Agenda packet — Baldwin Park City Council, March 2, 2022

NOTICE AND CALL
OF A

VIRTUAL SPECIAL MEETING
OF THE

CITY COUNCIL

TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF

THE CITY OF BALDWIN PARK

NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, March 2, 2022 at 5:00 PM.

Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda.

NO OTHER BUSINESS WILL BE DISCUSSED

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC DUE TO THE SURGE OF COVID CASES.

Posted: March 1, 2022.

Emmanuel J. Estrada
Mayor

AFFIDAVIT OF POSTING

I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of March 2, 2022.

Marlen Garcia,
City Clerk

AGENDA

BALDWIN PARK CITY COUNCIL

VIRTUAL SPECIAL MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706

March 2, 2022
5:00 PM

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC

Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA

Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member

PLEASE TURN OFF ALL ELECTRONIC DEVICES

PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda. In accordance with Chapter 39 of the
Baldwin Park Municipal Code, Speakers must
address the Council as a whole and refrain
from making impertinent, slanderous, or
profane remarks or disrupt the peace of the
meeting.

COMENTARIOS DEL PUBLICO
Se invita al público a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda .

De acuerdo con el capítulo 39 del Código Municipal
de la Ciudad de Baldwin Park, los comentaros deben
se dirigidos al Concilio como una sola entidad, y no
ser imper tinentes, difamatorios, o profanos, o
interrumpir la paz de la reunión.

CALL TO ORDER:

ROLL CALL: Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el limite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number whe re you will be available between the hours of 5:00 PM to 6:00 PM on March 2 , 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting . If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

OPEN SESSION/STUDY SESSION
• Scattered Site Housing Study Presentation
Presented by Acting Director of Community Development Ron Garcia, Community Services Supervisor Yuriko Esparza, and Lesar Development

RECESS TO CLOSED SESSION

1. Real Property Negotiations Pursuant to Government Code §54956.8:

A. Property: NW Joanbridge St. & Maine Ave.

Parcel No: 8536-016-001
Negotiating Parties: City of Baldwin Park and Peter Piston, Commercial Realty

CITY COUNCIL
VIRTUAL SPECIAL MEETING – 5:00 P.M.

2. Public Employment
Pursuant to Government Code Section 54957:

Title: Director of Community Development

3. Conference With Legal Counsel—Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:

Case Name: Jason Adams, AA DOE, AR, DOE, and Case No. 21STCV07429 James Gallegos v. City of Baldwin Park

Case Name: Kuberry, Michael, Hemenway and Findley Case No. 21STCV07382 v. City of Baldwin Park

Case Name: Tuan Le v. City of Baldwin Park Case No. BP21STCV34473

4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:

Potential Case(s): Two (2)

RECONVENE IN OPEN SESSION

REPORT FROM CLOSED SESSION

ADJOURNMENT

CERTIFICATION

I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of March 2, 2022.

Marlen Garcia

City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e- mail [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
AGENDA

BALDWIN PARK CITY COUNCIL

VIRTUAL REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 March 2, 2022
7:00 PM

THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING.

PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda
or on any other matter within its jurisdiction.

In accordance with Chapter 39 of the Baldwin
Park Municipal Code, Speakers must
address the Council as a whole and refrain
from making impertinent, slanderous, or
profane remarks or disrupt the peace of the
meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que esté bajo su
jurisdicción. De acuerdo con el capítulo 39 del
Código Municipal de la Ciudad de Baldwin Park, los
comentaros deben se dirigidos al Concilio como una
sola entidad, y no ser impertinentes, difamatorios, o
profanos, o interrumpir la paz de la reunión.

City Council Agenda Page 2

CITY COUNCIL
VIRTUAL REGULAR MEETING – 7:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Women’s Month Proclamation requested by Mayor Estrada • Red Cross Proclamation requested by Council Member Hernandez

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el límite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8 :00 PM on March 2, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during t he meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communica tions can resume.

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

City Council Agenda Page 3

2. Authorization to Advertise for Request for Proposal (RFP) for Professional Pyrotechnic Services for the 4th of July Spectacular
Staff recommends the City Council authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic services for the 4th of July Spectacular.

3. Award of Contract with AAA Network Solutions, Inc. for Replacement of Surveillance System for Police Department
Staff recommends that the City Council:

1. Waive formal bid procedures per the City’s Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and

2. Authorize Director of Recreation & Community Services to Execute the Contract with AAA Network Solutions, Inc.; and

3. Authorize the Director of Finance to appropriate and make necessary amendments to the budget.

4. Approval of Summer Concerts in the Park Budget Appropriation Staff recommends that the City Council:

1. Approve Summer Concerts in the Park proposed budget; and

2. Authorize Director of Finance to appropriate and make necessary budget amendments to the budget.

5. Approval of Downtown Street Market Budget Appropriation Staff recommends that the City Council:

1. Approve the Downtown Street Market proposed budget; and

2. Authorize Director of Finance to appropriate and make necessary budget amendments to the budget.

6. Resolution No. 2022-008 Initiating the Proceedings and Ordering Preparation of the Engineer’s Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY 2022-2023
Staff recommends that Council adopt Resolution No. 2022-008 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer’s Report for the FY 2022-2023 levy of annual assessments for the City of Baldwin Park Land scaping and Lighting Maintenance District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highway Code”.

7. Resolution No. 2022-009 Initiating the Proceedings and Ordering Preparation of the Engineer’s Report for the Parks Maintenance Assessment District for FY 2022-2023 Staff recommends that Council adopt Resolution No. 2022-009 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer’s Report for the FY 2022-2023 levy of annual assessments for the City of Baldwi n Park Landscaping and Lighting Maintenance District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highway Code”.

City Council Agenda Page 4

8. Authorize Purchase Orders and Expenditures at The Home Depot Center from Approved Fiscal Year 2 021-22 Funds for Materials and Supplies in Various Maintenance and Operations Cost Centers Within the Department of Public Works Staff recommends that the City Council:

1. Authorize the approval of additional appropriation of funds in the amount not -to- exceed $15,700 for purchase of materials and supplies from the Home Depot for the remainder of FY21-22; and

2. Authorize the Director of Finance to make the necessary appropriation, budget adjustments, and process necessary purchase order requisitions.

9. Approval of Request-for-Services (RFS) Proposals for the Completion of Additional Professional Landscape Architectural Design by David Volz Design and Professional Engineering Design by CWE as Part of the Barnes Park Regional Project Including Enhancements, Expansion and New Dog Park Staff recommends that the City Council:

1. Authorize the Director of Public Works to execute the RFS proposals from David Volz Design in the amount of $ 162,000 and CWE in the amount of $52,899 for the completion of Professional Landscape Architectural and Engineering Design Services including plans, specifications, and estimate (PS&E) for the additional park enhancements as part of the Barnes Park Regional Project; and

2. Authorize the Director of Finance to record the Proposition 68 Statewide Park Development and Community Revitalization Program in the amount of $3,090,000 under Grant Fund No. 270 and make the necessary appropriations and budget adjustments: and

3. Authorize the Director of Finance to appropriate $214,899 in Fund No. 270 - Proposition 68 Statewide Park Development and Community Revitalization Program and make the necessary appropriations and budget adjustments; and

4. Authorize the Director of Public Works to execute Amendment No. 1 to the Professional Engineering Services with CWE and process the necessary invoice and payment documentation.

10. Award of Bid for City Project No. CIP 22-021 – Trash Enclosed at Morgan Park Staff recommends that the City Council:

1. Approve and award bid to Rams Construction and Fence LLC in the amount of $30,000; and

2. Authorize the Finance Director to appropriate FY 2021/22 budgeted funds in the amount of $30,000 from Acct. #234 -50-520-58100-55009 and #251 -50-520-58100- 55009 to proceed with the development of a purchase order.

11. Ratify and Adopt a Resolution to Update the City of Baldwin Park Job Classification Plan by Revising the Community Services Supervisors Job Classification Staff recommends that the City C ouncil approve, ratify, and adopt Resolution No. 202 2- 010 authorizing an amendment to the job classification plan by revising the Community Services Supervisor job classification.

City Council Agenda Page 5

12. Adoption of a Resolution to Continue Conducting City Council/Commission/Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361 Staff recommends that the City Council adopt Resolution No. 2022 -011 to continue conducting City Council/Commission/Board Meetings remotely in accordance with the Brown Act executive orders and AB 361 (covering meetings held from March 2, 2022 through April 1, 2022) and re -evaluate the state of emergency every 30 days to make findings under the bill’s teleconferencing exemptions.

13. Cost Estimate for the November 2, 2022 Municipal Election Staff recommends that the City Council receive and file this report.

14. Second reading of Ordinance No. 1468 Entitled: “An Ordinance of the City Council of the City of Baldwin Park, California, Establishing Campaign Contribution Limits and Penalties”
Staff recommends that the City Council waive second reading and adopt Ordinance No. 1468 entitled: “An Ordinance of the City Council of the City of Baldwin Park, California, Establishing Campaign Contribution Limits and Penalties”.

15. Authorize Staff to Exercise Administrative Authority to Adjust Part -Time Salary Step Placements Successively within each Department of the City’s Organization Staff recommends that the City Council:

1. Authorize the Chief Executive Officer and Human Resources/Risk Manager to administratively adjust step placements for the part-time positions in the Recreation & Community Services Department; and

2. Provide future consideration and concurrence to adjust salary step placements of part- time positions assigned to other Departments at a future date; and

3. Direct the Finance Director to make the necessary budgetary adjustments.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION
Request by Mayor Pro Tem Daniel Damian
• Mayor Pro Tem Damian requests City Council discussion and direction on potentially placing a ballot measure for term limits.

Request by Council Member Paul C. Hernandez
• Council Member Hernandez requests City Council discussion and direction on hosting a Baldwin Park Economic “Revive and Thrive” Summit to support our business community. • Council Member Hernandez requests City Council discussion on the re -engagement effort of the business, school, and non-governmental sectors on youth employment.

ADJOURNMENT
City Council Agenda Page 6

CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 24th day of February 2022.

Marlen Garcia
City Clerk
For further information regarding agenda items, please contact the office of the City C lerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ________ _________

STAFF REPORT
ITEM NO. 1
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: March 2, 2022
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $476,649.01 and the attached General Warrants Register was $954,180.05 for a total amount of $ $1,430,829.06.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 201312 to 201322 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 31294 to 31537 for the period January 23, 2022 through February 5, 2022, inclusive; these are presented and hereby ratified in the amount of $476,649.01.

2. General Warrants, with the bank drafts in the amount of $241,886.04 and checks from 235197 to 235424 in the amount of $712,294.01 for the period of February 3, 2022 to February 17, 2022, inclusive; in the total amount of $954,180.05 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Check Register

ITEM NO. 2 ________ _________
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services DATE: March 2, 2022
SUBJECT: Authorization to Advertise for Request for Proposal (RFP) for Professional Pyrotechnic Services for the 4th of July Spectacular

SUMMARY
The purpose of this report is for the City Council to authorize the advertisement for Request for Proposals (RFP) for professional pyrotechnic services for the 4th of July Spectacular.

RECOMMENDATION
Staff recommends the City Council authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic services for the 4th of July Spectacular.

FISCAL IMPACT
Thers is no fiscal impact to the general fund at this time. The request for proposals shall not exceed $22,000 for pyrotechnic services.

BACKGROUND
The Department of Recreation and Community Services is seeking a professional pyrotechnic company to perform 4 th of July Spectacular. The companies’ proposals will include an 18-minute custom designed, synchronized and choreographed sky concert. The show will be electronically fired and include musical and narrative scores, a show director with a minimum of 2,000-fired pieces. The proposals will include all the necessary permits, insurances and licensed pyrotechnic and sand free firing racks.

In an attempt to increase the potential vendor pool, phone calls will be made to encourage vendors to participate, as well as letters will be mailed, emailed, and faxed to professional pyrotechnic companies.

Proposals will be due to the Department of Recreation & Community Services by Thursday, March 31, 2022. Vendors must meet all the requirements set forth by the City, county, state and federal guidelines. The pyrotechnic show is proposed to be conducted at Sierra Vista High School Athletic Field on Monday, July 4, 2022. The 4 th of July Spectacular event attracts over 6,000 spectators and is viewed as the official summer kick-off in the community.

LEGAL REVIEW
The City Attorney has reviewed the Request for Proposal (RFP) and approved it as to form.

ALTERNATIVES
The City Council may elect not to host the event.

ATTACHMENT

1. Request for Proposals (RFP).

CITY OF BALDWIN PARK
4TH OF JULY SPECTACULAR 2022

REQUEST FOR PROPOSALS (RFP)
The City of Baldwin Park (City) conducts an annual 4th of July Fireworks show (Show) as part of its 4th of July Spectacular. The Show is held at the Sierra Vista High School. The campus is used throughout the 4th of July Celebration for various other activities and entertainment.

The City wishes to enter a one-year contract for a professional show with at least the following pyrotechnic displays:

The show must be at least approximately 18 minutes in length without breaks with appropriate patriotic music accompaniment. The contractor will not be responsible for the sound system although must provide the audible portion of the show.

FIREWORKS SPECIFICATIONS:

Base Bid

1. Duration of display - 18-minute minimum.

2. Show will have a minimum of 2,000-fired pieces.

3. Fireworks Bid not to exceed $22,000.

4. Fireworks ignition – electronic.

5. $5,000,000 single limit liability insurance naming the City, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees, and volunteers additional insured.

6. Maximum shell size: 3”.

7. Sand free firing racks.

8. No ground set pieces.

9. Music and voice narration CD provided.

10. Fall out zone to comply with National Fire Protection Association Code 1123, Los Angeles County Fire Department and any other government agencies.

DELIVERABLES:

Base Bid

1. Vendor and fireworks must arrive no later than Monday, 9:00am, July 4, 2022, at Sierra Vista High School, 3600 Frazier Street, Baldwin Park, CA 91706. Fireworks show to start at 9:00pm sharp.

2. Vendor must provide all safety equipment for themselves and their crew. (Ear plugs, hard hats, eye protection, gloves, long sleeve protective clothing, etc.).

3. Vendor must provide all supplies needed for set-up and show which include but are not limited to hammers, racks, fuses, fire extinguishers, and anything needed to provide a successful show.

PERMITS:

1. Vendor MUST obtain all permits or licenses required by law. Cost must be included in bid.

2. Vendor must obtain a business license permit from the City of Baldwin Park. The business license permit can be purchased at:

City of Baldwin Park
City Hall – 2nd Floor
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Business Hours –
Monday - Thursday 7:30am to 6:00pm
Phone- (626) 960-4011, Extension, 119

3. Vendor MUST abide by all rules and regulations imposed by law including National Fire Protection Association Code 1123 and California Code of Regulations, Title 19, Chapter 6 and the California Health & Safety Code 12500-12726.

Please note the vendor will be responsible for all permit fees required by Los Angeles County Fire Department and any other Government Agencies. The city is to be informed of any additional fees.

MEETINGS:

1. PRIOR to award of contact, a representative must meet with City for a site inspection.

2. Meet with the City a minimum of two (2) times prior to the event. Pyrotechnic shooter must be present to review site with City representatives one of these times.

INSURANCE:

1. Provide insurance from a company authorized to do business in the State of California.

2. Must agree to hold harmless, indemnify and defend the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers and as additionally insured.

3. Vendor shall obtain at its sole cost and file with the City of Baldwin Park, City Clerk’s Office, a policy or policies of insurance or a certificate of insurance and Vendor must obtain a business license permit from the City of Baldwin Park:
a. Naming the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, its officers, agents, employees and volunteers and as additionally insured.
b. Provide that said policy or policies shall contain a clear cancellation and/or reschedule provision, as to the City’s options in case of inclement weather or severe wind.
c. Each policy of insurance must be issued by an insurance company, which is authorized to do business in the State of California.
d. Insurance with the following limits.
(1) Workers Compensation: Before beginning work, vendor shall supply proof of full workers compensation insurance for all persons to be employed directly in carrying out the work as specified in accordance with the laws of the State of California.
(2) Comprehensive General Liability: (Bodily Injury and Property Damage) which shall include limits of at least $5 million single limit.

PAYMENT:
50% to be due June 17, 2022, and balance due on July 11, 2022.

PROPOSALS:

Proposals must be submitted as follows:

1. Description of the proposed show indicating size and type of devise planned.

2. Contractor qualifications including required licenses (and expiration date) and references of other local municipalities served (minimum of three).

3. Proposed staffing with descriptions of experience and qualifications with Name and Contact numbers.

4. Proof of insurance or insurability.

5. Assurances that the proposal will comply with each of the requirements.

6. Quote for year, if the City chooses to extend the contract for one year.

7. Assurances as to quality of show and customer satisfaction.

Please submit two (2) copies of your proposals by Thursday, March 31, 2022, at 10:00am to:

City of Baldwin Park
Department of Recreation & Community Services
4100 Baldwin Park Blvd.

Baldwin Park, CA 91706
Attention: Manuel Carrillo Jr.

Proposals will be opened in public at the above address on Thursday, March 31, 2022 at 10:00am. Proposals will be evaluated first on compliance with the requirements established in this request for proposal, safety record, training, and price.

The City of Baldwin Park reserves the right to reject any and all bids for any reason.

Any questions regarding this request for proposals, please contact Manuel Carrillo Jr., Director of Recreation & Community Services, at (626) 813-5269 or electronically at [email protected] by Tuesday, March 15, 2022.

ITEM NO. 3

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services Robert A. Lopez, Chief of Police
DATE: March 2, 2022
SUBJECT: Award of Contract with AAA Network Solutions, Inc. for Replacement of Surveillance System for Police Department

SUMMARY
The purpose of this staff report is for City Council to authorize the award of contract with AAA Network Solutions, Inc. for the replacement of the surveillance system as it would be uneconomical to follow purchasing procedures since the equipment is available through an existing award contract and previously completed the bidding process and (ii) the welfare of the public therefore would be promoted by dispensing with the purchasing procedures as allowed in the City’s Purchasing Ordinance Chapter 34 section 37 (A).

RECOMMENDATION
Staff recommends that the City Council:

1. Waive formal bid procedures per the City’s Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and

2. Authorize Director of Recreation & Community Services to Execute the Contract with AAA Network Solutions, Inc.; and

3. Authorize the Director of Finance to appropriate and make necessary amendments to the budget.

FISCAL IMPACT
The total project amount is $94,069.32. The total preliminary approved budget amount is $95,000 from the American Rescue Plan Act (ARPA). The project has no fiscal impact to the General Fund budget at this time. Through the budget process a line-item appropriation of $13,342 will be requested every three (3) years for licensing fees.

BACKGROUND
At their September 1, 2021, City Council Meeting, City Council pre-approved Fiscal Year (FY) 2021-2022 ARPA budget, which included a line item for replacement of surveillance system for the Police Department. The current surveillance system is an antiquated piecemeal system and currently not meeting security needs within the Police Department.

A selection committee was created comprised of the Police Department, IT Division and Facility Maintenance. The role of the committee was to identify and address the security concerns for the Police Department. The existing system has 31 cameras, the proposed system includes a total of 38 cameras; 25 indoor and 13 outdoor cameras to be placed strategically throughout the first floor, basement and around entrances to the Police Department to address blind spots, image clarity, system cohesion and additional coverage concerns. After researching various systems available the Verkada camera system was selected. The company demonstrated experience, is recognized as a leader in the security surveillance industry, and the only company with the technological advancement in cloud-based access and storage. Verkada’s cloud-based access control integrates seamless with video security to provide users with real-time footage of access events. Verkada’s line of hybrid cloud cameras leverage powerful on-board processing to deliver advanced retention, including options up-to 365 days of continuous recordings while creating an automatic cloud back-up storage (proposed system is 60 days retention.) The system with permission can be access anywhere, anytime, on any device. All cameras come with a 10-year warranty (next day delivery on all replacements,) devices can be easily swapped by staff (no onsite technician visits needed,) all software updates are included and are delivered to cameras automatically. System provides a technical support response within 5 minutes to assist or troubleshoot system. Staff will receive training for the new surveillance system. The system requires a license renewal is every three (3) years for an amount of $13,342.

Verkada devices are compliant against some of the strictest data handling and security standards and are certified with the 2019 National Defense Authorization Act’s (NDAA) Section 889 that prohibits US Government bodies from purchasing video communications equipment from specific Chinese manufacturers. The Trade Agreement Act (TAA) of 1979 requires products available to these bodies on the GSA Schedules to be manufactured in certain designed countries. The Verkada CB, CD, CM, and CF series cameras are made with US-based Ambarella chips and comply with both NSAA and TAA. The product may be purchased under the OETC Procurement Process #OETC-21B.

OETC nonprofit purchasing consortium dedicated to making purchasing technology simple, reliable, and affordable for education and public agencies. Staff is requesting to waive the formal bid process to allow staff to procure with a State authorized supplier as per the City Purchasing Ordinance Chapter 34 section 37 (A) that reads as follows:

Whenever the Council finds that the public interest and convenience require, the City may purchase City supplies and equipment utilizing purchasing agreements maintained by the County, State, or other public agencies, without complying with the requirements of this chapter.

The purchasing ordinance authorizes to “piggyback” since the contract was issued and already went through a bidding process at the time they were selected and made an authorized contractor.

LEGAL REVIEW
The City Attorney has reviewed and approved it as to form.

ALTERNATIVES
The alternative is not to approve the agreement.

ATTACHMENT

1. Quote from Verkada
Date of Quote: 02/2

/2022
Quote Expiration: 04/30/2022
AAA Network Solutions,Inc, a ConvergeOne Company
8401 Page Street, Buena Park, CA 92801
714-484-2711 - Phone
Steve Nguyen, Business Development Manager
[email protected] - E-Mail

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CCTV Installation (60 Day)
Verkada Cameras for Baldwin Park Police Department (City Hall) Descriptions MFTR. Part Number Unit QTY Unit Cost Ext. Ext. Sales Tax Sub-TotalMaterial Labor CD41 Indoor Dome Camera, 60 Days Verkada CD41-60-HW EA 20 $755.37 $15,107.40 $3,200.00 $1,435.20 $20,137.46 CB51-E Outdoor Bullet Camera, 60 Days Verkada CB51-60E-HW EA 4 $1,133.37 $4,533.48 $640.00 $430.68 $5,716.24 CF81-E Outdoor Fisheye Camera, 512GB, 60 Days Verkada CF81-60E-HW EA 9 $1,700.37 $15,303.33 $1,440.00 $1,453.82 $18,561.09 CM41 Mini Indoor Dome Camera, 60 Days Verkada CM41-60-HW EA 5 $755.37 $3,776.85 $800.00 $358.80 $5,034.36 3 Year Camera License Verkada LIC-3Y EA 38 $314.37 $11,946.06 $0.00 $1,134.88 $13,342.55 3/4" EMT Conduit Installation AAANSI AAANSI FT 100 $5.00 $500.00 $2,100.00 $47.50 $2,700.45 Raceway Installation AAANSI AAANSI FT 350 $2.56 $896.00 $5,512.50 $85.12 $6,623.49 Ceiling Mount Protective Housing Pelco HS8134 EA 5 $759.00 $3,795.00 $525.00 $360.53 $4,774.14 Mounting Arm Kit Verkada ACC-MNT-2 EA 2 $56.07 $112.14 $210.00 $10.65 $339.45 Pole Mount Adapter Kit Verkada ACC-MNT-4 EA 2 $131.67 $263.34 $210.00 $25.02 $508.32 Pendant Cap Mount Kit Verkada ACC-MNT-8 EA 2 $43.47 $86.94 $210.00 $8.26 $311.30 Single Cat 6 RJ45 Jack - Closet Uniprise Uniprise EA 31 $8.00 $248.00 $372.00 $23.56 $656.43 Cat 6 Plugs Uniprise Uniprise EA 31 $2.00 $62.00 $372.00 $5.89 $448.69 Cat 6 Patch Panel - 24 Port - Unloaded Uniprise Uniprise EA 3 $85.00 $255.00 $240.00 $24.23 $529.61 Cat 6 Data Patch Cable - 3' Uniprise Uniprise EA 31 $6.00 $186.00 $124.00 $17.67 $334.22 Cat 6 CMR Data Cable Uniprise Uniprise FT 6200 $0.26 $1,612.00 $7,440.00 $153.14 $9,389.24 System Labeling, Testing & Certification AAANSI AAANSI EA 31 $0.50 $15.50 $496.00 $1.47 $523.23 Elevator Technical Work to Install Camera (Must work
with City contractor) AAANSI AAANSI EA 1 $0.00 $0.00 $840.00 $0.00 $856.80 High Lift Rental AAANSI AAANSI EA 1 $900.00 $900.00 $420.00 $85.50 $1,433.61 End-User Site Training AAANSI Services EA 1 $0.00 $0.00 $210.00 $0.00 $214.20 Camera Configuration AAANSI Services EA 1 $0.00 $0.00 $840.00 $0.00 $856.80 CAD Drawing & Asbuilt Drawing AAANSI Services EA 1 $25.00 $25.00 $315.00 $2.38 $349.22 Project Management AAANSI Services EA 1 $0.00 $0.00 $420.00 $0.00 $428.40 Material Sub-Total $59,624.04
Sales Tax $5,664.28
Labor Sub-Total $26,936.50
Final Bonds $1,844.50
Grand-Total $94,069.32
If the customer agrees with the above cost proposal of $94,069.32, please sign below acknowledging acceptance of this cost proposal.

X
Print Name / Signature / Date
_______ITEM NO. _____4

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services DATE: March 2, 2022
SUBJECT: Approval of Summer Concerts in the Park Budget Appropriation

SUMMARY
The purpose of this staff report is for City Council to consider approval of Summer Concerts in the Park Budget Appropriation.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Summer Concerts in the Park proposed budget; and

2. Authorize Director of Finance to a ppropriate and make necessary budget amendments to the budget.

FISCAL IMPACT
The fiscal impact to the general fund is $10,493 for FY2021/2022 and $67,467 for FY 2022-2023. The total cost of the event is $7 7,960 over a six (6) week period which includes revenue, salaries, entertainment, sound technician, giveaways, materials and supplies.

Summer Concerts in the Park- Proposed Budget FY2021-22
Contract /
Other Cost
Fulltime
Personnel
Recreation
Part-time
Personnel
Recreation
Fulltime
Personnel
Public Works
Materials &
Supplies
Public Works
Fulltime
Personnel
Police
Subtotal Revenue Total Cost
$8,500 $117 $956 $1,370 $50 $2,000 $12,993 ($2,500) $10,493 Summer Concerts in the Park- Proposed Budget FY2022-23
Contract /
Other Cost
Fulltime
Personnel
Recreation
Part-time
Personnel
Recreation
Fulltime
Personnel
Public Works
Materials &
Supplies
Public Works
Fulltime
Personnel
Police
Total Cost
$35,000 $585 $4,780 $6,852 $250 $20,000 $67,467

BACKGROUND
At their February 17, 2022, City Council Meeting, at the request of Councilmember Alejandra Avila with City Council consensus directed staff to present at a subsequent City Council meeting a Summer Concerts in the Park budget for consideration. Staff is proposing a six (6) week concert series, to run concurrently with the Downtown Street Market every Thursday evening beginning June 30, 2022, and continuing through August 4, 2022, from 7:00pm to 9:00pm with the market st arting at 5:00pm. The concert series will incorporate a popular lineup. The concerts will complement the market as it features a beer garden, food vendors, novelty and information booths on the athletic field with a kid’s fun zone area.

The last two (2) years the event was canceled due to the Pandemic. An extensive outreach campaign will begin early to ensure expected participa tion is reached, campaign incudes, radio public announcements, social media boosting, website, promotional video, flyer distribution, posters, street sign banners, lawn sign banners and BP Now.

ALTERNATIVES
The proposed alternate is not to approve the Summer Concerts in the Park Budget .

LEGAL REVIEW
Not required.

ATTACHMENTS
None
__ ___ITEM NO. _____5_

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services DATE: March 2, 2022
SUBJECT: Approval of Downtown Street Market Budget Appropriation

SUMMARY
The purpose of this staff report is for City Council to consider approval of Downtown Street Market Budget Appropriation.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve the Downtown Street Market proposed budget; and

2. Authorize Director of Finance to a ppropriate and make necessary budget amendments to the budget.

FISCAL IMPACT
There is a fiscal impact o f the general fund of $28,175 for the FY2021/2022 and $179,797 for FY 2022-2023. The total impact to the general fund for the market over a t welve (12) week period is $207,972 for the personnel, entertainment, equipment rental, equipment purchases, sound technician, stage and materials and supplies . Staff anticipates approximately $50,000 in re venue for the booth space sales and sponsorships.

Downtown Street Market- Proposed Budget FY2021-22
Contract / Other
Cost
Fulltime Personnel
Recreation
Part-time Personnel
Recreation Total Cost
$25,500 $875 $1,800 $28,175
Downtown Street Market- Proposed Budget FY2022-23
Contract /
Other Cost
Fulltime
Personnel
Recreation
Part-time
Personnel
Recreation
Fulltime
Personnel
Public Works
Professional
Services
Public Works
Materials &
Supplies
Public Works
Fulltime
Personnel
Police
Revenue Subtotal Total Cost
$16,5000 $5,244 $11,653 $11,900 $11,100 $900 $24,000 ($50,000) $229,797 $179,797

BACKGROUND
At their February 17, 2022, City Council Meeting, at the request of Mayor Pro-Tem Daniel Damian with City Council consensus directed staff to present at a subsequent City Council meeting a Downtown Street Market budget for consideration. At thei r October 6, 2021, City Council Meeting, City Council appropriated American Rescue Plan Act funding for FY 2021 -2022 as follows: $10,000 for Downtown Street Market PSA’s, and $5,000 and $20,000 for FY2022-2023 for Downtown Street Market for local small business booths space fees. The business booth space fees funding will pay for local small business to participate for free at the market.

Staff is proposing a 12-week market series, which will provide an opportunity to educate the community through arts and culture, while enhancing and improving the quality of life in our community. The Street Market will take place every Thursday evening beginning June 30, 2022, and continuing through September 15, 2022, from 5:00pm to 9:00pm at two (2) locations; Morgan Park June 30th through August 4st and relocate to Maine Ave. between Ramona Blvd. and Clark St., August 11th through September 15th. The event includes a variety of free live entertainment bands and musicians at two (2) stages (the South and North). The first six (6) weeks at Morgan Park will be in conjunction with the Summer Concerts. The venue will include a beer garden, food vendors, novelty and info rmation booths on the athletic field with a dedicated kid’s fun zone. The market will relocate to Maine Ave. on Thursday, August 11, 2022, were two (2) stages will provide entertainment to thousands of spectators that will vising the over 100 vendors that will be part of this year’s market.

The last two (2) years the event was cancel ed due to the Pandemic. An extensive outreach campaign will begin early to ensure expected participation is reached, campaign incudes, radio public announcements, social media boosting, website, promotional video, flyer distribution, posters, street sign banners, lawn sign banners and BP Now.

ALTERNATIVES
The proposed alternate is not to have approve the Downtown Street Market Budget.

LEGAL REVIEW
Not required.

ATTACHMENTS
None
________ ________

STAFF REPORT
ITEM NO. 6
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: March 2, 2022
SUBJECT: Resolution No. 2022-008 Initiating the Proceedings and Ordering Preparation of the Engineer’s Report for the Citywide Landscape and Lighting Maintenance Assessment District for FY 2022-2023

SUMMARY
This report requests that the City Council adopt the attached resolution authorizing the initiation of the FY2022-2023 Citywide Landscaping and Lighting Maintenance Assessment District (LLMD) and order the preparation of the Engineers Report.

RECOMMENDATION
Staff recommends that Council adopt Resolution No. 2022-008 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer’s Report for the FY 2022-2023 levy of annual assessments for the City of Baldwin Park Landscaping and Lighting Maintenance District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highway Code”.

FISCAL IMPACT
The Engineers Report will include more refined details of anticipated revenues and costs. The draft budget for FY2022-2023 will anticipate revenues for Fund 251-Street Light Landscape to be $1,780,830 which includes LLMD assessments estimated at $915,300 Ad-Valorem revenue estimated at $774,000, and earnings from late taxes and penalties estimated at $91,530. The cost to operate and maintain the landscaping and lighting improvements is planned to be in balance with the revenue. The revenues and cost for FY2022-2023 are expected to be very similar to the FY2021-2022 LLMD budget.

BACKGROUND
The City has an annual program for the maintenance landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, street lights, median landscaping, and street trees. For the past 29 years this program has been funded through the annual special assessments of the LLMD. The adoption of a resolution is required to initiate the proceedings and order the preparation of an Engineers Report.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHEMENT

1. Resolution No. 2022-008
Attachment
RESOLUTION NO. 2022-008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER’S REPORT FOR THE FY 2022-23 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF

BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE

OF CALIFORNIA STREETS AND HIGHWAYS CODE
WHEREAS, the City Council of the City of Baldwin Park has previously formed a Landscaping and Lighting Maintenance District (hereinafter referred to as the District) pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", Division 15, Part 2 of the Streets and Highways Code of the State of California; and
WHEREAS, at this time, this City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and
WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620).

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK DOES RESOLVE AS FOLLOWS:

SECTION 1 . That the above recitals are all true, correct, and are hereby incorporated herein.

SECTION 2. The Director of Public Works is hereby ordered to prepare and file with the City Council a report relating to the FY 2022-23 levy of annual assessments for said District in accordance with the Provisions of Chapter 3 (commencing with Section 22620) of Division 15, Part 2 of the State of California Streets and Highways Code.

SECTION 3. Upon completion, said Report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code.

Resolution No. 2022-008
Initiation of Proceedings and Ordering of Engineer’s Report Landscape and Lighting Maintenance District

Page 2 ends

_________________________________
_______________________________
PASSED, APPROVED, AND ADOPTED this 16th day of February 2022.

EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF BALDWIN PARK )
I, Lourdes Morales, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-008 was duly adopted by the City Council of the City of Baldwin Park at the regular meeting thereof held on February 16, 2022 and that the same was adopted by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lourdes Morales

CITY CLERK
________ _________

STAFF REPORT
ITEM NO. 7
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: March 2, 2022
SUBJECT: Resolution No. 2022-009 initiating the proceedings and ordering preparation of the Engineer’s Report for the Parks Maintenance Assessment District for FY2022-2023

SUMMARY
This report requests that the City Council consider the adoption of the attached resolution, which would authorize the initiation of the FY2022-2023 Parks Maintenance Assessment District (PMAD) and order the preparation of the Engineers report.

RECOMMENDATION
Staff recommends that Council adopt Resolution No. 2022-009 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, authorizing the initiation of the proceedings and ordering the preparation of the Engineer’s Report for the FY 2022-2023 levy of annual assessments for the City of Baldwin Park Parks Maintenance Assessment District pursuant to the provisions of Division 15, Part 2 of the State of California Streets and Highways Code.”

FISCAL IMPACT
The Park Maintenance Assessment District Fund 252 for FY2022-2023 is estimated at $862,236. The Engineers Report will provide detailed fiscal analysis including any anticipated subsidy participation by the General Fund.

BACKGROUND
The City has an annual program for the maintenance of City parks. The financial support for this program is provided through the PMAD. The PMAD, formed in FY1996-1997, was established in conformance with Proposition 218. The adoption of the resolution is required to initiate the annual proceedings and order the preparation of the Engineers Report.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHEMENT

1. Resolution No. 2022-009
Attachment
RESOLUTION NO. 2022-009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER’S REPORT FOR THE FY 2022- 2023 LEVY OF ANNUAL ASSESSMENTS FOR THE PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE

STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE
WHEREAS, the City Council of the City of Baldwin Park has previously formed a Parks Maintenance District (hereinafter referred to as the District) pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", Division 15, Part 2 of the Streets and Highways Code of the State of California; and
WHEREAS, at this time, this City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and
WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620).

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS:

SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein.

Resolution No. 2022-009
Initiation of Proceedings and Ordering of Engineer’s Report Park Maintenance District

Page 2 ends

__________________________________
_______________________________
PASSED, APPROVED, AND ADOPTED this 16th day of February 2022 EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF BALDWIN PARK )
I, Lourdes Morales, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-009 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 16, 2022 and that the same was adopted by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lourdes Morales

CITY CLERK
________ _________

STAFF REPORT
ITEM NO. 8
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: March 2, 2022
SUBJECT: Authorize Purchase Orders and Expenditures at The Home Depot Center from Approved Fiscal Year 2021-22 Funds for Materials and Supplies in Various Maintenance and Operations Cost Centers Within the Department of Public Works

SUMMARY
This item seeks City Council authorization to expend approved funds for materials and supplies for various maintenance and operations cost centers within street, park, graffiti, and fleet maintenance divisions of the Departments of Public Works. Although, the funds for the expenditures were approved and budgeted in the City’s FY2021-22 Operations Budget, the cumulative total amount for the expenditures exceed the yearly spending limitations for a single vendor as set by the City’s purchasing policy. The selected vendor, Home Depot, provided the lowest cost on various items prioritized by each of the department’s divisions. Approval of this item will authorize various purchase orders necessary for much needed materials and supplies through June 30, 2022.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize the approval of additional appropriation of funds in the amount not-to-exceed $15,700 for purchase of materials and supplies from the Home Depot for the remainder of FY21-22; and

2. Authorize the Director of Finance to make the necessary appropriation, budget adjustments, and process necessary purchase order requisitions.

FISCAL IMPACT
There is no impact to the General Fund. The funds for the expenditures were approved in the City’s FY 2021-22 Operations budget. The Total amount from current and additional requested purchase orders and expenditures will total in the not-to-exceed amount of $40,600.00. See table below:

Operations Budget Amount
Expenditures for FY21-22 $24,900.00
Additional Funds Requested (from approved FY 21-22 see attached requisitions) $15,700.00 Total amount $40,600.00

BACKGROUND
The Department of Public Works Maintenance Division is comprised of several division crews. The crews include Streets, Parks, Street Landscape, Traffic control/ Signal, Graffiti, and Fleet. These divisions perform variety of tasks including, but not limited to, repair of park amenities, maintenance of sports fields, street and park lighting and landscape, painting of pavement markings, inspections of city trees, illegal dump and bulky item pickups, maintenance of city vehicles, graffiti removal, variety of street repairs, and other duties.

DISCUSSION
Approval of this item will authorize various purchase orders necessary for much needed materials and supplies through June 30, 2022. The funds available were approved by the City Council as part of the current fiscal year’s operations budget. Since the cumulative total amount for the expenditures exceed the yearly spending limitations for a single vendor, staff is required to obtain City Council approval in order to follow the City’s purchasing policy. The total amounts requested were determined based on averages of previous years and on the amount of available funds in the respective cost centers. The selected vendor, Home Depot, provided the lowest cost on various items prioritized by each of the department’s divisions. The Home Depot Center in Baldwin Park is located at 3200 Puente Avenue and over the years has been providing the necessary tools, landscape supplies, lumber, irrigation parts, plumbing supplies, and electrical components for staff to complete maintenance work. Their prices are very competitive, and they offer additional services such as delivery, rental tools, and online shopping which makes it convenient when working on urgent maintenance items. This convenience allows the City’s maintenance divisions to be efficient and highly responsive. In situations where staff cannot pick up certain items, they will deliver, and during emergency the location is optimal to pick up last-minute material or supplies.

ENVIRONMENTAL REVIEW
Not required

ALTERNATIVES
The City Council may choose:

1. The City Council may choose not to approve this item and have staff present purchase orders and expenditure request for City Council approval as needed; however, this action may have a negative impact to maintenance operations in terms of delays and responsiveness to unforeseen situations that may arise; or City Council may direct staff with a desired alternative.

LEGAL REVIEW
Not required

ATTACHMENTS

1. Purchase Order Requisitions

________ _________

STAFF REPORT
ITEM NO. 9
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: March 2, 2022
SUBJECT: Approval of Request-for-Service (RFS) Proposals for the Completion of Additional Professional Landscape Architectural Design by David Volz Design and Professional Engineering Design by CWE as part of the Barnes Park Regional Project Including Enhancements, Expansion and New Dog Park

SUMMARY
This item will approve Request-for-Service (RFS) proposals for additional Landscape Architectural Design Services by David Volz Design, Inc. (DVD) and Professional Engineering Design Services by CWE for the existing north and central portions of Barnes Park. The services will include design of play area enhancements, universal playground with shade structure, building plaza, new dedicated staff restroom at existing building, fencing enhancements, extended bio-swale, and other related Professional Services to meet and complete the requirements of the Proposition 68 Statewide Park Development and Community Revitalization Program.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize the Director of Public Works to execute the RFS proposals from David Volz Design in the amount of $162,000 and CWE in the amount of $52,899 for the completion of Professional Landscape Architectural and Engineering Design Services including plans, specifications, and estimate (PS&E) for the additional park enhancements as part of the Barnes Park Regional Project; and

4. Authorize the Director of Public Works to execute Amendment No. 1 to the Professional Engineering Services with CWE and process the necessary invoice and payment documentation.

FISCAL IMPACT
There is no impact to the General Fund. This project will be developed with Proposition 68 Statewide Park Development and Community Revitalization Program and other funding sources to be appropriated at various stages of the project. The total amount for the Proposition 68 Statewide Park Development and Community Revitalization Program is $3,090,000 and will be recorded and tracked under Grant Fund No. 270. The following table list the funding available for the project:

Approved Funds Amount
Proposition 68 Statewide Park Development and Community Revitalization Program, Fund #270 $3,090,000.00
Total Funding Source $3,090,000.00
Estimated Cost Amount
Completion of Professional Landscape Architectural and Engineering Design Services including plans, specifications, and estimate (PS&E) $214,899.00 Total Estimated Cost $214,899.00

BACKGROUND
Barnes Park Expansion Project was awarded $3,090,000 through the Proposition 68 Statewide Park Development and Community Revitalization Program. The Office of Grants and Local Services (OGALS) notified the selection for funding of the Barnes Park Expansion Project in the amount of $3,090,000 through the Proposition 68 Statewide Park Development and Community Revitalization Program. This round was highly competitive, with 468 project applications requesting $22.42 billion dollars.

This grant will expand Barnes Park by securing a newly acquisition of an adjacent property made up of approximately 0.18 acres of land. There will be construction of a new playground with shade structures, two basketball courts, enclosed/walled mini soccer court, upgraded individual picnic areas, public artwork, and additional parking lot, ornamental safety fencing, as well as lighting and landscaping throughout the park. The expansion will create equitable park access for all residents.

DISCUSSION
On April 21, 2021, the City Council authorized a pre-qualification list for on-call professional Engineering consultant services and approved Professional Services Agreements (PSAs) for Engineering Design, Plan Check, Construction Management, Inspection and Related Services. Additionally, the City Council provided Staff with direction to bring all RFS proposals exceeding the City’s purchasing policy limits for Council consideration.

On May 19, 2021, the City Council approved a professional services agreement with CWE for the Design services of the stormwater capture and infiltration facility at Barnes Park. On the September 1, 2021, the City Council approved a professional services agreement with David Volz Design for Professional Landscape Architectural Design Services for the Barnes Park Regional Project Including Enhancements, Expansion and New Dog Park (Approximately 0.7 acres) due to the installation of stormwater infiltration basin, the park fields, and grounds to the south of the play lot and exercise area will be dug out for underground water storage.

Once this underground work is completed, a new park development is envisioned. The proposed work for the Barnes Park will consist of universal playground with a new shade structure, enclosed/walled mini soccer court, two full sized basketball courts, public art piece including water features, and new LED lighting throughout the park. With supplemental funding through the Proposition 68 grant, further park enhancements are envisioned, including development of the newly acquired property, new landscape and irrigation, parking lot addition, new perimeter walkway path, new picnic shelters, new dedicated staff restroom at the existing building, fencing enhancements and extended bio-swale.

Both, DVD and CWE are well underway with their respective designs. As the original design consultants of record, they are most familiar with the project and therefore it is beneficial that they continue to provide the City with these additional services to complete the requirements of this new grant.

ALTERNATIVES

1. The City Council may choose not to approve the RFS proposals from David Volz Design and CWE and task staff to circulate a Request for Proposals (RFP). This action is not recommended as the RFP process may delay the work and impact the project delivery schedule.

2. Provide Staff with alternate direction.

ENVIRONMENTAL REVIEW
The action being considered by the City Council is pending California Environmental Quality Act (CEQA) determination. An Initial Study has been prepared; however further assessments will be conducted during the design of the project.

LEGAL REVIEW
Not required.

ATTACHMENTS

1. David Volz Design proposal for the additional Landscape Architectural Design Services of the Barnes Park Reginal Project to complete Proposition 68 requirements

2. CWE proposal for the additional Engineering Design Services of the Barnes Park Reginal Project to complete Proposition 68 requirements
Landscape Architects and Park PlannersLandscape Architects and Park Planners DVD
David Volz DesignDavid Volz Design
Corporate Office
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
714.641.1300
oachella VC alley Office
78060 Calle Estado
La Quinta, CA 92253
760.580.5165
fficSan Jose O e
111 North Market Street, Suite 300
San Jose, CA 95113
669.444.0461

ANDSC APES THAT DESIGNING L

CREATE COMMUNITY
www.dvolzdesign.com
February 9, 2022
Revised February 14, 2022
John Beshay
City of Baldwin Park
14403 Pacific Avenue
Baldwin Park, CA 91706
RE: BARNES PARK ADDED PROGRAM ELEMENTS/OPPORTUNITIES IN RESPONSE TO THE PROP 68 GRANT AWARD

Dear Mr. Beshay,
Congratulations on winning the proposition 68 state grant for this Barnes Park improvement project.

The many elements in the grant program are mostly addressed in the plans we are currently providing.

However, there are existing park areas that would not be updated in the current plan. The design team would like the city to consider a few enhancement opportunities to better the pre-grant program. These opportunities would broadened the program and would provide a cohesive park design across the whole site. The following opportunities have been identified:

A. Northern Park Space - The park site addition to the north of the existing park limit could be changed and enhanced by:

1. Expanding the futsal court with new spectator spaces including all items originally proposed for this part of the park except the universal play area would be moved to the proposed park core area just south of the recreation building. This enhancement will allow for building a larger futsal court with spectator seating and shade structures. Also, a larger, enhanced street edge landscape and stormwater garden could be added.

2. Extending and re-aligning the bio-swale feature along the basketball, service road and futsal court with the addition of a multiple bridge crossings will create an attractive and more interesting experience for park users.

B. Park Center and Play Lots - the two existing play lots were to be left in place under the pre-grant park development program. With the influx of grant funds, redesign of this core area of the park will spread the improvement program across the whole park site. As the play lot has aged several years since the original program development this play lot reconstruction will be a timely update for the aging existing equipment.

1. Design a new play lot with the addition and inclusion of the Universal Playground and new shade structure identified in the original program. This expanded lot will have big and small kid play spaces, full accessibility of all equipment and expanded play opportunities, shade, two picnic pavilion, added picnic tables, benches, landscape, and circulation. The existing water play area would remain as is.

2. An additional opportunity would be to provide for the exercise area adjacent to the parking lot to be reconfigured with new equipment along the perimeter walking trail. This would provide more space for the play lot expansion.

3. The plaza walks and landscape along the front of the recreation building was not apart of the original program. Updating this space, reconfiguring the building entry and enhancing the parking lot edge is a great opportunity to complete a full update of this park.

Landscape Architects and Park PlannersLandscape Architects and Park Planners DVD
David Volz DesignDavid Volz Design
Corporate Office
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
714.641.1300
oachella VC alley Office
78060 Calle Estado
La Quinta, CA 92253
760.580.5165
fficSan Jose O e
111 North Market Street, Suite 300
San Jose, CA 95113
669.444.0461

ANDSC APES THAT DESIGNING L

CREATE COMMUNITY
www.dvolzdesign.com
C. Misc. Program Enhancements

1. 2.

Provide a building addition that would accommodate a single stall staff restroom near the existing building kitchen.

3. General fencing enhancements, site wide, both lengthening the proposed new fence and upgrading the materials.
upon which

Wall and fence along the new angled parking spaces at the soccer fields.

4. Lighting and materials enhancements, and detailing site wide.

Dependent opportunities the city would like to pursue there will be additional design and engineering services. Attached is a chart identifying the above outlined opportunities and the needed added design fee that would be needed for any that the city would like move forward with.

The DVD design team is currently developing a review set of construction documents for the original scope of services. A 50% submittal of construction documents for the park improvements is scheduled for the end of February 2022. The opportunities identified above if selected will be included in the upcoming submittal as possible. Supplemental submissions will be made as the selected opportunities work moves ahead. If approved this month, these opportunities will be integrated into the construction document work plan with no impact to the 90% and subsequent delivery schedule for the project.

Our team would be happy to review this enhanced scope of work. Please provide a written letter to proceed on any or all of these opportunities. Please call with any questions.

Very truly yours,

DAVID VOLZ DESIGN
David J. Volz, R.L.A. # 2375
LEED Accredited Professional, QSD/QSP

BARNES PARK EXPANSION, CITY OF BALDWIN PARK DVD
A. Northern Park Space
$350,000 $22,000
$150,000 $10,000
B. Park Center and Play lots
$800,000 to $900,000 $55,000
$200,000 $8,000
$300,000 $18,000
C. Miscellaneous Enhancements

1. New staff restroom at existing
recreation building

3. Building plaza, landscape and
walkways update and reconfigured
$45,000 $12,000

2. General fencing enhancements $100,000 to $200,000 $12,000 $150,000 $9,000

4. General lighting and materials
upgrades
$200,000 to $400,000 $16,000

3. Wall with fence along soccer
field/angled parking edge
Construction Cost Add
(Approximate)
Design,
Engineering

1. Expand and enhance Futsal Court
(including spectator seating with shade,
move universal play space)

1. New larger play lot, plus universal play
components through out and two large
community gathering spaces, all items
with shade structures

2. Exercise equipment area redesign
including new equipment along
perimeter walk

2. Extend and realign bio-swale, add
bridge crossings

BARNES PARK EXPANSION, CITY OF BALDWIN PARK DVD

PR DD SLA PP CT AD
Northern Park Space $220 $193 $175 $135 $121 $110
Task 1 - Design Development 2 6 28 2 3 41 5,950$
Task 2 - Construction Documents 10 44 11 85 8 9 167 26,050$ Park Center and Playlots
12 50 11 113 10 12 208 32,000$
Task 1 - Design Development 5 9 4 72 4 3 97 14,071$
Task 2 - Construction Documents 30 67 39 229 58 24 447 66,929$ 35 76 43 301 62 27 544 81,000$
Additional Park Enhancements
Task 1 - Design Development 4 21 56 7 6 94 14,000$
Task 2 - Construction Documents 12 40 15 137 20 10 234 35,000$ 16 61 15 193 27 16 328 49,000$

TOTAL PROPOSED DESIGN FEE
ASSUMPTIONS:

David Volz Design proposes the following Not to Exceed fee schedule to provide the services identified in this proposal. The tasks listed below are offered at a fixed fee for the design services for identified program elements.

Total
Hrs
DVD Fee

1. 162,000$
These services will be provided in addition to the original project scope, fee, and assumptions.

BARNES PARK EXPANSION, CITY OF BALDWIN PARK DVD

PR DD SLA PP CT AD
A. Northern Park Space $220 $193 $175 $135 $121 $110
Task 1 - Expand and Enhance Futsal Court

1.1 Design Development 1 4 20 1 2 28 4,033$

1.2 Construction Documents 8 40 7 41 7 8 111 17,967$
9 44 7 61 8 10 139 22,000$
Task 2 - Extend/Realign bio-swale & Add bridge crossings

2.1 Design Development 1 2 8 1 1 13 1,917$

2.2 Construction Documents 2 4 4 44 1 1 56 8,083$
3 6 4 52 2 2 69 10,000$
A. Northern Park Space Sub-total 32,000$
B. Park Center & Play Lots
Task 1 - Larger Playground & Gathering Spaces with Shade Structure

1.1 Design Development 3 6 4 52 2 2 69 10,000$

1.2 Construction Documents 20 40 28 160 40 14 302 45,000$ 23 46 32 212 42 16 371 55,000$
Task 2 - Exercise Equipment area redesign

2.1 Design Development 1 1 4 1 7 1,074$

2.2 Construction Documents 2 8 4 28 2 2 46 6,926$
3 9 4 32 3 2 53 8,000$
Task 3 - Building Plaza update & reconfigure

3.1 Design Development 1 2 16 1 1 21 2,997$

3.2 Construction Documents 8 19 7 41 16 8 99 15,003$
9 21 7 57 17 9 120 18,000$
B. Park Center & Play Lots Sub-total 81,000$
Task 1 - New Staff Restroom at existing Recreation Building

1.1 Design Development 1 6 16 2 2 27 4,000$

1.2 Construction Documents 3 9 4 32 3 2 53 8,000$
4 15 4 48 5 4 80 12,000$
Task 2 - General Fencing Enhancements

2.1 Design Development 1 6 16 2 2 27 4,000$

2.2 Construction Documents 3 9 4 32 3 2 53 8,000$
4 15 4 48 5 4 80 12,000$
Task 3 - Wall & Fence along Soccer field along Parking

3.1 Design Development 1 3 8 1 13 2,000$

3.2 Construction Documents 2 7 3 25 9 2 48 7,000$
3 10 3 33 10 2 61 9,000$
Task 4 - General Lighting & Materials Upgrade

4.1 Design Development 1 6 16 2 2 27 4,000$

4.2 Construction Documents 4 15 4 48 5 4 80 12,000$
5 21 4 64 7 6 107 16,000$
B. Park Center & Play Lots Sub-total 49,000$

TOTAL PROPOSED DESIGN FEE
ASSUMPTIONS:

1. David Volz Design proposes the following Not to Exceed fee schedule to provide the services identified in this proposal. The tasks listed below are offered at a fixed fee for the design services for identified program elements.

Total
DVD Fee
Hrs
$ 162,000
These services will be provided in addition to the original project scope, fee, and assumptions.

Landscape Architects and Park PlannersLandscape Architects and Park Planners DVD
David Volz DesignDavid Volz Design
Corporate Office
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
714.641.1300
Coachella Valley Office
78060 Calle Estado
La Quinta, CA 92253
760.580.5165
San Jose Office
111 North Market Street, Suite 300
San Jose, CA 95113
669.444.0461

DESIGNING LANDSCAPES THAT

CREATE COMMUNITY
www.dvolzdesign.com

BARNES PARK

ADDED PROGRAM ELEMENTS/OPPORTUNITIES
FEBRUARY 14, 2022

FEE REQUEST ANALYSIS
A. Northern Play Space
Construction Cost Estimate $500,000

1. Larger Futsal court with spectator seating and shade (adds $40,000 to original budget)

2. Extended bio-swale

3. Universal playground moved to area south of building (no added cost for this item) B. Park Center and Play lots (area not considered in original proposal) Construction Cost Estimate $1.3 to 1.4 Million

1. New Play lots, bigger than existing

2. Exercise equipment (redesign/new)

3. Building plaza, landscape and walkways

4. Universal Playground with shade structure - Original program element $350,000 (not included above) C. Miscellaneous Enhancements (not included in original proposal):

Construction Cost Estimate $495,000 to $795,000

1. New staff restroom at existing recreation building Construction Estimate $45,000

2. General fencing enhancements Construction Estimate $100,000 to $200,000

3. Wall and fence along soccer field/angled parking Construction Estimate $150,000

4. General lighting and material upgrades Construction Estimate $200,000 to $400,000

SUMMARY
Original Proposal
Construction Cost Estimate $5,810,000 to $6,210,000
Total Fee $ 351,780
Fee Percent of Construction 6%
Additional Elements
Construction Cost Estimate $2,295,000 to $2,495,000
Total Fee Request $ 162,000
Fee Percent of Construction 6.5%
Amendment to Professional Services Agreement
With CWE
March 2, 2022
_________________________
____________________________
AMENDMENT 1 TO THE AGREEMENT FOR SERVICES
___________________________
_________________________
___________________________
This amendment of the existing Agreement is entered into as of the 2nd day of March 2022 by and between the City of Baldwin Park (“CITY”) and CWE (“Consultant”).

WHEREAS an agreement entered by and between the City and CWE on May 19, 2021, for the professional services agreement for the Design services of the stormwater capture and infiltration facility at Barnes Park
A. Compensation
a. City shall pay for the services performed by Consultan t pursuant to the terms of this agreement at the time and manner set forth in the revised Exhibit A “SERVICE PROPOSAL” and attached to and incorporated into this Agreement Amendment as Schedule of Compensation, in the amount not to exceed $52,899 in the current Fiscal Year.

TO EFFECTUATE THIS AMENDMENT TO THE AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written.

CITY OF BALDWIN PARK
By:_
Sam Gutierrez, Director of Public Works
Dated:

ATTEST:

CONSULTANT
City Clerk
By:

Dated:

CWE
1561 E. ORANGETHORPE
AVENUE
SUITE 240
FULLERTON, CA 92831-5202
(714) 526-7500 PHONE
(714) 526-7004 FAX
www.cwecorp.com
February 17, 2022
EMAIL
Mr. John Beshay
Engineering Manager
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, California 91706
Barnes Park Multi-Benefit Stormwater Capture Project
Letter Proposal for Additional Design Tasks for Park Improvements Dear Mr. Beshay,
The City of Baldwin Park (City) received Proposition 68 funding, allowing for an increased budget for park improvements. David Volz Design is leading the design of surface and park improvements as part of the Barnes Park Multi-Benefit Stormwater Capture Project (Project). CWE is leading the overall Project and incorporating design elements in the overall design plan package. CWE will support David Volz Design by designing related civil improvements. CWE’s role related to the surface/park improvements includes the following responsibilities:
 Horizontal control
 Grading/elevation establishment
 Utility services
 Integration in overall Project plans
 Coordination and review
Additional improvements include the following, for which additional detail is included in the proposal from David Volz Design:

1. Northern Park Space (expansion): expand futsal court, expanded surface swale, and swale realignment in north side of park with pedestrian bridges.

2. Park Center and Play Lots: replace existing play equipment with a new play lot that includes the Universal Playground and new shade structure originally identified. The expanded lot will have big and small kid play areas, tables, benches, etc. An exercise area may be incorporated along with modifications to the walking path and plaza landscape. A single stall staff restroom will also be incorporated.

Mr. John Beshay
February 17, 2022

Page 2 ends

3. Miscellaneous Enhancements: art piece fountain near building, fencing enhancements throughout the site, wall and fence improvements along new angled parking spaces at the soccer fields, and improved lighting.

This letter proposal documents the Scope of Work and fee for the additional design tasks required to incorporate the abovementioned opportunities into the Project design. The additional services shall be performed under the same terms and conditions of our original contract.

Scope of Work
The following tasks are in addition to those included in the approved contract and modifications. The tasks are numbered based on the associated Task number in the original Scope of Work, as the items below are additions to those tasks. The task descriptions below are based on the Project description included in the original proposal and the enhancements mentioned above and coordinated with David Volz Design.

Task 3B: Engineering Survey
Consistent with the scope identified in the original Task 3, CWE will perform additional topographic survey along the existing building, as detailed survey was not at this location previously because improvements were not considered in this area. The survey will tie into the survey performed within the park. The topographic survey will be utilized as part of the final design.

Deliverables: There are no direct deliverables associated with this task (map will serve as base map for the design plans).

Task 6B: Design
Task 6.3B: Plans and Specifications
The Plans and Specifications described under original Task 6.3 will include the additional improvements described in this supplemental Scope of Work and letter proposal (also further detailed in the proposal from David Volz Design). Additional elements will be added to the improvement plan and additional details will be included. Utility reviews/studies may be required to design the utility connections for the expanded staff restroom. It is our understanding that David Volz Design will be responsible for the pedestrian bridges over the proposed swales. The additional elements will also be incorporated into the Project specifications.

Deliverables: Information will be incorporated into deliverables originally identified under Task 6.3.

Task 10B: Cost Opinion
The cost opinion described under the original Task 10 will be updated to include the additional improvements documented in this letter proposal.

Mr. John Beshay
February 17, 2022

Page 3 ends

Deliverables: Information will be incorporated into deliverables originally identified under Task 10.

Assumptions
The following assumptions were made and are reflected in the fee estimate described in the following section:
 Coordination will not be required with the California Department of Transportation (Caltrans) as additional improvements will avoid Caltrans-owned facilities and right-of-way  Design elements will be added to already scheduled and not past deliverables (no additional submittals)
 David Volz Design will provide AutoCAD files of proposed improvements Fee Estimate
The table below summarizes the additional costs and hours by task along with the updated contract totals. Additional information may be provided upon the City’s request. Terracon will continue to support the geotechnical tasks (Task 2A), as they did under the original contract. The hours indicated below are for CWE staff only and do not include subconsultant hours.

Task Additional Scope
CWE Hours Fee
Task 3B: Engineering Survey 53 $8,725
Task 6B: Design
Task 6.3B: Plans and Specifications 319 $42,835
Task 10B: Cost Opinion 10 $1,339
Total: 382 $52,899
If you have any questions or require additional information, please contact Katie Harrel at (714) 732-8180 or [email protected].

Respectfully submitted,
CWE
QSD/P
Principal
Vik Bapna, P.E., ENV SP, CPSWQ,
__________________________________

______________________________

_______________________

______________________________

___________________________
Mr. John Beshay
February 17, 2022

Page 4 ends

AGREEMENT AND AUTHORIZATION
“I, the undersigned as CLIENT, by power of my signature, have read and fully understand and accept the Scope of Work and associated fee detailed in this proposal, in its entirety.” CLIENT:

Signed: Print Name: _
Date: ______ Company: __
CWE:

Signed: _______________________________ Print Name: _______________________________ Date: ______
________ _________

STAFF REPORT
ITEM NO. 10
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: March 2, 2022
SUBJECT: Award of Bid for City Project No. CIP 22-021 –Trash Enclosure at Morgan Park

SUMMARY
This item authorizes the award of bid for City Project No. CIP 22-021 – Trash Enclosure at Morgan Park. The project consists of upgrading new heavy duty wrought iron security doors and a new decorative roof to prevent illegal dumping and access from unauthorized personnel. This project will be decorative to enhance the aesthetics of the area. All work under this project will be in accordance with the City’s plans and specifications.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve and award bid to Rams Construction and Fence LLC in the amount of $30,000; and

2. Authorize the Finance Director to appropriate FY 2021/22 budgeted funds in the amount of $30,000 from Acct. #234-50-520-58100-55009 and #251-50-520-58100-55009 to proceed with the development of a purchase order.

FISCAL IMPACT
This purchase will have no impact on the General Fund. The funds for this project were programmed in the FY 2021/2022 Capital Improvement Program (CIP) Budget, approved by the City Council on September 1, 2021. The following table lists the funds available for the project:

Approved Budget Amount
CIP 22-021 Fund #234 –Park Fees (Quimby Fees) $24,000
Fund #251 –Street Lighting and Landscape $6,000
Total Funding Available $30,000

BACKGROUND
The Department of Public Works Park division of Park Maintenance performs maintenance at all five (5) parks located in the City of Baldwin Park including Morgan Park. The park is located along the northeast corner of Ramona Blvd. and Baldwin Park Blvd. The park is currently experiencing a significant level of vandalism including illegal dumping activity concentrating in-and-around the trash enclosure area. The enclosure is continuously being accessed by unauthorized personnel to either scavenge, vandalize, or occupied as a dwelling. Park Maintenance staff performs weekly inspection and maintenance to ensure the enclosure is sanitized, clean, safe, and accessible for authorized personnel. In recent years, Park Maintenance staff have noticed a sharp increase in illegal dumping activity, vandalism and even human defecation which has led to an increase in cost, labor, and time expended to maintain. The proposed improvements will help prevent illegal dumping and access from unauthorized personnel and reduce maintenance efforts.

DISCUSSION
Morgan Park currently has one dumpster enclosure that holds four (4) three-yard dumpers for trash and one (1) three-yard dumpster for recyclables. The enclosure is comprised of three block walls and a set of metal gates at the opening. In its current condition, the enclosure does not meet current standard trash enclosure requirements, such as a trellis cover or drainage BMPs (best management practices). The Department proposed renovating dumpster enclosure location to help reduce the amount of time and money spent maintaining this area and at the same time, enhancing the aesthetics of the area within Morgan Park.

On December 2, 2021, Public Works staff met with three (3) different vendors at the proposed location to discuss scope of project. A total of three quotes were received via email. The lowest quoted vendor was Rams Construction and Fence LLC. Rams Fence is a locally operated company and has successfully completed jobs with the City of Baldwin Park in the past. The following table below is a summary of the vendors who submitted quotes for this City Project:

Company Quote Received
Rams Construction and Fence LLC $29,500.00
Quality Brass and Wrought Iron Work $34,250.00
In Himm Construction $37,500.00
Staff is recommending that the City Council approve the proposal from Ram Construction and Fence LLC and authorize staff to proceed with the work.

ALTERNATIVES

1. The City Council may choose not to award bid to contractor, reject all bids, and re-bid the City Project.

2. Provide Staff with an alternative direction.

LEGAL REVIEW
Review by the City Attorney is not required.

ATTACHMENTS

1. Requisition

2. Three (3) Vendor Quotes

3. Enclosure layout

ESTIMATE
Ram Construction and
Fencing LLC.

DATE
12/14/21
Estimate
#011
Phone (626) 494-3289
[email protected]
C-13 LIC # 1005656

FERNANDO/ CITY BALDWIN PARK
4100 BALDWIN PARK BLVD
BALDWIN PARK, CA #91706

WROK OF SCOPE- TRASH ENCLOSURE
-THE FOLLOWING WORK WILL BE PERFORMED
-FABRICATE AND INSTALL WROUGHT IRON STRUCTUAL COVER ROOF -FABRICATE AND INSTALL 2 WROUGHT IRON GATES
-FABRICATE AND INSTALL SIDE COVERS WITH METAL SCREEN TO PREVENT TRASH

BEING TROWN INSIDE
-MATERIALS –
-TOP RAILS 2”X 6” X 24’ LONG APPROX 16 PC’S
-IRON HEADER 2” X 6” X 20’ LONG APPROX 4 PC’S
-POST 4” X 4” X 10’ STEEL POST APPROX 6 PC’S WITH BASE PLATE -ANGLE IRON FRAME FOR TRASH GATES WITH SOLID MESH FOR PRIVACY -HEAVY DUTY HINGES
-SLIT BOLT
-NOTE- ALL WROUGHT IRON WILL BE POWDER COATED
-PRICE INCLUDEDS -MATERIALS -LABOR -INSTALLATION
TOTAL $29,500

BEST

ANDRES RUESGA

Date 12/14/2021
Invoice # 121421-26
Covina, CA 91722
For City Baldwin Park
Quantity Description Unit price Amount Add On
1 Install and fabricate wrought
iron & powder coat - Roof
cover, (2) gates, side covers
with metal screen to prevent
unwanted trash. Heavy duty
hinges & slit bolt (Labor,
material and installation)
37,500.00$ 37,500.00$
2"x6"x24' (18pcs)
2"x6"x20' (5 pcs)
4"x4'x10' (8pcs)
Subtotal 37,500.00$
Credit
Tax
Amount 37,500.00$ Thank you for your business!
Bill To:

Fernando
4100 Baldwin Park Blvd
Baldwin Park, CA 91706
In Him Construction, Inc (Lic # 1063724)
1404 N Azusa Ave C145
Phone: (626) 827-9110
Estimate
[email protected]
Contractors State License Board 9821 Business
Park Dr Sacramento CA, 95827
*10% of profit goes to charity
*Please make checks to: In Him Construction, Inc
Another form of payment available is Zelle: In Him
Construction Inc Email:

[email protected]

TRASH ENCLOSURE 1/4"=1'-0"

FRONT ELEVATION

SIDE ELEVATION
TRASH ENCLOSURE 1/4"=1'-0" BALDWIN PARK, CA 91706

MORGAN PARK
4100 BALDWIN PARK BLVD.

TRASH ENCLOSURE 1/4"=1'-0"

POSTS LAYOUT
BALDWIN PARK, CA 91706

MORGAN PARK
4100 BALDWIN PARK BLVD.
________ _________ITEM NO. 11

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Laura J. Thomas, Human Resources/Risk Manager
DATE: March 2, 2022
SUBJECT: Ratify and Adopt a Resolution to Update the City of Baldwin Park Job Classification Plan by Revising the Community
Services Supervisor Job Classification

SUMMARY
This report is requesting City Council consideration and adoption of a resolution approving the job classification plan, as modified in accordance with applicable rules and regulations. The updated job classification plan includes the revision of the Community Services Supervisor job classification assigned to the Recreation and Community Services Department.

Recommendation
Staff recommends that the City Council approve, ratify and adopt Resolution No. 2022-010 authorizing an amendment to the job classification plan by revising the Community Services Supervisor job classification.

Fiscal Impact
There will be no fiscal impact to the General Fund.

Background
The Community Services Supervisor will continue to have a high level of responsibility for managing multiple programs that fall within the jurisdiction of the Recreation and Community Services Department. The class specification was revised to more accurately illustrate the scope and full range of complex duties performed by this position to meet Department goals and objectives. For example, this position will have constant interaction with organized community groups and committees to promote community programs; represent the City of Baldwin Park at municipal, local, state, federal, and private sector meetings involving a myriad of recreational program issues; conduct presentations for City Council and other officials; and routinely respond to questions and inquiries of elected officials, community stakeholders and residents regarding important community programs.

Alternatives
The alternative is to request further review of the proposed job classification Legal Review
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution No. 2022-010 updating the job classification plan to revise the Community Services Supervisor class specification

2. Class Specification for Community Services Supervisor RESOLUTION NO. 2022-010

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK ADOPTING A NEW JOB CLASSIFICATION PLAN IN
ACCORDANCE WITH APPLICABLE RULES AND REGULATIONS.

WHEREAS, the class specification for Community Services Supervisor has been revised to more accurately reflect the full range of complex duties, responsibilities, competencies and minimum qualifications to meet operational needs; and WHEREAS, the Job Classification Plan has been updated to include revisions to the Community Supervisor class specification; and
WHEREAS, the City of Baldwin Park has attached the class specification referred to as Exhibit A.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. The City Council of the City of Baldwin Park meeting in a regularly scheduled session, hereby adopts the revision of the Community Services Supervisor Class specification and adopts the Job Classification Plan, as modified to be effective March 2, 2022, attached here to as Exhibit A.

PASSED, APPROVED, AND ADOPTED this 2nd day of March 2022.

EMMANUEL ESTRADA
MAYOR
_______________________________
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-010 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on March 2, 2022 and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK
City of Baldwin Park

COMMUNITY SERVICES SUPERVISOR
Class Specification
03/02/2022

DEFINITION
Under general direction, performs administrative and complex supervisory duties in the Department of Recreation & Community Services; conducts analysis; performs studies; prepares reports and recommendations; manages audit and compliance reports for grant funding of capital improvement projects/community and homeless services and/or manages general recreational programs for the community; supervises and evaluates subordinate staff, and performs related duties as required for recreation and community services. Functions as a liaison for the City of Baldwin Park and other agencies; including coordination with public agencies, businesses, faith-based and non-profit organizations involved in the planning and delivery of community services and other duties as required.

DISTINGUISHING CHARACTERISTICS:

The administrative nature of the work requires considerable responsibility for making complex decisions regarding City-wide and interagency homeless program efforts and/or general recreational program efforts, in addition to managing the day to day recreation and community services programs. The Community Services Supervisor classification is distinguished from the Program Supervisor in terms of general complexity, overall scope of multi-agency coordination and involvement at the state and local levels to deliver important program initiatives.

SUPERVISION RECEIVED AND EXERCISED
Responsibilities include direct supervision of Program Coordinators and a variety of other full-time, part-time and contract personnel.

Responsibilities include cross-management of a variety of other interdepartmental and multijurisdictional full-time, part-time and contract personnel related to recreation, community, and homeless services.

EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:

Plans, organizes and implements goals, objective, policies and priorities for city-wide recreation, community, and homeless services.

Organizes, directs and evaluates recreation programs involving capital improvement projects, contract classes, trips, after-school programs, day-camps, special events, athletic activities and aquatics.

Perform a wide variety of administrative tasks, public liaison, technical research and reports in various municipal management subjects in coordination with City departments and outside public agencies.

Develops, maintains and implements policies, procedures and regulations relating to recreation, community services.

Maintains and implements policies, procedures and regulations for the homeless services programs and operations.

Ensures all recreation and homeless activities and programs are conducted in accordance with related laws, ordinances, rules and regulations.

Ensures that policies are administered equitably. Performs legislative liaison functions as directed.

Conducts studies around assigned operations, recommends changes in policies and procedures, and manages the installation and implementation of approved changes, as directed by the Director.

Processing and preparation of budgets, including general, special revenue, grants, capital improvement, and internal fundraising funds; revenue, fee rates and schedules, equipment, and personnel functions.

Prepares and submits grant applications, funding requests, reports, and reimbursements for grants administered by the department.

Manages the processing of pertinent documents such as regulations, contracts, fees, permits, petitions, bid specifications, requests for proposal, requests for qualifications, ordinances, and resolutions.

Manages contracts and cooperative agreements for programs, services and classes. Supervises the work of contract partners, support personnel and sub-recipient partners.

Prepares and presents formal reports for public presentation.

Develops comprehensive plans to satisfy future needs of department and city-wide services around operational areas. Reviews programs and budget expenditures; assists in the development of the department budget; researches and prepares specific justifications.

Serves as internal City public information officer. Develops and implements marketing strategies; manages city-wide web and social media official accounts, drafts news releases and public brochures concerning recreation and community services; and homeless continuum of care services.

Evaluates program attendance, participant responses and costs, and makes recommendations regarding the continuance or cancellation of programs.

Assists in the selection of department recreation employees and contract services for specialized homeless services; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates employee/contractor performance; initiates disciplinary actions.

Works with organized community groups and committees to organize and promote programs; acts as a Recreation & Community Services Department/City-Wide Homeless Liaison and/or acts as the Liaison for the Department for general and specialized recreation and community programs and services. Serves as a representative with school district officials, and other outside officials as assigned.

Provides holistic and comprehensive services to people at-risk or those experiencing homelessness including: intake assessment, benefit assessment, goal setting, and short-term and long-term case management.

Analyzes problems, identifies alternative solutions, projects consequences of proposed actions, and implements recommendations in support of general recreation programs and/or homeless program goals.

Act as a resource for concerns of departments, boards, and commissions.

Acts as a leader and resource and direct staff activities with the public, City departments, City boards and commissions, and other organizations on projects and programs.

Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Maintains and expands collaborative relationships with a variety of non-profit agencies, school districts, faith based organizations, and other service providers to maximize program offerings within the community. Participate in a variety of boards and commissions.

Manages and facilitates the rental of facilities including staffing, scheduling and collection of fees in accordance with set policies and procedures.

Conducts special studies as assigned by the Director and submits related reports.

Performs related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Standard program evaluation methods and report writing procedures.  Current literature and sources of information in the fields of operations.  Principles of management, supervision, training and performance evaluation.  Procedures for planning, implementing and maintaining a variety of recreation and community services activities and programs through community participation.  Legislative programs and initiatives related to either City and state-wide homeless efforts and/ or general recreational programs
Ability to:
 Write reports and keep accurate records.
 Supervise and evaluate the work of staff.
 Make decisions regarding operational and personnel functions.  Respond to problem situations in an effective manner.  Train personnel on program activities, procedures and regulations.  Communicate clearly and concisely, both orally and in writing with a variety of personnel and establish effective working relationships.
 Explain and apply policies and procedures.
 Operate programs within budgetary limitations.
 Analyze data and information.
 Operate a computer and use a variety of computer software.  Research and prepare complex reports on a variety of subjects.  Establish and maintain effective relationships with the community at large,  The City Council, committees, commissions and other public officials and agency representatives.
 Represent the City in a variety of meetings.

MINIMUM REQUIREMENTS
Experience and Education
A bachelor’sdegree in recreation services, public administration or a related field from a college or university that is accredited by one of the national accrediting institutions, And five years of progressive experience at the level of Program Supervisor in the implementation of recreation and community services activities and programs or other programs that fall under the oversight of the Recreation and Community Services Department.

Note: Class specifications are intended to be descriptive, explanatory, and not restrictive. It is intended to declare what the duties, and responsibilities and the required qualifications of any position shall be.

Council Approval Date: 03/02/2022
________ _________

STAFF REPORT
ITEM NO. 12
TO: Honorable Mayor and Members of the City Council
FROM: Lourdes Morales, Chief Deputy City Clerk
DATE: March 2, 2022
SUBJECT: Adoption of a Resolution to Continue Conducting City Council/Commission/ Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361

SUMMARY
Governor Gavin Newson signed Executive Order N-15-21 clarifying that cities may continue to meet remotely in accordance with procedures established by prior Executive Orders. On September 16 th Governor Newsom signed AB361 which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Brown Act Orders.

This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state of local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency.

Staff will continue in-person meetings with a virtual hybrid component under this new order.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2022-011 to continue conducting City Council/Commission/Board Meetings remotely in accordance with the Brown Act executive orders and AB 361 (covering meetings held from March 2, 2022 through April 1, 2022) and re-evaluate the state of emergency every 30 days to make findings under the bill’s teleconferencing exemptions.

FISCAL IMPACT
Not Applicable

BACKGROUND
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things rescinded his prior Executive Order N-29-20 and set a date of October 1, 2021, for public agencies to transition back to public meetings held in full compliance with the Brown Act.

As various variants have surged in California, the legislature has taken action to extend the COVID-19 exceptions to the Brown Acts’ teleconference requirements, subject to some additional safeguards. AB 361 allows a local agency to use teleconferencing without complying with the Brown Act provisions in any of the following circumstances:
 The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.  The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.  The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

A local agency that holds a meeting under these circumstances would be required by AB 361 to do all of the following, in addition to giving notice of the meeting and posting agendas as required under the Brown act. These additional requirements are intended to protect the public’s right to participate in the meetings of local agency legislative bodies.

Pursuant to AB 361 local agencies are required to do all of the following in addition to meeting notice requirements under the Brown Act:
 Allow the public to access the meeting and require that the agenda provide an opportunity for the public to directly address the legislative body pursuant to the Brown Act’s other teleconferencing provisions.
 In each instance when the local agency provides notice of the teleconferenced meeting or posts its agenda, give notice for how the public can access the meeting and provide public comment.  Identify and include in the agenda an opportunity for all persons to attend via a call-in or an internet-based service option; the legislative body need not provide a physical location for the public to attend or provide comments.
 Conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the public.
 Stop the meeting until public access is restored in the event of a service disruption that either prevents the local agency from broadcasting the meeting to the public using the call-in or internet-based service option or is within the local agency’s control and prevents the public from submitting public comments (any actions taken during such a service disruption can be challenged under the Brown Act’s existing challenge provisions).  Not require comments be submitted in advance (though the legislative body may provide that as an option) and provide the opportunity to comment in real time.  Provide adequate time for public comment, either by establishing a timed public comment period or by allowing a reasonable amount of time to comment.
 If the legislative body uses a third-party website or platform to host the teleconference, and the third-party service requires users to register to participate, the legislative body must provide adequate time during the comment period for users to register and may not close the registration comment period until the comment period has elapsed.

AB 361 also provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules:
 The legislative body has reconsidered the circumstances of the emergency; and  Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

The goal of AB 361 is “to improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options” consistent with Executive Order N-29-20. The bill contains an urgency clause which became effective upon signing with a sunset of January 1, 2024.

ALTERNATIVES
Not Applicable

LEGAL REVIEW
This report has been reviewed by the City Attorney.

ATTACHMENTS

1. Resolution no. 2022-011

2. AB 361
RESOLUTION NO. 2022-011

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO

IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR

CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL
361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and
WHEREAS, OM March 12, 2020, the City Council adopted an Emergency order proclaiming a local emergency as defined, due to the threat of the existence and spread of COVID-19; and
WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meeting accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and
WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and
WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
 Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call- in option or an internet-based service option;
 The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored;  Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;
 Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and
WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 (Stats. 2021, ch. 165) after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council of the City of Baldwin Park hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as finds of the City Council.

SECTION 2. The City Council hereby declares that a state of emergency as a result of the threat of COVID-19 still exists and continues to impact the ability of members of the public, the City Council, City Boards Commissions and Committees, City staff and consultant to meet safely in person when a large congregation meets.

SECTION 3. The State of California and the City of La Quinta continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Riverside, as applicable, including facial coverings when required and social distancing.

SECTION 4. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Manager is authorized to utilize teleconferencing accessibility to conduct public meetings pursuant to AB 361 (Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby.

SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 6. This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED, and ADOPTED this 2nd day of March, 2022. _______________________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-011 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on March 2, 2022 and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK

________ _________

STAFF REPORT
ITEM NO. 13
TO: Honorable Mayor and Members of the City Council
FROM: Lourdes Morales, Chief Deputy City Clerk
DATE: March 2, 2022
SUBJECT: Cost Estimate for the November 2, 2022 Municipal Election

SUMMARY
The Chief Deputy City Clerk has prepared an election cost estimate based on City Council direction for review, including the five (5) offices already scheduled and various number of measures.

RECOMMENDATION
Staff recommends that the City Council received and file this report.

FISCAL IMPACT
Not Applicable

BACKGROUND
The City of Baldwin Park consolidates its General Municipal Election with the Los Angeles Registrar Recorder/County Clerk biennially and is scheduled to hold an Election on November 2, 2022. During the City Council Meeting of February 18, 2022, the City Council expressed an interest to place a measure(s) to the upcoming contest. Per Council Member Hernandez, the City Council unanimously directed staff to provide a cost estimate for seats with the addition of a ballot measure(s) for review and consideration.

The City is scheduled to have one (1) Mayoral seat, two (2) City Council seats, one (1) City Clerk seat, and one (1) City Treasurer seat up for election during this year’s cycle and the total estimated cost for offices amounts to $159,864.69.

The following graph depicts a rough cost estimate summary with the addition of ballot measures:

Number of Offices Number of Measures Election Cost
5 0 $159,864.69
5 1 $160,376.52
5 3 $175,623.42
5 6 $162,935.68
Disclaimer: the cost estimate may be subject to change.

ALTERNATIVES
Not Applicable

LEGAL REVIEW
Not Applicable.

ATTACHMENTS

1. Cost Estimates

_________

STAFF REPORT
________ITEM NO. 14
TO: Honorable Mayor and Members of the City Council
FROM: Lourdes Morales, Chief Deputy City Clerk
Robert N. Tafoya, City Attorney
DATE: March 2, 2022
SUBJECT: Second Reading of Ordinance No. 1468 Entitled: “An Ordinance of the City Council of the City of Baldwin Park, California, Establishing Campaign Contribution Limits and Penalties”

SUMMARY
This report requests City Council ’s consideration to approve the Second Reading of Ordinance No. 1468 to establish campaign contribution limits and penalties . Ordinance No. 1468 was introduced for first reading during a regular meeting of the City Council on February 16, 2022.

RECOMMENDATION
Staff recommends that the City Council waive second reading and adopt Ordinance No. 1468, entitled:
“An Ordinance of the City Council of the City of Baldwin Park, California, Establishing Campaign Contribution Limits and Penalties”.

FISCAL IMPACT
Not Applicable

BACKGROUND
Ordinance No. 1468 was introduced for first reading during a regular meeting of the City Council held on February 16, 2022.

ALTERNATIVES
Not Applicable

LEGAL REVIEW
This ordinance has been reviewed by the City Attorney

ATTACHMENTS

1. Ordinance No. 1468 will be available on February 28, 2022

STAFF REPORT
_________ITEM NO. ________15
TO: Honorable Mayor and Members of the City Council
FROM: Enrique Zaldivar, Chief Executive Officer
Laura J. Thomas, Human Resources/Risk Manager
DATE: March 2, 2022
SUBJECT: Authorize Staff to Exercise Administrative Authority to Adjust Part-Time Salar y Step Placements Successively within each Department of the City’s Organization

SUMMARY
This report request s City C ouncil’s concurrence to allow the Chief Executive Officer and Human Resources/Risk Manager to administratively adjust step placements for the part-time positions in the Recreation & Community Services Department. The Chief Executive Officer is also requesting future consideration and concurrence to adjust salary step placements of part-time positions assigned to other Departments at a future date.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize the Chief Executive Officer and Human Resources/Risk Manager to administratively adjust step placements for the part -time positions in the Recreation & Community Services Department; and

2. Provide future consideration and concurrence to adjust salary step p lacements of part -time positions assigned to other Departments at a future date; and

3. Direct the Director of Finance to make the necessary appropriation and budgetary adjustments.

FISCAL IMPACT
The fiscal impact to the General Fund is estimated to be $55, 148 for salary adjustments w ithin the Recreation & Community Services Department through the end of June 2022. The impact for the future fiscal years will be determined during the annual budget process.

BACKGROUND
The Recreation and Community Services Department is in dire need of part-time employees to staff several events that are extremely important to the Baldwin Park community. These events include but are not limited to Summer Concerts in the Park, Downtown S treet Market, the 4th of July Spectacular, Movies on the Green and Pride of the Valley Run . Moreover, the Recreation Facilities will be in full throttle this summer providing residents full access to aquatic programs, day camps and other recreational programs held at the Teen Center, Barnes Park, and Senior Center. These special events have helped to bring a sense of pride to Baldwin Park residents and have helped to unify the community. However, for these events to run smoothly, hiring of additional part-time staff and retention of existing staff is critical.

The current entry level salaries of part-time positions within the Recreation Department are at or around minimum wage which is not very competitive. One of the major competitors who attract many job seekers are retail establishments . They pay competitive starting salaries which average between $16.00 and $17.00 per hour. Conversely, the entry level salaries for many of the positions in Recreation and Community Services Department is at or near minimum wage. Thus, it has been difficult to fill vacancies. To incentivize new hires and to prevent massive turnover, an effective approach would be to adjust the step placement of our part -time staff. This would allow the City to place new hires and existing staff at higher steps within the existing salary structure as listed in the current Comprehensive Pay Schedule. The new step placement for our new hires and existing staff would be aligned with the industry and would undoubtedly provide Baldwin Park a huge competitive advantage. Concurrence from City Council to handle the administrative aspects of this approach would be a huge step in the right direction towards attracting and retaining part-time staff.

The City is also struggling to hire and retain quality staff for other part-time positions in the City across multiple departments. Public Works has the largest pool of part-time staff who are critical to ensuring the infrastructure needs of the City are being met. Due to lack of competitive entry -level salaries , retention of part -time staff is a common problem. To address these hiring and retention issues, the CEO is also requesting that Council allow opportunities to re-assess step placement approaches in other departments to ensure hiring needs are met.

ALTERNATIVES
The alternative is to request further review of other approaches to address hiring and retention issues regarding part-time staff.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS
None

Baldwin Park City CouncilMarch 2, 2022

Baldwin Park City Council
March 2, 2022