures for the design and implementation of improvements, including but not limited to, a complete overhaul of the Council Chambers audio and visual system (AV), mechanical, electrical, and plumbing (MEP) enhancements, feasibility of structural expansion into existing patios, and finish material selections for the purpose of developing Construction Documents including Plans, Specifications and Estimate (PS&E).

RECOMMENDATION
It is Staff’s recommendation that the City Council:

1. Authorize the Director of Public Works to execute a professional services agreement with La Cañada Design Group Inc. (LCDG) in the amount of $482,864 for architectural and engineering design services; and

2. Authorize the Mayor and City Clerk to execute the PSA with LCDG for design services of the City Hall Third Floor and Council Chambers Improvements Project CIP 22-038; and

3. Authorize the Director of Finance to appropriate $482,864 from the approved American Recovery Plan Act (ARPA) loss revenue category, Fund #275 and make the necessary budget adjustments.

FISCAL IMPACT
There is no impact on the General Fund. The following table lists the funds available for the project which were approved on a preliminary basis on August 18, 2021 and were subsequently added to the FY 2021-22 Capital Improvement Program as approved by the City Council on September 1, 2021:

Approved ARPA Funds Amount
CIP 22-038 City Hall Improvements to the third level including the Council Chambers Account No. 275-50-730-58100-55018 $3,175,000.00
Total Funding Source $3,175,000.00
Estimated Cost Amount
Contract for Design Services $482,864.00
Total Estimated Cost $482,864.00

BACKGROUND
At the City Council Study Session held on July 21, 2021, Staff presented an initial list of proposed projects and programs for allocation based on an analysis of City’s priorities and the needs of the community at large. The priority list identified several “shovel ready” projects and programs that meet ARPA requirements in terms of directly tackling the matter of lost revenue. On August 18, 2021, the City Council approved a preliminary list of proposed projects for the use of ARPA funds. The proposed list includes various priority projects for improvements to City infrastructure, including the third level of the City Hall building and the Council Chambers.

On September 1, 2021, as part of the approval of the FY21-22 Capital Improvement Project the City Council added a series of priority projects from the preliminary list collectively under one project for City Hall Improvements that included the Council Chambers. The collective project will include major construction work including structural and non-structural modifications to the buildings, interior design and décor upgrades, redesign of the entry way of the front lobby, new conference rooms, new office furniture, repainting, new flooring, and improvements to restrooms. Improvements specific to the Council Chambers include technology upgrades to overhaul the obsolete audio and video sound system with a state-of-the-art solution, lighting upgrades, repainting, new flooring, installation of advance security systems, upgrades to the dais and public seating area, ADA improvements, improvements to restrooms, modifications to the conference room and installation of kiosk for public information and overflow.

DISCUSSION
On October 26, 2021, City Staff solicited proposals for professional architecture and engineering consultant firm for programming, planning and technical design services for City Hall’s third floor and council chambers improvements project. A mandatory job walk was held on November 4, 2021, and the fourteen (14) firms were in attendance were allowed to participate in the Request for Proposal (RFP) process.

In response to the City’s Request for Proposals (RFP), on November 22, 2021, six (6) proposals were received. The proposals were reviewed and evaluated based on 1) general responsiveness to the City’s RFP, 2) staff and firm experience with projects in similar size and scope, 3) approach/methodology, 4) hours and level of effort, 5) ability to meet the City’s schedule and expectations, and 6) references.

The process started with the evaluation of the proposals without considering costs. The top four firms (BOA, LCDG, CDL, and SVA) were invited to an in-person interview where each firm presented their understanding of the project and provided examples of other similar projects.

On December 8, 2021, the in-person interviews were conducted by the evaluation committee represented by Administration, Public Works, Building and Safety. Based on their presentation and understanding, the top three ranked firms (LCDG, CDL, and SVA) were requested to update and resubmit their proposals to reflect best approach to the project.

The table below lists the final proposed fees from architectural design firms:

Consultant Total Design Services Fees
BOA Architecture $ 313,000.00
View Design Studios $ 336,000.00
SVA Architects Inc. $ 481,686.00
CDL Design Group $ 482,843.00
La Canada Design Group $ 482,864.00
Armet Davis Newlove, AIA Architects $ 532,820.13
Given the evaluation criteria and based on the firms’ qualifications and understanding of the scope of work, technical expertise, relevant experience, and in-person interview the selection committee has selected LCDG as the consultant for the project. LDCG anticipates design completion by November 2022, thereby allowing construction solicitations in December 2022. The schedule here provided is the worst-case scenario, and staff will work with design team to expedite the process wherever possible.

LEGAL REVIEW
Not required.

ATTACHMENTS

1. Request-for-Proposal

2. Professional Services Agreement with LCDG

3. LCDG’s Proposal

REQUEST FOR PROPOSALS
Architectural Programming, Planning
and Design, Interior/exterior Design and
Related Services for the City Hall Third
Floor, and Council Chambers
Improvements Project
October 26, 2021
Task Description Tentative Due Date
Mandatory Pre- Job Walk November 4, 2021, at 2:30pm
1 RFP questions must be submitted no later
than
November 9, 2021
2 RFP Submittal November 16, 2021
3 Award of Contract January 5, 2022
4 Notice to Proceed January 20, 2022
5 Design Completion April 20, 2022

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021
To Architecture/Engineering Firms:

SCOPE OF WORK
The City of Baldwin Park requires the services of a professional architecture/engineering consultant firm for programming, planning and technical design for the aforementioned project areas under Section I.

I. The professional architecture/engineering consultant firm shall prepare construction plans, specifications and estimates (PS&E) for the project. The proposal shall identify tasks to be included as part of the project. At a minimum, these tasks shall include:

A. Meet with the City staff (various departments) and City Council for AP of the project prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed.

B. Perform a complete field review and inventor y of repairs required and review all existing building conditions and informa tion pertaining to this project . Provide a report of findings to the City.

C. The Consultant shall prepare complete sets of plans and specifications for the project. The improvement plans shall be prepared on 24”x 36” sheets.

The bid specifications shall be submitted via e-mail in Microsoft Word format. The consultant will be required to prepare the entire specification document using the City’s standard boilerplate that is edited accordingly for the project.

The Consultant shall prepare and submit a cost estimate in tabular form for each construction item showing quantity, unit price and total cost.

D. It is the City’s intention to use the Standard Specifications for Public Works Construction (latest edition) and the Standard Plans for Public Works Construction (latest edition), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources.

E. Revise and/or change plans and related materials as required as a result of review of the signed plans because of errors or omissions in the plans and specifications.

Such revisions shall be completed in a timely manner so as to avoid or minimize construction delays and shall not result in any increase in compensation from the City.

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021
F. Provide assistance during the bidding period. The Consultant shall provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or specifications during this phase, the Consultant shall make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum.

G. Provide assistance during construction to respond to Request for information RFI’s and submittals.

The proposals shall identify the following tasks:

City Hall 3rd Floor
The objectives are to create more office space, technology upgrades, lighting upgrades, repainting, replace flooring, installing security system, upgrade office furniture, upgrade restrooms, conference rooms, utilize any unused space, and redesign the layout of the front lobby.

1. Investigate and explore the departments’ goals and list their ideas.

2. Develop a program and planning to address needs and wants of each department.

3. Create a rational and functional decision-making process to identify the scope of work to be designed.

4. Floor plan analysis of the existing building floor plan for efficient use of space.

5. Based on the outcomes of the architectural program, provide recommendations to relocate and adjust the offices for each department. i.e. HR department is currently at the front counter, they would like to relocate their office for the additional privacy.

6. Provide evacuation plan for the entire third floor.

7. Interior design of the public countertop, elevator hall lobby entrance, room 307 conference room, executive board room, kitchen, restrooms, office spaces, common areas and filing areas, etc.

8. Conference rooms upgrade and introduction of new communications technology for presentations and tools for collaborating group ideas including secure virtual assistant technology as recommended by an Audio Video specialist. Need to upgrade exterior access.

9. Develop ADA assessments and provide ADA enhancements for full floor access for staff and visitors.

10. Selection and design of artwork and interior decorations including wall art, furniture, etc.

11. Provide design of signage (wayfinding, ADA, exit, fire, AEDs, network screens for staff availability, inspirational) throughout the 3rd floor including name plates, wall art, quotes from famous people, etc.

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021

12. Presentation of recommended finishes, paintings, pops of colors, materials, fixtures, lights, and furniture including conference room details.

13. Provide (3) vendor options for specified interior items including prices/costs.

14. A multi-layered floor plan with dimensions of the new or existing space.

15. Architectural design and interior design including finishes of the flooring, walls, cubicles, office furniture, storage cabinets, front counters, etc.

16. Structural design changes if any to conform to the latest standards

17. Electrical and controls design for energy efficiency while providing ample lighting

18. Design Plumbing upgrade as needed.

19. Design HVAC mechanical system as needed.

20. Provide cost estimate for Interior Design for each discipline.

21. Include innovative designs for improving productivity.

22. Full restroom facility remodel for ease of cleaning while providing a fresh and clean design including addressing any ADA issues. Total of 17 restrooms for all city hall floors.

23. Address any maintenance/repair solutions prior to applying finishes.

24. Relocate departments adjusting the lighting and moving HR.

25. Expansion of 3rd floor offices including the converting of existing balconies to the office space.

26. Provide a multi-purpose room (i.e. Lactation) located in the 3rd floor, permanent vs temporary included in 3rd floor layout.

27. Design a new security camera system.

28. Conference room spaces and the AV equipment therein must have Network visibility to other conference room spaces and be controlled by a single app, web service, or other unified platforms
Council Chambers
The objectives are to create more welcoming and contemporary design for the Council Chambers, technology upgrades, lighting upgrades, repainting, replace flooring, installing security system, upgrade office furniture, upgrade restrooms, conference rooms.

1. Interview the City Council, Executive Team and list their ideas.

2. Floor plan analysis of the existing building floor plan for efficient use of space.

3. Interior design of the council chambers, restrooms (2), storage needs, etc.

4. Council Chambers upgrade and introduction of new communications technology for presentations and tools for collaborating group ideas as recommended by an Audio Video specialist.

5. ADA access enhancements for full floor access for staff and visitors.

6. Selection and design of artwork and interior decorations including wall art, furniture, etc.

7. Architectural design of interior design including finishes-Present and provide samples recommended finishes, flooring, walls, paintings, materials, fixtures, lights, and furniture including conference room details.

8. Provide (3) vendor options for specified interior items including prices/costs.

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021

9. A multi-layered floor plan with dimensions of the new or existing space.

10. Structural design changes if any to conform to the latest standards.

11. Electrical and controls design for energy efficiency while providing ample lighting.

12. Design enhanced/energy efficient Council Chambers bright clean lighting plan.

13. Design Plumbing upgrade as needed.

14. Design HVAC mechanical system upgrades as needed.

15. Provide cost estimate for Interior Design for each discipline.

16. Remodel Restroom facility for bright modern features while providing a fresh and clean design.

17. Address any maintenance/repair solutions prior to applying finishes.

18. Design a new security camera system.

19. Conference room spaces and the AV equipment therein must have Network visibility to other conference room spaces and be controlled by a single app, web service, or other unified platforms
Exterior Design

1. Address exterior planters’ removals and replacement with a zero maintenance modern facade.

2. Extend the interior office space toward the exterior patios including air- conditioning, lighting, etc.

3. Replace single pane windows with modern dual pane windows and frames.

4. Design window covering features in conference rooms.

5. Replace patio roofs with proper insulated, waterproofed roofs.

6. Design a paint pallet for the building before window replacements.

7. Upgrade all PCC existing cobble-stone simulated walkways and remove off set sections of existing cobble simulated walkways and replace with non-slip decorative walkway surfaces, seal joints to prevent water intrusion to basement.

8. Design of a new digital display kiosk outside the Council Chambers.

9. Design audio and visual for outdoor transmission of meetings.

10. Design a new security camera system.

Audio, Video, and Sound System Upgrade
The objectives are to improve video display and recording capabilities, improve audio capabilities, improved reliability, improve ease of use, ability to host hybrid meetings where the council members and/or public may participate in meetings in‐person or over video conferencing (Zoom) or any combination thereof and ability to receive phone calls from the public and feed the call through the Council Chambers audio system while preventing any audio feedback.

1. Complete AV and Broadcast system detailed engineering

2. Equipment coordination and supply

3. Review existing systems, functionality, interfaces, and integration points. System production

4. Determine which of the existing AV devices should be retained and which should be replaced or eliminated.

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021

5. Recommend and design an optimal design for in-Chamber AV equipment including TVs/monitors, cameras, dais monitors, speakers, microphones, and centralized control panel.

6. Recommend and design an optimal design for 3 digital displays kiosk including TVs/monitors, centralized control panel and the ability to be controlled from the city clerk office.

7. Recommend and design an optimal design and identify components for conducting hybrid meetings that include in-Chambers participants and remote participants using video conferencing platforms such as Zoom, Microsoft Teams, etc.

8. Recommend and design an optimal design to incorporate and integrate in- Chambers computers for presentation and meeting management. Include the ability to conduct presentations from staff and guest laptops.

9. Recommend and design an optimal design to incorporate and integrate 3rd floor conference rooms computers for presentation and meeting management. Include the ability to conduct presentations from staff and guest laptops.

10. Recommend and design translation services/mechanisms for the content broadcast from the Council Chambers.

11. Recommend and design closed captioning services/mechanisms for the content broadcast from the Council Chambers.

12. Recommend and design a system to accommodate hearing impaired participants with headphones.

13. Provide a backup audio recorder.

14. Evaluate the lighting in the Council Chamber, so that the cameras inside the Council Chambers can provide optimum quality of videos for the broadcasts.

15. Documentation
Technical Documentation
Operational Procedures and Documentation
• 3D rendering
a. Provide a maximum of (4) renderings of the conceptual design.

City Council Presentations
• Up to 3 City Council presentations to provide updates of the project.

Presentations may be in person and televised to the public. Task includes materials, visual and models to communicate the ideas of the architectural designs.

Deliverable
• Full plans and specifications package for the entire design of City Hall’s third floor and Council Chambers.
• Provide max (4) 3D renderings of the conceptual design.

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021
• Provide (3) PowerPoint Presentations.

The total budget for the project is $ 2,080,000 which includes design, construction and construction administration services.

PROPOSAL FORMAT AND CONTENT
Consultants shall limit their proposal up to 20 pages, excluding cover and resumes. The proposal shall provide all the information requested. The Consultant’s proposal shall contain the following information and shall be organized as follows:

A. Project Team
An organization chart indicating principals and key project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project including personnel from sub -Consultants. For the project engineer and project manager, include information for three ( maximum) recent projects on his/her record of completion compared to the original project schedule.

B. Firm’s Experience
List a maximum of three (3) projects of similar size and scope that your firm has performed design services for other public agencies. Fo r each project, provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager, engineer, and inspector’s name. If any portion of the project is sub-contracted, provide similar information for a maximum of three projects. Include the conceptual design and final pictures of the projects.

C. Project Design
Discuss the methods and procedures that will be used in the design of the project.

Provide a list of construction drawings that will be prepared for the project. Also identify any potential concerns or problems in the design of this project.

D. Project Scheduling
Provide a schedule identifying milestones for the major tasks in the design of the project, beginning with the Notice to Proceed. The City is seeking a quick time frame for design and construction. It is intended that the project be fully constructed by June 30, 2022.

E. Resource Requirements

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021
Provide a man-hour and fee estimate for the proposed sco pe of work. Please state all assumptions upon which the estimates are based.

F. Fee Schedule
The fee proposal shall include a not-to-exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown per task. These rates will be used to negotiate any additional work the City may request. All assumptions upon which the costs are based shall be stated.

G. Agreement
Exhibit “B ” is a copy of the City’s professional services agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is by no means to be interpreted as acceptance by the City or notice to proceed.

H. Insurance
Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the sel ected Consultant upon execution of the original contract for submittal to the City Council.

All proposers shall submit a “Statement Certifying Insurance Coverage” certifying that the required insurance coverage will be obtained by the Consultant, and tha t the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in the Consultant’s disqualification.

I. References
List of three (3) references for similar projects must be provided. Include contact person, address, and telephone number.

Submittal of Proposals – Proposals shall be submitted via email to:

Sam Gutierrez, Public Works Director: [email protected] John Beshay, Engineering Manager: [email protected] David Lopez, Associate Engineer: [email protected]

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021

RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer.

The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City.

SELECTION PROCEDURE:

Criteria for evaluation of proposals may include, but need not be limited to, the following:

1. Responsiveness and comprehensiveness of proposal.

2. Firm’s and assigned personnel’s experience with the City of Diamond Bar and other public agencies.

3. Quality of previous work performed by the firm.

4. Resources and fee required to perform the requested services.

5. The Consultant’s comments on the consulting services agreement.

6. References.

The City reserves the right to reduce or revise elements of the scope of work prior to the award of a contract. Furthermore, the City reserves the right to reject any proposal and may elect to make a decision without further discussion or negotiation. This solicitation is not to be construed as a contract of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposals. The right to issue supplementary information or guidelines relating to this request is also reserved by the City.

To be eligible for consideration, interested firms must submit proposals to the City of Baldwin Park no later than 5:00 p.m. Wednesday, November 16, 2021.

QUESTIONS
For any questions regarding this Request for Proposal, please contact Mr. David Lopez, Associate Engineer.

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3rd Floor, Council Chambers and
City Hall RFP
October 26, 2021
Enclosures: Exhibits “A” – Existing Floor Plan
Exhibit “B” - Consulting Services Agreement
Consultant ServicesAgreement

Page 1 of 5 ends

CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this January 19, 2022 by and between the City of Baldwin Park, ("City"), and La Canada Design Group, Inc. ("Consultant").

In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows:

1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended to accommodate the construction phase but shall not exceed the total compensation.

2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.”

3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein:

A. Commencement Date: January 6, 2022
B. Expiration Date: June 30, 2023
C. Upon mutual agreement by the parties construction support period will be equal to the construction time period for the “Construction Support Scope”

4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters.

5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder.

6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution.

7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein.

8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time Consultant ServicesAgreement

Page 2 of 5 ends

services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws.

The terms of this Agreement shall be interpreted according to the laws of the State of California.

9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys’ fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees.

10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants’ liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide:
(1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation).
(2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant ServicesAgreement

Page 3 of 5 ends

agents or employees shall be in excess of Consultants’ insurance and not contributed with it.
(3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective.
(F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer’s agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement.

11. OWNERSHIP OF DOCUMENTS. All the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant.

12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours.

13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service.

14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest.

15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement.

16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice.

17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Consultant ServicesAgreement

Page 4 of 5 ends

and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing.

18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County.

This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute.

19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition.

20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns.

21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties.

22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager.
(A) La Canada Design Group, Inc.

Att.: Kevin O’Brian, President and CEO
630 North Rosemead Blvd., Suite 400
Pasadena, CA 91107
(626) 351-4301
(B) City of Baldwin Park
Att.: Sam Gutierrez, Director of Public Works
14403 East Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011 ex. 460
23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City’s Designated Representative identified in Paragraph “21” of this Agreement.

Consultant ServicesAgreement

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IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written.

CITY OF BALDWIN PARK
By:

Emmanuel J. Estrada
Mayor
Dated:

Approved by
By:

Robert Tafoya
City Attorney
Dated:
_____________________________CONSULTANT:

By:

Name/Title
Dated:

CITY OF BALDWIN PARK
Architectural
Programming, Planning,
and Design, Interior/
Exterior Design and
Related Services for the
City Hall Third Floor,
and Council Chambers
Improvements Project
Proposal Submitted to:

CITY OF BALDWIN PARK
Submitted by:

La Cañada Design Group
November 22, 2021

Table of Contents Page
A Project Team 04
B Firm’s Experience

05 C Project Design

10 D Project Scheduling

15 E

Resource Requirements

16 F Fee Schedule 16
G Agreement 17
H Insurance 18
I References 19
Signed Addendum 20
City Of Baldwin Park
Request For Proposal For Architectural Programming, Planning and Design, Interior/ exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project

I 2

LA CANADA DESIGN GROUP. INC / 630 NORTH ROSEMEAD BLVD SUITE 40, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Cover Letter
November 22, 2021
Sam Gutierrez, Public Works Director: [email protected] John Beshay, Engineering Manager: [email protected] David Lopez, Associate Engineer: [email protected] City of Baldwin Park
14403 Pacific Ave, Baldwin Park, CA 91706
Dear Mr. Gutierrez, Mr. Beshay, Mr. Lopez, and Members of the Selection Committee:

We’re very excited to submit our qualifications and proposal for A-E Services for the City of Baldwin Park City Hall Council Chambers & Third Floor renovation project, in response to the advertised RFQ.

We understand that the proposed work includes architectural & engineering planning, entitlements & permitting, design, construction documents, and construction administration for the new facility. With our team’s experience with the City of Baldwin Park for the Zocalo Civic Plaza, as well as in similar facilities for the nearby cities of Burbank, Glendale, Pasadena, La Mirada, and Arcadia, we believe we are very well suited for this project.

Who We Are: Based in Pasadena and founded in 1981, LCDG is a 40-year old regional architectural planning and design practice. Originally established in the city of La Canada, the practice grew quickly and moved to nearby Pasadena. The full legal business name is La Canada Design Group, Inc, and our DBA is LCDG. The firm is an S-Corporation and is State certified as a Small Business Enterprise. Our projects are primarily institutional in the public sector. Our projects feature new construction, additions, adaptive re-use, and renovations for diverse uses.

Team of Specialists: To service the varied scope requested by the City, LCDG has assembled our best team for your project. Our LCDG team is led by Kevin O’Brien as Principal in Charge. Kevin has more than 25 years of experience in institutional projects, and will direct the design and planning for this work.

Robert Lawson is our Senior VP and QA/QC leader, and technical specialist for the project. Project Manager Veronica Romero West has experience and ‘lessons learned’ on numerous similar facilities. Project Architect Warren Yoo will be responsible for design implementation and follow-through.

To service the broad comprehensive scope requested by Baldwin Park, LCDG has assembled an outstanding team of consultants for your project. These include Budlong for MEP, Low Voltage and Fire Alarm, Veneklasen for A/V and acoustical design, KPJ for cost estimating, and C2S for specifications.

As their resumes will demonstrate, our team was selected for both their experience in similar public sector work as well as their credentials in producing exceptional work. We have an established relationship with all of these consultants through our years – and even decades – of collaboration on projects with many similarities to yours.

Relevant Qualifications and Experience: The LCDG team is uniquely qualified to provide services for this project. As the following pages demonstrate, we have overlapping experience for the specialized scope required. In addition to our nearly 40 years of experience in public projects, this includes broad expertise with public facility renovations, including specific experience with Board Rooms, Council chambers, and Administrative office spaces.

For example, our project for the Long Beach Transit Headquarters renovation , now in the construction document phase, includes a large Board of Supervisors Council Chamber on the first floor, as well as two levels of administrative office and executive suites. Another current project, the Glendale Municipal Service Building renovation, also included the design of a new Council Room, along with the rehabilitation of outdated offices and public areas. Just last year, we completed a strategic planning study for the County of Los Angeles for the renovation of their Alhambra Headquarters complex, totaling over 200,000 square I 3LA CANADA DESIGN GROUP. INC / 630 NORTH ROSEMEAD BLVD SUITE 40, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM feet. This project scope included public areas such as lobbies and Council Rooms, as well as analysis for the renovation of twelve floors of administrative spaces for multiple Public Works Divisions. We have also completed Council Chamber renovations for the Cities of Burbank, Arcadia, and La Mirada.

Sincerely,
[email protected]
As these and other projects demonstrate, we have long-standing relationships with clients that include local Municipalities and Counties agencies. Our history of repeat business with these clients accounts for a large percentage of our work, and is a testament to our level of commitment and dedication to a high level of service to our clients.

We greatly appreciate the opportunity to submit our qualifications and proposal for this exciting project. We look forward to working with the City of Baldwin Park on this endeavor.

Kevin O’Brien, AIA, LEED AP
President and CEO
City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I A - Project Team I 4 A. Project Team
KEVIN O’BRIEN

PRESIDENT & CEO

PRINCIPAL IN CHARGE

ROBERT LAWSON

VICE-PRESIDENT
SR. PROJECT MANAGER
- QA/QC

VERONICA ROMERO WEST

PROJECT MANAGER

WON WARREN YOO
Project Architect

STAFF STAFFARPINE SARDARIAN

DESIGNER

BUDLONG

MEP/IT/SECURITY

FIRE PROTECTION
KPJ

COST ESTIMATING
C2S

SPECIFICATIONS

SUBCONSULTANTS

VENEKLASEN
A/V

ﬁ

LA C AÑAD A DESIGN GROUP

KEVIN VINCENT O’BRIEN, AIA, LEED AP
Principal in Charge
Kevin O’Brien is an award-winning architect and educator with over 25 years of experience in the design of a wide variety of architectural projects in myriad locations, with specialization in Civic, Municipal, and Educational Projects.

Prior to joining LCDG, Kevin was a Design Principal for Los Angeles based mid and large sized architectural ﬁrms, leading the design of projects such as Courthouses, Libraries, Arts Centers, and schools. Kevin has been a LEED Accredited Professional for over 15 years, and has designed numerous LEED Certi

ed, Net Zero Energy, and Carbon Neutral projects for a wide variety of clients.

Kevin has written, lectured, and exhibited widely on architectural issues. He is an educator as well; he is currently teaching an advanced studio in Design at the Cal Poly Pomona School of Architecture. He has taught design studios and served on numerous academic juries throughout Los Angeles and the country.

Select Project Experience (Principal in Charge/Design Principal for all projects listed):

• Long Beach Transit

o Headquarters and Board of Supervisors Council Chamber

Remodel
•

City of Burbank City Yard Services Building, Burbank CA

o 10,885sf, Crew Quarters, Maintenance & Operations Offices,

Meeting Spaces, Service Yard - $4.9M
• Los Angeles County DPW Headquarters, Alhambra CA

o Programming and strategic planning
•

City of Glendale

o Municipal Services Building Interior Renovation - Construction

budget $2.5M

o

Howard Building Power Station TI - Construction budget $1.1M

• Chula Vista Courthouse, Chula Vista CA*

o Remodel and TI for the existing Chula Vista Courthouse, including new jury duty waiting areas, lobby redesign, and ADA ﬁ
• Metropolitan Water District of Southern California:

o La Verne Field Engineering Building, La Verne CA - 19,400sf 
offices, labs, and service space for Field Engineers - 


Construction budget $4.1M
o La Verne Water Quality Lab, La Verne CA - 27,000sf Critical 

Use Facility, offices, labs, and service space; seismic update  Library Design Showcase,
UCSB Davidson Library
- Construction budget $12.3M 
o Diemer Orange County Region Service Center, Yorba Linda Over 25 AIA Design
CA - New facility; includes public lobby, crew offices, & shops Awards on multiple
projects
- Construction budget $4.1M
• SC Edison
California Monarch Award,
Highest Honor – CorTec
o Mesa Substation, Monterey Park CA - Two new structures. Learning Center Operations Offices, Maintenance offices, shops, service area  USGBC Sustainability Award, Malibu High School- Construction budget $4.1M
(*completed while principal at another rm)
Kevin Vincent O’Brien, AIA
Principal, President
Education:

Ohio State University;
Bachelor of Science in
Architecture
Yale University; Masters in
Architecture
Registration:

California, C-23472
Memberships & Affiliations:

American Institute of
Architects (AIA) Pasadena
Foothill Chapter, Past
Board Member AIALA
AIACC Design Awards
Committee

LEED AP, USGBC
Academics:

Visiting Professor of
Design, Cal-Poly Pomona
Select Awards:

Project of the Year, Alberta
Magazine, Mount Royal
University Taylor Ctr
LA C AÑAD A DESIGN GROUP

ROBERT LAWSON, AIA
Senior Project Manager, Quality Control
Robert Lawson has nearly 30 years’ experience with Municipal, Industrial, and Utility projects. As Senior Project Manager he is responsible for overall management of the project’s design, schedule, and budget. In the case of multiple projects with the same client, Rob will ensure that the various projects are staffed properly and cross-coordinated as required.

Rob will frequently lead the construction administration efforts on larger projects. His wide range of experience in various methods of project delivery has been invaluable in developing strong working relationships with contractors. Rob also leads LCDG’s QA/QC procedures for all projects in the office.

At LCDG, he has completed over ninety new and renovation projects as senior project manager, project manager, designer, and/or job captain.

Robert is particularly strong in his technical expertise of building systems and construction. He has assumed a mentorship role for younger staff at LCDG. In addition to his project leadership role, Rob has become an expert at Building Information Technology [BIM], and guides the office’s BIM efforts.

Select Project Experience:
• Norwalk Transit System
o Bus Stop Improvement Program, Four landmark bus stops - Construction budget $350K
o Multiple renovations and deferred maintenance improvements - Construction budget $2.6M
• City of Baldwin Park, Baldwin Park, CA
o Zocalo Park Renovation
• City of Burbank City Yard Services Building, Burbank CA o 10,885sf, Crew Quarters, Maintenance & Operations Offices, Meeting Spaces, Service Yard - $4.9M
• Los Angeles County DPW Headquarters, Alhambra CA
o Programming and strategic planning
• City of Glendale
o Municipal Services Building Interior Renovation - Construction budget $2.5M
o Howard Building Power Station TI (in progress) - Construction budget $1.1M
• Metropolitan Transportation Authority
o Metro Gold Line Transit Station Canopies, Highland Park, CA • Citizens Business Bank, Pasadena CA
o New Two-story steel frame office and banking center, Pasadena CA -Construction budget $4.7M
• SC Edison
o Covina Service Center/Garage Expansion, San Dimas Ca; Add one over-sized service bay for truck and crane service, 10T bridge crane - Construction budget $1.9M
o Ontario Service Building / Garage Expansion, Ontario CA; Add three over-sized service bays for truck and crane service, 10T bridge crane, lube pit, tire room and office.(2016)-Construction Robert Lawson, AIA, NCARB,
CSI
Senior Project Manager, QC
Vice President
Education:
 Woodbury University;
Bachelor of Architecture
Registration:
 California, C-32727
 Cal OES SAP Evaluator
Memberships & Affiliations:
 American Institute of
Architects (AIA) Inland
Chapter, Corporate
Member
 Construction Speci ﬁ cations
Institute

LA C AÑAD A DESIGN GROUP
Veronica Romero West, AIA
Project Manager
Education:
 California Polytechnic
State University, San
Luis Obispo;
Bachelor of Science in
Architecture
Registration:
 California, C-22316
 Cal OES SAP Evaluator
Memberships & Affiliations:
 American Institute of
Architects (AIA) Pasadena
& Foothill Chapter
President (2006)
 California Council, Past
Director (2007)
 Board of Directors (2000-
2007)
 JRD (Student) Scholarship
Committee (on-going)
Veronica Romero West, AIA
Project Manager
Veronica Romero West brings over 30 years of leadership experience to the design team in the highly diverse areas of utilities, civic, office, housing and retail. Throughout her career, Ms. West’s project roles have included Entitlements Manager / Project Principal / Architect of Record / Project Manager / Quality Control / Construction Administrator.

Her strong technical skills and thoroughness are an asset to public municipal clients. Her background covers all aspects of the design process from feasibility studies, programming, existing conditions reports and master planning to architectural design, construction documents, consultant coordination and construction administration. Well versed with fast track and phased projects, she managed numerous large-scale projects for the civic, commercial, science and technology and entertainment industries.

Select Project Experience:
• Los Angeles County Department of Public Works
o Redondo ADA Survey
o Century ADA Survey
o Monrovia Public Health Center - Maintenance and Repairs o Saticoy Yard - Tenant Improvements
o Rio Hondo Spreading Grounds - Renovations
o Eaton Yard - Window and Ceiling Replacement
o Santa Clarita Office - ADA Restroom Upgrades
o Imperial Yard Office Renovation and Emergency Generator o ACWM Metrology Lab and Office Renovations
o Hall of Records Plaza Renovation
o Dept of Consumer and Business Affairs Office Renovation o MLK Recuperative Care Center
• City of South Gate
o Courthouse Adaptive Reuse - Facility Assessment +
Programming
• City of Norwalk
o New Employment Resource Center Feasibility Study
• City of Brea
o Brea Council Chambers Renovation
• City of Temple City
o City Hall - Facility Assessment + Programming
• City of Sierra Madre
o City Hall + Police Station Entrance
• City of Rosemead
o City Council Chamber Renovation
• City of Riverside
o California Tower Trellis
(some projects completed while manager at another ﬁ rm) LA C AÑAD A DESIGN GROUP
Won Warren Yoo

NCARB, CSI
Project Architect
Education:
 Myung Ji University,
South Korea
Bachelor of Architecture
Registration:
 California, C-37091

WON WARREN YOO
Project Architect
Won Warren Yoo has over 16 years’ experience with, and Utility, Municipal, and Industrial projects. As Project Manager he is responsible for overall management of the project’s relating to site design, schedule, and budget.

During recent years, he has been working with various On Call projects with LCDG. Warren also leads many Construction Administration projects within the office. He seemlessly works with the design and construction teams to help achieve the design intent of every project.

Select Project Experience:
• Los Angeles County Department of Public Works
o Live Oak Library, Arcadia, CA
o Curtis Tucker Public Health - Addition Project, Inglewood, CA o Hollywood/Wilshire Public Health Center - Deferred Maintenance Project, LA
o Eaton Yard - Flood Control District Building 1 - Maintenance Project, LA
• SC Edison:
o Southern California Edison Ridgecrest Service Center Administration Building, Ridgecrest, CA
o Mesa Substation, Monterey Park CA - Two new structures, Operations Offices, Maintenance offices, shops, service area • MWD:
o Diemer Orange County Region Service Center, Yorba Linda CA - New facility; includes public lobby, crew offices, & shops • Korean consul Generals residence, Los Angeles CA*
• Bethesda University of California, Los Angeles CA*
• LAC- USC Medical Center, Core Laboratory Equipment Replacement and Tenant Improvements, Los Angeles, CA
• The Gange Hall 39 at Buena Park Down-Town*
(*completed while at another ﬁ rm)
Arpine Sardarian
Project Designer
Education:
 University of California
Berkeley; Bachelor of Arts
in Architecture
 Isfahan University;
Associate of Arts in
Architecture
Certification:
 Cal OSHA 10;
Construction Outreach
Training Course V4
 Fleet Safety; VNA-PS
 Fire Extinguisher Safety;
CAN-PS4
Arpine Sardarian
Project Designer
Arpine (Arpi) is a creative designer with 7 years of experience in a variety of projects, ranging from small remodels to larger educational and institutional facilities.

As a designer Arpi is skilled with a variety of digital tools used in the design and production process. These include Revit / BIM, AutoCAD, Rhino, Sketchup, Vray, and the Adobe suite. She is able to work in both physical model-making and 3D visualization and renderings.

Select Project Experience:
• Norwalk Transit Center Building Assessment; Norwalk CA o Multiple renovations and deferred maintenance improvements • City of Glendale
o Municipal Services Building Interior Renovation
• City of Burbank City Yard Services Building, Burbank CA o 10,885sf, Crew Quarters, Maintenance & Operations Offices, Meeting Spaces, Service Yard - $4.9M
• Los Angeles County Department of Public Works
o Redondo ADA Survey
o Monrovia Public Health Center - Maintenance and Repairs o Saticoy Yard - Tenant Improvements
o Rio Hondo Spreading Grounds - Renovations
o Imperial Yard Office Renovation and Emergency Generator o ACWM Metrology Lab and Office Renovations
• Boeing
o Renovating various offices located in their El Segundo and Long Beach locations
• MWD:
o La Verne Field Engineering Building, La Verne CA - 19,400sf offices, labs, and service space for Field Engineers
o La Verne Water Quality Lab, La Verne CA - 27,000sf Critical Use Facility, offices, labs, and service space; seismic update • Marymount High School, Los Angeles CA
o Campus Wide Space Utilization Study
o Science Labs and Visual Arts Studios Renovation
• Los Angeles Uni ﬁ ed School District
o Corona Elementary School - Interim Housing and campus Modernization
o Bernstein High School Turf Replacement and school Renovation • Glendale Community College, Glendale, CA
• Pathways LA
o Child Care Facility renovation
• Baxter Bioscience Administrative Offices, Los Angeles CA • Acorda Offices, Raleigh NC
• Amgen Offices, Thousand Oaks, CA
(some projects completed at another firm)

1An MBE | SBE | DBE | LSBE Firm

RESUMES
Sunil has over 35 years of experience in designing engineering systems including HVAC, plumbing, steam, compressed air, heat recovery and fire protection systems. He has vast knowledge of the design and construction of transportation systems, warehouse and maintenance facility project experience.

He is responsible for the coordination, design, development, written specifications, cost estimates, construction observation, energy compliance and equipment selection for mechanical engineering projects. Sunil has developed and maintained an excellent relationship with the local municipalities for more than 35 years ensuring a smooth and effective approval process.

EDUCATION
Sardar Patel University, B.S.

Mechanical Engineering

YEARS OF EXPERIENCE
35 years

PROFESSIONAL LICENSES
California (M29448)
Arizona (M31085)
Nevada (M012913)
Pennsylvania (M71964)
Washington (M52988)

LEED AP
Certified Commissioning
Authority

MEMBERSHIP
ASHRAE
American Society of
Mechanical Engineers
American Society for
Healthcare Engineering
Sunil Patel, P.E., LEED
AP, CxA
CEO | President

RELEVANT PROJECT EXPERIENCE
City of Los Angeles Building of Engineering
City of Glendale
Municipal Services Building – Tenant Improvements
City of Perris
SCE – 4 Story Building
Rosemead, CA
Providence Holy Cross Medical Center, New Patient Tower & Central Utility Plant Upgrade
Mission Hills, CA
Rio Hondo Community College, Infrastructure Master Planning and Central Plant
Whittier, CA
College of the Desert Central Plant
Palm Desert, CA
Huntington Memorial Hospital – MW Cogen Plant
Pasadena, CA
LAPD Headquarters Building,
LEED Gold
Los Angeles, CA
Gilroy City Hall,
Chiller & Generator Upgrade
Gilroy, CA
2An MBE | SBE | DBE | LSBE Firm

RESUMES
Felix Gomez brings more than 30 years of electrical design experience to Budlong & Associates, Inc. Most recently, he served as the project manager for the $200 million Del Amo Fashion Center renovation*. His extensive list of project experience includes education, healthcare, retail, commercial, industrial, institutional, theme parks, and miscellaneous outdoor projects.

Felix’s responsibilities include project management, design, development, written specifications, cost estimates, construction observation, energy compliance and equipment selection for mechanical engineering projects.

Felix has developed and maintained an excellent relationship with the local municipalities such as City of Los Angeles and Ventura for more than 30 years ensuring a smooth and effective approval process.

EDUCATION
AS Computer Aided Drafting
Technology

YEARS OF EXPERIENCE
30+ years

MEMBERSHIP
Electrical Energy Association
(EEA)

RELEVANT PROJECT EXPERIENCE
Metro TO - MTA Training Center
Los Angeles, CA
Vermont & Manchester - Parking Garage
Los Angeles, CA
METRO D20 New Cleaning Platforms
Los Angeles, CA
Santa Monica Airport Park Project
Project manager and senior electrical designer for a new restroom and concession facilities, parking lot, playground, picnic areas, shade structures, off-leash dog park area, pedestrian walkways and soccer fields. This park is the first new park in Santa Monica in 28 years. Located next to the Santa Monica Municipal Airport. The new facility included providing new electrical service, pedestrian lighting, parking area lights, sports lights, street lights, landscape lights, photometric calculations, lighting controls, power devices, and construction Felix Gomez
Director of Design
administration.
3An MBE | SBE | DBE | LSBE Firm

RESUMES
Kelly Schall leads the Budlong’s Plumbing Design Department. He has shepherded numerous projects from their inception through procurement and completion of construction. Adept at establishing a precise and complete scope of work, projects headed by Mr. Schall invariably proceed smoothly through the various phases of design, cost estimation, segregation of costs, creation of project specifications, construction phase and ultimate project completion. Talented in all aspects of plumbing design, Mr. Schall is especially noted for the preparation of projects and his attention to design detail.

Mr. Schall is especially noted for his attention to detail. As our Quality Control Manager, he is responsible for the accuracy of drawings and upholding the company standard of excellence.

EDUCATION
A.A. Pierce College,
California 1986

YEARS OF EXPERIENCE
35+ years

MEMBERSHIP
ASHRAE
American Society of
Mechanical Engineers
American Society for
Healthcare Engineering
Kelly Schall
Plumbing Designer
Quality Control Lead

RELEVANT PROJECT EXPERIENCE
Ventura County Fire Protection Department
Ventura, CA
River Park Maintenance Facility – MEP
Oxnard, CA
Ventura County Fire District Support Services Facility
Oxnard CA
City of Los Angeles
• Union Station
• Los Angeles Court House
• Parks & Recreation
• Rampart Police Station
City of Anaheim
• Convention Center – Central Plant Upgrades
• City Hall Boilers Replacement
• City Hall Generators
• (11) Fire Station Upgrades
City of Inglewood
• City Hall Generators
• City Hall - MEP Upgrades
City of Beverly Hills Tower Renovation
Beverly Hills, CA
City of Downey
• Library
• Theater
• Police Training Center
4An MBE | SBE | DBE | LSBE Firm

RESUMES
Fire Sprinkler Riser Design, Plumbing, Systems Design, Engineering Management, Project Management, Construction Support and Cost Estimation and Fee Estimation. Specialty with water, sewers, gas and storm drain piping design systems. Prepare specification. Visit sites to provide clarifications and interpretations of drawings and specifications.

Experience in change orders, cut-sheets submittals, request for information (RFI) and construction administration. Over 14 years of experience in Autocad, 7 years in Revit and 2 years in Autosprink software.

EDUCATION
Los Angeles City College,
Associates of Science
Degree, 2004
UCLA Mechanical
Engineering, 2004
Plumbing Design Systems
(certified), 2005
Sprinklers Training
Fire Sprinkler Systems
(certified), 2011

YEARS OF EXPERIENCE
35+ years

William Gonzalez
Director of Plumbing and Fire
Protection Operations

RELEVANT PROJECT EXPERIENCE
SCE Devers Substation Maintenance & Test Facility Palms Springs, CA
SCE – 4 Story Building
Rosemead, CA
City of Inglewood
City Hall - Generator Upgrade
City of Anaheim
• City Hall Boilers Replacement
• City Hall Generators
City of Beverly Hills Tower Renovation
Beverly Hills, CA
City of Downey
• Library
• Theater
• Police Training Center
1316 Linwood ave. (8 story Supportive Housing)
Los Angeles, CA
Vignes - Supportive Housing
Los Angeles, CA
HHH Beacon Landing
Los Angeles, CA
5An MBE | SBE | DBE | LSBE Firm

RESUMES
Mr. Ghataura’s electrical engineering experience extends from lighting and power distribution design to data networking. He’s also knowledgeable in public address systems, TV systems, security systems and other low voltage systems used in new and existing commercial and institutional facilities. His project experience includes educational facilities, commercial TI, residential, and health care.

At Budlong he is responsible for providing design and technical support from project conception to completion. He serves as a designer of medium and low voltage power systems, communications, lighting layouts, and fire alarm including calculations and selection of appropriate system components. This involves coordination with other engineering disciplines, management of project financial budgets, and ensuring projects are completed by required deadlines and financial guidelines. He has been part of numerous projects involving stringent criteria’s such as LEED and CHPS.

EDUCATION
BS Electrical Engineering
2010
California State University,
Northridge

YEARS OF EXPERIENCE
10+ years

MEMBERSHIP
Electrical Energy Association
(EEA)
Rajeev Ghataura
Director of Electrical & Low
Voltage Operations

RELEVANT PROJECT EXPERIENCE
Beverly Hills City Hall Tower Additional MEP Services
Beverly Hills, CA
City of Glendale Maintenance Bldg.

Glendale, CA
Ventura County Fire Protection Department
Ventura, CA
River Park Maintenance Facility – MEP
Oxnard, CA
Ventura County Fire District Support Services Facility
Oxnard CA
City of Anaheim
• Convention Center – Central Plant Upgrades
• City Hall Boilers Replacement
• City Hall Generators
• (11) Fire Station Upgrades
City of Inglewood
• City Hall Generators
• City Hall - MEP Upgrades
6An MBE | SBE | DBE | LSBE Firm

RESUMES
Mr. Montes has over 20 years’ experience in designing engineering systems and elements including low voltage (Data, PA, Tel, Security, CCTV, CATV, Access control, Sound systems), FA system.

He has designed fire alarm/low voltage systems for commercial, industrial, healthcare, educational, recreation, residential, and public/institutional facilities.

EDUCATION
Revit Certified, Westech
University, Los Angeles CA.

Associates Degree, ITT
Technical Institute, Sylmar
CA

YEARS OF EXPERIENCE
20+ years

MEMBERSHIP
Electrical Energy Association
(EEA)

Sergio Montes
Low Voltage Engineer

RELEVANT PROJECT EXPERIENCE
LAPD Headquarters Building,
LEED Gold
Los Angeles, CA
Gilroy City Hall,
Chiller & Generator Upgrade
Gilroy, CA
Beverly Hills City Hall Tower Additional MEP Services
Beverly Hills, CA
City of Glendale Maintenance Bldg.

Glendale, CA
Los Angeles International Airport
Los Angeles, CA
Worked on multiple projects including:
• Tom Bradley International Terminal (TBIT) Interior
Improvements
• (LAX) Terminals 4, 5 & 6 Baggage – Screening Facility, New Facility and Upgrades
• (LAX) Campus wide Controls System Upgrades, Heating
System Upgrade Security Upgrades & Modifications
7An MBE | SBE | DBE | LSBE Firm

RESUMES
A licensed professional Fire Protection Engineer in States of California and Arizona, ICC Certified Commercial Building Inspector, holding Master’s degree in fire engineering and Bachelor’s degree in mechanical engineering, 25 years experiences including local fire departments and private fire and MEP engineering consulting firms, highly skilled in fire protection performance- based design and mechanical engineering design, fire hazard evaluation, and code interpretation, modification and alternatives, completed numbers of project designs involving various industrial, commercial, hospitals, schools, high-rise buildings in the United States and overseas, having several publications in the areas of life safety/fire protection performance-based engineering design, structure performance in fire, smoke management, computer modelling applications, fire investigation, and upholstered furniture fire research, serving on technical committees including:
• NFPA 24 Private Fire Service Mains
• NFPA 92 Smoke-Control Systems
• NFPA 101 Life Safety Code

EDUCATION
Master’s degree in Fire
Engineering

YEARS OF EXPERIENCE
20+ years

PROFESSIONAL LICENSES
California (FP1608)
Arizona (FP44893)

Flora Chen, FPE
Senior Fire Protection Engineer

RELEVANT PROJECT EXPERIENCE
VA Palo Alto, Jones Hall Master Planning
Palo Alto, CA
VAMC Greater Los Angeles
Replacement of Boilers B296, CA
VA West Los Angeles, Retrofit HVAC, Bldg. 508 Laundry
VA Temple TX – Renovate Dom-C and Dom-D for Mental Health Temple, TX
Department of VA, Amarillo VAMC Renovate Community Living Center, Bldg. 29
Amarillo, TX
Los Angeles International Airport
Los Angeles, CA
Worked on multiple projects including:
• Tom Bradley International Terminal (TBIT) Interior
Improvements
• (LAX) Terminals 4, 5 & 6 Baggage – Screening Facility, New Facility and Upgrades
• (LAX) Campus wide Controls System Upgrades, Heating
System Upgrade Security Upgrades & Modifications

Veneklasen Associates
City Hall 3rd Floor and Council Chamber TI
Veneklasen Proposal No. 21.1160-1R1
November 17, 2021 – Page 11 of 13
www.veneklasen.com

EXHIBIT 3: VENEKLASEN ASSOCIATES COMPANY PROFILE AND PROJECT LEADERSHIP Founded i n 1947, Veneklasen Associates i s among the oldest acoustical consulting f irm in th e Un ited S tates. Our services encompass a rchitectural acoustics, a udio-visual (AV), information technology (IT), environmental noise and vibration mitigation. As a sole source for building sound quality and low voltage, our technical and pr ofessional standards have be en developed through t he design of literally thousands of buildings worldwide.

ACOUSTICS
Sound qua lity a nd no ise m itigation in the bui lt e nvironment i s a significant design e lement. O ur goal is t o o ptimize the a coustics according t o bui lding science, aesthetics and c ost. By u tilizing a proactive, c ollaborative de sign a pproach w e are able t o a ddress the a coustical effect of the bui lding s ystems and develop recommendations and pe rformance criteria with the de sign team and project consultants.

RESEARCH AND TESTING
Our firm’s origins are in research. We were founded in 1947 in response to a need to investigate noise impact relating to in ventions resulting f rom W orld War I I, s uch as rocket engines or noise w ithin m ilitary a ircraft in operation. O ur findings a nd associated i nnovations led t o pa tents in he aring protection, microphones, a nd measurement instrumentation. Veneklasen A ssociates’ c ommitment to research was sustained throughout the decades and remains a passion to this day. Our work has led to improvements in the acoustical design of performance spaces such as concert halls and auditoriums, and, in the case of multifamily residential properties, set industry standards and best practices.

Today our research experience informs our testing methodology, with capabilities in both our NVLAP accredited lab – Western Electro-Acoustic Laboratory - and in the field.

AUDIO-VISUAL SYSTEM DESIGN (AV)
Since the late 1940’s, Veneklasen Associates has pioneered the design of high-quality a udio-visual s ystems. Initially concentrating on the design of sound reinforcement systems for auditoriums, convention centers and ho tels, many of these s ystems incorporated the f irm's o wn design i nnovations – bi-amplification, column a rrays and pressure zone microphones. In the pa st t hree decades, Veneklasen Associates ha s e nhanced its A V de signs to i nclude videoconferencing; video projection, video recording, and digital signage. • Sound reinforcement and reproduction
• Multimedia presentation systems
• Paging systems
• Audio and videoconferencing

• Civic & Government Agencies
• Film and video projection systems
• Remote control systems
• Digital s ignage

INFORMATION TECHNOLOGY SYSTEM DESIGN (IT)
Our IT team provides leadership in the de sign of all Information Transport systems, including main computer c enter design, pa thways, distribution c losets, f iber and copper backbones, a nd broadband. Our s cope may include D AS (Distributed Antenna S ystems) to provide full coverage f or c ellular and w ireless L AN c onnectivity. With a focus on network convergence, the same infrastructure will accommodate telephones, building automation, administr ative, an d entertainment a pplications. Finally, c omputer rooms, di stribution closets, and pa thways incorporate energy efficient methods to maximize L EED c ertification points.

SECURITY
Veneklasen Associates help you determine what assets you should protect and identify who they should be protected from. We make you aware of the different types of attacks that are possible given your unique situation and work with you to r edress them. After establishing our client’s ne eds, we seek out only the best technologies with which to fulfill them. Considerations will be given to the client’s long-term interests, any short-term budget concerns, overall look and visual appeal, long-term r eliability, system augmentation and e xpansion potential, and overall scalability. The goal for our clients to save money over the life of the system. Not only in avoided security losses, but also in improved operations efficiency and improved safety.
• Courthouses & Public Safety
• Education - College & University + K12
• Studios & Entertainment Facilities
• Transportation, including Airports & Rail
• Medical Centers & Hospitals
• Commercial Buildings & Corporate Interiors
• Hotels, Resorts & Casinos
• Condominiums & Apartments
• Concert Halls & Performing Arts Complexes
• Museums & C ultural Centers
• Industrial & Utility
• Places of Worship

Veneklasen Associates
City Hall 3rd Floor and Council Chamber TI
Veneklasen Proposal No. 21.1160-1R1
November 17, 2021 – Page 12 of 13
www.veneklasen.com

JAMES A. GOOD │ PRINCIPAL | PROJECT MANAGER - ACOUSTICS James Good has been an architectural acoustician for 50 years, since his arrival at Veneklasen Associates as an intern as an undergraduate at USC. He has since amassed a diverse project legacy including civic, office, and educational buildings; worship spaces; music and drama academies; hotels and resorts; medical centers, and condominium projects. With a de gree in Architecture, Jim brings a unique professional and technical perspective to his work. His expertise en compasses architectural r ecommendations including e xterior skin d esign, adjacency review, sound isolation requirements, room shaping and finishes, and structural and mechanical e quipment noise and v ibration mitigation. He is particularly proficient in the acoustical design of laboratories, offices, auditoriums, and conference spaces.

Education Bachelor of Architecture, University of Southern California, 1970 Representative Public Santa Monica City Services and Building, Santa Monica, CA Project Experience Del Mar City Hall; Santa Ana, CA
Los Angeles County Hall of Justice, Los Angeles, CA
Los Angeles County Board of Supervisors hearing Room, Los Angeles, CA Calpers Headquarters, Sacramento, CA
Los Angeles County Fire District Headquarters, Los Angeles, CA Los Angeles Federal Courthouse, Los Angeles, CA
Los Angeles Municipal Courts, Multiple Locations, CA
Los Angeles County Superior Court- Compton, Compton, CA LA County Sanitation District-Shoemaker Plant Generator, Los Angeles, CA LA County Library - HVAC Vibration Study, Los Angeles, CA Water Treatment and Beverly Hills Public Works Facility, Beverly Hills, CA Contra Costa Co. Public Safety Command Center, Contra Costa County, CA Public Safety Facility, Indio, CA
North Hollywood, North Hollywood, CA – Police Facility
AOC Mid-County Superior Court of California - County of Riverside, Banning, CA Edward R. Roybal Federal Building & Courthouse, Los Angeles, CA Santa Monica Public Safety Facility, Santa Monica, CA
Commerce Community Center, Commerce, CA
Los Alamos Municipal Complex, Los Alamos, NM
Edward R. Roybal Federal Building & Courthouse, Los Angeles, CA El Centro Federal Courthouse, El Centro, CA
Lloyd D. George United States Courthouse & Federal Building, Las Vegas, NV Costa Mesa Police Headquarters, Costa Mesa, CA – Addition Fontana Police Department, Fontana, CA
Los Angeles Municipal Courts – Airport, Van Nuys, West San Fernando Lynwood Regional Justice Center, Lynwood, CA
Representative Office Experience Sempra Energy, Monterey Park Univision Headquarters, Los Angeles, CA
The Gas Company Tower, Los Angeles, CA
Atlassian Creative Space, Mountain View, CA
American Capital Corporation, El Segundo, CA
Ascend Office, El Segundo, CA
Belkin Headquarters; Playa Vista, CA
Google Offices, Venice, CA
Herbalife Headquarters at LA Live! Los Angeles, CA
McDermott Will and Emery, LLP (MWE) Offices, New York, NY LinkedIn Corporation, Carpinteria, CA
Netflix Icon and Cue Offices, Hollywood, CA
Professional Experience Principal, Veneklasen Associates, Inc. – Current Senior Associate, Paul S. Veneklasen & Associates, 1967 – 1997

Veneklasen Associates
City Hall 3rd Floor and Council Chamber TI
Veneklasen Proposal No. 21.1160-1R1
November 17, 2021 – Page 13 of 13
www.veneklasen.com

JACK SHIMIZU │ ASSOCIATE PRINCIPAL + DIRECTOR OF AUDIO-VISUAL & LOW VOLTAGE Jack Shimizu has been working in the audio-visual industry for over 25 years. He has designed AV, s ound and pa ging systems for a irports, m unicipal buildings, convention c enters, auditoriums, theme parks, live performance and black box theaters, classrooms, and sports facilities. As Director of Veneklasen A ssociates' A udio-Visual C ontrol a nd S ystems D esign group, Jack’s comprehensive knowledge of trends in AV and technical resources sets a high standard f or his t eam. As a r esult, Veneklasen A ssociates is k nown f or the design a nd development o f high qua lity, hi ghly de tailed s ystems that a re intuitive to o perate and adaptable to meet changes in future technologies.

Education United States Navy Electrical and Electronics School; 1976 Specialty Training Synergetic Audio Concepts Sound Engineering. Live Sound Workshop. EASE Design. and Seminars Advanced EASE Design. TEF Training. MediaMatrix Training.

Representative Civic Los Angeles County Fire District Headquarters, Los Angeles, CA Project Experience Los Angeles County Emergency Operations Center, Los Angeles, CA Los Angeles County Fire District Headquarters; Los Angeles, CA Rancho Cucamonga Fire District Public Safety Building; Rancho Cucamonga, CA Cathedral City – Heritage Park Amphitheater; Cathedral City, CA Westwood Recreation Center; Los Angeles, CA
Hacienda Heights Community Center, Hollywood, CA
Natural History Museum ; Los Angeles, CA
Town of Mammoth Lakes New Community Facility; Mammoth Lakes, CA Los Angeles Federal Court, Los Angeles, CA
Los Angeles Superior Court―Santa Monica Courthouse, Santa Monica, CA Los Angeles Superior Court―Compton Courthouse, Compton, CA Los Angeles Superior Court―Pomona Courthouse, Pomona, CA LAX Public Safety Building, Los Angeles, CA
CalPERS Headquarters; Sacramento, CA
City of Santa Monica Services Building, Santa Monica, CA City of Fontana Community Development Department Building, Fontana, CA City of Beverly Hills, Beverly Hills, CA – City Council Chamber La Habra City Council Chamber, La Habra, CA
AOC Mental Health Court, CA
Banning Justice Center & Superior Courthouse, Banning, CA Cal Trans District 3 Design Build; Maryville, CA
Delano Police Headquarters, Delano, CA
El Centro Courthouse, El Centro, CA
Fifth District Court of Appeal, Fresno, CA – Courthouse Glendale Police Headquarters, Glendale, CA
Hemet Courthouse, Hemet, CA
Madera County Courthouse, Madera, CA
Maricopa County Juvenile Courts, Phoenix, AZ
Rancho Cucamonga Fire Training Center, Rancho Cucamonga, CA Superior Court of California, County of Riverside, CA
Solano County Government Center, Fairfield, CA
Other Project Experience Tom Bradley International Airport, Visual Paging, Los Angeles, CA Los Angeles International Airport (LAX):

All Airport Emergency Paging System
Tom Bradley International Terminal Renovation
Terminal Updates 2, 4, 7/8
Anaheim Convention Center Expansion
Los Angeles Convention Center Expansion – Plan B Pico Hall Professional Experience Associate Principal, Veneklasen Associates; July 1999 - Current Senior Associate, Smith Fause Associates; 1998 - 1999
Senior AV Designer, Thomas Gregor Associates; 1995 – 1997

C2S

CONSTRUCTION SPECIFICATIONS

SERVICE
Website: www c2s-specs com. .

E- mail: [email protected]
PRINCIPAL’SRESUME

YOUNG JOHNSON, CDT, CSI, ASCE, SCIP
Firm
CONSTRUCTION SPECIFICATIONS SERVICE (C2S)
Architectural Specwriting Services
Project Assignment
Principal-in-Charge
Key Qualifications
As the firm's managing principal, Mr. Johnson
supervises activities and important relationships with clients and staff. He is responsible for all financial and business affairs of the firm and directing client relations. The staff includes one senior specwriter* and 2 assistants.

Prior to going into independent practice, Young had been employed as a specwriter for DSA, the Los Angeles Unified School District (LAUSD), the Metropolitan Water District, and the Department of the Navy at the Miramar Naval Air Station.

Young has dedicated more than 40 years to specification writing. His career has encountered every type of construction project, ranging from underground public parking facilities to high-rise office buildings, including schools, hospitals, and public housing. Young has served on committees charged with task of developing the L.A. Building Code and Standard Specifications for Public Works Construction. C2s recently completed updating the Master Specs for UCI.

Young Johnson, CSI, ASCE
TEL: 213.380.4478
FAX: 213.383.5885
Credentials
Certified Construction Document Technologist (CDT)
California Licensed Contractor in classifications B (General Building), C10 Electrical, and C36 Plumbing Employment History
1989 - Present: Self-employed construction specifier, DBA Construction Specifications Service (c2S). 1969 - 1989: Supervisor for the Metropolitan Water District in their in Specifications Department. 1966 - 1969: Employed as a specification writer for the Los Angeles Unified School District. 1962 – 1965: Employed as specwriter by Dept. of State Architect (DSA) 1957 - 1961: Civilian employee for the Navy at Miramar NAS as an Architectural Engineer. *Our Sr. Specwriter (Eric Loyd) is a Certified construction specifier (CCS) and serves as a CSI instructor for persons seeking certification.

Specsintact Specialist
393 West 6th Street, Suite 214 • Los Angeles, CA 90020

HIGHLIGHTS
Key Qualifications
 Development of LAUSD Guide Specs
 Management
 Public Works Contract Project Experience
 Construction Documents Development
 More than 1000 Successful Jobs Completed
Years of Experience
40+
Education
Bachelor of Science
West Virginia State University
Master of Science
California State University at Los Angeles
Affiliations
American Society of Civil Engineers
Construction Specifications Institute
Specifications Consultants in Independent Practice

JACQUELINE CHAN
President | Cost Estimator
Founded in 2014, KPJ c onsulting is M BE/WBE/DBE/LSBE/EBE certified. J acqueline, the President of KPJ Consulting, h as more than 20 years of experience in the construction industry. She has worked on a variety of project types, including historical buildings, higher education, gove rnment, h ospitals, laboratories, K -12 schools, ho spitality, r esidential, zoological and theme parks with budgets ranging in value from less than $1 m illion to more than $200 million.

In her r ole as a Senior Cost Manager f or des ign teams, J acqueline i s es pecially skilled providing accurate budgets at the early programming and conceptual phases of a project when that accuracy is critical to a projects ultimate success. She achieves that through early advice dur ing design phase an d create f unctional s olutions to meet bud get expectations.

The following is a representative of County Los Angles, other m unicipal an d c orporate projects. She provided cost estimating for Board funding requests, third party reviews, conceptual to construction documents cost estimating.

Relevant Project Experience
Ayzenberg Phase 2 Office Expansion, Pasadena, CA
Big Blue Bus, Administration & Maintenance Facilities, LEED Silver Certified, Santa Monica, CA
BOE, Tillman New Personnel Building and Warehouse Building, Los Angeles, CA Glendale City Hall Phase 1, City Clerk's Office Renovation, Glendale, CA Glendale City Hall Phase 2, CSP and City Attorney's Renovation, Glendale, CA Centro Maravilla Service, Entrepreneur Training Center Refurbishment, County of Los Angeles, CA
Golden Empire Transit, Energy Administration, Training and Operations Center, Bakersfield, CA
Hall of Justice, Public Information Office Refurbishment, County of Los Angeles, CA Kenneth Hahn Hall of Administration, County of Los Angeles, CA LA/G WRP Personnel Buildings, City of Los Angeles, CA
312 North Spring Street United States Courthouse, Adaptive Reuse Assessment, Los Angeles, CA
Puente Hills Material Recovery Facility, City of Industry, County of Los Angeles, CA Port of Long Beach, Administration & Maintenance Facilities, Long Beach, CA San Pedro Service Center Build Back Projects, County of Los Angeles, CA South Orange County Wastewater Authority, Operations Building Work Shop and Material Storage, Laguna Beach, CA
Sunnyvale Civic Center, Palo Alto, CA
Position in Firm
President
Role on Project
Senior Cost Estimator
Length of Association/Total
Years in Field
7 years / 21 years
Level of Education
Master of Business Administration,
Royal Melbourne Institute of
Technology University
Grenoble School of Management,
Innovation Management
UCLA Extension, Award in General
Business Studies
Bachelor of Science, Construction
Quantity Surveying, Royal
Melbourne Institute of Technology
University
Professional Certifications/
Licenses/Registrations
NA

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I B - Firm’s Experience I 5 B. Firm’s experience
LCDG is currently working on, or has completed
multiple projects with similar scope to that described
in this RFP. We have carefully selected the three
projects that best demonstrate our ability to design
and execute complex renovation projects, creatively
implement interior design solutions, and work with the
specific scope and functions of Council Chambers and
Administrative facilities for civic and municipal entities.

In addition to the required three projects, we’ve
included a list of additional projects we’ve completed
to indicate our depth of experience.

Live Oak Library
IEAU Headquarters Office

PROJECT SCOPE
The Municipal Service Building (MSB) is a
uniquely designed three story building raised
above ground by four columns. The building
is used by the City Planning & Development,
Building & Safety, Public Works and other
important city support groups. LCDG is
currently working on the renovation of the
City Planning area along with the relocation
and remodeling of the Planning Hearing
Room. The Hearing Room will support both
Planning and will be used as an alternate
Council Chambers for City Hall. The existing
large Conference Room is being relocated
to the third floor which requires renovation of
the existing Public Works office and Cafeteria
space. The MSB Cafeteria is moving to the
Perking’s Building and will replace the existing
Perking’s Building Training Room. The new
Cafeteria will allow both indoor and outdoor
relaxation and host large city gatherings.

LOCATION: Glendale, CA
OWNER: City Of Glendale
CONSTRUCTION COST: $2.3 Million
YEAR DESIGN COMPLETED : 2021
YEAR CONSTRUCTION COMPLETED :

Est. 2022
Project Manager: Robert Lawson

CITY OF GLENDALE
Municipal Services Building
LA C AÑAD A DESIGN GROUP
LA C AÑAD A DESIGN GROUP

PROJECT SCOPE
630 NORTH ROSEMEAD BOULEVARD, SUITE 400, PASADENA, CALIFORNIA 91107 626.351.4301 WWW.LCDG.COM Live Oak Library
A New Learning Center
LA County Public Works purchased a 7500
SF dilapidated building in Arcadia to replace
the crowded existing neighborhood library.

The ambitious project required demolition of
the labyrinth-like interiors, and replacement
of building systems. Upon preliminary
investigation, the LCDG team discovered
long-span beams that traverse the full width
of the space, revealing the non-structural
nature of the existing partitions. This allowed
the design team to create the open space
plan more suited to the project’s aspirations.

The clients envisioned a library that would
serve as a community center, with a special
emphasis on school children and teens. The
team imagined the library as an after-school
destination to enjoy, – a safe space to do
homework, meet with friends, and explore
the library offerings. Robust integrated
technology for user research is critical for
the library’s contemporary function. The
concept of library as community center and
forward-thinking ‘knowledge center’ became
a prominent reference for design decisions.

The dual staggered glassy entrances,
contrasting with rich wood paneling, welcome
the community into a bright and cheerful
space. The library spaces reflect an open and
accessible space plan that is suffused with
natural light from new strategically placed
skylights. The central service desk connects
to the front and rear entrances with a broad
pathway. A ‘zone of silence’ for small study
groups is located in a glass bubble.

LOCATION: Arcadia, CA
OWNER: Los Angeles County
CONSTRUCTION COST: $4.0 Million
YEAR DESIGN COMPLETED : 2019
YEAR CONSTRUCTION COMPLETED :
2020
Project Manager: Scott Brady
LA C AÑAD A DESIGN GROUP
630 NORTH ROSEMEAD BOULEVARD, SUITE 400, PASADENA, CALIFORNIA 91107 626.351.4301 WWW.LCDG.COM

PROJECT SCOPE
Restoring the Chambers to their original Art
Deco style involved a major makeover for this
historic and public venue. The Renovations
included raising and replacement of the ceiling,
new carpeting, fixtures, window coverings and
theater-style seating; and restoration of the
“Four Freedoms” mural. The teak paneling was
also refinished. Special lighting and acoustics
meet the challenges of studio quality broadcast
requirements.

LOCATION: Burbank, CA
OWNER: City of Burbank
CONSTRUCTION COST: $3.2 Million
YEAR DESIGN COMPLETED : 2008
YEAR CONSTRUCTION COMPLETED :
2010
Project Manager: Robert Lawson
City of Burbank Council
Chambers Renovation

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I B - Firm’s Experience I 9 Related Experience
01/21/15
Related Experience
Client - Project LCDG Services
New Construction
Renovation
Site Planning
Offices
Size (SF)
Arcadia City Hall Full Service n n n
LAC Alhambra HW remodel strategic plan Full Service n n n USGVMWD Headquarters remodel Full Service n n n
NT - Transit Facility Improvements Full Service n n n 13,000 LBT - Bus Parking Expansion Full Service n n 32,000
LBT - Maintenance and Admin Renovations Full Service n n n 5,200 LBT - Blue Line Full Service n n 8 Stops
LBT - Bus Stop Amenities Project Full Service n n 50+ Stops Sun Air - Offices Full Service n n 60,000
MTA - Pasadena Gold Line Full Service n n 3 Stops
LAC - ACWM Meteorology Labs Renovation Full Service n n 19,680 COB - Parks/Recreation Yard Bldg Full Service n n n 10,875 MWD - Diemer Full Service n n n 19,000
SCE - Mesa 500 kV Ops Maint Test Substation Full Service n n n 27,000 SCE - Ontario Service Center - Upgrades Full Service n n n n 41,000 LAC - ACWM Carports and Storage Full Service n n n 5,540 LAVC - M&O Building & Sheriff's Station Full Service n n n 28,000 SCE - Santa Clara SS Maint Test Full Service n n 8,850
SCE - Devers SS Maint Test Full Service n n n 6,050
SCE - Antelope SS Maint Test Full Service n n n 13,500
SCE - Pardee SS Maint Test Full Service n n n 13,500
SCE - Pomona TSD, Dynamometer Renov Full Service n n 1,320 CBB - Pasadena Branch Offices Full Service n n n 18,200 COG - Municipal Services Bldg Full Service n n 12,500
MWD - Water Qualifity Lab Full Service n n 27,495
MWD - Field Engineer Full Service n n 19,400
LAC - Alhambra Headquarters Strategic Plan Eval/Concepts n n 282,000 SCE - Ridgecrest Service Center - Administration Design-Build n 11,185 SCE - Pomona TSD, Office Renovation Full Service n n 12,000 SCE - Tehachapi Service Center Bridging Docs n n n 15,150 COB - Administration Services Building Renovation Full Service n n 23,700 COB - Northwest Library Renovation Full Service n n 6,700 SCE - Barstow Service Center Evaluation n n n 17,200
SCE - Devers SS Maint Test Full Service n n 6,050
SCE - Ontario Service Center - Upgrades Full Service n n n n 41,000 LAC - Dockweiler RV Park Office Full Service n n 2,600
LAC - Antelope Valley Health Center Concepts n n 15,000 LAC - San Fernando Mental Health Center Bridging Docs n n 16,600 In addition of the similar projects detailed on the
previous pages, LCDG has many projects that are
similar to City of Baldwin Park’s Project. See below for a comprehensive list of projects LCDG has worked on
with Long Beach Transit, Metropolitan Transportation
Authority, Southern California Edison, Metropolitan
Water District, Los Angeles County, and others.

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design I 10 C. Project Design
I. Methods & Procedures
A. Methodology:

LCDG utilizes multiple tools in the design
process, including sketches, 3D modeling
& visualization, and physical models to
communicate design concepts. We have a
3D printer that was most recently deployed
in the donated production of PPE face masks
for healthcare workers during the pandemic,
but which is primarily used to develop study
models for our clients.

BIM technology (Revit) is our standard
platform for digital documentation of a project,
serving as an essential communication tool
with subconsultants, contractors, and program
managers. Microsoft Project is utilized for
management, scheduling, and workplans. Our
overall methodology can be summarized as
follows:

1. Effective Project Management; LCDG is
a small firm with large firm capabilities in
the efficient management of projects. We
believe that sound project management
and design quality are not mutually
exclusive. Successful design solutions
aren’t only about aesthetics, but provide
tangible and cost-effective solutions to
real issues. Key elements of a successful
management plan are a clear, logical
work plan, schedule management, and
effective communication. Our internal
methods emphasize project Workplans and
Schedules as important tools for the Project
Manager to both plan and track the project’s
process. We consider the Workplan and
Schedule to be living documents, that are
regularly updated to reflect a project’s
evolving conditions during the design
process. In addition, our Project Manager
considers the effective coordination of
subconsultants and engineers work to be a
primary responsibility.

Effective communication is also a critical
component of any project management
process. LCDG has protocols in place for
communication between the LCDG team,
consultant team, and client. These include
weekly project updates sent to our clients
and team, to inform them of current project
progress.

2. Integrated Project Design; for our public
clients, we typically employ an Integrated
Design Process, which is a collaborative
methodology for a project’s design, bringing
together the entire design and client team
early on to delineate and define the project
requirements in an iterative process.

This is also a schedule-saving approach,
since it is considerably more efficient than
the traditional linear approach to design
services.

3. Project Workshops; A key component of
the Integrated Design Process are Project
Workshops. These ‘charrettes’ occur
early in the design process, and include
representatives from the owner and the
entire A-E team. For this project, we suggest
Claremont McKenna Development Offices
Baldwin Park Civic Plaza
City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design I 11 a minimum of 2 workshops. During project
startup planning with the City during the
pandemic, workshops and meetings can
also be conducted by videoconference.

LCDG uses ZOOM, Microsoft Teams, and
other similar platforms for these purposes.

4. Leveraging BIM; with an integrated design
team, BIM (Building Information Modelling)
provides a crucial tool for the integration of
project information. LCDG will work with
all engineering consultants on a central
model, which will contain each discipline’s
design work. This integrated 3D model can
then be utilized to identify conflicts between
systems. For projects like the Baldwin
Park’s City Hall, a shared 3D model and
backgrounds will be an important tool to
minimize systems conflicts. The 3D model
will also be used to generate renderings
and views to help communicate to you the
design intent for the interior and exterior
spaces. The BIM model will be ultimately
converted to a format per the City’s
standards.

5. Quality Assurance / Quality Control;
LCDG employs a rigorous QA/QC process
with all its projects. All projects follow the
five-point LCDG Design & Documentation
Quality Assurance System to ensure proper
planning, coordination and documentation:
• Understand the Scope of Services
& Project Budget . Project Manager
& design team shall fully review the
contracted scope of work, including
all sub consultants’ scope to gain a
complete understanding of project
parameters. Project Manager shall
review and understand the client’s
project budget.
• Plan the work . Develop a detailed
WorkPlan and Schedule for the project.

Develop a detailed storyboard for the
drawing documentation comprised of
number, format and content of each
drawing.
• Work the plan. Follow project Schedule
and Workplan. Utilize LCDG’s drafting/
CAD standards, checklists for design
criteria, construction documents,
specifications research to assure
that all information is documented,
well formatted, free of repetitious
information, and easily understood.

Adjust Project Schedule and WorkPlan
as required.
• Check the work . The Project Manager
& Team periodically reviews the
project according to the scope of work,
schedule, and budget to determine
progress and evaluate performance.

Project Managers/Project Architects
are responsible for cross-coordination
with consultants to ensure that BIM
standards are being utilized and
documentation is clear, concise and
accurate. At major milestones, our QA/
QC manager will review the documents
with a ‘fresh set of eyes’.
• Quality Assurance Check . Prior to
milestone submittals and agency
submittal, a Senior Project Manager will
perform a final comprehensive quality
check of all drawings, specifications,
and data to ensure that all information
is correctly formatted and checked, and
performs a thorough constructability
review of all documents.

6. Cost Modelling; LCDG will be stewards of the
project’s budget for the City. To that end, the
project will undergo rigorous cost modeling and
analysis to ensure that the project scope and
budget are in alignment. Our cost estimating
consultant is engaged early in the process,
beginning with the conceptual design effort.

The design estimates and periodic updates
give the design team an important tool to work
with in the development of the design solution.

B. Project Process / Approach:

Our approach for the City’s scope will be focused
on a full set of Architectural and Engineering
design services to develop the City’s vision for
their renovated spaces. We envision this process
to be highly collaborative and creative, to ensure
City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design I 12 that their new spaces successfully convey the
City’s identity.

Our reading of the project’s initial description
indicates that the project would benefit from a
thorough programming phase to flush out all
needed scope for the project, establish priorities,
and develop a schedule and budget with the City.

This would include a facilities assessment, to
assess, document, and evaluate needed repairs
for the subject areas.

1. Program Needs Assessment & Space
Planning:

Our team has extensive experience
interviewing end users and department
heads to gather detailed information on how
organizations function, what their needs are
– their likes or dislikes, and what their special
furniture/equipment needs are.

With all that data, a square footage allowance
per department or area can be determined
and adjacencies formed. Being able to make
spaces more efficient and satisfying program
requirements is a primary goal. Assessment
and planning are the most important part of
the process as this is where the baseline of the
project is. Detailed planning up front can solve
potential issues that could otherwise come up
later. This means asking the right questions,
listening and evaluating…and sometimes
reading between the lines.

2. Date Input and Analysis:

Typically following the information and
gathering phase, a hierarchy of needs and
wants will be determined based on budget and
funding capabilities. As part of this process,
we distribute detailed questionnaires to key
decision-makers, as well as online “comment
boxes” to gather all sorts of information from
technological and spatial adjacencies, to
projected growth, staff and user habits/patterns
and even to less technical things such as color
likes and dislikes. All of this information can
then be combined, collated, analyzed and
organized to guide the client and designer in
developing 2D and 3D plans.

3. Balancing Creative Solutions and Strong
Project Management:

The LCDG team fully understands the need
to help the City to realize its vision of a highly
functional and beautiful City Hall Council
Chamber space, as well as an updated and
efficient 3rd floor.

LCDG brings experience with a wide variety of
clients for interior office space for commercial
and public entities. Our solutions focus on open,
light-filled workspaces for the contemporary
office environment that are flexible, adaptable,
efficient, easily maintained, and cost effective.

For the Baldwin Park City Hall, this high level of
creativity will need to be balanced with strong
project management. Our LCDG management
Zocalo Plaza - Site Analysis diagram
Cogent Systems Offices

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design I 13 team is experienced in working with many public
entities that require specific understanding of
process and procedures. For example, our
previous experience with Baldwin Park has taught
us that systematic communication is paramount
in making sure a project has City buy-in, and to
keep you and the A-E team informed. Our highly
organized approach to management allows the
space for creative solutions to thrive.

4. QA/QC, Cost Modelling, and Plan Check:

Our attention to QA/QC and cost control is another
critical component to effective management of
the process. The LCDG team has a rigorous QA/
QC protocol followed for every project, described
elsewhere in the proposal in detail. QA/QC occurs
at major milestones, and will be informed by the
application of City’s standards.

Early cost modelling will also be developed to
establish a project budget with the City’s input.

Periodic review of the cost estimate model will
provide important information to the design team
as they explore conceptual and schematic designs,
and will be refined throughout the process. This
ensures there will be no surprises during the
Bidding Phase.

Our team will also work closely with the City’s Plan
Check department to facilitate permitting of the
final design. Our project approach includes early
meetings with building officials to highlight any
issues early on, helping to create a smooth plan
check approval process.

5. Facilitate a Collaborative & Creative
Process:

The LCDG team will work with City stakeholders
in a collaborative series of workshops to define
project goals, the City’s vision for their new
spaces, and develop a strategy for a successful
process. Our workshops are structured as informal
‘roll-up-the-sleeves’ sessions that typically last 2-3
hours. Participants will include stakeholders from
the City of Baldwin Park, representatives from
the Architecture team, and any other consultants
required.

Our team will continue to work collaboratively
with the City team on preliminary conceptual
layouts for the spaces. Design concepts for the
public and other shared spaces will be explored.

Concurrently with the creative exploration of the
design, the team will establish parameters with
a thorough code and ADA analysis. Engineering
consultants will become more involved at this
phase, and provide expertise on systems that will
affect design planning.

The process will be iterative, building upon
meetings with City to confirm direction of the
design. Background ‘as-built’ drawings will be
developed for the spaces, to use in the design
process by the A-E team.

II. Anticipated List of Construction Drawings

1. Architectural:
a. Cover sheet: Sheet index, project team,
vicinity map, abbreviations
b. General sheets: general notes,
legends, building code data, applicable
codes, CalGreen checklist. Code
analysis, exiting analysis.
c. Floor plans & reflected ceiling plans
d. Interior elevations.
e. Enlarged council chamber plans/
elevations
f. Enlarged restroom remodel plans (all
restrooms)
g. Furniture and floor finish plans
h. Roof plan
i. Exterior elevations
j. Construction details
k. Door and Finish Schedules

2. Interiors

3. Structural: as required [not anticipated under
current scope]

4. Mechanical: changes to HVAC, as needed

5. Plumbing: restroom upgrades. Mechanical
support.

6. Electrical: power, lighting & controls, data

7. A/V

8. Signage
III. Potential Concerns
The following list describes potential areas that
the Architecture-Engineering team has questions
on. These are not necessarily problems, but
issues that may require more discussion and/or
clarification:

1. Budget vs Described Scope; as was stated
during the job walk of November 4 th, the city’s
City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I C - Project Design I 14 stated project budget is $2.08M, which includes
all construction, A-E services, fees, and FFE
[fixtures, furnishings, equipment].

A typical project budget can be separated
into 75% construction costs, and 25% ‘soft
costs’. Removing soft costs from the budget
would therefore leave a budget of $1.56M for
construction and FFE. In a standard project,
FFE costs will cost 10% of the construction
budget. Since the Council Chamber will be
very A/V intensive with costly equipment, this
should be increased to 15-17% of construction
cost, or approximately $300,000. Subtracting
these projected FFE costs, this leaves a
construction budget of approximately $1.26M,
or approximately $95/sf.

In our experience this budget will not be
adequate for the scope being contemplated,
especially with the challenges of today’s
construction climate, cost escalations, and
supply-chain issues. We would welcome the
opportunity to sit down and work with the City
to discuss priorities and budget so that the City
gets the best value for this project. Our design
philosophy is predicated on ensuring that the
project meets our client’s budget expectations,
so there are no surprises come bid time.

2. Schedule; the stated schedule per the RFP
is 6/20/22 for project completion. This date
represents six months after the anticipated
NTP date. There are several challenges to
meeting this schedule:
• The City’s internal design review
process needs to be factored into the
schedule.
• Construction and FFE procurement
and supply chain issues in today’s
market.
• Plan check & correction time; while the
City performs its own plan check and
stated that this can be expedited; this
will need to be worked out with the City.
• Hazmat abatement; see challenges
below.
• Bidding; typically bidding and
negotiation for a project will take 4-8
weeks. In today’s bidding climate, this
might take longer in order to attract
contractors to submit.
• The statement at the job walk that
the spaces need to be able to remain
occupied during construction. This will
require working during weekends and
evenings, which will also drive the
costs up.

3. Hazmat; Hazardous material detection and
abatement is normally done by the client. At
the job walk, the City stated that this would
need to be included in the A-E design fees.

This also poses a scheduling challenge;
abatement can be a time-consuming process.

We recommend this be done by the City either
now or concurrent with the design process.

LCDG can help facilitate this process for the
City.

Davidson Library Public Paseo
LA Valley College M&T and Sheriff’s Office

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I D - Project Scheduling I 15 D. Project Scheduling
ID Task Name Duration Start Finish
1 Notice to Proceed 0 days Thu 1/20/22 Thu 1/20/22
2 Kickoff meeting/jobwalk 1 wk Thu 1/20/22 Wed 1/26/22
3 LCDG mobilization 10 days Thu 1/20/22 Wed 2/2/22
4 Programming Phase 50 days Thu 1/27/22 Wed 4/6/22
5 Surveys: topo, hazmat 8 wks Thu 2/3/22 Wed 3/30/22
6 Prepare programming materals 1 wk Thu 1/27/22 Wed 2/2/22 7 Hold programming workshops 4 wks Thu 2/3/22 Wed 3/2/22 8 Document workshop findings 3 wks Thu 3/3/22 Wed 3/23/22 9 City reviews, approvals 10 days Thu 3/24/22 Wed 4/6/22 10 Schematic Design (SD) 60 days Thu 4/7/22 Thu 6/30/22 11 Prepare SD drawings 50 days Thu 4/7/22 Thu 6/16/22
12 Prepare cost estimate 10 days Fri 6/3/22 Thu 6/16/22 13 City reviews, approves 2 wks Fri 6/17/22 Thu 6/30/22 14 Design Development (DD) 75 days Fri 7/1/22 Mon 10/17/22 15 Prepare DD drawings 65 days Fri 7/1/22 Mon 10/3/22
16 Prepare cost estimate 10 days Tue 9/20/22 Mon 10/3/22 17 City reviews, approves 2 wks Tue 10/4/22 Mon 10/17/22 18 Construction Documents (CD) 110 days Tue 10/18/22 Tue 3/21/23 19 Prepare CD package 105 days Tue 10/18/22 Tue 3/14/23 20 Prepare cost estimate 10 days Wed 3/1/23 Tue 3/14/23 21 Submit 90% CD package to city 0 days Tue 3/14/23 Tue 3/14/23 22 City reviews, approves for plan
check
1 wk Wed 3/15/23 Tue 3/21/23
23 LCDG submits for plan check 0 days Tue 3/21/23 Tue 3/21/23 24 Plan Check 35 days Wed 3/22/23 Tue 5/9/23
25 Plan check initial review 2 wks Wed 3/22/23 Tue 4/4/23 26 Corrections 3 wks Wed 4/5/23 Tue 4/25/23
27 Back check submittal 2 wks Wed 4/26/23 Tue 5/9/23
28 Plan check approval/100%CD 0 days Tue 5/9/23 Tue 5/9/23 1/20
3/14
3/21
5/9
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Qtr 1, 2022 Qtr 2, 2022 Qtr 3, 2022 Qtr 4, 2022 Qtr 1, 2023 Qtr 2, 2023 Prepared by LCDG City of Baldwin Park - City Hall Third Floor and Council Chambers Improvements Project Design Schedule
hu 11/18/21
BP city hall design schedue Page 1
T
City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I E - Resource Requirements I 16 E. Resource Requirements
F. Fee Schedule
As requested in the RFQ Addenda, please see our resource requirements and Fee Schedule submitted separately.

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I A - Agreement I 17 G. Agreement
LCDG has reviewed the City's Agreement, has no objections to it, and agrees to the terms therein.

City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I H - Insurance I 18 H. Insurance

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(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $

CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence) $

GEN'L AGGREGATE L
POLICY
OTHER:

EGATE LIMIT APPLIES

PRO-JECT
PER:

LOC
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$

AUTOMOBILE LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

HIREDAUTOS ONLY

SCHEDULED
AUTOS

NON-OWNEDAUTOS ONLY

COMBINED SINGLE LIMIT
(Ea accident) $
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE(Per accident) $
$

UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS-MADE
EACH OCCURRENCE $
AGGREGATE $
DED RETENTION $ $

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
N / A
PER

STATUTE
OTH-
ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

The ACORD name and logo are registered marks of ACORD
LACANAD-01 SUMMANR
9/9/2021
License # 0E67768
IOA Insurance Services
3875 Hopyard Road
Suite 200
Pleasanton, CA 94588
Rita Summan
(925) 416-7862
[email protected]
Travelers Casualty & Surety Company of America 31194
La Canada Design Group
630 North Rosemead Boulevard, Suite 400
Pasadena, CA 91107
Hartford Accident & Indemnity Company 22357
Liberty Insurance Underwriters, Inc 19917
A X
680-3R915930-21-47 9/8/2021 9/8/2022
2,000,000
X 1,000,000
X
X
Contractual L
XCU Included
X
Liab. 10,000
2,000,000
4,000,000
4,000,000
A
X
X No Owned Autos
X
BA-1S934425-21-47-G 9/8/2021 9/8/2022
1,000,000
A X
X CUP-3R917683 9/8/2021 9/8/2022
5,000,000
5,000,000
10,000
B
N
57 WEG AM8R86 9/8/2021 9/8/2022
X
1,000,000
1,000,000
1,000,000
C
C
Professional Liab.

Professional Liab.

AEXNYAB2TXG002
AEXNYAB2TXG002
9/8/2021
9/8/2021 9/8/2022
9/8/2022 Per Claim
Aggregate
2,000,000
4,000,000
For Proposal Purposes
City of Baldwin Park City Hall Third Floor, and Council Chambers Improvements Project I I- References I 19 I. References

1. Dean Pearson
Construction Superintendent
124 S. Lake Street, Burbank Ca 91502
[email protected]
Ph: (818) 238-3817
Project(s): City of Burbank

2. Arthur Asaturyan
Project Manager
633 E. Broadway, Suite 307, Glendale, CA 91206
[email protected]
Ph: (818) 937-8247
Project(s): City of Glendale

3. Ahmed Elhadary
Project Manager
700 North Alameda Street, Los Angeles, CA 90012
[email protected]
Ph: (213) 217-7824
Project(s): Metropolitan Water District

DEPARTMENT OF PUBLIC WORKS

CITY OF BALDWIN PARK

CALIFORNIA

OFFICIAL NOTICE
Request for Proposals
Architectural Programming, Planning and Design, Interior/Exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project
Novmebr 9, 2021
ADDENDUM NO. 1
The following changes to the Request for Proposals (RFP) for the above project shall be incorporated into the RFP.

The Consultant shall sign this page as acknowledgement of receipt of Addendum No. 1 and attach it to the proposal.

Consultant’s Authorized Signature

DEPARTMENT OF PUBLIC WORKS

CITY OF BALDWIN PARK

CALIFORNIA

OFFICIAL NOTICE
Request for Proposals
Architectural Programming, Planning and Design, Interior/exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project
Novmebr 15, 2021
ADDENDUM NO. 2
The following changes to the Request for Proposals (RFP) for the above project shall be incorporated into the RFP.

The Consultant shall sign this page as acknowledgement of receipt of Addendum No. 2 and attach it to the proposal.

Consultant’s Authorized Signature

DEPARTMENT OF PUBLIC WORKS

CITY OF BALDWIN PARK

CALIFORNIA

OFFICIAL NOTICE
Request for Proposals
Architectural Programming, Planning and Design, Interior/exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project
Novmebr 16, 2021
ADDENDUM NO. 3
The following changes to the Request for Proposals (RFP) for the above project shall be incorporated into the RFP.

The Consultant shall sign this page as acknowledgement of receipt of Addendum No. 3 and attach it to the proposal.

Consultant’s Authorized Signature

_________

STAFF REPORT
________ITEM NO. 9
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Sam Gutierrez, Director of Public Works
DATE: January 19, 2022
SUBJECT: Approve Letter of Interest to join the San Gabriel Valley Council of Governments (SGVC OG) Regional Food Recovery Program and Authorization to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance Grant

SUMMARY
The purpose of this staff report is for the City Council to request approval to join the SGVCOG’s Regional Food Recovery Program Expansion and authorize the submittal of the Letter of Interest and subsequent Letter of Authorization to prepare and submit a joint application for the CalRecycle SB 1383 Local Assistance non-competitive grant.

RECOMMENDATION
It is Staff’s recommendation that the City Council:

2. Authorize the subm ittal of a Letter of Authorization (LOA) to provide the SGVCOG to apply for and to act on the City’s behalf in the implementation and administration of the grant funding if awarded; and

3. Authorize the Director of Public Works to execute the necessary documents.

FISCAL IMPACT
There is no impact on the General Fund.

BACKGROUND
SB 1383 (Lara, 2016) was passed to serve as a statewide effort to reduce emissions of short -lived climate pollutants (SLCP) and reduce statewide disposal of organic waste and edible food. Based on SB 1383 regulation s adopted by the California Department of Resources Recycling and Recovery (CalRecycle), regulations to meet statewide organics reduction and food recovery requirements took effect on January 1, 2022.

To aid cities in meeting compliance with SB 1383 requirements CalRecycle released information and guidelines for its one-time SB 1383 Local Assistance Grant Program. Under this non-competitive grant, cities, counties, and joint powers authorities can submit individual or joint applications to request funding for collection, education, outreach, fo od recovery, capacity planning, procurement, recordkeeping, enforcement, inspection, and program evaluation projects.

The available funding will be distributed to eligible cities and counties based on per capita calculations released by the California De partment of Finance’s January 2021 population statistics, with a base amount of $20,000 per jurisdiction. The City of Baldwin Park’s available allocation is $100,616.

Considering this development, SGVCOG recently announced a joint application effort in which they are seeking interest from partnering cities for the CalRecycle SB 1383 Local Grant Assistance Program’s funds to expand the San Gabriel Valley Regional Food Recovery Program. The expansion would include establishing subregional food recovery hubs across the San Gabriel Valley to increase the region’s food recovery capacity and infrastructure and continuing education and outreach activities to educate Tier 1 and Tier 2 edible food waste generators, food recovery organizations, and residents ab out SB 1383’s food recovery regulations.

If this item is approved, the City will submit a Letter of Interest form acknowledging its intent to participate in the program , as well as submit a Letter of Authorization for SGVCOG to take the lead in the joint application submittal. The City may elect to provide 100% of its allocation, or a portion of its allocation, to support the Regional Food Recovery Program . The City will work with SGVCOG in determining the scope of work for use of funds and SGVCOG will include it in the joint application. Depending on the level of participation, upon award, an MOU will be executed to release the funds to the City to implement their respective scopes that are outside of the Regional Food Recovery Program, if any.

Timeline:
• January 19, 2022- submittal of Letter of Interest Form to SGVCOG. • January 2022 – Letter of Authorization to SGVCOG.
• February 1, 2022 – Joint application due date
• March 1, 2022 – Due date for Resolution (first round) • April 1, 2022 – Grants to be awarded (first round)
• April 2, 2021 – Grant performance period and Final Expenditure report deadline

ALTERNATIVES
The alternative would be that the City Council may choose not to submit the Letter of Interest and Letter of Authorization.

LEGAL REVIEW
None required.

ATTACHMENT
None required.
______ ______

STAFF REPORT
ITEM NO. SA-1
TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Treasurer’s Report – November 2021

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for November 2021.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

ESTIMATED

INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET

Approved by:

Rose Tam
Director of Finance
Successor Agency
Housing Authority
Financing Authority

CITY OF BALDWIN PARK

TREASURER'S REPORT
11/30/2021
City Miscellaneous Cash (W/C, P/R)
City Checking (General)
Money Market Plus
________ _________

STAFF REPORT
ITEM NO. SA-2
TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Successor Agency To The Dissolved Community
Development Commission of The City of Baldwin
Park Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $14,880.00.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The November 5 to January 10, 2022, Successor Agency Warrant with check number 13571 through 13573 in total amount of $14,880.00 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Check Register

_______ __________

STAFF REPORT
ITEM NO. 10
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
PREPARED BY: Lourdes Morales, Chief Deputy City Clerk
DATE: January 19, 2022
SUBJECT: Designation of Primary and Alternate Representative for the San Gabriel Valley Mosquito and Vector Control
District

SUMMARY
This item seeks selection of a delegate and alternate to serve on San Gabriel Valley Mosquito and Vector Control District Board of Trustees on behalf of the City of Baldwin Park.

RECOMMENDATION
Staff recommends the City Council:

1. Accept nominations on the floor by the Members of the City Council; and

3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body.

FISCAL IMPACT
There is no fiscal impact associated with this action. A stipend of $100 per meeting is paid to the representative who attends the meeting on behalf of the City.

BACKGROUND
In September 2017, the City of Baldwin Park was official annexed into the San Gabriel Valley Mosquito and Vector Control District (Vector Control District). This annexation provide that property taxes be collected and paid to the Vector Control District in exchange for vector control and mosquito abatement services.

As a member agency, the City will have an interest in the policies and business activities of the Vector Control District. As a participant, the City is provided one delegate and one alternate to represent the City’s interests at monthly Board meetings. Vector Control District meetings are held on the second Friday of each month, at 7:00 a.m., at its facility in West Covina. The attending representative will receive a stipend of $100 per meeting attended. The two stipulations are that the representative and alternate must be residents of Baldwin Park and must serve a two year term commencing January 1, 2022 and ending December 31, 2024.

LEGAL REVIEW
Not Required.

ALTERNATIVES
The alternative is to not appoint representation, however, this would eliminate the City’s ability to stay informed and have input on policy and decision making actions of the Vector Control District.

ATTACHMENTS

1. Resolution 2022-002

2. SGV Mosquito & Vector Control District Letter
RESOLUTION NO. 2022-002

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, APPOINTING A REPRESENTATIVE AND

ALTERNATE AS OFFICIAL REPRESENTATIVES OF THE CITY AS

MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND

VECTOR CONTROL DISTRICT
WHEREAS, in September 2017, the City of Baldwin Park [“City”] was legally annexed and became a member of the San Gabriel Valley Mosquito and Vector Control District [“District”]; and
WHEREAS, the City’s participation in the business and decision-making process is an integral part of being a member of the District; and WHEREAS, the appointment of a primary and alternate delegate is necessary in order to fully and effectively participate in District business.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Baldwin Park does hereby appoint the following persons as its representative and alternate to the Governing Board of the San Gabriel Valley Mosquito and Vector Control District, which meets on the second Friday of each month and to which participating members are paid a stipend of $100 per meeting:

New Appointees
Representative:

Alternate:

Section 2. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations.

PASSED, APPROVED and ADOPTED this 19th day of January, 2022 ________________________________
_____________________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.

CITY OF BALDWIN PARK
I, Marlen Garcia, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2022-002 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held January 19, 2022 by the following vote of the Council:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MARLEN GARCIA

CITY CLERK

SAN GABRIEL VALLEY

MOSQUITO & VECTOR CONTROL DISTRICT
1145 n. Azusa Canyon Road
West Covina, California 91790
(626) 814-9466 ۰ FAX (626) 337-5686
e-mail: [email protected]
Cities of:

Alhambra
Arcadia
Azusa
October 20, 2021
Enrique C. Zaldivar P.E., City Manager
City of Baldwin Park
Baldwin Park
Bradbury
Claremont
Covina
Duarte
El Monte
Glendora
Industry
Irwindale
La Puente
La Verne
Monrovia
Monterey Park
Pasadena
Pomona
Rosemead
San Dimas
San Gabriel
Sierra Madre
South Pasadena
Temple City
Walnut
West Covina
County of
Los Angeles
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Dear Mr. Zaldivar
The seat for the representative from the City of Baldwin Park to the Board of Trustees for the San Gabriel Valley Mosquito and Vector Control District is currently vacant. The Board of Trustees respectfully requests that the City Council appoint a representative to the Board of Trustees prior to its January 14, 2022 meeting. Your City Council may choose someone other than a Councilmember so long as that individual is a resident of the city.

Per the California Health and Safety Code Section 2024 (a) the term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority beginning January 1 and ending December 31.

Please notify this District of the City Council’s action by forwarding a copy of documentation certifying the City Council’s action.

It is the policy of this Board of Trustees to notify each appointing authority of the District’s Nepotism Policy which prohibits the appointment of a person to the position if that person is a member of the immediate family of a current Trustee or any current employee. Immediate family is defined in the policy as a “spouse, stepfather, sister-in-law, brother-in-law, daughter- in-law and stepson.” A list of employee names will be submitted upon request. Although your City Council may appoint any qualified person irrespective of the policy, the Board requests you consider it in making your decision.

If you have questions or need additional information, please do not hesitate to contact me at (626) 814-9466.

Sincerely,
Jared Dever
District Manager
Enclosure
Cc: Mayor Emmanuel J. Estrada
Marlen Garcia, City Clerk

________ _________

STAFF REPORT
ITEM NO. 11
TO: Honorable Mayor and Members of the City Council
FROM: Robert N. Tafoya, City Attorney
DATE: January 19, 2022
SUBJECT: Consideration of Ordinance of the City of Baldwin Park to Establishing Campaign Contribution Limits and Penalties in Baldwin Park

SUMMARY
Assembly Bill No. 571 (“AB 571) imposes a default campaign contribution limit upon cities and counties without campaign contribution limits. The default contribution limit amount is set at the same amount as the limit for State elected officials, subject to adjustment by the Fair Political Practices Commission (“FPPC”).

Government Code Section 85702.5 permits the City to establish its own campaign contribution limits that are different from what is established by Government Code Sections 85301 and 83124, and the FPPC. Currently, the FPPC has imposed a campaign contribution limit for State elected officials of $4,900 per election. To recognize the unique aspects of the City, the City Council desires to establish a campaign contribution limit different from that imposed by the FPPC.

The new limits will be $750 maximum contribution for any person or entity. In addition, developers with current projects or entitlement requests before the City Council are barred from contributing.

Furthermore, vendors with current contracts with the City or requesting a contract with the City are barred from contributing.

It is the purpose and the intent of the City Council through this Ordinance is to establish an orderly political forum in which individuals and groups may express themselves effectively; to place realistic and enforceable limits on the amounts of money that may be contributed to political campaigns for City offices; to provide a full and fair playing field for incumbents and new candidates seeking to be elected to City Council and to provide for the full and fair enforcement of all the provisions of this Ordinance.

RECOMMENDATION
Staff recommends that the City Council consider the new ordinance and, if acceptable, introduce for first reading, by title only, Ordinance Number 1467 entitled: “AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF BALDWIN PARK ESTABLISHING CAMPAIGN CONTRIBUTION LIMITS AND PENALTIES”, and direct staff to bring back for second reading and adoption at the next regularly scheduled City Council Meeting.

BACKGROUND
The Political Reform Act of 1974 prohibits a person from making campaign contributions to a candidate for elective state office and prohibits those candidates from accepting a contribution totaling more than a specified amount per election. Formerly, state law authorized a county, city, or district to limit campaign contributions in local elections. In 2019, a bill was introduced which took effect on January 1, 2021, that would add contributions candidates to county or city office to the list of those limited by these campaign contribution restrictions.

This bill is known as AB 571. This action by the state Legislature amended, repealed, and added sections of state law, including sections of the Elections Code and the Government Code. It provided FPPC the authority to adjust the amounts as needed pursuant to Government Code Section 85301 and 83124. However, the bill provided that a local government could impose a limitation that is different from the limitation imposed by the bill pursuant to Government Code Section 85702.5 and a resolution or ordinance passed by the local government.

This has created a choice for local governments, either elect to use the default campaign contributions as set by the FPPC under AB 571 or pass an ordinance controlling campaign contributions at the local level.

The FPPC has currently imposed a campaign contribution limit for most state elected officials of $4,900 per election. This amount is the same for local elected officials. It is the purpose and the intent of this ordinance to establish an orderly political forum in which individuals and groups may express themselves effectively within the City of Baldwin Park. To do this, the ordinance seeks to place realistic and enforceable limits on the amounts of money that may be contributed to political campaigns for city offices.

FISCAL IMPACT TO THE CITY
None

ALTERNATIVES
The City Council may also select to continue this item to the next regularly scheduled City Council Meeting and provide further direction to staff on the proposed Campaign Finance Ordinance.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS
Ordinance is attached.

ORDINANCE NO. 1467

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF BALDWIN PARK ESTABLISHING

CAMPAIGN CONTRIBUTION LIMITS AND

PENALTIES
WHEREAS, the City of Baldwin Park (“City”) does not currently have campaign contribution limits or regulations; and
WHEREAS, Assembly Bill No. 571 (“AB 571) imposes a default campaign contribution limit upon cities and counties without campaign contribution limits; and WHEREAS, the default contribution limit amount is set at the same amount as the limit for State elected officials, subject to adjustment by the Fair Political Practices Commission (“FPPC”) pursuant to Government Code Section 85301 and 83124; and WHEREAS, Government Code Section 85702.5 permits the City to establish its own campaign contribution limits that are different from what is established by Government Code Sections 85301 and 83124 by resolution or ordinance; and WHEREAS, the FPPC has currently imposed a campaign contribution limit for State elected officials of $4,900 per election; and
WHEREAS, based upon the forgoing, the City Council desires to establish a campaign contribution limit which recognizes the unique aspects of the City; and WHEREAS, it is the purpose and the intent of the City Council in enacting this Ordinance to establish an orderly political forum in which individuals and groups may express themselves effectively; to place realistic and enforceable limits on the amounts of money that may be contributed to political campaigns for City offices; and to provide for the full and fair enforcement of all the provisions of this Ordinance;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 40.01. Campaign Finance Reform.Chapter 40 of the Baldwin Park Municipal Code shall be interpreted in a manner which is consistent with the Political Reform Act of 1974 and the amendments pursuant thereto. Specifically, California Government Code section 85702.5 adopted pursuant to A.B. No. 571 effective January 1, 2020 and thereafter operative on January 1, 2021.

SECTION 40.02. Definitions.

The following words or phrases as used in this Ordinance shall have the following meanings:

Except as herein provided, the definitions set forth in the Political Reform Act of 1974 (Government Code Section 81001 et seq.) shall govern the interpretation of this act. (a) As used in this Ordinance, “person” shall carry the same meaning as Government Code Section 82047. Government Code Section 82047 defines “person” as “an individual, proprietorship, firm, partnership, joint venture, syndicate, business trust, company, corporation, limited liability company, association, committee, and any other organization or group of persons acting in concert.” (b)“Candidate” means anyone who is listed on a ballot or is qualified to have write-in votes cast on their behalf counted by elections officials for nomination or election to any elective office in the City of Baldwin Park, including anyone who receives a contribution, makes an expenditure, or gives their consent for another person to receive a contribution or make an expenditure, to bring about the person’s nomination or election to an elective office in the City of Baldwin Park. “Candidate” does not include any person seeking nomination or election for elective office outside of the jurisdiction of the City of Baldwin Park.
(c) “Contribution” means a payment, gifts as defined by the Political Reform Act, a forgiveness of a loan, a payment of a loan by a third party, or an enforceable promise to make a payment, for any elective office in the City of Baldwin Park, except to the extent that full and adequate consideration is received or if it is clear from the surrounding circumstances that the payment is not made for political purposes. “Contribution” shall include the transfer of anything of value by a committee from another committee, unless full and adequate consideration is received.

Notwithstanding anything in this Ordinance, a Candidate may transfer up to Five Thousand Dollars ($5,000) of post-election funds to their new campaign for elective office, or new campaign for the same elective office, if applicable. (d)“Developer” means any person or entity who is currently seeking, or who has an interest in or expectation of seeking from the City a specific plan, zone change, development agreement, density bonus, subdivision tract map, conditional use permit, or an industrial or commercial use having a building area of 20,000 square feet or more. The term shall include any agent or representative of the Developer and where the Developer is a business entity shall include all owners, shareholders, principals, partners, members, officers, directors, and managers. (e) “Project” means any activity for which a permit from the City is required, including but not limited to, construction, deconstruction, demolition, conversion, and renovation. This definition shall not include permits pulled by the homeowner of a single family home related to home improvement and home repairs. This definition shall also not include “Exempt Projects” as set forth in section 53.14(B) of the Baldwin Park Municipal Code.
(f) “Vendor” means any person or entity that has an existing contract, agreement, or other arrangement to provide the City with goods, services, or other items, or who has an interest in or expectation of obtaining such a contractual arrangement in the future.

The term shall include any agent or representative of the Vendor and where the Vendor is a business entity shall include all owners, shareholders, principals, partners, members, officers, directors, and managers.
(g)“Contract” means a covenant or agreement, a promise or set of promises, for the breach of which the law gives a remedy, or the performance of which the law in some way recognizes as a duty. This definition does not include any “Contract” that does not go before the City Council and is not approved by the City Council. (h)“Election” means any primary, general or special municipal election held in the City, including a recall election.

SECTION 40.03. Campaign Contribution Limit. A person shall not make to a candidate for elective city office for the City of Baldwin Park, and a candidate for elective city office for the City of Baldwin Park shall not accept from a person, a contribution, totaling more than Seven Hundred and Fifty Dollars ($750) per election where the Candidate or Officer Holder who is the beneficiary of the Contribution or Expenditure is on the ballot or is a write-in Candidate or seeking nomination/appointment for the officer. In other words, this Contribution limit does not reset after each City election, it only resets after the Office Holder’s election.

SECTION 40.04. Contributions by Developers. A developer shall not contribute to a candidate for elective city office for the City of Baldwin Park, and a candidate for elective city office for the City of Baldwin Park shall not accept from a developer, a contribution, while the developer has a project pending approval by the City Council for the City of Baldwin Park or is presently in negotiations with the City for entitlements for a project within the City of Baldwin Park and for six (6) months after the Project or entitlements are approved. If no project is pending before the City Council and no entitlement request is pending before the City Council, Developers are also limited to a contribution totaling no more than Seven Hundred and Fifty Dollars ($750) per election.

SECTION 40.05. Contributions by Vendors.A vendor shall not contribute to a candidate for elective city office for the City of Baldwin Park, and a candidate for elective city office for the City of Baldwin Park shall not accept from a vendor, a contribution, while the vendor has a contract pending approval, either through an RFP process or otherwise, by the City Council for the City of Baldwin Park or is presently doing business with the City of Baldwin Park. If a vendor has no contract pending before the City Council and is not currently doing business for the City, Vendors are also limited to a contribution totaling no more than Seven Hundred and Fifty Dollars ($750) per election.

SECTION 40.06. Contributions from Personal Funds. The provision of Sections 40.03,

40.04, and 40.05 do not apply to a candidate’s contributions from the candidate’s personal funds to the candidate’s own campaign. Notwithstanding the foregoing, a candidate may not make loans to the candidate’s self or to the candidate’s campaign or any committee in support thereof in excess of thirty five thousand dollars ($35,000) per election. Nothing in this Section shall prohibit a Candidate from making unlimited contributions to the Candidate’s campaign as long as it is not a loan.

SECTION 40.08. Adjustment to Contribution Limit. The contribution limit set forth in Section 40.03 shall be automatically adjusted every two years by the [City Council, Clerk, City Manager, or other authority] to reflect the percentage changes in the California Consumer Price Index (“CPI”) beginning January 1, 2023. Any increase or decrease in contribution limit based on the CPI shall be rounded to the nearest ten ($10.00) and no hundredths of a dollar.

SECTION 40.09. Enforcement for Violations. Any person who knowingly or willing violates this Ordinance shall be guilty of a misdemeanor. Any person convicted of a misdemeanor under the provision of this Ordinance shall be punished by a fine of not more than Five Hundred Dollars ($500), or by imprisonment in the county jail for a period not less than one (1) day and not to exceed six months, or by both such fine and imprisonment.

SECTION 40.09.01 Cure Period for Violations. There will be a fourteen (14) day cure period, from the time a Candidate is notified of the violation, for a Candidate to address the complaint (either by returning excess funds or contesting the complaint) before a determination of guilt is established and a fine is issued.

SECTION 40.09.02 Enforcement by the FPPC. The City will contract with the FPPC to receive complaints and enforce violations of this Ordinance. If for any reason there is no contract in place with the FPPC to receive complaints and enforce violations, complaints will be received by the City Clerk and enforced by the CEO of the City pursuant to due process procedures identified in the Baldwin Park Municipal Code including, but not limited to, Chapter 15; Administrative Enforcement of Code Violations.

SECTION 40.09.03 Liberal Construction Section. All general provisions, terms, phrases and expressions contained in this Code shall be liberally construed in order that the true intent and meaning of the city council may be fully carried out. _________________________________
________________________________
______________
SECTION 40.10. Applicability of AB 571. By this Resolution, the City is adopting a campaign contribution limit in accordance Government Code Section 85702.5. By operation of law, the provisions of the Government Code Sections 85305; 85306; 85307; 85315; 85316; 85317; and 85318 no longer apply within the jurisdiction of the City to candidates for elective office.

SECTION 40.11. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.

PASSED, APPROVED AND ADOPTED by the City Council of the City of City of Baldwin Park at the regular meeting of this _____th day of , 2022.

Ayes:

Noes:

Absent:

Abstain:

By:

Mayor of the City of Baldwin Park
ATTEST:

By:

City Clerk of the City of Baldwin Park
AGENDA

BALDWIN PARK FINANCE AUTHORITY

VIRTUAL REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2022
7:00 PM

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila - Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

PUBLIC COMMENTS
The public is encouraged to address the
City Council or any of its Agencies listed
on this agenda on any matter posted on
the agenda or on any other matter within
its jurisdiction. In accordance with
Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the
Council as a whole and refrain from
making impertinent, slanderous, or
profane remarks or disrupt the peace of
the meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o
cualquiera otra de sus Agencias nombradas en
esta agenda, para hablar sobre cualquier asunto
publicado en la agenda o cualquier tema que
esté bajo su jurisdicción. De acuerdo con el
capítulo 39 del Código Muni cipal de la Ciudad
de Baldwin Park, los comentaros deben se
dirigidos al Concilio como una sola entidad, y no
ser impertinentes, difamatorios, o profanos, o
interrumpir la paz de la reunión.

FINANCE AUTHORITY
VIRTUAL REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staf f to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tom ar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hecha s por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2]
If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on January 19, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) mi nutes to speak live during the meeting . If you are a non-English Speaker and require translation services in anoth er language other than Spanish , please indicate your request in your communication up to 48 hours prior to the meeting . If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business ca n be conducted, after which time, communications can resume.

CONSENT CALENDAR

1. Treasurer’s Report – November 2021
Staff recommends that the Board receive and file the Treasurer’s Report for November 2021.

ADJOURNMENT
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

CERTIFICATION
I, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of January, 2022.

Marlen Garcia,
City Clerk
_________ ________

STAFF REPORT
ITEM NO. 1
TO: Honorable Chair and Board Members of the Financing
Authority
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Treasurer’s Report – November 2021

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for November 2021.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

ESTIMATED

INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET

Approved by:

Rose Tam
Director of Finance
Successor Agency
Housing Authority
Financing Authority

CITY OF BALDWIN PARK

TREASURER'S REPORT
11/30/2021
City Miscellaneous Cash (W/C, P/R)
City Checking (General)
Money Market Plus
AGENDA

BALDWIN PARK HOUSING AUTHORITY

VIRTUAL REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 January 19, 2022
7:00 PM

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC DUE TO THE SURGE OF COVID CASES.

Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

HOUSING AUTHORITY
VIRTUAL REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el limite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staf f to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

You will be contacted by a staff member and will be granted 3 (three) mi nutes to speak live during the meeting. If you are a non-English Speaker and require translation services in anoth er language other than Spanish , please indicate your request in your communication up to 48 hours prior to the meeting . If large numbers of pe rsons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

CONSENT CALENDAR

1. Baldwin Park Housing Authority’s Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register.

2. Treasurer’s Report – November 2021
Staff recommends that the Board receive and file the Treasurer’s Report for November 2021.

ADJOURNMENT
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for pub lic viewing and inspection at City Hall, 2 nd Floor Lobby Area or at the Los Angeles County Public Library in the Cit y of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

CERTIFICATION
I, Marlen Garcia, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of January, 2022.

Marlen Garcia,
City Clerk
_________ ________

STAFF REPORT
ITEM NO. 1
TO: Honorable Chair and Board Members of the Housing
Authority
FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands

SUMMARY
Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the Warrants and Demands for Housing Authority was $ 1,009,969.72.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The November 19 to January 10,2022 Warant check numbers 72499 through 72521 in the amount of 11,395.32 and Automated Clearing House (ACH) In the amount of $998,574.40 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Happy Check Register

2. Happy Check Register ACH

________ _________

STAFF REPORT
ITEM NO. 2
TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance
DATE: January 19, 2022
SUBJECT: Treasurer’s Report – November 2021

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for November 2021.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

ESTIMATED

INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET

Approved by:

Rose Tam
Director of Finance
Successor Agency
Housing Authority
Financing Authority

CITY OF BALDWIN PARK

TREASURER'S REPORT
11/30/2021
City Miscellaneous Cash (W/C, P/R)
City Checking (General)
Money Market Plus

Baldwin Park City CouncilJanuary 19, 2022

Baldwin Park City Council
January 19, 2022