AGENDA
BALDWIN PARK CITY COUNCIL
VIRTUAL REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
March 16, 2022
7:00 PM
THE COUNCIL CHAMBER WILL BE CLOSED TO THE PUBLIC
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA
Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING.
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda
or on any other matter within its jurisdiction.
In accordance with Chapter 39 of the
Baldwin Park Municipal Code, Speakers
must address the Council as a whole and
refrain from making impertinent, slanderous,
or profane remarks or disrupt the peace of
the meeting.
COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que esté bajo su
jurisdicción. De acuerdo con el capítulo 39 del
Código Municipal de la Ciudad de Baldwin Park, los
comentaros deben
se dirigidos al Concilio como
una sola entidad, y no ser impertinentes,
difamatorios, o profanos, o interrumpir la paz de la
reunión.
City Council Agenda Page 2
CITY COUNCIL
VIRTUAL REGULAR MEETING – 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Alejandra Avila, Monica Garcia, Paul C.
Hernandez, Mayor Pro Tem Daniel Damian , and Mayor Emmanuel J.
Estrada
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• San Gabriel Valley Regional Housing Trust Updates and Accomplishments Presented by Marisa Creter, Executive Director
• Retirement Plaque in R ecognition of Y ears of Service for Sergeant Michael Hemenway
• Plaque in Recognition of Years of Service for Public Works Engineer ing Manager John Beshay
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el límite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances ex ist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circ unstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2]
If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on March 16, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during t he meeting. If you are a non- English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduc tion of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.
City Council Agenda Page 3
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report – January 2022
Staff recommends that Council receive and file the Treasurer’s Report for January 2022.
3. Meeting Minutes
Staff recommends that the City Council approve meeting minutes for the following City Council Meetings:
Special City Council Meeting of February 16, 2022.
Special City Council Meeting of March 2, 2022.
4. Approve the City of Baldwin Park’s Commitment to Implement a Diversity, Equity and Inclusion Policy and Program (DEI) in Fiscal Year 2022/23 Staff recommends that the City Council provide direction and approve a statement of the City’s commitment to implement a diversity, equity and inclusion Policy and Program (DEI).
5. Approval of Police Officer Hiring Incentive
Staff recommends that City Council:
1. Approve a monetary incentive for (1) the hiring of police officer and (2) for full -time City employees who successfully recruit a police officer; and
2. Authorize the Director of Finance to appropriate the $100,000 from the General Fund and to make the necessary budget adjustments; and
3. Instruct the HR Director to amend the personnel rules as appropriate to reflect the intent and approval of the City Council.
6. Request for Authorization to Purchase six (6) Motorola Solutions Apex 8000 P25 Complaint Portable Radios
Staff recommends that the City Council:
1. Waive the formal bid procedures per the City’s Purchasing Ordinance; and
2. Authorize the Police Department to purchase the requested six Motorola radios and accessories; and
3. Authorize the Director of Finance to appropriate $51,789.00 from the State Homeland Security Program Grant and to make the necessary budget adjustments; and
4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase.
City Council Agenda Page 4
7. Approval of Agreement with Learning Enrichment After-School Program, Inc. (dba Leap) for the Summer Lunch Program
Staff recommends that the City Council:
1. Authorize the Director of Recreation & Community Services to executive the Agreement with Learning Enrichment After -School Program, Inc. and associated documents related to the Program; and
2. Authorize the Director of Finance to appropriate and make necessary amendments to the budget.
8. Appropriate and Approve the Purchase of Appliances for Recreational Facilities from Arrow Restaurant Equipment and Home Depot
Staff recommends that the City Council:
1. Approve the purchase of appliances from Arrow Restaurant Equipment and Home Depot; and
2. Authorize the Director of Finance to appropriate from the ARPA Fund and make necessary amendments to the budget.
9. Approval of Mental Health Awareness Walk, Fair & Car Show Budget Appropriation
Staff recommends that the City Council:
1. Approve the Mental Health Awareness Walk, Fair & Car Show proposed budget; and
2. Approve all entry fees to be donated to Baldwin Park High School and Sierra Vista High School Bands equally; and
3. Authorize Director of Finance to appropriate funding from the ARPA Fund and make necessary budget adjustments.
10. Approve Final Tract Map No. 833328 to Consolidate Two (2) Exiting Single-Family Lots for the Creation of Eleven (11) Attached Condominium Townhome Units and One (1) Common Lot
Staff recommends that the City Council accept the Final Tract Map No. 83328 and authorize the City Clerk and staff to sign the Final Tract Map.
11. Accept Construction Improvements, Approve Cooperativ e Agreement with the City of Irwindale, and Authorize the Filing of a Notice of Completion for City Project, CIP 20-37 Major and Residential Streets Rehabilitation Project
Staff recommends that the City Council:
1. Accept the construction improvements by Onyx Paving Company, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 20-37; and
2. Approve and authorize CEO to execute Cooperative Agreement with the City of Irwindale for an amount of $41,424.70; and
3. Authorize the Director of Finance to deposit $41,424.70 into the project funding and to make the necessary budget adjustments to create a new project account for the expenditures related to the project; and
4. Authorize an appropriation in the amount not-to-exceed $10,776.50 from Fund #256 to Account #256- 50-520-58100-15082 for additional work -related project Inspection and construction; and
5. Authorize the release of retention funds in the amount of $81,700 to Onyx Paving Company, Inc. upon the expiration of 35-day notice period.
City Council Agenda Page 5
12. Amendment to the Consultant Services Agreement between the City of Baldwin Park, and Lorraine Mendez and Associates, Inc.
Staff recommends the City Council:
1. Approve an amendment to the Consultant Services Agreement approved as to form by the City Attorney between the City of Baldwin Park and Lorraine Mendez and Associates, Inc., to complete the following items:
a. FY 2019/20 Annual Plan Cares Act Substantial Amendment b. HOME ARP Allocation Plan
c. FY 2022-2023 Annual Action Plan
d. Other HUD Programs Administration tasks including, but not limited to, assistance with HUD Monitoring response, 2021/22 CAPER; and
2. Direct the Chief Executive Officer and the City Attorney to prepare and execute the amendment with Lorraine Mendez and Associates, Inc.; and
3. Authorize the Director of Finance to appropriate the funds and budget amendment accordingly.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
SA-1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA-2 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer’s Report – January 2022 Staff recommends that the Board receive and file the Treasurer’s Report for January 2022.
PUBLIC HEARING
13. A Request to the City Council from the Planning Commission on Multiple Zoning and General Plan Land Use Changes which would A chieve Consistency with the Downtown Specific Plan (Location: City ’s Downtown Area; Applicant: City of Baldwin Park; Case Numbers: SP 22-01, GPA 22-01 and ZC 22-01) Staff and the Planning Commission recommend that the City Council:
1. Open the public hearing, hear public testimony; and
2. Adopt City Council Resolution 2022-012 entitled, “A Resolution of the City Council of the City of Baldwin Park , California Adopting the Findings of Fact and Approving General Plan Land Use Amendments to Achieve Consistency with the Downtown Specific Plan”; and”; and
3. Introduce for first reading, by title only, Ordinance entitled: “An Ordinance of the City Council of the City o f Baldwin Park Amending Chapter 153 of the Municipal Code (Zoning Ordinance) As it Pertains to Implementation of the Baldwin Park Downtown Specific Plan”.
City Council Agenda Page 6
REPORTS OF OFFICERS
14. Baldwin Park Resident Owned Utility District (BPROUD) Program -Decertification and Reversion Process-Summary Report
Staff recommends that the City Council:
1. Adopt and approve the City Council Resolution No. 2022- 013 and authorize the Chief Executive Officer to submit a final letter of withdrawal as an associate member of CalChoice; and
2. Approve an amendment to the City’s Administrative Services Agreement (ASA) with CalChoice and its family of consultants that will reduce the monthly fee roughly from $55,000 monthly to $36,000 monthly and terminating at the end of June 2022, granting the Chief Executive Officer authorization to make minor adjustments to the contract prior to final execution, while keeping to the material , Council approval intact; and
3. Recognize the fund proceeds received from the disposition of the BPROUD energy contracts in its portfolio; and
4. Authorize the CEO and Director of Finance to transfer the proceeds from the BPROUD Lockbox to the General Fund (Fund #100) and the Future Development Fund (Fund #200) for any costs, transfers and loans incurred from these funds as deemed appropriate upon final payment of energy supply and other related invoices; and
5. Authorize the CEO to take any and al l actions necessary to effectuate the deregistration process, including, but not limited to, submitting a final letter to the CPUC attesting to the completion of the deregistration process and requesting CPUC concurrence with a statement of further regulat ory compliance obligations as a decertified CCA no longer serving load, and obtaining verification and certification of all remaining compliance obligations, such as Renewables Portfolio Standard requirements; and
6. Authorize the CEO, Director of Finance, and City Attorney to effectuate any administrative agreements with SCE that would settle and resolve outstanding receivables from former BPROUD customers that would remain beyond June 2022; and
7. Recognize that the City will take custody of all customer data ( electronic form) related to BPROUD held by Calpine and will safeguard the data in accordance with CPUC and City data retention guidelines; and
8. Recognize the recall and release of the BPROUD Letter of Credit deposit of $147,000 held by the River City Bank for the benefit of SCE and returned to the City upon SCE confirmation of the completion of the reversion and acknowledgement by the CPUC; and
9. Recognize the receipt of $112K provided to BPROUD by the State’s Customer Arrearage Relief Program (CAPP); and
10. Authorize the CEO to enter into a subsequent agreement with Direct Energy Business Marketing, LLC/NRG (DEBM/NRG) who will act as the scheduling coordinator for the City of Baldwin Park for California Independent Service Operator (CAISO) related energy settlements from the scheduling and actual usage of energy during the time that BPROUD was serving customers , that will take place for several months beyond the actual delivery of energy to BPROUD customers; and
11. Authorize the Director of Finance to continue the ba nking relationship with River City Bank for BPROUD “lockbox” security services until such time as not required pursuant to contractual obligations; and
City Council Agenda Page 7
12. Establish a standing communication forum between City Staff and SCE that will facilitate and ensure that the service needs of Baldwin Park residents are always addressed.
15. Introduction of Ordinance entitled: “An Ordinance of the City Council of the City of Baldwin Park , California Amending Chapter 73 of the Baldwin Park Municipal Code Relating to Speed Limits on Certain Streets”
Staff recommends that the City Council introduce for first reading, by title only, Ordinance entitled, “An Ordinance of the City Council of the City of Bal dwin Park, California amending Chapter 73 of the Baldwin Park Municipal Code relating to speed limits on certain streets”
16. Request for Direction Regarding City Council Term Limits Staff recommends that the City Council provide direction regarding ballot me asure language to bring back for approval , including City Council , City Clerk and City Treasurer term limits, number of years for each term in office, and whether to place lifetime limit on terms whether served consecutively or non-consecutively.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
None requested.
ADJOURNMENT
CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prio r to the meeting. Dated this 10 th day of
March, 2022.
Marlen Garcia
City Clerk
For further information regarding agenda items, please contact the office of the City C lerk at (626) 960- 4011 ext. 466 or via e- mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960- 4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)