Agenda packet — Baldwin Park City Council, May 18, 2022 (part 2 of 2)

and General Plan land use designation.

SECTION 2. The Planning Commission does hereby adopt the Findings of Fact applicable to all Cannabis Permittees:
1) The CCA is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement.

Because the location of the commercial cannabis distribution facility is located within the IC, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The proposed commercial cannabis distribution facility is consistent with Goal 1.0 of the City’s Economic Development Element in the General Plan in that the City encourages and facilitates activities that expand the City’s revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City’s diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on- going campaign with local businesses to hire local residents. 2) The CCA is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located.

Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1460 and 1461 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided that all of the development standards set forth in Chapter 127 of the BPMC are met. Dispensaries remain prohibited throughout the City.
3) The CCA is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole.

The CCA is in conformance with the general area and City as a whole as it is located within the IC, Industrial Commercial Zone, surrounded by lighter industrial uses. Pursuant to AZC 21-01, the proposed use exceeds the distance requirement of twenty (20) feet between commercial cannabis distribution uses and the closest residential zone.

Furthermore, pursuant to Section 127.07.E.1 of the BPMC, the commercial cannabis distribution use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers.

A comprehensive security plan was provided which addresses security of the commercial cannabis distribution facility from all angles, thereby reducing the potential for any negative impacts from the facility on the neighborhood and the city.

CCA 22-01
May 18, 2022

Page 3 ends

4) The CCA has been freely negotiated between the Applicant and the City, there is no inequality in bargaining power and it is not ambiguous. The Applicant has ______________________________________
_________________________________
___________________________________
___________________________________
___________________________________
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capacity to read and understand the CCA, and has read and understands the terms and conditions therein. The Applicant acknowledges that the CCA is valid and fully enforceable according to its terms.

SECTION 3. Staff recommends that the City Council approve the proposed CCA for the proposed commercial cannabis distribution facility, pursuant to the Findings of Fact for CCA 22-01 identified in Section 2 of this resolution; and SECTION 4. The City Clerk shall certify to the adoption of this Resolution and forward a copy hereof to the Secretary of the Planning Commission.

PASSED AND APPROVED this 18th day of May 2022.

EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2022-023 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof, held on the 22nd day of May, 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK

Vicinity Map
LOCATION: 14030 Live Oak Avenue
CASE NUMBER: CCA 21-01
DATE: May 18, 2022

ITEM NO. 10

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services DATE: May 18, 2022
SUBJECT: Authorization to Apply for the Notice Funding for Cities and Councils of Governments Interim Housing Services Fund
(CCOGIHS Fund) for Esperanza Villa Tiny Home Village Year Two (2) Grant

SUMMARY
The purpose of this staff report is to request authorization to apply for the Notice of Funding for Cities and Councils of Governments Interim Housing Services Fund (CCOGIHS Fund) for Esperanza Villa Year Two (2) Grant.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize to Apply for the Notice of Funding for Cities and Councils of Governments Interim Housing Services Fund (CCOGIHS Fund) for Esperanza Villa Year Two (2) Grant; and

2. Authorize the partnership with San Gabriel Valley Council of Governments (SGVOG) to submit joint grant application; and

3. Authorize the Director of Recreation and Community Services to submit grant application and execute any necessary documents associated with the grant.

FISCAL IMPACT
There is no fiscal impact to the General Fund at this time.

BACKGROUND
The Los Angeles County (“County”) Board of Supervisors (“Board”) recognizes the importance of supporting cities and Councils of Governments (“COGs”) across the County to strengthen the region’s homeless housing and services system. As such, the Board directed the Chief Executive Office Homeless Initiative (“CEO-HI”) to create a $10 million Cities and Councils of Governments Interim Housing Services (“CCOGIHS”) Fund to support services at interim housing projects located in local jurisdictions to create a pathway for people experiencing homelessness (“PEH”) to secure permanent housing. The County will be allocated State of California Homeless Housing, Assistance, and Prevention Program Round 3 (“HHAP 3”) funding. HHAP 3 provides flexible block grant funds to Continuums of Care, large cities with populations of 300,000 and above, and counties to build on the regional coordination created through previous California Homeless Coordinating and Financing Council grant funding and supports local jurisdictions in their unified regional responses to reduce and end homelessness. On April 6, 2022, the Board approved allocating $10 million of the County’s HHAP 3 funds to the CCOGIHS Fund. The CCOGIHS Fund will be used to provide grants to cities and COGS in the County that need financial support to provide services at interim housing sites.

CCOGIHS Funds must be expended by June 30, 2024.

The San Gabriel Valley Council of Governments (SGVCOG) in partnership with the City of Baldwin Park intend to submit a joint application for operational funding to support site operation at Esperanza Villa, including 24/7 staffing and services at the site. The San Gabriel Valley Regional Housing Trust (SGVRHT) contracted Volunteers of America Los Angeles (VOALA) to operate the site beginning in November 2021 with two (2) optional one-year extensions. The SGVRHT will execute an extension if CCOGHIS Funds are awarded, enabling Esperanza Villa to operate from November 30, 2022, to November 30, 2023. The grant amount is for $730,000 to cover the one-year extension.

VOALA provides 24/7 staffing including safety monitors who ensure secured entry to the site, resident aides who assist clients with their individual needs, and case managers that connect clients to permanent housing and additional resources including health, job training, and financial services.

VOALA also provides three meals to clients daily as part of their contract with SGVRHT. In accordance with CCOGIHS requirements, Esperanza Villa will continue to provide interim housing with 24/7 supportive services; VOALA will ensure that the site maintains 95% occupancy rate and a minimum of 40% of program exits are to permanent housing.

The CCOGHIS Funds support a daily bed rate or $80/night. The current nightly bed rate at Esperanza Villa is just under $88/night. If funded the SGVCOG, and SGVRHT most likely can fund the additional nightly bed cost of about $8/night or approximately $73,000 for the November 2022 to November 2023 term. If necessary, Staff can seek direction at a subsequent City Council Meeting.

The Esperanza Villa Tiny Homes project aligns with the City of Baldwin Park’s Five-Year Homeless Plan strategies that aim to:
• Coordinate Local Efforts to Respond to Homelessness
• Help PreventIndividuals from Becoming Homeless
• Connect Case Management and Services to the Coordinated Entry System • Expand Access to Workforce Development Programs to Increase Employment • Explore Opportunities to Increase the Number of Units of Affordable/Supportive Housing To access funding, the San Gabriel Valley Council of Governments & City of Baldwin Park are required to comply with the grant guidelines below that include: HHAP Round 3 requirements, Program Outcomes Consistent with Health and Safety Code Section 50220.7(b)(3)(C)(i), the outcome goals must set definitive metrics for achieving the following:

1. Reducing the number of persons experiencing homelessness.

2. Increasing the number of people exiting homelessness into permanent housing.

3. Reducing the number of persons who return to homelessness after exiting homelessness to permanent housing.

4. Homeless Management Information System trackable data goals related to the outcome goals listed above as they apply to underserved populations and populations disproportionately impacted by homelessness.

In addition, the CCOGIHS Fund recipients must be willing and capable of providing the services detailed herein.

1. Interim Housing Overview Interim housing provides a safe, low-barrier, housing first, housing- focused, and supportive twenty-four (24) hour housing to PEH, while they are working on locating, applying to, and obtaining their permanent housing. Due to the grant guidelines, the current background process will have to be terminated upon the beginning of the grant cycle on November 30, 2022, if approved, to comply with the low barrier, housing-first, and housing focused best practice approaches.

CCOGIHS recipients are required to coordinate with CEO-HI, or designee, on a procedure to make beds available regionally when occupancy falls below 95%. c. To allow cities to prioritize their constituents without diverting resources from the region as a whole, the below prioritization process may be employed:

3. Interim Housing Bed Rate the CCOGIHS Fund will fund a maximum of $80 per bed per day.

Cities and COGs will need to provide/secure funding for any costs above this amount.

4. Performance Targets
a. A minimum of 40% of program participants must exit to permanent housing at time of program exit.
b. Interim housing site must maintain an overall 95% bed occupancy rate for each month of operation beginning 30 days after the CCOGIHS funded beds are opened.

ALTERNATIVES
The City Council may choose not to approve the partnership and authorization to apply for the grant.

ATTACHMENTS

1.Notice of Funding for Cities and Councils of Governments Interim Housing Services Fund (CCOGIHS Fund) Grant

COUNTY OF LOS ANGELES

NOTICE OF FUNDING AVAILABILTY

CITIES AND COUNCILS OF GOVERNMENTS

INTERIM HOUSING SERVICES FUND
Release Date: April 7, 2022
Initial Application Due Date: May 25, 2022
Final Application Due Date: February 28, 2023 or
until funds are exhausted, whichever occurs first.

Proposals that are submitted after the Initial Application Due Date and before the Final Application Due Date will be evaluated at the end of each month starting June 30, 2022.

Homeless Initiative
Chief Executive Office
500 West Temple Street
Los Angeles CA 90012
[email protected]
Table of Contents
Cities and Councils of Governments Interim Housing Services Fund (CCOGIHS Fund) I. Notice Of Funding Availability
II. Los Angeles County Chief Executive Office Homeless Initiative III. Eligible Applicants
IV. Program Requirements
A. Program Outcomes
B. Eligible Uses
C. Ineligible Uses
D. Scope Of Proposed Projects
E. Monitoring, Documentation And Reporting
V. Funding Prioritization
VI. Proposal Submission
A. Pre-Submission Engagement Session
B. Proposal Submission Instructions
C. Application and Funding Timeline
EXHIBIT I: CCOGIHS Fund Description of Services
Exhibit II: CCOGIHS Fund Application Template
Exhibit III: CCOGIHS Fund Budget Template
I. NOTICE OF FUNDING AVAILABILITY
The Los Angeles County (“County”) Board of Supervisors (“Board”) recognizes the importance of supporting cities and Councils of Governments (“COGs”) across the County to strengthen the region’s homeless housing and services system. As such, the Board directed the Chief Executive Office Homeless Initiative (“CEO-HI”) to create a $10 million Cities and Councils of Governments Interim Housing Services (“CCOGIHS”) Fund to support services at interim housing projects located in local jurisdictions to create a pathway for people experiencing homelessness (“PEH”) to secure permanent housing.

The C ounty will be allocated State of California Homeless H ousing, A ssistance, and Prevention Program Round 3 (“HHAP 3”) funding. HHAP 3 provides flexible block grant funds to Continuums of Care, large cities with populations of 300,000 and above, and counties to build on the regional coordination created through previous California Homeless Coordinating and Financing Council grant funding and supports local jurisdictions in their unified regional responses to reduce and end homelessness. On [insert date] the Board approved allocating $10 million of the County’s HHAP 3 funds to the CCOGIHS Fund.

The CCOGIHS Fund will be used to provide grants to cities and COGS in the County that are in need of financial support to provide services at interim housing sites. CCOGIHS Funds must be expended by June 30, 2024.

I. LOS ANGELES COUNTY CHIEF EXECUTIVE OFFICE HOMELESS INITIATIVE The Chief Executive Office (CEO) Homeless Initiative (HI) is the central coordinating body for the C ounty's ef forts r elated to homelessness an d i t di rects, o versees, a nd ev aluates the implementation of strategies approved by the Board of Supervisors to combat homelessness.

CEO-HI will administer the CCOGIHS Fund. More information about CEO-HI can be found at https://homeless.lacounty.gov/
II. ELIGIBILE APPLICANTS
All cities and COGs within the County of Los Angeles that do not directly receive State HHAP funds are eligible to apply. Eligible applicants may apply jointly with one or more eligible applicants.

The cities of Glendale, Long Beach, Los Angeles and Pasadena receive direct HHAP awards and are not eligible to apply for CCOGIHS Funds.

Applicants must be able to meet all HHAP Round 3 requirements to be considered for CCOGIHS Funds. HHAP requirements may be viewed at
https://bcsh.ca.gov/calich/hhap_program.html.

III. PROGRAM REQUIREMENTS
Consistent with HHAP Round 3 requirements, the proposed programs must meet the below requirements.

A. Program Outcomes
Consistent with Health and Safety Code Section 50220.7(b)(3)(C)(i), the outcome goals must set definitive metrics for achieving the following:

1. Reducing the number of persons experiencing homelessness;

2. Increasing the number of people exiting homelessness into permanent housing;

3. Reducing t he num ber of per sons w ho r eturn t o ho melessness a fter ex iting homelessness to permanent housing;

4. Homeless M anagement I nformation S ystem t rackable dat a goal s related t o t he outcome goals listed above as they apply to underserved populations and populations disproportionately impacted by homelessness.

B. Eligible Uses:

Consistent with Health and Safety Code Section 50220.7(e)(2), applicants may apply for funding to expand or develop local interim housing capacity to address homelessness and m ove P EH i nto pe rmanent hou sing. P rograms and ac tivities must be bas ed on evidence-based solutions that prevent, reduce and end homelessness.

Examples of eligible uses include:

1. Operating Cost such as:
• Client food cost
• Space Cost
• Utilities
• Maintenance/Repair
• Security
• Restrooms and Showers

2. Supportive Services such as:
• 24-hour bed availability
• Housing navigation
• Residential supervisor
• Crisis intervention
• Problem solving
• Housing placement
C. Ineligible Uses:

The following are NOT eligible for reimbursement:
• Supplantation of existing local funds
• Capital-related costs
• Activities in violation of any law
• Activities not consistent with the intent of HHAP 3 or CCOGIHS Funds • Activities not consistent with the eligible uses identified in Health and Safety Code Section 50220.7, subdivision(e)(2).

D. Scope of Proposed Projects
CCOGIHS Fund recipients must be willing and capable of providing the services detailed herein. CCOGIHS Fund recipients must also be able to provide the full scope of interim housing services listed in Exhibit I (Description of Services) either as a single entity, joint venture, or consortium of entities. CCOGIHS Funds must be fully expended by June 30, 2024.

2. Target Client Population
a. Individuals and families who are experiencing homelessness. Participants must be determined to be homeless Categories 1 and 4 according to the U.S. Department of Housing and Urban Development’s Final Rule on “Defining Homeless” (24 CFR parts 91, 576 and 578) or would be experiencing homelessness upon exiting an institution.
b. Local preference is allowed. Interim housing beds may be prioritized, but not be restricted, to s erve c lients w ithin c ity/COG boun daries. The C ounty ho meless system has primarily taken a regional funding approach in addressing homelessness on a Service Planning Area level. CCOGIHS recipients are required to coordinate with CEO -HI, or designee, on a procedure to make beds available regionally when occupancy falls below 95%.
c. To allow cities to prioritize their constituents without diverting resourc es from the region as a whole, the below prioritization process may be employed:
• Pre-site opening – Develop a by-name list of eligible clients within the city to ensure that a queue of clients is prepared to enter the interim housing upon opening.
• Post-site opening
o Fill interim hous ing beds ut ilizing t he city’s b y-name list t o t he extent possible.
o Any remaining vacant beds must be prioritized in the following order:
• Other clients located in the city, but not on the by-name list • Clients experiencing homelessness in the sub-SPA region, if applicable • Clients experiencing homelessness in the SPA
• Turnover beds shall be allocated utilizing the same prioritization approach • Beds may not be kept vacant in order to house a City or COG PEH.

3. Interim Housing Bed Rate
The CCOGIHS Fund will fund a maximum of $80 per bed per day. Cities and COGs will need to provide/secure funding for any costs above this amount.

4. Performance Targets
a. A minimum of 40% of program participants must exit to permanent housing at time of program exit.
b. Interim housing site must maintain an overall 95% bed occupancy rate for each month of ope ration beginning 30 days after the CCOGIHS funded beds are opened.

E. Monitoring, Documentation and Reporting
All CCOGIHS Fund recipients must be able to demonstrate that the funds were expended for eligible uses to benefit members of the target population.

The following must be reported to the County:

1. Specific us es and ex penditures of any p rogram f unds br oken ou t by el igible us es listed;

2. Number of individuals and families served, including demographic information;

3. Types of housing assistance provided, broken out by the number of individuals;

4. Outcome data for all individuals served including number and type of exits from interim housing ( exit to hous ing by hous ing t ype such as per manent housing, exit to institution-by-institution type, ex it to interim housing settings, exit des tination unknown, etc.).

5. The number of individual exits to permanent housing from interim housing resulting from this funding

6. Partnerships among entities that supported the implementation of the proposed project; and,

7. Equity goals and outcomes measures to ensure racial and gender equity in service delivery and hous ing placements, and c hanges t o procurement or other means of affirming racial and ethnic groups that are overrepresented among residents experiencing homelessness have equitable access to housing and services.

A monthly reporting template that captures the above data elements will be included in the CCOGIHS contract with entity that is awarded funding. This report may be submitted along with monthly invoices.

IV. FUNDING PRIORITIZATION
The funding prioritizations will include, but not be limited to:

1. Project with high level of readiness that can be operable by July 2022.

2. Projects that i ncorporate r acial equi ty by es tablishing m etrics and pe rformance a nd monitoring for achieving equity in provision of services and outcomes for Black, Native, Indigenous, La tinx, Asian, P acific Islanders a nd ot her P eople o f Color w ho ar e disproportionately impacted by homelessness and COVID-19.

3. Projects that establish a mechanism for people with lived experience of homelessness to hav e meaningful and pur poseful oppo rtunities t o i nform and s hape all l evels of planning and implementation, including through opportunities to hire people with lived experience.

4. Projects that have matching contributions (financial and/or in-kind).

5. Projects that have a multi-year operational plan.

6. Projects that directly link clients to permanent housing exits, i.e., demonstrate a direct pathway to permanent housing via efforts such as rapid re-housing, matching Housing Choice Vouchers/Emergency Housing Voucher clients to scattered site housing, master leasing, etc.

7. Projects that support expansion in the permanent housing capacity, i.e., supporting the development o f new permanent s upportive housing within the c ity/COG and collaborating with property owners within the city/COG to secure scattered site units and master leases for PEH.

V. PROPOSAL SUBMISSION
A. Pre-Submission Engagement Session
Applicants must engage with CEO-HI on their proposed project including outcome goals before submitting an application. In these engagement sessions, CEO-HI staff will discuss with the applicant their project proposal and outcome goals. CEO-HI will provide initial feedback on s pecific as pects o f the plan and goal s. Please email [email protected] to schedule an engagement session.

B. Proposal Submission Instructions
Please submit your proposals electronically by e mailing [email protected]. Use the f ollowing f ormat i n t he s ubject l ine:

CCOGIHS Fund Proposal – City of XXX or XXX COG.

Required documents include:

1. A signed cover letter on letter head from the sponsoring city or COG indicating its support for the proposed project

2. Completed Application form (Exhibit II)

3. Completed budget template (Exhibit III)

4. Site Control Documentation – fully executed lease or proof of ownership. If the project is a pl anned site, other documents t hat ar e us ed f or real es tate transactions m ay suffice

5. A current Temporary/Certificate of Occupancy that indicates appropriate use. If the project is a planned site, it must be submitted prior to the contract execution.

6. Copy of a valid Fire Department Permit for the proposed building use. If the project is a planned site, it must be submitted prior to the contract execution.

C. Application and Fund Timeline
April 7, 2022 Announcement of funding opportunity and release of a pplication templates
April 1 4, 2022 –
May 16, 2022
Engagement with CEO-HI staff
May 25, 2022 Initial Applications due date – 1st cutoff deadline February 28,
2023
Final application due date or until funds are exhausted, whichever occurs first.

Proposals that are submitted after the Initial Application Due Date and before the Final Application Due Date will be evaluated at the end of each month starting June 30, 2022.

June 30, 2024 CCOGIHS Funds must be expended.

EXHIBIT I

CITIES AND COUNCILS OF GOVERNMENTS INTERIM HOUSING SERVICES FUND

DESCRIPTION OF SERVICES
The t erm “Grantee” s hall appl y t o t he C ounty contractor (cities and C OGs) ope rating i nterim housing or its sub-contractor that must fulfill the below scope of work.

A. Purpose
Grantee shall provide a full range of interim housing services in accordance with Housing First and Trauma Informed Care principles to facilitate clients’ exit to permanent housing.

For background information, refer to the below briefs that explain the foundational concepts of a homelessness response system:
• Housing First: A Core System Philosophy in LA’s Homeless Services Delivery • Trauma-Informed Care: A Core System Approach to the Los Angeles Homeless Services Delivery
B. Specific Tasks

1. Coordinated Entry System
a. Use the Coordinated Entry System (CES) - Interim Housing Program is an integral part of t he C ES, w hich w as created to ens ure c onsistent app roaches for ac cess t o, and delivery of, services in Los Angeles County. Therefore, Interim Housing Programs must work in collaboration with the CES.
b. Utilize the population-appropriate LA County CES Triage Tool to determine eligibility for and connection to the appropriate housing intervention. c. Grantee must document the participant’s homeless status in the Homeless Management Information System (HMIS).

2. Supportive Services and Activities
Grantees or contracted service provider providing housing services and assistance must provide those services specifically needed by, and requested by, each participant. Interim housing services are provided either directly by Grantee or through subcontracted services arrangements. E ach par ticipant must be individually as sessed for t he t ypes of s ervices needed. The services that must be provided are listed below but are not limited to this list. a. Direct Support Services
• Twenty-four (24) hour bed availability
• Housing Navigation (for participants not receiving Housing Navigation services from another program)
• Case Management
• Residential Supervision
• Crisis Intervention and Conflict Resolution
• Security (vendor or Grantee’s employee)
• Meals (three per day)
• Restrooms and Showers
b. Problem Solving (aka Diversion)
The first conversation upon entry should be to assess for the possibility of Diversion so as to assist the person to self-resolve their housing and/or make reasonable efforts to re- connect with supportive family and/or friends who could temporarily or permanently house the participant, rather than reside in the interim housing. • If r esources are need ed to s uccessfully di vert a per son f rom en try i nto t he homelessness s ystem, a referral must i mmediately be m ade t o a C ES Diversion/Prevention pr ogram ( when av ailable) or a r equest c an be made to us e Problem Solving Assistance Funds.
• In order to identify other permanent housing options, Grantee should continue to have Problem Solving conversations with the participant while residing in interim housing. d. Program Intake: Grantee must allow for intake of new participants at least five (5) days a week during regular business hours and as long as beds are available. Local preference is allowed. Interim housing beds may be prioritized, but not be restricted, to serve clients within city/COG boundaries. Vacant beds will be made available regionally.

3. Case Management
Housing-Focused Case Management Services are provided by interim housing staff to assist participants in moving forward in accessing permanent housing through referrals to housing programs (such as Rapid Re-Housing, Permanent Supportive Housing, affordable housing, etc.) The primary objective of Housing-Focused Case Management/ Support Services is to extend support to participants through an individualized case management relationship, that will ultimately translate to increased housing s tability. Thi s i ncludes but is not l imited t o support w ith c ompleting hous ing a pplications, a ccompanying t he pa rticipant to hous ing appointments and/or leasing appointments, and other support associated with the housing placement process.
a. Grantee must provide Housing-Focused Case Management that is offered in accordance with Housing First and Trauma Informed Care principles, to assist the participant either to self-resolve their housing Interim and/or be connected to a permanent housing provider.
b. Grantee must document the content and outcome of case management meetings with participants as case notes under the designated program in HMIS. c. To maintain the momentum of participants’ progress towards obtaining permanent housing, the Grantee must offer case management services to each participant at least two (2) times pe r month. The frequency of how of ten c ase management services i s offered t o eac h pa rticipant c an be i ncreased d epending on need and av ailability. A ll efforts on behalf of the Grantee to engage a pa rticipant in case management services should be documented in HMIS as well as the response from the participant. d. Case Management Ratio: Grantees are recommended to maintain a ratio of at least one (1) staff to every twenty-five (25) participants for optimal service delivery. e. Caseloads should be determined through consultation between line and supervisory staff while ex amining t he l evel of ac uity/need, the a mount of c ontact that is needed t o successfully engage the household, and the length of time needed to meet participants where they reside.

4. Housing and Services Plan
a. Following i ntake and as sessment, interim housing Case M anagers m ust develop a Housing and Services Plan in coordination with the participant. b. Monthly Update: Case Managers are required to document the participant’s progress towards achieving the goals established in their Housing and Services Plan as a case note in HMIS at least one (1) time per month. All HSP goals must be referenced and the progress made on each goal must be provided within each monthly case note. c. Progress and engagement towards housing goals must be documented and reviewed every 90 days to remain eligible.
d. Housing N avigation S ervices: If a p articipant i s not as signed a H ousing N avigator, Grantee must provide Housing Navigation services to participants to support their housing placement goals. Housing Navigation services may be provided on-site and may also require participants’ to be accompanied to off-site appointments. e. Housing Navigation services must be focused on assisting the participant in identifying and accessing permanent housing, within their realistic budget, ideally within the initial ninety (90) days of their enrollment into the Interim Housing Program. f. Programs shall assist participants with a r ange of funded and l everaged activities that address the participants’ goals (as stated in their Housing and Service Plans including but not limited to:
• Assistance obtaining identification and other documents that are required for securing permanent housing.
• Enrollment in eligible mainstream resources (Temporary A ssistance for Needy Families, S ocial Security Disability Insurance and Supplemental Security Income, health insurance, public benefits, etc.)
• Connections to substance abuse, mental health, physical health, employment and vocational, educational services, legal assistance, money management subsidized childcare, food resources as well as life skills coaching.

Programs shall also make efforts to provide participants reasonable access to phone and transportation resources.
• When a referral is made to any community service, case managers shall provide a

warm handoff and a follow up to ensure the linkage has been made.

5. Exiting Participants
Grantee must develop clear Policies and Procedures for exiting participants from the Interim Housing Program.
a. Grantee must exit the participant from enrollment in interim housing when the following conditions are met:
• Participant is successfully placed into permanent housing. • Participant relocates outside of Los Angeles County.
• Participant is enrolled in another interim housing program or Transitional Housing Program.
• Reunification services are utilized or the par ticipant s elf-resolves t heir housing situation.
• Participant is deemed a risk to the safety of the Grantee’s staff, or other participants. • Participant will be hospitalized or incarcerated for seven consecutive days or more. • Participant that misses three (3) consecutive nights with unapproved absence (that is, upon missing check-in for the third night in a row). If the participant returns for services after being exited, efforts must be made to address the participant’s needs and r e- enroll into interim housing.
b. Grantee must NOT exit a Participant from interim housing for the following reasons: For missing check-in for two (2) consecutive nights (they can be exited if they fail to show on the 3rd night); Active substance use; Failure to have an income; Active health issues; Mental health conditions; Failure to abide by personal budget; Non-compliance with Housing and Services Plan; or Medication non-compliance.” c. Grantee should re-enroll participants that have been exited due to unapproved absences if a bed is available.
d. When the participant has been successfully linked to a permanent housing program, Grantee must work collaboratively with the Permanent Housing Provider to facilitate a quick and successful transition that is not disruptive to the participant.

6. Exit Plan
Grantee must complete an Exit Summary Plan Form for all exited participants. a. Exit Plans for participants not entering Permanent Housing placement should include referrals and linkages to other interim housing resources, with a warm hand-off (i.e., documented transition between providers) that show a smooth transition from interim housing was made.
b. Grantee must complete the program exit page in HMIS indicating where the participant has “exited to.” “Unknown destination” entries in HMIS are to be discouraged. Exits must be entered in HMIS at the time of their exit. (If new information about a participant’s exit destination becomes available after they’ve been exited from the program, Grantee should proceed with updating the exit destination on the program exit page in HMIS.)

7. HMIS Data Collection and Participation Requirement
In order to provide well-coordinated support for households and manage the limited resources available in the CoC, Grantees must utilize HMIS to track Households served and the services provided.

Grantee will encourage all participants to sign the Consent to Share Protected Personal Information form, granting other CES providers access to their information. Status Update Assessments, including case notes on services provided to the participants, must be completed with twenty-four (24) hours of any reported change information.

8. Participant Master File
Grantee must maintain a file for each participant that contains the following, but not limited to:

Document Guidance
Participant Identification Required
Program Participation Guideline
Agreement form
Required - Agency created form. Must be dated
and signed by the participant and Grantee.

Grievance Procedure
Acknowledgement Form
Required - Agency created form.

LA CoC Homeless Certification Form
and/ or required institutional
documentation
Required – See LAHSA Program Standards
Income Verification forms If collected, i.e., Department of Public Social Services, Social Security Administration, pay-
stubs, bank statements, etc.

Housing and Services Form Required - Use LAHSA form and track the date the Housing Services Plan was completed in
HMIS
Monthly Service Update Form Optional - Use LAHSA form and track monthly in HMIS
Case Notes Required - Enter into HMIS
Incident Reports Required
Exit Summary Form, including
Reunification Certification Form and
Transportation Assistance Request
Form as appropriate.

Required- Use LAHSA approved forms when
exiting participant from the program. Training may
be viewed HERE. If providers have not used
HMIS, they will be onboarded.

9. Facility and Operations
Grantee must operate the Interim Housing program 24/7.
a. Grantees are permitted to prohibit the possession and/or use of weapons, alcohol, and/or illegal drugs on the site.
• Grantees must, however, establish Harm Reduction policies, practices, and procedures designed to minimize negative consequences resulting from participants use or possession of contraband items as referenced above. • Harm Reduction is not intended to prevent the termination of a participant whose actions or behavior constitute a threat to the safety of participants and/or staff. b. Grantee must allow for in and out access of the interim housing between 6:00 AM and 10:00 PM and accommodate access for anyone who may have employment or other important scheduling needs outside of those designated hours. Operators are encouraged to implement quite hours and good-neighbor policies instead of curfews when appropriate.
c. The facilities used to provide interim housing may provide beds or cots in a single-site facility with sleeping accommodations in multiple rooms or a congregate dormitory setting. Bunk beds are acceptable for use; however, Grantee must create policies and procedures addressing accessibility.
• Grantee shall provide basic furnishings in the bedrooms and common areas of the facility.
• Grantee must provide accommodations for mixed-gender and same-gender couples, as available. Variations to these requirements may exist between populations, consult population specific appendix.
d. There must be a minimum of three (3) feet, or thirty-six (36) inches between the long side of adjacent beds or cots. The configuration of beds / cots in a dormitory or large room setting must include aisles that are sufficient in size and placement to facilitate ease of passage in the event that an emergency evacuation of the facility is necessary. e. The facilities must also provide, at a minimum, laundry facility (or provide participants with assistance connecting to laundromat services) so that they can wash their clothing. f. Storage: Grantee must provide each participant with access to storage for personal possessions which can be checked in and out during their time in the Interim Housing Program. Minimum storage must be the equivalent of a standard 12” x 12” x 12” locker.

Additional storage must be made available as facility capacity allows. g. Interim Housing Programs shall provide participants access to showers, sinks and toilets. Access to showers, sinks and toilets shall be made available according to participant gender identity, in compliance with all applicable federal state and/or local mandates.
h. Programs shall ensure that the facility is clean and complies with Department of Public Health Interim Housing Facilities Standards and all other applicable building, safety, and health codes. LAHSA’s facility standards may be viewed HERE.

10. Personnel
a. Grantee must ensure that all staff and volunteers that are contracted/hired to provide services specifically to transition age youth must be fingerprinted and pass a criminal background (Live Scan) check before working/ interacting with any youth who are served in the program.
b. Grantee must provide twenty-four (24) hour residential management and security services by qualified staff to ensure the safety of all participants and staff.

EXHIBIT II

CITIES AND COUNCILS OF GOVERNMENTS INTERIM HOUSING (IH) SERVICES FUND

APPLICATION TEMPLATE

1. PROPOSAL CONTACT INFORMATION (Administrative Entity) Name of the City or COG
Address
Website
Principal Point of Contact Name Title
Email Address Telephone Number
My organization is proposing as
☐ A single entity ☐ A joint venture or consortium. List the partners involved in this proposal.

2. LANDSCAPE ANALYSIS OF NEEDS, DEMOGRAPHICS AND RESOURCES 2020 Point in Time Count of People Experiencing Homelessness (PEH) in the Proposer’s Jurisdiction and Service Planning Area (SPA)
In the Proposer’s Jurisdiction In SPA that the Proposer’s Jurisdiction is Located In (1-8). Leave blank if you don’t
have SPA-based information.

Total Number of PEH
# of PEH Who are Unsheltered
Demographic information of PEH
# of Existing IH Beds/Units
IH vacancy rate in the summer and
winter months
Percentage of exits from
emergency shelters to permanent
housing solutions
# of Planned IH Beds/Units
# of Existing Permanent Housing
Units (i.e. Housing, Rapid
Rehousing, etc.)
# of Existing Permanent Supportive
Housing Units (Project-based and
scattered sites)
# of Planned Permanent Housing
Units (i.e. Rapid Rehousing)
# of Planned Permanent Supportive
Housing Units (Project-based and
scattered sites)
Applying jurisdiction(s) has a Public
Housing Authority. (Yes/No)
Applying jurisdiction(s) has received
Emergency Housing Vouchers. If
yes, list the number of EHVs.
(Yes/No)

3. PROPOSAL FOR INTERIM HOUSING (IH)
Project Name
Project Address
Target Service
Area
Targeted region(s) the proposed project will serve.

Type of IH Congregate, Non-Congregate such as Tiny Home/Pallet Shelter. If other, please state.

Project Status ☐ Newly constructed IH site ☐ Remodeled existing property to serve as IH ☐ Expansion in existing IH project to add more IH beds ☐ Existing site without expansion ☐ Other: Please explain.

Project Duration Project Start Date Project End Date
Project
Beds/Units (#)
Total # of Beds/Units in the Project Total # of Beds/Units requested for funding Project Budget Total Project Budget ($) Funding Request ($) Bed/Unit Rate ($) If the total project budget exceeds the funding request, list other funding sources, amounts and duration.

Site
Operator
If the applicant is not operating the proposed project, describe how the proposer will retain a sub-contractor to operate the proposed IH. If there is an executed contract with the service provider, please include a copy of the contract with your application submission.

Target
Population
to be
served
Describe the target population to be served by the IH site.

Project
Description
At the minimum, this section needs to include:

1. Demonstrated need

2. Project Intent/envisioned outcomes

3. Proposed uses of funds requested including how it complements other existing or future fundng

4. Equitably closing the gaps for demographic subpopulations that are underserved

5. Evidence of connection with the local homeless Coordinated Entry System including utilization of Homeless Management Information System

6. A demonstration of how the jurisdiction has coordinated, and will continue to coordinate, with other jurisdictions

7. A demonstration of the applicant partners with, or plans to use funding to increase partnership with local health, behavioral health, social services, and justice entities and with people with lived experiences of homelessness.

Equity Describe specific actions the proposed project will ensure racial and gender equity in service delivery and housing placements, and changes to procurement or other means of affirming racial and ethnic groups that are overrepresented among residents experiencing homelessness have equitable access to housing and services.

Pathway to
Permanent
Housing

1. Describe how the proposed project will directly link clients to permanent housing exits, i.e., demonstrate a direct pathway to permanent housing via efforts such as rapid re-housing, matching Housing Choice Vouchers/Emergency Housing Voucher clients to scattered site housing, master leasing, etc.

2. If the proposed project is a part of expanding the permanent housing capacity, please describe. i.e., collaborating with LAHSA and Department of Health Services to secure new scattered permanent housing units or master leasing by engaging multi-unit property owners in their local jurisdictions.

4. WORKPLAN FOR THE PROPOSED PROJECT
Provide a work plan with detailed specific tasks, deliverables and target timeline. Add more tables and rows as needed.

Activity (who, what, and target deliverable)
Examples are provided below.

Target Timeline

1.2 City to execute a sub-contract with the interim housing Operator MM/YYYY

1.3 Engage clients and create a bynames list MM/YYYY

1.4 Begin interim housing operation MM/YYYY

1.5 Develop a standardized training curriculum and ensure staff are trained on Coordinated Entry System intakes, HMIS, and how to assess clients and make effective referrals to mainstream services including, but not limited to, General Relief, CalFresh, Medi-Cal, mental health and substance use disorder services.

MM/YYYY

1.6 Achieve an 95% occupancy Quarterly

1.7 Serve at least # of unduplicated clients Quarterly

1.8 Achieve at least 40% unduplicated clients’ exits to permanent housing Contract term

2.1 Establish a partnership with LAHSA and Dept. of Health Services in securing new permanent housing for IH clients to transition to.

MM/YYYY

5. KEY STAKEHOLDERS AND PARTNERS
List and describe key stakeholders and partners, starting with the proposing agency, involved in supporting implementation of the proposed project. Include their specific roles and financial and in-kind contribution, if applicable, with funding amounts. Add more rows as needed.

Agency Role Contribution

6. ADDITIONAL COMMENTS
If there is anything else that you would like to share about the project, please include here.

CITIES AND COUNCILS OF GOVERNMENTS INTERIM HOUSING SERVICES FUND

PROJECT BUDGET TEMPLATE

EXHIBIT III
Applicant Name Date
Project Address Project Start Date
Total Operating Budget ($) Total Requested Funds ($) (1) Total # of Operating Bed Bed/Unit Rate ($) (2)
Complete sections that are applicable to the proposed project. Add additional line items as needed.

Expenses Total Annual Cost (3) CCOGIHS
Funding
Request
Remaining
Cost (4)
Description/Justification
(Include a description or justification for each budget item)Personnel FTE Annual Salary
FY 22-23
Cost
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
Salaries Subtotal $ $ $ $
Employee Benefits @ ___% $ $ $ $
Subtotal Salaries & Employee Benefits $ $ $ $
Services and Supplies Total Annual
Cost (3)
FY 22-23
Cost

CCOGIHS
Funding
Request
Remaining
Cost (4)
Description/Justification
(Include a description or justification for each budget item) Client/Member Expenses $ $ $ $
Equipment Lease $ $ $ $
Maintenance/Janitorial $ $ $ $
Program Supplies $ $ $ $
Office Supplies, Postage, Printing $ $ $ $
Security $ $ $ $
Staff Mileage/Parking $ $ $ $
Staff Training/Development $ $ $ $
Telephone/Communications $ $ $ $
Trash/Waste Disposal $ $ $ $
Transportation $ $ $ $
Vehicle Maintenance & Insurance $ $ $ $
Subtotal Services/Supplies $ $ $ $
Sub-Contractor/Consultant
$ $ $
Subtotal Sub-Contractor/Consultant $ $ $
Services and Supplies continued. Total Annual
Cost (3)
FY 22-23
Cost

CCOGIHS
Funding
Request
Remaining
Cost (4)
Description/Justification
(Include a description or justification for each budget item) Lease
Lease with Developer $ $ $ $
Utilities $ $ $ $
Subtotal Lease Costs $ $ $ $
Administrative
Administrative Overhead $ $ $ $
Subtotal Administrative Overhead (5) $ $ $ $
TOTAL BUDGET $ $ $ $
(1) The Total Requested Funds represent the total amount requested in CCOGIHS fund. (2) The Bed/Unit Rate represents the daily cost to operate each bed/unit (Total annual operation ÷ Total number of operating beds/units ÷ 365 days) (3) The Total Annual Cost represents the total cost to operate the entire project. (4) The Remaining Cost represents the difference between the total annual cost and CCOGIHS funding request. If there is a budget gap, please complete the Leveraged Resources Template to provide a description of funding sources, duration, amounts and restrictions if applicable. (5) No more than 7% of an applicant’s allocation may be expended on administrative costs incurred by the administrative agency. Administrative costs do not include staff or other costs directly related to implementing activities funded by the program allocation.

CITIES AND COUNCILS OF GOVERNMENTS INTERIM HOUSING SERVICES (CCOGIHS) FUND

LEVERAGED RESOURCES BUDGET TEMPLATE
Applicant Name Project Start Date
Project Address Total # of Operating Bed
Bed/Unit Rate ($)
Total FY2022-23
Operating Cost ($) if
applicable
Total CCOGIHS
Funding Request ($) Budget Gap, if any ($)
If there is a budget gap, please provide other leveraged resources (in-kind and financial) including funding source, duration, amount and funding restrictions if applicable.

Funding Source Funding Duration Funding Amount Does this funding have restricted usage? If so, please describe.

_______ _________

STAFF REPORT
ITEM NO. 11
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
By: Lourdes Morales, Chief Deputy City Clerk
DATE: May 18, 2022
SUBJECT: Adoption of a Resolution to Continue Conducting City Council/Commission/ Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361

SUMMARY
Governor Gavin Newson signed Executive Order N-15-21 clarifying that cities may continue to meet remotely in accordance with procedures established by prior Executive Orders. On September 16 th Governor Newsom signed AB361 which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Brown Act Orders.

This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state of local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency.

Staff will continue in-person meetings with a virtual hybrid component under this new order.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2022-024 to continue conducting City Council/Commission/Board Meetings remotely in accordance with the Brown Act executive orders and AB 361 (covering meetings held from May 18, 2022 through June 17, 2022) and re-evaluate the state of emergency every 30 days to make findings under the bill’s teleconferencing exemptions.

FISCAL IMPACT
Not Applicable

BACKGROUND
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things rescinded his prior Executive Order N-29-20 and set a date of October 1, 2021, for public agencies to transition back to public meetings held in full compliance with the Brown Act.

As various variants have surged in California, the legislature has taken action to extend the COVID-19 exceptions to the Brown Acts’ teleconference requirements, subject to some additional safeguards. AB 361 allows a local agency to use teleconferencing without complying with the Brown Act provisions in any of the following circumstances:
 The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.  The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.  The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

A local agency that holds a meeting under these circumstances would be required by AB 361 to do all of the following, in addition to giving notice of the meeting and posting agendas as required under the Brown act. These additional requirements are intended to protect the public’s right to participate in the meetings of local agency legislative bodies.

Pursuant to AB 361 local agencies are required to do all of the following in addition to meeting notice requirements under the Brown Act:
 Allow the public to access the meeting and require that the agenda provide an opportunity for the public to directly address the legislative body pursuant to the Brown Act’s other teleconferencing provisions.
 In each instance when the local agency provides notice of the teleconferenced meeting or posts its agenda, give notice for how the public can access the meeting and provide public comment.  Identify and include in the agenda an opportunity for all persons to attend via a call-in or an internet-based service option; the legislative body need not provide a physical location for the public to attend or provide comments.
 Conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the public.
 Stop the meeting until public access is restored in the event of a service disruption that either prevents the local agency from broadcasting the meeting to the public using the call-in or internet-based service option or is within the local agency’s control and prevents the public from submitting public comments (any actions taken during such a service disruption can be challenged under the Brown Act’s existing challenge provisions).  Not require comments be submitted in advance (though the legislative body may provide that as an option) and provide the opportunity to comment in real time.  Provide adequate time for public comment, either by establishing a timed public comment period or by allowing a reasonable amount of time to comment.
 If the legislative body uses a third-party website or platform to host the teleconference, and the third-party service requires users to register to participate, the legislative body must provide adequate time during the comment period for users to register and may not close the registration comment period until the comment period has elapsed.

AB 361 also provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules:
 The legislative body has reconsidered the circumstances of the emergency; and  Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

The goal of AB 361 is “to improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options” consistent with Executive Order N-29-20. The bill contains an urgency clause which became effective upon signing with a sunset of January 1, 2024.

ALTERNATIVES
Not Applicable

LEGAL REVIEW
This report has been reviewed by the City Attorney.

ATTACHMENTS

1. Resolution no. 2022-024

2. AB 361
RESOLUTION NO. 2022-024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO

IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR

CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL
361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and
WHEREAS, OM March 12, 2020, the City Council adopted an Emergency order proclaiming a local emergency as defined, due to the threat of the existence and spread of COVID-19; and
WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meeting accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and
WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and
WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
 Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call- in option or an internet-based service option;
 The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored;  Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;
 Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and
WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 (Stats. 2021, ch. 165) after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council of the City of Baldwin Park hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as finds of the City Council.

SECTION 2. The City Council hereby declares that a state of emergency as a result of the threat of COVID-19 still exists and continues to impact the ability of members of the public, the City Council, City Boards Commissions and Committees, City staff and consultant to meet safely in person when a large congregation meets.

SECTION 3. The State of California and the City of La Quinta continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Riverside, as applicable, including facial coverings when required and social distancing.

SECTION 4. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Manager is authorized to utilize teleconferencing accessibility to conduct public meetings pursuant to AB 361 (Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby.

SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 6. This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED, and ADOPTED this 18th day of May, 2022. _______________________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-024 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 18, 2022 and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK

_______ __________

STAFF REPORT
ITEM NO. SA-1
TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park
FROM: Rose Tam, Director of Finance
DATE: May 18, 2022
SUBJECT: Successor Agency to the Dissolved Community
Development Commission of The City of Baldwin
Park Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $830.56.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The March 4 to May 5, 2022, Successor Agency Warrant with check number 13577 in total amount of $ 830.56 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Check Register

________ _________

STAFF REPORT
ITEM NO. SA-2
TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park
FROM: Rose Tam, Director of Finance
DATE: May 18, 2022
SUBJECT: Treasurer’s Report – March 2022

SUMMARY
Attached is the Treasurer’s Report for the month of March 2022. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for March 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

AGENDA

BALDWIN PARK FINANCE AUTHORITY

REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 May 18, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila - Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

PUBLIC COMMENTS
The public is encouraged to address the
City Council or any of its Agencies listed
on this agenda on any matter posted on
the agenda or on any other matter within
its jurisdiction. In accordance with
Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the
Council as a whole and refra in from
making impertinent, slanderous, or
profane remarks or disrupt the peace of
the meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o
cualquiera otra de sus Agencias nombradas en
esta agenda, para hablar sobre cualquier asunto
publicado en la agenda o cualquier tema que
esté bajo su jurisdicción. De acuerdo con el
capítulo 39 del Código Municipal de la Ciudad
de Baldwin Park, los comentaros deben se
dirigidos al Concilio como una sola entidad, y no
ser impertinentes, difam atorios, o profanos, o
interrumpir la paz de la reunión.

FINANCE AUTHORITY
REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staf f to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hecha s por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2]
If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on May 18, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

CONSENT CALENDAR

1. Treasurer’s Report – March 2022
Staff recommends that the Board receive and file the Treasurer’s Report for March 2022.

ADJOURNMENT
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please co ntact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)

CERTIFICATION
I, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 12th day of May, 2022.

Marlen Garcia,
City Clerk
________ _________

STAFF REPORT
ITEM NO. 1
TO: Honorable Chair and Board Members of the Financing
Authority
FROM: Rose Tam, Director of Finance
DATE: May 18, 2022
SUBJECT: Treasurer’s Report – March 2022

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for March 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

AGENDA

BALDWIN PARK HOUSING AUTHORITY

REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 May 18, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

PUBLIC COMMENTS
The public is encouraged to address the
City Council or any of its Agencies listed
on this agenda on any matter posted on
the agenda or on any other matter within
its jurisdiction. In accordance with
Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the
Council as a whole and refrain from
making imp ertinent, slanderous, or
profane remarks or disrupt the peace of
the meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o
cualquiera otra de sus Agencias nombradas en
esta agenda, para hablar sobre cualquier asunto
publicado en la agenda o cualquier tema que
esté bajo su jurisdicción. De acuerdo con el
capítulo 39 del Código Municipal de la Ciudad
de Baldwin Park, los comentaros deben se
dirigidos al Concilio como una sola entidad, y no
ser impertinentes, difamatorios, o profano s, o
interrumpir la paz de la reunión.

HOUSING AUTHORITY
REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el limite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a m atter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or sched ule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in anoth er language other than Spanish , please indicate your request in your communication up to 48 hours prior to the meeting . If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

CONSENT CALENDAR

1. Baldwin Park Housing Authority’s Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register.

2. Treasurer’s Report – March 2022
Staff recommends that the Board receive and file the Treasurer’s Report for March 2022.

ADJOURNMENT
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for pub lic viewing and inspection at City Hall, 2 nd Floor Lobby Area or at the Los Angeles County Public Library in the Cit y of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)

CERTIFICATION
I, Marlen Garcia, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 12th day of May, 2022.

Marlen Garcia,
City Clerk
________ _________

STAFF REPORT
ITEM NO. 1
TO: Honorable Chair and Board Members of the Housing
Authority
FROM: Rose Tam, Director of Finance
DATE: May 18, 2022
SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands

SUMMARY
Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the Warrants and Demands for Housing Authority was $ 519,498.13.

1. The April 8 to May 5,2022 Warant check numbers 72560 through 72578 in the amount of $5,661.99 and Automated Clearing House (ACH) In the amount of $513,836.14 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Happy Check Register

2. Happy Check Register ACH

_________ ________

STAFF REPORT
ITEM NO. 2
TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance
DATE: May 18, 2022
SUBJECT: Treasurer’s Report – March 2022

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for March 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

Baldwin Park City CouncilMay 18, 2022

Baldwin Park City Council
May 18, 2022