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AMENDED MINUTES
BALDWIN PARK CITY COUNCIL VIRTUAL REGULAR MEETING
March 16, 2022, 7: 00 P. M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at approximately 7:06 p.m. by Mayor Estrada.
INVOCATION
The invocation was provided by City Treasurer Marie Contreras.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chief of Police Robert A. Lopez.
ROLL CALL
City Clerk Garcia performed roll call:
MEMBERS PRESENT:
Council Member Alejandra Avila
Council Member Monica Garcia
Council Member Paul C. Hernandez
Mayor Pro Tern Daniel Damian
Mayor Emmanuel J. Estrada
REPORT ON CLOSED SESSION DURING OPEN SESSION
City Attorney Tafoya announced the City Council will reconvene into closed session following adjournment of the regular session and will report out at the conclusion of the closed session.
ANNOUNCEMENTS
The Mayor stated City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of$ 30 for attending the Housing Authority meeting and $ 50 for attending the Finance Authority meeting.
Council Member Avila closed on behalf Father Mike' s father and teacher and coworker Daniel who lost his father.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Marisa Creter, Executive Director presented San Gabriel Valley Regional Housing Trust Updates and Accomplishments
Mayor Estrada presented a plaque to Public Works Engineering Manager John Beshay in Recognition of Years of Service.
AMENDED Regular Meeting Minutes— 03- 16- 2022
Mayor Estrada presented Sergeant Michael Hemenway a Retirement Plaque in Recognition of Years of Service
PUBLIC COMMUNICATIONS
Mayor Estrada opened Public Communications at approximately 7:50 p.m. 1) John Rios
2) Katherine Loeser
3) Greg Tuttle ( phone call to Mr. Tuttle was made, no answer) 4) Navarro
Mayor Estradaclosed public communicationsat approximately8:05 p.m.
CONSENT CALENDAR
1. City of Baldwin Park' s Warrants and Demands
Motion to ratified the attached Warrants and Demands Register.
MOTION: It was moved by EmmanuelEstrada, secondedby AlejandraAvila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
2. Treasurer' s Report— January 2022
Motionto receivedand filed the Treasurer's Reportfor January2022.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
3. Meeting Minutes
Motionto approve meetingminutesfor the Special Meetingsof February16, 2022 and March2, 2022.
MOTION: It was moved by EmmanuelEstrada, secondedby AlejandraAvila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
4. Approve the City of Baldwin Park's Commitment to Implement Diversity, Equity and Inclusion Policy and Program ( DEI) in Fiscal Year 2022/23 Motion to approve statement of the City's commitment to implement a diversity, equity and inclusion Policy Program ( DEI).
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes Pulled for Separate Consideration
5. Approval of Police Officer Hiring Incentive
MOTION: It was moved by Council Member Hernandez, secondedby Mayor Pro Tem Damian AMENDED Regular Meeting Minutes— 03- 16- 2022
to approved a monetary incentive for ( 1) the hiring of police officer and ( 2) for full- time City employees who successfully recruit a police officer; and authorize the Director of Finance to appropriate the $ 100,000 from the General Fund and to make the necessary budget adjustments; and instruct the HR Director to amend the personnel rules as appropriate to reflect the intent and approval of the City Council. AYES: Estrada, Avila, Damian, Garcia, Hernandez 5 — 0]. Passes
Pulled for Separate Consideration
6. Request for Authorization to Purchase six ( 6) Motorola Solutions Apex 800 P25 Complaint Portable Radios
MOTION: It was moved by Council Member Hernandez, seconded by Mayor Pro Tem Damian to waive the formal bid procedures per the City's Purchasing Ordinance; and authorized the Police Department to purchase the requested six Motorola radios and accessories; and authorized the Director of Finance to appropriate $ 51,789 from the State Homeland Security Program Grant and to make the necessary budget adjustments; and authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
7. Approval of Agreement with Learning Enrichment After- School Program, Inc. ( dba Leap) for the Summer Lunch Program
Motion to authorize the Director of Recreation & Community Services to executive the Agreement with Learning Enrichment After- School Program, Inc. and associated documents related to the Program; and authorize the Director of Finance to appropriate and make necessary amendments to the budget.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
8. Appropriate and Approve the Purchase of Appliances for Recreational Facilities from Arrow Restaurant Equipment and Home Depot
Motion to approve the purchase of appliances form Arrow Restaurant Equipment and Home Depot; andauthorizethe Directorof Financeto appropriatethe ARPA Fundandmake necessary amendments to the budget.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes Pulled for Separate Consideration
9. Approval of Mental Health Awareness Walk, Fair & Car Show Budget Appropriation MOTION: Itwas movedby MayorEstrada, secondedby CouncilMemberHernandezto approve the Mental Health Walk, Fair & Car Show proposed budget of $40,000; and approve all entry fees to be donated to Baldwin Park High School and Sierra Vista High School Bands equally; and authorizedthe Directorof Financeto appropriatefunding from the ARPA Fund and make necessary budget adjustments. AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0].
Passes
AMENDED Regular Meeting Minutes— 03- 16- 2022
10. Approve Final Tract Mao No. 833328 to Consolidate Two ( 2) Existing Single- Family Lots for the Creation of Eleven ( 11) Attached Condominium Townhome Units and One ( 1) Common Lot
Motion to accept the Final Tract Map No. 83328 and authorizethe City Clerk and staff to sign the Final Tract Map.
MOTION: It was movedby EmmanuelEstrada, secondedby AlejandraAvila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
11. Accept Construction Improvements, Approve Cooperative Agreement with the City of Irwindale, and Authorize the Filing of Notice of Completion for City Project, CIP 20-37 Major and Residential Streets Rehabilitation Project
Motion to accept the construction improvements by Onyx Paving Company, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 20-37; and approve and i of Irwindale for an amount ofauthorize CEO to execute Cooperative Agreement with the Cityp 9 Y 41, 424. 70; and authorize the Director of Finance to deposit $ 41, 424. 70 into the project funding and to make the necessary budget adjustments to create a new project account for the expenditures related to the project; and authorize an appropriation in the amount not-to-exceed 10, 776. 50 from Fund # 256 to Account # 256- 50- 520- 58100- 15082 for additional work- related project Inspectionand construction; and authorizethe releaseof retentionfunds in the amount of$ 81,700 to Onyx Paving Company, Inc. upon the expiration of 35-day notice period.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
12. Amendment to the Consultant Services Agreement between the City of Baldwin Park, and Lorraine Mendez and Associates, Inc.
Motion to approve an amendment to the Consultant Services Agreement approved as to form by the City Attorney between the City of Baldwin Park and Lorraine Mendez and Associates, Inc., to complete the following items: FY 2019/ 20 Annual Plan Cares Act Substantial Amendment; HOME ARP Allocation Plan; FY 2022- 2023 Annual Action Plan; Other HUD Programs Administration tasks including, but not limited to, assistance with HUD Monitoring response, 2021/ 22 CAPER; and directed the Chief Executive Officer and the City Attorney to prepare and execute the amendment with Lorraine Mendez and Associates, Inc.; and authorized the Director of Finance to appropriate the funds and budget amendment accordingly.
MOTION: It was movedby EmmanuelEstrada, secondedby AlejandraAvila to adopt Motioned.
AYES: Estrada, Avila, Damian, Garcia, Hernandez [ 5 — 0]. Passes
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CONSENT CALENDAR
SA- 1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants and Demands
The Board ratified the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motioned.
AYES: Estrada, Damian, Avila, Garcia, Hernandez [ 5 — 0]. Passes AMENDED Regular Meeting Minutes— 03- 16- 2022
SA-2 SuccessorAgency to the DissolvedCommunity DevelopmentCommissionof the City of Baldwin Park Treasurer' s Report— January 2022
The Board received and filed the Treasurer' s Report for January 2022.
MOTION: ItwasmovedbyEmmanuelEstrada, secondedby DanielDamianto adoptMotioned.
AYES: Estrada, Damian, Avila, Garcia, Hernandez [ 5 — 0]. Passes
PUBLIC HEARING
13. A Requestto the City Councilfrom the PlanningCommissionon MultipleZoningand General Plan Land Use Changes which would Achieve Consistency with the Downtown Specific Plan ( Location: City's DowntownArea; Applicant: City of Baldwin Park; Case Numbers: SP 22- 01, GPA 22- 01 and ZC 22- 01)
MayorEstradaopenedthepublichearingat8:19PM, seeingnoonewishingtospeakinfavor or opposition of the item, Mayor Estrada closed the public hearing at 8:19 PM.
MOTION: Itwas movedby MayorEstrada, secondedby CouncilMemberGarciato adoptCity Council Resolution 2022- 012 entitled, " A Resolution of the City Council of the City of Baldwin Park, CaliforniaAdoptingthe Findingsof Fact and ApprovingGeneral Plan Land Use Amendments to Achieve Consistency with the Downtown Specific Plan"; and"; and introduce for first reading, by title only, Ordinance entitled: " An Ordinance of the City Council of the City of BaldwinParkAmendingChapter153of the MunicipalCode (ZoningOrdinance) As it Pertains to Implementation of the Baldwin Park Downtown Specific Plan". AYES: Estrada, Garcia, Damian, Avila, Hernandez [ 5 — 0]. Passes
REPORTS OF OFFICERS
14. Baldwin Park Resident Owned Utility District ( BPROUD) Program- Decertification and Reversion Process- Summary Report
MOTION: Itwas movedby MayorEstrada, secondedby CouncilMemberGarciato adoptand approvethe CityCouncilResolutionNo. 2022-013andauthorizethe ChiefExecutiveOfficerto submit a final letter of withdrawal as an associate member of CalChoice; and approved an amendmenttotheCity'sAdministrativeServicesAgreement (ASA)withCalChoiceanditsfamily of consultants that will reduce the monthly fee roughly from $ 55,000 monthly to $36,000 monthly andterminatingat the endof June2022, grantingthe ChiefExecutiveOfficerauthorizationto make minor adjustmentsto the contract prior to final execution, while keepingto the material, Council approval intact; and recognizedthe fund proceeds receivedfrom the dispositionof the BPROUDenergycontractsin its portfolio; and authorizedthe CEOand Directorof Financeto transfer the proceeds from the BPROUD Lockbox to the General Fund ( Fund # 100) and the Future Development Fund ( Fund # 200) for any costs, transfers and loans incurred from these funds as deemed appropriate upon final paymentof energy supply and other related invoices; and authorizedthe CEO to take any and all actions necessaryto effectuatethe deregistration process, including, but not limited to, submitting a final letter to the CPUC attesting to the completionof thederegistrationprocessandrequestingCPUCconcurrencewitha statementof furtherregulatorycomplianceobligationsas a decertifiedCCA no longerservingload, and obtaining verification and certification of all remaining compliance obligations, such as AMENDED Regular Meeting Minutes— 03- 16- 2022
Renewables Portfolio Standard requirements; and authorized the CEO, Director of Finance, and City Attorney to effectuate any administrative agreements with SCE that would settle and resolve outstandingreceivablesfrom former BPROUDcustomersthatwould remainbeyondJune 2022; and recognized that the City will take custody of all customer data ( electronic form) related to BPROUDheld by Calpine and will safeguardthe data in accordancewith CPUC and City data retention guidelines; and recognized the recall and release of the BPROUD Letter of Credit deposit of$ 147,000 held by the River City Bank for the benefitof SCE and returnedto the City upon SCE confirmation of the completion of the reversion and acknowledgement by the CPUC; and recognized the receipt of $ 112K provided to BPROUD by the State's Customer Arrearage Relief Program ( CAPP); and authorized the CEO to enter into a subsequent agreement with Direct Energy Business Marketing, LLC/ NRG ( DEBM/ NRG) who will act as the scheduling coordinatorfor the City of Baldwin Park for California IndependentService Operator (CAISO) related energy settlements from the scheduling and actual usage of energy during the time that BPROUD was serving customers, that will take place for several months beyond the actual delivery of energy to BPROUDcustomers; and authorizedthe Director of Financeto continue the banking relationship with River City Bank for BPROUD " lockbox" security services until such time as not required pursuant to contractual obligations; and established a standing communication forum between City Staff and SCE that will facilitate and ensure that the service needs of Baldwin Park residents are always addressed. AYES: Estrada, Garcia, Damian, Avila, Hernandez [ 5 — 0]. Passes
15. Introduction of Ordinance entitled: " An Ordinance of the City Council of the City of Baldwin Park, California Amending Chapter 73 of the Baldwin Park Municipal Code Relating to Speed Limits on Certain Streets"
MOTION: It was moved by Mayor Estrada, seconded by Council Member Avila to introduced for first reading, by title only, Ordinance entitled, " An Ordinance of the City Council of the City of Baldwin Park, California amending Chapter 73 of the Baldwin Park Municipal Code relating to speed limits on certain streets". AYES: Estrada, Avila, Garcia, Damian, Hernandez [ 5 — 0].
Passes
16. Request for Direction Regarding City Council Term Limits MOTION: It was moved by Mayor Estrada, seconded by Mayor Pro Tem Damian to conduct a survey of surrounding cities that have approved term limits including the Mayor/City Council structure, City Clerk, and City Treasurer and report back at a later meeting. AYES: Estrada, Damian, Avila, Garcia, Hernandez [ 5 — 0]. Passes
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada requested the city use ARPA funding to assist the Boys and Girls Club; collaborate with other agencies to improve the air quality; and wished the Director of Recreation Manny Carrillo a Happy Birthday.
AMENDED Regular Meeting Minutes— 03- 16- 2022
The City Council recessed back into Closed Session at approximately 10:00 and reconvened into open session at approximately 10: 30 PM.
REPORT ON CLOSED SESSION DURING OPEN SESSION
City Attorney Tafoya announced the City Council granted an upgrade to Chief Executive Officer/ City Manager to step four of the salary schedule and as set forth in the employment contract. This action was moved by Council Member Garcia, seconded by Council Member Avila and approved unanimously 5/ 0, only final action taken.
ADJOURNMENT
There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Estrada, seconded by Mayor Pro Tern Damian, to adjourn the meeting at approximately 10: 32 p.m.
ATTEST:
Emmanue da, Mayor
Marlen Garcia, City Clerk
APPROVED: June 7, 2022
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, Shirley Quinones, Chief Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing actions were taken by the City Council of the City of Baldwin Park at a regular meeting thereof held on March 16, 2022
S irley 17,
nes
Ch - Dept y City Clerk
AMENDED Regular Meeting Minutes— 03- 16- 2022