Agenda packet — Baldwin Park City Council, June 15, 2022

NOTICE AND CALL
OF A

SPECIAL MEETING
OF THE

CITY COUNCIL

TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF

THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, June 15, 2022 at 5:00 PM.

Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda.

NO OTHER BUSINESS WILL BE DISCUSSED
Posted: June 9, 2022.

Emmanuel J. Estrada
Mayor

AFFIDAVIT OF POSTING
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of June 15, 2022.

Marlen Garcia,
City Clerk
AGENDA

BALDWIN PARK CITY COUNCIL

SPECIAL MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 _ _
June 15, 2022
5:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0 dDFRjy59rhiDZ13Fg/featured?view as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member

PLEASE TURN OFF ALL ELECTRONIC DEVICES

PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda. In accordance with Chapter 39 of the
Baldwin Park Municipal Code, Speakers must
address the Council as a whole and refrain
from making impertinent, slanderous, or
profane remarks or disrupt the peace of the
meeting.

COMENTARIOS DEL PUBLICO
Se invita al público a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda .

De acuerdo con el capítulo 39 del Código Municipal
de la Ciudad de Baldwin Park, los comentaros deben
se dirigidos al Concilio como una sola entidad, y no
ser impertinentes, difamatorios, o profanos, o
interrumpir la paz de la reunión.

CALL TO ORDER:

ROLL CALL: Council Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J. Estrada

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el limite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staf f to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 5:00 PM to 6:00 PM on June 1 5, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your reques t in your communication up to 48 hours prior to the meeting . If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public comm unications so that City business can be conducted, after which time, communications can resume.

OPEN SESSION/STUDY SESSION
• Fiscal Year 2022/23 Proposed Budget Discussion Continued Presented by Director of Finance Rose Tam

ADJOURNMENT

CITY COUNCIL
SPECIAL MEETING – 5:00 P.M.

CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of June 15, 2022.

Marlen Garcia
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e- mail [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
AGENDA

BALDWIN PARK CITY COUNCIL

REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING.

PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda
or on any other matter within its jurisdiction.

In accordance with Chapter 39 of the
Baldwin Park Municipal Code, Speakers
must address the Council as a whole and
refrain from making impertinent, slanderous,
or profane remarks or disrupt the peace of
the meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que esté bajo su
jurisdicción. De acuerdo con el capítulo 39 del
Código Municipal de la Ciudad de Baldwin Park, los
comentaros deben se dirigidos al Concilio como
una sola entidad, y no ser impertinentes,
difamatorios, o profanos, o interrumpir la paz de la
reunión.

City Council Agenda Page 2

CITY COUNCIL
REGULAR MEETING – 7:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Members: Alejandra Avila , Monica Garcia, Paul C.

Hernandez, Mayor Pro Tem Daniel Damian, and Mayor Emmanuel J.

Estrada

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Baldwin Park High School Baseball Team and Baldwin Park STEM Robotics Certificate
Presented to Championship Winners

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el límite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances ex ist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staf f to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstan cia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2] If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8 :00 PM on June 15, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishi ng to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

City Council Agenda Page 3

CONSENT CALENDAR

All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

2. Treasurer’s Report – April 2022
Staff recommends that the City Council receive and file the Treasurer’s Report for April 2022.

3. Claim Rejection
Staff recommends that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants(s):

Gonzalez, Britaney Claimant alleges property damages
Macias, Antocia Manuela Claimant alleges property damages This government claim, and all government claims, should be considered as potential lawsuits in the future, Thus, it is requested that all City Staff, the Mayor a nd all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers.

4. Request to Approve Contract to Assist the Police Department Records Bureau to Purge Records
Staff recommends City Council approval to:

1. Authorize the Director of Finance to appropriate up to $37,440.00 from the Law Enforcement Development Impact Fees account #208-30-340-51101-00000;and

2. Authorize the Chief of Police, or his designee, to complete all appropriate documentation necessary to complete the project.

5. Approval of an Agreement with All City Management Services to Provide School Crossing Guard Services for Fiscal Year 2022-23
Staff recommends that the City Council:

1. Approve the contract with ACMS for crossing guard services; and

2. Authorize the Mayor to execute the agreement.

6. Appropriate and Approve the Downtown Civic Center – Artistic Murals Development
Staff recommends that the City Council:

1. Authorize Chief Executive Officer and Director of Recreation & Community Services with the assistance of the City Attorney to negotiate a final agreement wit h Juanichi Orozco and Bear Demographics & Research not to exceed $750,000; and

2. Authorize the commission, design, production, fabrication, and installation of four (4) 30’X30’ public art murals, to be placed on the walls of the parking structure and the Metrolink station elevator; and

3. Authorize the Director of Finance to appropriate from the Quimby Fund and make necessary amendments to the budget.

City Council Agenda Page 4

7. Appropriate Additional Funds for Police Department Surveillance System Replacement
Staff recommends that the City Council:

1. Waive formal bid procedures per the City’s Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and

2. Approve the total purchase in the amount of $188,815.76; and

3. Authorize Director of Recreation & Community Services to Execute the Contract with AAA Network Solutions, Inc.; and

4. Authorize the Director of Finance to appropriate ARPA Funds and make nece ssary amendments to the budget.

8. Second Reading of Ordinance No. 1472 Entitle d: “An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double - Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the I-10 Freeway within the City of Baldwin Park” Staff recommends that the City Council waive second reading and adopt Ordinance No. 1472, entitled: “An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double-Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the I-10 Freeway within the City of Baldwin Park”.

9. Approval of Ethernet Private Local Area Network (EP-Lan) Service Order Proposal from Spectrum Business for High -Capacity Bandwidth Connec tivity Services for CIP No. 22-005, WAN (Wide Area Network) Services
Staff recommends that the City Council:

1. Approve service order proposal from Spectrum Enterprise in an amount not -to- exceed $128,159.80 for business -grade high -capacity internet bandwidth services.

The one-time charge will include Monthly Recurring Charges (MRC), Taxes, Fees, and Surcharges and cover a three (3) year term which would include three (3) months of free service.

2. Authorize the Director of Finance to appropriate $ 28,159.80 from the American Rescue Plan Act (ARPA) Fund 275, revenue loss category, and to make the necessary budget adjustments; and

3. Authorize the Mayor and City Clerk to execute the Service Order.

10. Adoption of Resolution No. 2022-031, “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 202/23 Solid Waste Collection and Recycling Services due to Increases in the Consumer Price Index (CPI)”
Staff recommends that the City Council:

1. Adopt Resolution No. 2022 -031 “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 2022- 2023 Solid Waste Collection and Recycling Services Due to Increases in the Consumer Price Index (CPI)”; and

2. Direct staff to prepare a report for City Council’s consideration with options and recommendations for continuity of Solid Waste Ser vices to coincide with the impending expiration of the current Franchise Agreement with Waste Management Inc. in June 2023.

City Council Agenda Page 5

11. Approval of Procurement Proposals and Authorization to Set Expenditure Limits for the Development of Phase 1 of the Garvey Family Site Project at 13167 Garvey Avenue Consisting of Material and Equipment Procurements, Site Preparation and Maintenance Work
Staff recommends that the City Council:

1. Approve equipment and materials procurement proposals from:
a. Greenshine, Inc. for purchase of portable lighting fixtures in the amount of $25,706.00
b. Montondo Trailer, LLC for procurement of trailers in the amount of $220,000.00 including 50% deposit; and
c. Boss Homes, LLC for procurement of shelters in the amount of $415,294.00 including 50% deposit; and

2. Authorize a total not-to-exceed amount of $272,000.00 for professional services and material procurement for the development of the project and authorize staff to seek proposals for services as outlined below:
a. On-site electrical connections to shelters
b. Plumbing services for on-site gas, sewer and water connections to facilities c. Security surveillance system
d. Construction of a wooden deck including material procurement e. Decorative asphalt pavement painting including material procurement f. Construction of ADA compliancy site features including ADA entrance, ramps and path of travel modifications
g. Alterations to an existing fence including decorative fencing h. Site preparation including rental equipment
i. Site landscaping including procurement of trees

3. Authorize the Public Works Director to execute the procurement and professional services proposals and to coordinate with the various entities in all elements as necessary to complete the improvements at the site; and

4. Authorize the Director of F inance to make the necessary budget adjustments and processing of invoices including reimbursement request made to the SGVRHT for qualified expenditures.

12. Approval of a Grant Agreement in an Amount Not -to-Exceed $25,000 to Assist Veterans and their Familie s with Home Rehabilitation in Partnership with Oath to Country Foundation
Staff recommends that the City Council:

1. Approve the Grant Agreement an amount not to exceed $25,000 from ARPA funds ; and

2. Direct the Director of Finance to make those funds available; and

3. Authorize the Chief Executive Officer to execute an agreement approved as to form by the City Attorney with Oath to Country Foundation.

13. Approval of Resolution No. 2022 -032 Ordering the Su bmission to the Qualified Electors of the City of Baldwin Park of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as Called by Resolution No. 2022-025 Staff recommends that the City Council:

1. Receive and file the report produced by the City Attorney in accordance with Election Code Section 9212; and

2. Adopt Resolution No. 2022-032 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Ordering the Submission of the Qualified Electors of the City Council Agenda Page 6
City of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as called by Resolution No. 2022-025”.

PUBLIC HEARING

14. A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory Committee’s Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2022-23 Staff recommends that the City Council:

1. Open the public hearing, accept public testimony; and

2. Approve the FY 2022-23 BIT budget allocation; and

3. Approve Resolution 2022-033, entitled “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY
COMMITTEE’S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN

PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2022-2023.

15. Adoption of the Budget for Fiscal Year 2022-23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public h earing, approve the fiscal year 2022-23 Budget for:
• City of Baldwin Park by Resolution 2022-034; and
• Finance Authority by Resolution2022-001; and
• Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and
• Successor Agency by Resolution 2022-001.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

SA-1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer’s Report – April 2022 Staff recommends that the Board receive and file the Treasurer’s Report for April 2022.

PUBLIC HEARING
SA-2 Adoption of the Budget for Fiscal Year 2022 -23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency
Staff recommends that the City Council concurrently open public hearings for all its agencies, accept publ ic testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for:

Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve th e fiscal year 2022-23 Budget for:
• City of Baldwin Park by Resolution 2022-034; and
City Council Agenda Page 7
• Finance Authority by Resolution2022-001; and
• Municipal Financing Authority by Resolution 2022-001; and • Housing Authority by Resolution 2022-003; and
• Successor Agency by Resolution 2022-001.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION
• None

ADJOURNMENT

CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022.

Marlen Garcia
City Clerk
For further information regarding agenda items, please contact the office of the City C lerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

STAFF REPORT
ITEM NO. 1
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $521,028.32 and the attached General Warrants Register was $948,979.97 for a total amount of $1,470,008.29.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 201416 to 201440 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 33229 to 33477 for the period May 15, 2022 through May 28, 2022 inclusive; these are presented and hereby ratified in the amount of $521,028.32.

2. General Warrants, with the bank drafts in the amount of $131,887.97 and checks from 236415 to 236584 in the amount of $817,092.00 for the period of May 19, 2022 to June 2, 2022, inclusive; in the total amount of $948,979.97 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Check Register

_______ __________

STAFF REPORT
ITEM NO. 2
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Treasurer’s Report –April 2022

SUMMARY
Attached is the Treasurer’s Report for the month of April 2022. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that Council receive and file the Treasurer’s Report for April 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

_________

STAFF REPORT
________ITEM NO. 3
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Laura J. Thomas, Human Resources & Risk Manager
DATE: June 15, 2022
SUBJECT: Claim Rejection

SUMMARY
This report seeks City Council consideration and direction to reject the Claims for Damages to person or property received for filing against the City of Baldwin Park.

RECOMMENDATION
Staff recommends that the City Council reject the following claims and d irect staff to send the appropriate notice of rejection to claimant(s):

Gonzalez, Britaney Claimant alleges property damages
Macias, Antonia Manuela Claimant alleges property damages This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers.

FISCAL IMPACT
Fiscal impact is unknown at this time.

BACKGROUND
In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ALTERNATIVES
There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received.

ATTACHMENTS
None
ITEM NO. 4_________ ________

STAFF REPORT
TO: Honorable Mayor and City Councilmembers
FROM: Robert A. López, Chief of Police
DATE: June 15, 2022
SUBJECT: Request to Approve Contract to Assist the Police Department Records Bureau to Purge Records

SUMMARY
This report requests City Council approval to enter a contract with PRI Management Group (“PRI”) to assist the Police Department in the purging of a large amount of old files. Police Department staff prepared a Request for Proposals (“RFP”) which was advertised and posted on the City’s website.

PRI was the only organization to submit a response to the RFP.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize the Director of Finance to appropriate up to $37,440.00 from the Law Enforcement Development Impact Fees account #208-30-340-51101-00000; and

2. Authorize the Chief of Police, or his designee, to complete all appropriate documentation necessary to complete the project.

FISCAL IMPACT
There will be no fiscal impact to the General Fund. This project will be funded exclusively by the fund identified above.

BACKGROUND
The Police Department Records Bureau is responsible for the safekeeping and eventual purging of official police reports, citations, and other files. Chronic understaffing of the Records Bureau over many years has left staff unable to purge these files, as their attention is completely taken by the processing of new, incoming records. The lack of time to sufficiently purge all police records on schedule has resulted in a large accumulation of excess materials that exceeds storage capacity.

This could also result in future challenges due to our inability to conform to the City's official Retention Schedule and our possession of records which should have been purged years ago.

PRI will identify all records to be purged, complete all work needed with the courts and Department of Justice, and physically purge all appropriate records. Records that remain within the Retention Schedule will be organized, categorized and stored in a manner which makes them readily accessible and manageable in the future. All purging will be conducted in compliance with the City of Baldwin Park Records Retention Schedule.

LEGAL REVIEW
The proposed contract has been reviewed by the City Attorney as to form and content.

ALTERNATIVES
Council may choose to give staff other direction.

ATTACHMENTS

1. The RFP is available at the City Clerk’s Office and on the City website.

2. Responsive proposal from PRI Management Group.

LAW ENFORCEMENT INFORMATION

MANAGEMENT TRAINING & CONSULTING
Compliance. Performance. Modernization.

POLICERECORDSMANAGEMENT.COM
Submitted to: Submitted By:

PRI Management Group
299 Alhambra Circle #316
Coral Gables, FL 33134
Law Enforcement Records
Inventory, Retention and
Purging Services Project

SECTION

- Work Proposal

TABLE OF

CONTENT

S
Sec

on i -

Work

Plan

..............................................................................................................2 Sec

on ii - Cover Le
.....................................................................................

er

..........................................................................................................5 Sec on iii -

Project Team ...................8
Sec on iv

- Firm's Experience ................................................................................................12 Sec

v - Project Services

....................................................................................................13 Sec

Project Scheduling ...............................................................................................14 Sec

vii

Resource

Requirements.......................................................................................15 Sec

on

viii

Insurance

...........................................................................................................15 Sec
.
on

ix

-

Agreement

............................................................................................................15 Sec

-

Objec

ons

Professional

Services

Agreement ....................................................15 Sec

Cost

Proposal..........................................................................................................16 Appendix

Signed

Professional

Services

Agreement

...............................................17

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

Purging

Services

Project 2

Sec

Work

Plan
The City of Baldwin Park seeks to retain the ﬁservices of a consul

that

provides

Law
Enforcement Records inventory, reten on and purging

services

for

the

Police

Records

Purging
Project. The City requires a records inventory and purging of

records

which

have

met

reten

on
periods based on the

latest

city

reten

schedule.
PRI would begin by mee ng ﬀwith the appropriate City sta

and

stakeholders

that

would

be
involved with the project. During this mee ng we would iden

project

team

members

and
roles, and discuss the scope and objec ves of the project

in detail.

Addi

onal

mee

ngs
between PRI and the City would be scheduled

throughout

the

project

needed.

For every project PRI services, we take a very data ﬁdriven approach. We

will

rst

begin

by
developing a "plan of a ack".

This includes a review of

the

current

records

management
processes

to ensure compliance and best

prac

ces.

will:
● Iden fy paper-driven processes and provide

recommenda

ons

for

improvement;
● Review case management

procedures ﬀ to ensure e ec ﬃ ve and e cient

processes

are

in-
place;
● Provide a review

of RMS u liza on to ensure maximum use of

system

and

available

features;
● Provide ﬀ training to sta in any

new

procedures

needed.

We develop a phased approach to inventorying records in a methodical

process.

conduct

a
comprehensive inventory for all the records in storage to determine what

eligible

for

purging
and try to iden fy which records are duplicate in nature which can

usually

destroyed

right
away. It is the master copy of a record that must be retained per the

reten

schedule

agency policy.

Our consultants will then pull records and separate them

"temperature",

meaning

what

is
cold (10+ years in age), warm (5-10 years of age), or hot (records that

are

within

the

last

5 years). We can then organize and iden fy ﬁ them through the

rst pass process.

Once

all

the
records are pulled and re-organized, we can

then begin coordina

destruc

on.

There are two key indicators when inventorying records: " me period" and

"volume".

the
Records management industry we look at the years and

cubic

feet

records.

We will perform two passes, which are detailed in Sec on

v (Project Services).

Once

these
inventory passes are complete, we can then determine which records will

retained

and
which can be purged.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

ﬁ

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ﬃ

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Purging

Services

Project

3 We

will

then

complete the post-inventory work, which includes:
○ Documen ng all of our ndings.
○Obtaining approval for destruc on and complete all forms that may be required by the department or the state on your behalf. This is presented to the Department for review and approval.
○ Help coordinate the Scheduling of the shredding service (if needed). ○ Complete all required state forms.

PRI will develop a newly updated and comprehensive records reten on schedule in collabora on with sta in accordance with state requirements. The schedule will establish clear requirementsfor retaining police records including:
○ Criminal records
○ Tra c records
○ Administra ve records
We consider the quality of our services to be of the highest order. We do not seek to drive up costs but rather work to ensure your sa sfac on. We work to safeguard your interests and make certain that you have received what you expected, and then some. We maintain a stringent internalreview process which ensures the integrity of our services.

Once assigned to a project, our team doesn’t change. You will work alongside the same team members throughout the project in order to allow for consistent delivery of services and con nuity of project knowledge.

We are diligent at controlling project costs and ensuring that our client’s resources are spent carefully. Without such an approach we risk losing the faith and con dence of our customers.

We seek to enable good government on behalf of all of our clients and in turn their cons tuencies.

Our approach to this project is driven by a ques on that remains a constant throughout our workon every project:
“How will our decisions and those of our client impact the ci zens, agency personnel and opera ons, as well as our partner agencies involved in this project?” Much work is required to provide agencies with su cient informa on to bring clarity to the end goal and desired state. This requires planning and collabora ve discourse coupled with strong leadership.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

ﬂ
ﬀ

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Purging

Services

Project

4 What

Will Do
● Carryout our work with professionalism and integrity; ● Operatein an ethical and transparent manner;
●Provide a process and people centered focus throughout the project to manage con ict e ec vely and encourage par cipa on;
● Ensurethorough communica on occurs with all project stakeholders; ● Buildrela onships that foster trust and mutual understanding; ●Advocate on your behalf for responsible stewardship of all project funding and resources;
● Achievea successful outcome to this project.

What We Won’t Do
● Seekto drive up project costs and pro t;
● Circumventrequirements placed on us;
● Failto correct de ciencies;
● Conductunethical prac ces in any way;
● Engagein poli cal in gh ng;
● Allowour clients to take advantage of our team or capabili es.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

Purging

Services

Project 5

Sec

Cover

er
Joan

Gasca,

Records
ﬁ
Supervisor
City

Baldwin

Park

Police Department
14402

Paci

Avenue
Baldwin Park,

91706

Re:

ﬀ
ﬀ ﬃ
ﬁ

ﬁ ﬁ ﬀ

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- LAW ENFORCEMENT RFP RECORDS INVENTORY, RETENTION AND PURGING SERVICES Dear Records Supervisor Gasca,
Since 2008, our company has been exclusively helping law enforcement achieve compliance, accuracy, and cost-e ec ve management of records, data and systems. In fact, this is all we do and one of our core o erings is the development of proper and e cient records reten on policies and procedures for police records units. Unlike most consul ng rms which provide generalized management exper se, we have a laser focus on police records opera ons. You can readabout us and our records reten on services at policerecordsmanagement.com.

Our approach to bringing success to our clients is to see our work through the lens of the customer. We know that records personnel need to achieve their informa on management responsibili es with the highest level of produc vity. We know the public demands fast access to informa on. We know this business. Accordingly, it is our pleasure to submit this proposal in responseto your request for consul ng services.

You will see herein that we have a team with the requisite knowledge, skills, abili es and backgrounds to provide the Baldwin Park Police Department with the highest caliber consul ng services available in this very speci c eld. This project represents the core of our o erings. It is what we do. It is what we specialize in, be er than anyone else. We have conducted these exact types of projects for various agencies, some of which involved high-pro le cases involving media a en on.

Our number one goal is to achieve project success on your behalf. Our experience working as records managers, CAD/RMS systems administrators, IT analysts, NIBRS program managers and instructors, police o cers, detec ves, commanders and grant administrators provides you with theperfect combina on of exper se needed for this project.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

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ﬀ

Purging Services Project 6
Our consul ng and training services have been provided to U.S. law enforcement agencies since 2008, which includes conduc ng sta ng assessments, records assessments, business process reengineering,systems administra on and audi ng.

PRI has no business rela onship with any vendor in any way. We are transparent, ethical and true to form. Our approach to every project includes a mindset which takes on, in part, the perspec ve of the ci zen- are my taxpayer dollars being spent wisely? We believe it is not the consultant's tles listed on the resume or the number of commi ees they have sat on that ma ers. It isn't their associa on memberships that quali es them as experts. It isn't their ability to ll the pages with exaggerated claims of exper se that proves the depthof their knowledge. Unfortunately, many consultants do this.

What truly ma ers is the real-world experience, integrity and passion for the work and the customer. We are passionate about law enforcement and doing things right. What brings success to you, the client, is obtaining the services of people who have actually done the work, onthe job, that you are reques ng assistance with.

PRI is a company built for exactly what this project involves. We invite you to explore our websitewhich displays some of our projects, publica ons, and solu ons.

All costs related to the delivery of the services required to sa sfy the requirements of this RFP have been included and are clearly disclosed. No addi onal fees or charges will be incurred unlessaddi onal services are requested beyond the scope of agreed upon services.

All work product resul ng from our services will be provided in electronic, editable formats. PRI will ensure full commitment and availability of the assigned Consultants and all sta throughout the project. Our sta will not change unless requested by the City. Please contact us for any ques ons and we look forward to serving you.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

E. N. Claughton III

Purging Services Project 7
PrimaryContact: Alternate Contact:

EdClaughton, President and CEO Kris na Boyd, VP of Sales and Marke ng 299Alhambra Circle, Suite 316 299 Alhambra Circle, Suite 316 CoralGables, FL. 33134 Coral Gables, FL. 33134
305-460-0096 305-330-4656
[email protected] Kris [email protected] Sincerely,
Ed Claughton, CEO
PRI Management Group

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

ﬁ ﬁ

ﬁ
Purging Services Project 8
ﬁ
Sec on

III

Project

Team
Lead

Consultant:

Ed Claughton
Consultant:

Carl

Brooks
Account

Manager: Paul

Labriola
Finance:

Vedat Mert Sen
Key

Personnel

PRI

is uniquely

quali

ful

the

requirements

and

perform

the

tasks

needed

achieve

the

desired

results

for

project

such

this.

Our

number

one

goal

achieve

project

success

your

behalf. Our ground level to command level experience in public safety and subsequent work in management consul ng with a laser-like focus on informa on management opera ons iswithout peer.

The consultants who will work on this project to its comple on include individuals who have overthe course of their careers worked in various capaci es including as:
● Police records sergeant and UCR program manager;
● Police technical services commander;
● Police records manager;
● Police IT systems administrator;
● Management consultant;
● Project manager;
● Police grants administrator;
● Police records/UCR/report wri ng instructor;
● Policy writer.

Unlike other consul ng rms, the team at PRI is comprised of employees who specialize in this eld- not individual contractors assembled to work on the project.

Ed Claughton: Project Manager/Lead
primary pointThe of
Consultant
contact for this project will be Mr. Ed Claughton, President of PRI Management Group. Mr. Claughton's email address is [email protected] and hecan be reached at (305) 460-0096 Ext. 405.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

ﬁ

ﬃ

ﬁ

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Purging

Services

Project

9 Lt.

Ed Claughton (ret.) is 20-year veteran of law enforcement with a specializa on in records management, communica ons and technology. He is a highly regarded and well-respected expert in the eld of law enforcement records management. As President of PRI, the na on's leading police records and IT consultancy, Ed has managed and provided training and consul ng engagements to numerous police agencies since 2008, assis ng with complex IT projects, recordsmanagement assessments, sta ng studies, and crime sta s c audits.

Educa on
● Masterof Science in Criminal Jus ce, Boston University ● Bachelorof Arts in Poli cal Science, Loyola University New Orleans ● Cer cate in Public Records, Florida State University
●FBI Law Enforcement Execu ve Development Associa on, Execu ve Development Program
● 1500+hours of in-service training
Ed has worked in project management, business process, technical analysis and procurement roles for various clients. His core exper se includes police records management and repor ng work ow, quality control, process re-engineering, public records, and UCR/NIBRS compliance andrepor ng.

Ed led PRI to na onal prominence a er the company was hired in several high-pro le projects involving crime repor ng issues at the Milwaukee Police Department and Metropolitan Nashville Police Department. Ed audited these agencies crime stats, reviewed their repor ng procedures and RMS code tables to ensure proper repor ng and NIBRS compliance. He has been published in various news ar cles, magazines and online publica ons including the book, "Modernizing the Na on's Crime Sta s cs" and the ar cle tled "What's Really Going on With CrimeRates" in Police Magazine.

He is a selected speaker for the IACP and various police chief and records associa ons, and teaches various police records training programs including "Elimina ng Risk and Liability in Records", a curriculum based on data-driven approaches to managing a records unit. He has workedas a police o cer, detec ve, sergeant, lieutenant, and commander.

ProfessionalExperience
● President & CEO: PRI Management Group, the na on's premier law enforcement informa on management consultancy. Founded in 2008.
●Auditor: Crime sta s c and police repor ng procedure. Conducted large scale crime dataand repor ng audits.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

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Purging

Services

Project 10
●Industry Expert: Consultant specializing in police repor ng and records management systems and process improvement, UCR/NIBRS, public records law. Presenter for Interna onal Associa on of Chiefs of Police, Michigan Law Enforcement Records Associa on, CA Law Enforcement Associa on of Records Supervisors, Florida Property & EvidenceAssocia on, Louisiana Chiefs of Police Associa on. ●Industry Expert: Featured in Police Magazine, Law O cer Magazine, Fox News 58, HoustonChronicle, Journal Sen nel, GCN Magazine.
●Expert Trainer: Developed and presented proprietary training courses for police agenciesacross the U.S. in public records, UCR/NIBRS and records management.

RelevantLaw Enforcement Experience
● Records and Data Management Unit Sergeant, Coral Gables, FL Police leading a team of records management and IT sta responsible for the management of agency-wide records and data, systems administra on, public records legal compliance and UCR repor ng. Served as UCR Program Manager.
●RMS/Mobile System Administrator responsible for system con gura on, maintenance, data management, and quality control with oversight of agency's IT infrastructure.

Managed various law enforcement so ware programs including RMS/MCT/MFR, electronicarrest, cita on and booking modules.
●Accredita on and Policy Lieutenant responsible for legal research and departmental compliance. Managed and dra ed policy revision and submissions for command sta , inventoried and monitored CALEA proofs and standards compliance, and worked with CALEAassessors during re-accredita on. Achieved Gold Standard Accredita on. ●Project Manager for implementa on of P2C (Police to Ci zen) internet web-portal that provides ci zens the ability to search, retrieve and print public records including incident,accident, arrest, and dispatch informa on/reports via a web-browser. ●Project Manager for implementa on of regional data sharing program, Florida Integrated Network for Data Exchange & Retrieval (FINDER) allowing for real- me sharing of RMS data among Florida law enforcement agencies. Included execu on of contract with program execu ves and other agencies approving access to departmental RMS systems.
●Project Manager for implementa on of wireless cita on program allowing o cers to complete, print, and submit tra c cita ons in the eld via a PDA with GPRS/EDGE connec ons using cita on module.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

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Purging

Services Project

11 ●

Project

Manager for

implementa on of an electronic

arrest module allowing o

cers to
complete, print, and submit arrest reports from the

eld or a

desktop computer.

Included administering electronic arrest program (maintenance, support, oversight of up

me and

data management).

●Project Manager for implementa
ﬁ

on of an electronic

booking module allowing o

cers
to submit, retrieve, and review digital booking photos of suspects and associated reports in the sta

on and

in the

eld allowing

for real-

me sharing

of criminal intelligence.

Included construc

on, installa on, and

administra on of new

booking facili

es,
cameras,worksta

ons, and so

ware/hardware maintenance.
●Data Management Commi

ee Chair

responsible for recommending policy, protocol,
and procurement of informa
ﬃ
on technologies.

This commi

ee evaluates

the technical
needs of the department and develops recommended courses of ac
on which a

ect
departmental policy in the areas of repor

ng, systems

security, user rights levels, and
othertechnology related ma

ers.
●Professional Standards Lieutenant: Oversight of training, budget, payroll, grants, personnelselec

on.
● CallTaker: one of

ve PSAP's in Miami-Dade County, FL

Carl

Brooks:
ﬃ

Consultant
Captain Carl Brooks (ret.) has over 28 years of law enforcement experience with 18 years of execu ve leadership in the management of complex systems within the criminal jus ce eld. He is a graduate of the pres gious Federal Bureau of Inves ga on (FBI) Na onal Academy, class #277.

Carl served as a division commander for Patrol Opera ons and for the Special Opera ons Division and in that capacity he oversaw the opera on of the SWAT team, Tra c Unit, K9 Unit, Honor Guard, Motors, and the Crime Suppression Unit. Addi onally, he served as the Commander of the Planning and Research Division for eight years. In that assignment, his du es includedmanaging policy wri ng,the Training Academy, and grants administra on.

He also served as the grant review manager and has authored numerous successful grants through the Bureau of Jus ce Assistance, the Maryland Governor’s O ce of Crime Control and Preven on, and other funding sources. He has a ended and successfully completed mul ple training classes on grant wri ng and grant repor ng, and served as an instructor for the na onal CALEAconference on Successful Grant Wri ng.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

ﬀ

Purging

Services

Project

12 His

assignments

have

allowed

him to work with law enforcement, correc

ons, and civilian
personnel in various capaci

es. He has directly

overseen mul

ple projects

that a

ect the global

opera ons of the agency to include

RMS upgrades, system implementa

ons, equipment
purchasesand installa

ons, and

grant funded equipment procurement.

He has managed mul

ple projects

with millions of dollars in grant funding and resource
alloca

ons from planning,

through RFP, to comple

on. He

has also managed projects involving
public safety systems including CAD/RMS and served as the lead instructor for RMS/NIBRS in two successful RMS upgrades for his previous agency. Carl was instrumental in ensuring NIBRS compliance for his previous agency and helped develop lesson plans, instruc

onal diagrams,
andinstruc onal videos for the

successful implementa

on of the new RMS.
ﬀ
Carl served as an adjunct instructor for Harford Community College in criminal jus

ce, sociology,
and psychology classes. He holds a Bachelor’s Degree from the University of Maryland in Criminal Jus

ce, a Master’sDegree from Norwich University in Military History, and a Master’s Degreein Management from Johns Hopkins University.

Addi onal Administra ve Project Team Members
● PRIVP of Sales and Marke ng - Kris na Boyd (Client Success Manager) ● PRI VP of Finance - Vedat Mert Sen (Financial analyst) Sec on IV - Firm's Experience
Below are three projects of similar scope and size that PRI has successfully completed.

Project#1 - Vancouver WA, Police Department
Project Descrip on: Under the second of three successful contracts with the City, we were asked to manage and complete a records archiving project stemming from the demoli on of the City’s records warehouse. This required working directly with the City Manager and City Clerk.

This project included the inventorying, re-indexing, imaging and transfer of 2000 cubic feet of paper records, and 400,000 electronic records between the RMS, document imaging and Oracle systemsto eDOCS.

Contact Name: Sgt. Je Olson or Chief McElvain
Contact Details: 360-487-7400
Address 605 E Evergreen Blvd.

Vancouver, WA 98661

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

ﬁ
ﬀ

Purging Services Project 13

Project Timeframe: 2016-2018

Project

Davis

CA,

Police

Department
Project

Descrip

on:

As part of this

project,

PRI

developed

a comprehensive reten

schedule,

performed an

inventory

and

purge

approximately

100

banker

boxes

and

5 le

cabinets

with

records

da

back

1969,

and

trained

sta on new records reten

on policies
andprocedures.

Contact Name:

Records Supervisor Debra Svoboda
ﬁ
Contact Details:

[email protected] 530 752-6823
Address 625 Kleiber Hall Drive
Davis, CA 95616
Project

Timeframe: 2021
Project

Commerce

City

CO,

Police Department

Project

Descrip

on:

One

por

comprehensive

project

included

PRI

being

hired

a)

review

and

update

the

current reten

schedule,

b)

perform

an

assessment

current

reten

policies

and

procedures,

and

perform

records

inventory

approximately

300 rolls
of micro lm and approximately 20 years of handwri en reports to iden fy records eligible for purging.

Contact Deputy Chief Dennis Moon
Contact Details:

Name:
[email protected]
7887 E. 60th Avenue
Commerce City, CO 80022
Project Timeframe: 2019
Address
- Project V Services onSec
oned in men SecAs on I (Work Plan) above, PRI performs mul ple passes when performing a records inventory.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

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Purging

Services

Project

14 First

Pass

inventory

This rst pass process is key to this type of project. Everything noted in this ini al pass is documented via a spreadsheet. We will organize items by record series type, and document everythingwe

nd.

The spreadsheet that is used during this step will document informa

on for

each record,
tracking items such as:

● Type of records (case, arrest, etc.);

● Which department/division the record relates to;

● The number of boxes or

le drawers

there are;

● The reten

on period

for that record type;

● The number of boxes to be scanned, if applicable.

Second Pass Inventory
We then conduct a second pass. This pass is a more detailed inventory, where we now have an accurate accoun ng of the volume of records per year, and per type.

When the records are led by case number range only, we don't know the records series, types, or o enses, and reten on periods, which means we do not have the ability to inventory the volume. Once the second inventory pass is completed, we can now es mate how many boxes willbe retained and how many can be purged.

Poten al Concerns/Problems
Iden fying the current disposi on of a case record is cri cal to determining if it is eligible for purging or not. This can some mes be a di cult process, especially with older records. This may require addi onal assistance from Baldwin Park sta for any disposi ons that cannot be determined readily.

Sec on VI - Project Scheduling
PRIproposes the below melines for each project milestone.

Ini al Project Planning Mee ng 1day
Ini al Assessment of current records management processes 1day FirstPass Inventory 3-5days
SecondPass Inventory 5-10days
PostInventory Work 3-5days
Developnew/updated Records Reten on Schedule 30days

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

Purging Services Project 15

Sec on

VII

Resource

Requirements
Total

project

cost: $37,440
Baldwin

Park

Police

Department

will be responsible

for

providing

PRI

access to and

coordina

agency

personnel availability, facili

and

records

management related systems, and
ﬀ
providing
available personnel to work with PRI sta

during

the

onsite

work.

Police

department

personnel
will also be required to conduct research that will be

needed

help

determine
ﬀ

the

status
ﬁ
of

records

involved

the

purge

ort.

PRI

will

responsible
ﬂ
for

carrying

out

the

work

requested,

maintaining

con

den

ality

agency

informa

and

adhering

to
ﬂ
all

mutually

agreed

upon

schedules.

Both

par

will

keep

each

other

informed

any

unforeseen

changes

other

issues

that

impact

and

in uence

the project

can both adjust

accordingly.

will mutually
accommodate

each

other’s

unexpected scheduling

con

icts

and

agree

err

on

the

side

over
communica

keep each

other abreast

all

aspects of the

project.

Sec on

VIII

-

Insurance
PRI

will submit proof

mee

ng necessary

insurance requirements

City

Council.

onSec

IX-

SeeAppendix
Agreement
A.

onSec

X

- onsObjec to Professional Services
does notPRI have
Agreement
any objec ons to the terms within the Professional Services Agreement.

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and Purging Services Project 16 SECTION B. Cost Proposal

Law

Enforcement

Records

Inventory,

Reten on and

Purging Services Project
Task
Es mated
Number
of Hours Totals
Ini al Project Planning Mee ng 8 (2 consultants) $960
Ini al Assessment of current records management
processes 8 (2 consultants) $960
First Pass Inventory 80 (2 consultants) $9600
Second Pass Inventory 160 (2 consultants) $19.200
Post Inventory Work 16 $1920
Develop new/updated Records Reten on Schedule 40 $4800
Total Cost: $37,440.00
1 PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

Purging Services Project 17
Appendix A. Professional Services Agreement

PRI Management Group Response to RFP: Law Enforcement Records Inventory, Reten on and

Purging Services Project 18
Back Page

ITEM NO. 5 ________ _________

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Robert A. López, Chief of Police
DATE: June 15, 2022
SUBJECT: Approval of an Agreement with All City Management Services to Provide School Crossing Guard Services for Fiscal Year 2022- 2023

SUMMARY
This report seeks City Council approval for the renewal of a contractual agreement with All City Management Services (ACMS). The agreement is for the provision of school crossing guard services.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve the contract with ACMS for crossing guard services; and

2. Authorize the Mayor to execute the agreement.

FISCAL IMPACT
The full cost of this contract service for FY 2022/23 is $299,438.10. The Baldwin Park Unified School District has agreed to provide 50% of this cost, resulting in a net reduction in cost to the Baldwin Park general fund of $149,719.05. This amount has been included in the proposed FY 2022/23 city budget.

BACKGROUND
The City of Baldwin Park has received crossing guard services through ACMS since FY 2005/06 pursuant to an original agreement between the parties and amendments thereto. The current contract expires on June 30, 2022. ACMS has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The proposed agreement will provide for crossing guard service at fifteen (15) locations in Baldwin Park for the term of the proposed agreement, which will expire on June 30, 2023.

Outsourcing crossing guard services is a common practice. ACMS is the only professional provider of this service in our area and services many cities in the San Gabriel Valley. ACMS has contracted to over 100 Southern California cities as well as many others throughout the United States.

LEGAL REVIEW
The proposed contract has been reviewed and approved by the City Attorney as to legal form and content.

ALTERNATIVES
Council may choose to provide staff with other direction.

ATTACHMENTS

1. Proposed agreement with ACMS for crossing guard services in FY 2022/23.

ITEM NO.

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, P.E., Chief Executive Officer Manuel Carrillo Jr., Director of Recreation & Community Services DATE: June 15, 2022
SUBJECT: Appropriate and Approve the Downtown Civic Center – Artistic Murals Development

SUMMARY
The purpose of this staff report is for City Council to appropriate and approve of the Downtown Civic Center – Artistic Murals Development.

RECOMMENDATION
Staff recommends that the City Council:
1) Authorize Chief Executive Officer and Director of Recreation & Community Services with the assistance of the City Attorney to negotiate a final agreement with Juanichi Orozco and Bear Demographics & Research not to exceed $750,000; and
2) Authorize the commission, design, production, fabrication, and installation of four (4) 30 ’X30’ public art murals, to be placed on the wal ls of the parking structure and the Metrolink station elevator; and
3) Authorize the Director of Finance to appropriate from the Quimby Funds and make necessary amendments to the budget.

FISCAL IMPACT
There is no fiscal impact to the general fund. The total project amount is estimated at an amount not to exceed of $750,000. The cost is eligible to be funded from the Quimby Funds.

BACKGROUND
At their April 20, 2022, City Council Meeting, at the request of Mayor Emmanuel J. Estrada with City Council consensus, directed Staff to present at a subsequent City Council Meeting a formal proposal for the development of a mu ral arts project for the civic center cap italizing on wall space on the parking structure and the Metrolink station elevator tower, ideally suitable for such a project and preliminarily conceptualized by the renowned Chicano Artist family Juanishi V. Orosc o, Daniel Orosco, and Jose Montoya-Orosco.

City Hall and its Civic Center Core function as the nucleus of civic life in the City of Baldwin Park. Recent beautification improvements to the Ramona Boulevard corridor in the neighborhood of Morgan Park near City Hall, complemented by the recent announcement of the very exciting and m uch anticipated development of the Zocalo Park Plaza across from City Hall, have created a unique opportunity to include cultural and artistic elements of significance to fully make the Civic Center a hub of civic and cultural life in the city. This report proposes the development of four (4) artistic murals in the civic center area, specifically in the City Hall parking structure; Southwest and Southeast sides of the building and the Metrolink Station elevator tower.

The proposal incorporates new technology as the medium is SolaRay Sequin Panels 1 feet with 1 ½ inch square discs that allow the art to move with the wind in perpetual motion, thus, creating a 3-dimensional mural . The panels are easy to replace due to the specific location and uniqueness of the medium application.

LEGAL REVIEW
None required.

ALTERNATIVES
The alternative is not to approve and appropriate the artistic murals development.

ATTACHMENT
None
ITEM NO. 7

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Services Robert A. Lopez, Chief of Police
DATE: June 15, 2022
SUBJECT: Appropriate Additional Funds for Police Department Surveillance System Replacement

SUMMARY
The purpose of this staff report is for City Council to appropriate additional funds for the contract with AAA Network Solutions, Inc. for Police Department surveillance system replacement, as it would be uneconomical to follow purchasing procedures since the equipment is available through an existing award contract and previously completed the bidding process and (ii) the welfare of the public therefore would be promoted by dispensing with the purchasing procedures as allowed in the City’s Purchasing Ordinance Chapter 34 section 37 (A).

RECOMMENDATION
Staff recommends that the City Council:

1. Waive formal bid procedures per the City’s Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and

2. Approve the total purchase in the amount of $188,815.76; and

3.Authorize Director of Recreation & Community Services to Execute the Contract with AAA Network Solutions, Inc.; and

4. Authorize the Director of Finance to appropriate ARPA Funds and make necessary amendments to the budget.

FISCAL IMPACT
The total project amount is estimated at $188,815.76. The project is currently budgeted in CIP No. 22-045 for $94,069.32 using American Rescue Plan Act (ARPA) funds at account #275-60-765-58110-53006.

Staff is requesting additional ARPA budget appropriation of $94,764.44 to cover the project budget shortfall. Currently, there is unappropriated ARPA City funds available to cover the difference. The project has no fiscal impact to the General Fund budget at this time. Through the budget process a line- item appropriation of $18,113.33 will be requested every three (3) years for licensing fees and $870.46 annually.

BACKGROUND
At their September 1, 2021, City Council Meeting, City Council pre-approved Fiscal Year (FY) 2021-2022 ARPA budget, which included a line item for replacement of surveillance system for the Police Department. At their March 2, 2022, City Council Meeting, City Council approved to award a contract for the Police Department surveillance system. The existing system has a 30-day storage, the approved system was a 60-day retention. Due law enforcement retention requirements the system must have a 365-day retention capability thus a revised quote to comply with the retention requirements has been updated. In addition to provide a better coverage staff added 12 additional cameras to the system to provide better coverage in various locations.

After researching various systems available the Verkada camera system was selected. The company demonstrated experience, is recognized as a leader in the security surveillance industry, and the only company with the technological advancement in cloud-based access and storage. Verkada’s hybrid cloud-based access control integrates seamless with video security to provide users with real-time footage of access events. Verkada’s line of hybrid cloud cameras leverage powerful on-board processing to deliver advanced retention, including options up-to 365 days of continuous recordings while creating an automatic cloud back-up storage. The system with permission can be access anywhere, anytime, on any device. All cameras come with a 10-year warranty (next day delivery on all replacements,) devices can be easily swapped by staff (no onsite technician visits needed,) all software updates are included and are delivered to cameras automatically. System provides a technical support response within 5 minutes to assist or troubleshoot system. Staff will receive training for the new surveillance system. The system requires a license renewal is every three (3) years for an amount of $18,113.46 with an annual $870.46 fee for storage of one (1) camera that is needed in the jail area.

Verkada devices are compliant against some of the strictest data handling and security standards and are certified with the 2019 National Defense Authorization Act’s (NDAA) Section 889 that prohibits US Government bodies from purchasing video communications equipment from specific Chinese manufacturers. The Trade Agreement Act (TAA) of 1979 requires products available to these bodies on the GSA Schedules to be manufactured in certain designed countries. The Verkada CB, CD, CM, and CF series cameras are made with US-based Ambarella chips and comply with both NSAA and TAA. The product may be purchased under the OETC Procurement Process #OETC-21B.

OETC nonprofit purchasing consortium dedicated to making purchasing technology simple, reliable, and affordable for education and public agencies. Staff is requesting to waive the formal bid process to allow staff to procure with a State authorized supplier as per the City Purchasing Ordinance Chapter 34 section 37 (A) that reads as follows;
Whenever the Council finds that the public interest and convenience require, the City may purchase City supplies and equipment utilizing purchasing agreements maintained by the County, State, or other public agencies, without complying with the requirements of this chapter.

The purchasing ordinance authorizes to “piggyback”since the contract was issued and already went through a bidding process at the time they were selected and made an authorized contractor.

LEGAL REVIEW
The City Attorney has reviewed and approved it as to form.

ALTERNATIVES
The alternative is not to approve the agreement.

ATTACHMENT

1. Quote
Baldwin Park PD-City Hall (365) Baldwin Park Police Department Descriptions MFTR. Part Number Unit QTY Unit Cost Ext. Material Ext. Labor Sub-Total Verkada Equipment Sites= 1
CD42 Indoor Dome Camera, 2TB, 365 Days Max Verkada CD42-2TB-HW EA 35 $2,274.35 $79,602.25 $5,600.00 $94,619.75 CD42-E Outdoor Dome Camera, 2TB, 365 Days Max Verkada CD42-E-2TB-HW EA 5 $2,404.35 $12,021.75 $800.00 $14,243.09 CB51-E Outdoor Bullet Camera, 2TB, 365 Days Max Verkada CB51-365E-HW EA 2 $2,339.35 $4,678.70 $320.00 $5,552.04 CF81-E Outdoor Fisheye Camera, 512GB, 60 Days Verkada CF81-60E-HW EA 1 $1,754.35 $1,754.35 $160.00 $2,122.63 CM41 Mini Indoor Dome Camera, 2TB, 365 Days Max Verkada CM41-365-HW EA 7 $1,949.35 $13,645.45 $1,120.00 $16,383.00 3 Year Camera License Verkada LIC-3Y EA 50 $324.35 $16,217.50 $0.00 $18,113.33 1-Year Cloud Storage License - 365 (For Fisheye) Verkada LIC-CLD-365-1Y EA 1 $779.35 $779.35 $0.00 $870.46 3/4" EMT Conduit Installation AAANSI AAANSI FT 100 $5.00 $500.00 $2,100.00 $2,700.45 Raceway Installation AAANSI AAANSI FT 350 $2.56 $896.00 $5,512.50 $6,623.49 Ceiling Mount Protective Housing Pelco HS8134 EA 5 $759.00 $3,795.00 $525.00 $4,774.14 Corner Ceiling Mount Pelco HS1501 EA 1 $530.00 $530.00 $105.00 $699.06 Mounting Arm Kit Verkada ACC-MNT-2 EA 2 $57.85 $115.70 $210.00 $343.43 Pole Mount Adapter Kit Verkada ACC-MNT-4 EA 2 $135.85 $271.70 $210.00 $517.66 Pendant Cap Mount Kit Verkada ACC-MNT-8 EA 2 $44.85 $89.70 $210.00 $314.39 Single Cat 6 RJ45 Jack - Closet Uniprise Uniprise EA 47 $8.00 $376.00 $564.00 $995.23 Cat 6 Plugs Uniprise Uniprise EA 47 $2.00 $94.00 $564.00 $680.27 Cat 6 Patch Panel - 24 Port - Unloaded Uniprise Uniprise EA 3 $85.00 $255.00 $240.00 $529.61 Cat 6 Data Patch Cable - 3' Uniprise Uniprise EA 47 $6.00 $282.00 $188.00 $506.73 Cat 6 CMR Data Cable Uniprise Uniprise FT 9400 $0.26 $2,444.00 $11,280.00 $14,235.30 System Labeling, Testing & Certification AAANSI AAANSI EA 47 $0.50 $23.50 $752.00 $793.29 Elevator Technical Work to Install Camera (Must work with City contractor) AAANSI AAANSI EA 1 $0.00 $0.00 $840.00 $856.80 End-User Site Training AAANSI Services EA 1 $0.00 $0.00 $210.00 $214.20 Camera Configuration AAANSI Services EA 1 $0.00 $0.00 $840.00 $856.80 CAD Drawing & Asbuilt Drawing AAANSI Services EA 1 $25.00 $25.00 $315.00 $349.22 Project Management AAANSI Services EA 1 $0.00 $0.00 $420.00 $428.40 Material Sub-Total $138,396.95
Sales Tax $13,147.71
Labor Sub-Total $33,085.50
Shipping & Handling $493.00
Final Bonds $3,692.60
Grand-Total $188,815.76
CCTV Installation (365 Days)
Baldwin Park Police Department (City Hall)
Bid Date:

N/A 1
AAA Network Solutions, Inc
6/7/2022
________ _________

STAFF REPORT
ITEM NO. 8
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Lourdes Morales, Chief Deputy City Clerk
DATE: June 15, 2022
SUBJECT: Second Reading of Ordinance No. 1472 Entitled: “An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a
Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the
Construction of a Double-Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the I-10 Freeway within the City of Baldwin Park”

SUMMARY
This report requests City Council’s consideration to approve the Second Reading of Ordinance No. 1472 approving development agreement 19-03 to allow the construction of a double-faced LED digital billboard located at 1529 Virginia Avenue applicant know as Lamar.. Ordinance No. 1472 was introduced for first reading during a regular meeting of the City Council on June 1, 2022.

RECOMMENDATION
Staff recommends that the City Council waive second reading and adopt Ordinance No. 1472, entitled:
“An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Lamar of Los Angeles for the Approval of a Development Agreement to allow the Construction of a Double-Faced Led Digital Billboard structure at the Real Property Located at 1529 Virginia Avenue Along the I-10 Freeway within the City of Baldwin Park”.

FISCAL IMPACT
Not Applicable

BACKGROUND
Ordinance No. 1472 was introduced for first reading during a regular meeting of the City Council held on June 1, 2022.

ALTERNATIVES
Not Applicable

LEGAL REVIEW
This ordinance has been reviewed by the City Attorney

ATTACHMENTS

1. Ordinance No. 1472
ORDINANCE ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF BALDWIN PARK AUTHORIZING THE CITY OF

BALDWIN PARK TO ENTER INTO A DEVELOPMENT

AGREEMENT WITH LAMAR OF LOS ANGELES FOR

THE APPROVAL OF A DOUBLE-FACED LED DIGITAL

BILLBOARD STRUCTURE AT THE REAL PROPERTY
LOCATED AT 1529 VIRGINIA AVENUE ALONG THE I-
10 FREEWAY WITHIN THE CITY OF BALDWIN PARK.

WHEREAS, pursuant to the Zoning Code section 153.170, relating to the conversion of existing static-faced billboard to digital-faced billboards as noted in Ordinance 1394; and
WHEREAS, pursuant to Zoning Code section 153.170, the billboards shall be required to receive Caltrans approval; and
WHEREAS, a development agreement with the City of Baldwin Park will be required; and
WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on March 23, 2022, to receive comments and consider recommendation to City Council of the proposed Development Agreement (DA 19-03); and
WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s environmental review procedures. In compliance with the California Environmental Quality Act, Section 15063 of the California Environmental Quality Act guidelines, an Initial Study and Negative Declaration has been prepared for this project with the purpose of identifying the project's significant effects on the environment; and
WHEREAS, the Initial Study and Negative Declaration was circulated for public comments between January 26, 2022 to February 24, 2022; and WHEREAS, the applicant has agreed to revisions in the project plans, proposed mitigation measures, and terms of the Development Agreement that will avoid the effects or mitigate the effects to a point where clearly no significant effects would occur; and
Ordinance ____

Page 2 ends

WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on June 1, 2022; and
WHEREAS, the City Council has reviewed the Development Agreement (DA 19-03) (attached as Exhibit “A”herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement (DA 19-03); and
WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement (DA 19-03) are consistent with the General Plan of the City; and
WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 19-03) is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located within the Industrial Commercial I-C zone; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 19-03) is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and
WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 19-03) is consistent with the provisions of California Government Code §§ 65864 - 65869.5.

WHEREAS, the findings set forth in the attached Development Agreement (DA 20-02) and as set forth in the Negative Declaration are hereby incorporated as findings by this City Council in adopting this ordinance, and WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on April 20, 2022.

NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows:

SECTION 1. The City Council hereby certifies the Mitigated Negative Declaration, and based upon substantial evidence presented to the City Council during the above-referenced hearing, including the Initial Study, any public comments received during the public comment period of the Mitigated Negative Declaration, the written staff reports, verbal testimony, and the development plans, the City Council hereby finds that:

Ordinance ____

Page 3 ends

a) There is no substantial evidence that the project will have a significant effect on the environment; and
b) The negative declaration reflects the City's independent judgment and analysis; and
SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City’s Municipal Code relating to Development Agreements:
a) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement.

The proposed billboard structure is located along the I-10, San Bernardino Freeway. The subject site is not in a
General Plan focus area. However, the General Plan has
identified the general area for industrial uses. The
installation of billboards adjacent to the I-10 San Bernardino Freeway is a land use that is typically seen within industrial areas adjacent to freeways and would not conflict with future or existing larger scale industrial development.
b) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located.

The proposed billboard is compatible with other uses
allowed in the project site’s land use district and zone. The project site is zoned I-C, Industrial Commercial, which is compatible with the underlying “General Industrial”General Plan Land Use Designation. Furthermore, the property and project site is adequately adjacent to the I-10 San
Bernardino Freeway and said billboard structure is designed to advertise toward the freeway.
c) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole.

As mentioned above, the digital-faced billboard is proposed to be located on a property zoned Industrial Commercial (I-C) and is developed with a multi-tenant industrial complex that is Ordinance ____

Page 4 ends

consistent with the zone. Furthermore, the construction of the proposed digital billboard will reduce vehicular trips and resources that would otherwise be required for the
maintenance or change-out of paper advertisements on a
conventional static billboard. As such, it is anticipated that the billboard structure will not be detrimental or injurious to the subject property or the general neighborhood as the surrounding/adjacent areas are also developed with non- residential uses.
d) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5.

Pursuant to the City Attorney’s Office, along with review by the Chief Executive Officer and the Planning Division Staff, the Development Agreement (Reference Attachment #2) is
consistent with California Government Code Sections 65864- 65869.5.

SECTION 3. The City Council hereby approves and adopts the Development Agreement (DA 19-03), by and between Becker Boards Small, LLC and the City of Baldwin Park, in the form as attached hereto as Exhibit “A”and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park.

SECTION 4. The City Council directs the City staff to carry out the terms and conditions of the Development Agreement (DA 19-03) and make any modifications, amendments, or alterations to the Development Agreement (DA 20-02) as deemed administratively necessary from time to time.

SECTION 5. The City Council does hereby adopt the Condition of Approval applicable to the Development Agreement (DA 19-03):
a) Applicant shall submit a signed wet-stamped survey
prepared by a licensed engineer identifying that the distance between the proposed billboard structure at 1529 Virginia Avenue and any other billboard complies with the State of California Outdoor Advertising Act development standards and the Applicant agrees that their proposed billboard sign at 12921 Garvey Avenue will be built in conformance with the State of California Outdoor Advertising Act, including but not limited to being placed 500 feet or more from any other existing billboard.
____________________________________
___________________________________
___________________________________
___________________________________
___________________________________
_____________
________________________
________________________________
_______
Ordinance ____

Page 5 ends

SECTION 6. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption.

PASSED AND APPROVED ON THE __ day of , 2022
EMMANUEL J. ESTRADA, MAYOR
ATTEST:

MARLEN GARCIA,

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:

CITY OF BALDWIN PARK )
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on April 20, 2022. Thereafter, said Ordinance No. ____ was duly approved and adopted at a regular meeting of the City Council on , 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

MARLEN GARCIA,

CITY CLERK
ITEM NO. 9________ _________

STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Enrique Zaldivar, CEO/City Manager
Mark Hsu, Information Systems Manager
DATE: June 15, 2022
SUBJECT: Approval of Ethernet Private Local Area Network (EP-LAN) Service Order Proposal from Spectrum Business for High- Capacity Bandwidth Connectivity Services for CIP No. 22-005, WAN (Wide Area Network) Services

SUMMARY
This item will approve a service order proposal for City Project No. 22-005 –Upgrade WAN (Wide Area Network) Connection Services. This project is listed in the current fiscal year 2021-22 Capital Improvement Program (CIP #22-005). This project will upgrade the City’s current WAN connection services to a higher-speed capacity bandwidth.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve service order proposal from Spectrum Enterprise in an amount not-to-exceed $128,159.80 for business-grade high-capacity internet bandwidth services. The one-time charge will include Monthly Recurring Charges (MRC), Taxes, Fees, and Surcharges and cover a three (3) year term which would include three (3) months of free service.

2. Authorize the Director of Finance to appropriate $28,159.80 from the American Rescue Plan Act (ARPA) Fund 275, broadband category, and to make the necessary budget adjustments; and Authorize the Mayor and City Clerk to execute the Service Order.

FISCAL IMPACT
There is no impact to the General Fund. This project is currently budgeted in CIP No. 22-005 for $100,000 using ARPA funds at account #275-10-764-58100-51005. However, the total cost for the recommended service order is $128,159.80. Staff is requesting additional budget appropriation in the amount of $28,159.80 to cover the difference between the current budget and recommended service order. Currently, there is unappropriated ARPA City funds available to cover the difference.

BACKGROUND
The city has subscribed to TPx Communications MPLS service for the WAN connections. The bandwidth of the current connection is insufficient for the City’s daily needs. This new WAN service order will increase the bandwidth and performance, while leveraging TPx Communications to be a redundancy connection for use in the event the City’s primary connection becomes degraded.

The Information Systems Division (IT) solicited and received three separate proposal submittals from Spectrum Business, Frontier Communications, and AT&T. Proposals received were evaluated by IT staff to ensure that they met the specifications of the services requested. Frontier’s offering did not include managed router services and was deemed ineligible. The Spectrum Business proposal has the most comprehensive proposal and is recommended for approval.

LEGAL REVIEW
Not applicable

ALTERNATIVES
The City Council may choose not to award this project and keep using current TPx WAN services

ATTACHMENTS

1. Proposals for three different quotes
May 11, 2022
Copyright Notice and Statement of Confidentiality —© 2022 AT&T Intellectual Property. AT&T and globe logo are registered trademarks and service marks of AT&T Intellectual Property and/or AT&T affiliated companies. All other marks are the property of their respective owners. The contents of the Proposal (except for pricing applicable to E -rate funded services) are unpublished, proprietary, and confidential and may not be copied, disclosed, or used, in whole or in part, without the express written permission of AT&T Intellectual Property or affiliated companies, except to the extent required by law and insofar as is reasonably necessary in order to review and evaluate the information contained her ein.

Mark Hsu
[email protected]
Anthony Di Nunzio
[email protected]

Page 2 ends

Solution
We’ve assessed your information and developed a modern solution that addresses your business needs. The solution includes the following components:
• AT&T Switched Ethernet on Demand (ASEoD)—a transport service that transmits Ethernet traffic among multiple locations and uses AT&T Network on Demand to provision and scale bandwidth and other network services. AT&T Switched Ethernet on Demand (ASEoD) provides user-friendly, web-based network configuration and management and simplified contracting for most network services. • FatPipe Managed ASEoD – Affordable, managed device for routing, switching, firewall, intrusion protection, web fileting and 24-hour monitoring.

AT&T Switched Ethernet with Network on Demand—This diagram shows the key benefits and connectivity for AT&T Switched Ethernet Service with Network on Demand.

Page 3 ends

Pricing

This solution includes the following components and pricing (note: NRC = non-recurring charge and MRC = monthly recurring charge):

AT&T Advantages
AT&T gives you the following advantages:
• Customer Support—Building strong customer relationships is one of our core values.

We want you to have an effortless exper ience with AT&T. That’s why we offer you convenient ways to contact us for support, including online and application-based support tools; customer service in more than 160 languages; and teams of sales, customer care, and technical support specialists to help you. • Global Business Communications Experience—AT&T helps businesses worldwide.

Almost three million organizations, from the largest global companies—including nearly all of the Fortune 1000—to small businesses, turn to AT&T. Our customers represent al l the major sectors, including financial, manufacturing, education, healthcare, retail, and government.
• Reliability and Performance—AT&T invests significantly to upgrade our network for reliability, speed, performance, and disaster readiness so that we can enable tomorrow’s capabilities. To help ensure that our network can support our services and

Page 4 ends

provide an optimal experience, we collect billions of measurements across our network every hour. We analyze this data in real time and adjust the network to improve performance.
_______________________________________
You’ve seen from our proposal that we understand your objectives and have the expertise and resources to support them. We look forward to working with you to implement the modern solution and help you achieve your business goals.

Important Information
AT&T Switched Ethernet Service on Demand is provided by AT&T's Incumbent Local Exchange Carrier in each respective state.

Proposal Validity Period —The information and pricing contained in this proposal is valid for a period of 30 days from the date writte n on the proposal cover page unless rescinded or extended in writing by AT&T.

Terms and Conditions —This Proposal is conditioned upon negotiation of mutually acceptable terms and conditions.

Proposal Pricing—Pricing proposed herein is based upon the specifi c product/service mix and locations outlined in this Proposal. Any changes or variations in the proposed terms and conditions, the products/services/quantities, length of term, locations, and/or design d escribed herein may result in different pricing. Pric es quoted do not include applicable taxes, surcharges, or fees. In accordance with the tariffs or other applicable service ag reement terms, Customer is responsible for payment of such charges.

Providers of Service —Subsidiaries and affiliates of AT&T Inc. p rovide products and services under the AT&T brand. Either AT&T Corp. or AT&T Mobility National Accounts LLC is the proposer for itself and on behalf of its service -providing affiliates.

Software—Any software used with the products and services provided in connection with this Proposal will be governed by the written terms and conditions applicable to such software. Title to software remains with AT&T or its supplier. Customer must comply with all su ch terms and conditions, and they will take precedence over any agreement between the parties as relates to such software.

Copyright Notice and Statement of Confidentiality —© 2022 AT&T Intellectual Property. AT&T and globe logo are registered trademarks and service marks of AT&T Intellectual Property and/or AT&T a ffiliated companies. All other marks are the property of their respective owners. The contents of the Proposal (except for pricing applicable to E -rate funded services) are unpublished, proprietary, and confidential and may not be copied, disclosed, or use d, in whole or in part, without the express written permission of AT&T Intellectual Property or affiliated companies, except to the extent required by law and insofar as is reasonably necessary in order to review and evaluate the information contained here in.

ETHERNET LOCAL AREA NETWORK (E-LAN) SCHEDULE
Frontier Confidential
v.04202020 Page 1 of 4

This is Schedule Number S-0000310948 to the Frontier Services Agreement dated 09/15/2021 (“FSA”) by and between CITY OF BALDWIN PARK (“Customer”) and Frontier Communications of America, Inc. on behalf of itself and its affiliates (“Frontier”).

Customer orders and Frontier agrees to provide the Services and Equipment identified in the Schedule below.

Primary Service Location: 14403 PACIFIC AVE, BALDWIN PARK, California, 91706-4226 Schedule Date: 05/12/2022 Schedule Type/Purpose: Order for new Services Service Term: 36 Service NRC

MRC
Ethernet Access Circuit(s) (details in Table 1) $ $

Special Construction $ $

Ethernet Access Circuit(s) (details in Table 1)-ICB $ $

Total: $ $

Interstate / Intrastate Pricing Certification: “interstate in nature” means that the traffic

transported by the Service originates in one state and terminates in another state or applicable to the Service. Customer certifies that its traffic over such 10% or less interstate in nature (subject to state jurisdiction/fees) outside the United States, regardless of how it is routed. Designation may impact taxes and surcharges Services will be: more than 10% interstate in nature (subject to federal jurisdiction/fees)

Table 1: Ethernet Access Circuit(s)
Service

Location Service Address, and NPA NXX: Service Charges
D 13135 Garvey Ave,
Baldwin Park, CA, 91706,
Access CIR (Mbps) 200 Mbps Mbps $ 0 $ 620

NRC MRC
$ $

A 14403 Pacific Ave,
Baldwin Park, CA, 91706,
Access CIR (Mbps) 200 Mbps Mbps $ 0 $ 620
E 4100 Baldwin Park Blv,
Baldwin Park, CA, 91706,
Access CIR (Mbps) 200 Mbps Mbps $ 0 $ 620

$ $
B 3251 Patritti Ave ,
Baldwin Park , CA, 91706,
Access CIR (Mbps) 50 Mbps Mbps $ 0
$ $
$ 506
Subtotal:
$

$
$ 0
C
$ 2572
15010 Badillo St. ,
Baldwin Park, CA, 91706,
Access CIR (Mbps) 50 Mbps Mbps $ 0 $ 506
$ $

Table 2: ETHERNET VIRTUAL CIRCUIT(S)
Type of EVC (Silver) EVC CIR (Mbps)
Originating Access
Service Location
from Table 1
Terminating Access
Service Location
from Table 1
MRC
Select new 200 MbpsMbps A A $ 0
Silver EVC 50 MbpsMbps B A $ 0
Silver EVC 50 MbpsMbps C A $ 0
Silver EVC 200 MbpsMbps D A $ 0
Silver EVC 200 MbpsMbps E A $ 0

Subtotal:

1. SERVICE DESCRIPTION:

a. Ethernet Local Area Network (E-LAN) is a data transport configuration providing multipoint-to-multipoint Ethernet connections to each Customer User

Network Interface (UNI). E-LAN consists of two (2) or more locations, providing full mesh connectivity for all locations. Frontier provides E-LAN on a standard best efforts’ basis and subject to unspecified variable bit rate, latency, and packet loss with dependencies on current traffic load(s) within Frontier’s Shared Infrastructure. E-LAN will be designed, provisioned and implemented with standard switched Ethernet components. Each access circuit is given its own ingress / egress bandwidth profile. Connectivity is provided to all E-LAN access circuits through a single non-deterministic Silver Ethernet Virtual Circuit (EVC) carrying all bandwidth profiles. The E-LAN Silver EVC provides secure traffic separation, and privacy for Customer Service Locations over Frontier’s shared switching infrastructure. Frontier E-LAN features two design variations: 1) All-to-One Bundled Access which accepts and carries Customer VLAN (Virtual LAN) tagged and/or untagged traffic and supports Layer-2 Control Protocol (L2CP) tunneling upon request. This Service is also referred to as Ethernet Private Local Area Network (EP-LAN). 2) Multiplexed Access which accepts and carries multiplexed EVCs preserving the Customer’s VLAN ID. This traffic needs to be tagged by the Customer. This Service is also referred to as Ethernet Virtual Private Local Area Network (EVP-LAN). Multiplexed Access does not support Layer 2 Control Protocol (L2CP). EVP-LAN can be used to support delivery of eligible Frontier services to a designated Customer Location (e.g. Frontier Connect – Cloud). Physical termination shall conform to applicable rules and regulations with respect to Minimum point of entry (MPOE) and

ETHERNET LOCAL AREA NETWORK (E-LAN) SCHEDULE
Frontier Confidential
v.04202020 Page 2 of 4

demarcation point. If Customer requests extensions beyond the MPOE, such extension (s) shall be subject to Frontier’s cabling service policies and Frontier’s charges related thereto per separate Frontier Cabling Service and Fee Schedule.

2. SPECIAL CONSTRUCTION: All Services are subject to availability and Frontier Network limitations. The rates identified in this Schedule are estimated based on

_ _
{{Sig1_es_:signer1:signature}}
{{Name1_es_:signer1:fullname}}
standard installation costs and Services may not be available at all service locations at the rates identified. If Frontier determines, in its reasonable discretion, that the costs of provisioning Service to any service location are materially higher than normal, Frontier will notify Customer of the additional costs associated with provision of the Services and request Customer’s acceptance of such costs as a condition to proceeding (“Special Construction”). Upon notification that Special Construction is required, Customer will have ten (10) business days to notify Frontier of its acceptance. If the Customer does not agree to the Special Construction within ten (10) business days, the Customer shall be deemed to have cancelled the Service Schedule without further liability. If the Customer agrees to the Special Construction, Frontier and Customer will execute a replacement Schedule.

3. OBLIGATIONS OF CUSTOMER. Customer shall properly use any equipment or software, and all pass codes, personal identification numbers (“PINs”) or other {{Ttl1_es_:signer1:title}} _ _
access capability obtained from Frontier or an affiliate or vendor of Frontier and shall surrender the equipment and software in good working order to Frontier at a place specified by Frontier and terminate all use of any access capability upon termination or expiration of this Schedule. Customer shall be responsible for all uses of PINs, pass codes or other access capability during or after the term hereof. Customer agrees that the Equipment and Service provided by Frontier hereunder are subject to the terms, conditions and restrictions contained in any applicable agreements (including software or other intellectual property license agreements) between Frontier and Frontier’s vendors. Customer is responsible to ensure appropriate processes and protocols are in place for rate shaping to the amount of throughput ordered.
{{Dte1_es_:signer1:date}} _ _
Customer acknowledges that failure to comply with this responsibility may negatively impact Service performance.

4. After Hours/Holiday Labor Hours. If Customer desires coordinated turn up services (“After Hours”) during non-business hours, defined below, then the

After Hours services shall be provided at the rate of $175.00 per hour. Non-business hours include: (1) weeknights between the hours of 5:00 p.m. and 7:59 a.m. local time; (2) weekends, including Saturday and/or Sunday and (3) the Frontier designated holidays (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and Christmas Day).

Such After Hours services may be subject to change, based upon Frontier’s reasonable determination of increases in actual costs to provide such After Hours services, determined in accordance with generally accepted commercial accounting practices, and consistent with After Hours service charges for projects comparable to the project outlined in this Schedule

5. EQUIPMENT OR SOFTWARE NOT PROVIDED BY FRONTIER. Upon notice from Frontier that the facilities, services, equipment or software not provided or approved by Frontier is causing or is likely to cause hazard, interference or service obstruction, Customer shall immediately eliminate the likelihood of hazard, interference or service obstruction. If Customer requests Frontier to troubleshoot difficulties caused by the equipment or software not provided by Frontier, and Frontier agrees to do so, Customer shall pay Frontier at its then current rates.

6. SERVICE LEVEL AGREEMENT. The E-LAN Service Level Agreement for the described Ethernet Services is attached hereto and incorporated herein as Exhibit 1.

This Schedule is not effective and pricing, dates and terms are subject to change until signed by both parties, and may not be effective until approved by the FCC and/or applicable State Commission. This Schedule and any of the provisions hereof may not be modified in any manner except by mutual written agreement. The above rates do not include any taxes, fees or surcharges applicable to the Service. This Schedule, and all terms and conditions of the FSA, is the entire agreement between the parties with respect to the Services described herein, and supersedes any and all prior or contemporaneous agreements, representations, statements, negotiations, and undertakings written or oral with respect to the subject matter hereof.

Frontier Communications of America, Inc. CITY OF BALDWIN PARK Signature: {{Sig1_es_:signer2:signature}} Signature:

Printed Name: {{Name2 es :signer2:fullname}} Printed Name:

Title: {{Ttl2 es :signer2:title}} Title:

Date: {{Dte2 es :signer2:date}} Date:

ETHERNET LOCAL AREA NETWORK (E-LAN) SCHEDULE
Frontier Confidential
v.04202020 Page 3 of 4

EXHIBIT 1

ETHERNET LOCAL AREA NETWORK SERVICE LEVEL AGREEMENT
This Ethernet Local Area Network Service Level Agreement (“SLA”) applies to an Ethernet Local Area Network (E-LAN) Schedule executed by and between Insert Customer Name (“Customer”) and Frontier Communications of America, Inc. (“Frontier”). The terms of this SLA apply exclusively to the Ethernet network elements directly within Frontier’s management responsibility and control (“On-Net Service”).

1. Operational Objectives
A. Availability: Circuit Availability is the ability to exchange data packets

with the nearest Frontier Internet Point of Presence (POP) or On-Net Customer egress port (Z location) via the ingress port
(A location). “Service Outage” occurs when packet transport is unavailable or when the output signal is outside the limits of this service guarantee. Availability is measured by the number of minutes during a calendar month that the On-Net Service is operational, divided by the total minutes in that calendar month. Calculation is based on the stop-clock method beginning at the date and time of the Customer-initiated trouble ticket and ends when Frontier restores SLA-compliant circuit operation. Frontier’s On-Net Service Availability commitment and applicable Service credit are outlined in Table 1A , subject to Sections 2 and 3 below.

B. Mean Time to Repair (MTTR): MTTR is a monthly calculation of the average duration of time between Trouble Ticket initiation (in accordance with Section 2B) and Frontier’s reinstatement of the On-Net Service to meet the Availability performance objective.

The MTTR objectives, and credits applicable to a failure to meet such objectives, are outlined in Table 1B, subject to Sections 2 and 3 below.

2. Service Outage Reporting Procedure.

A. Frontier will maintain a point-of-contact for Customer to report a Service Outage, twenty-four (24) hours a day, seven (7) days a week.

B. When E-LAN Service is suffering from a Service Outage, Customer must contact Frontier’s commercial customer support center (also known as the “NOC”)at 1-(888) 637-9620 to identify the Service Outage and initiate an investigation of the cause (“Trouble Ticket”). Responsibility for Trouble Ticket initiation rests solely with Customer. Once the Trouble Ticket has been opened, the appropriate Frontier departments will initiate diagnostic testing and isolation activities to determine the source. In the event of a Service Outage, Frontier and Customer will cooperate to restore the Service. If the cause of a Service Outage is a failure of Frontier’s equipment or facilities, Frontier will be responsible for the repair. If the degradation is caused by a factor outside the control of Frontier, Frontier will cooperate with Customer to conduct testing and repair activities at Customer’s cost and at Frontier’s standard technician rates.

C. A Service Outage begins when a Trouble Ticket is initiated and ends when the affected E-LAN Service is Available; provided that if the Customer reports a problem with a Service but declines to allow Frontier access for testing and repair, the Service will be considered to be impaired, but will not be deemed a Service Outage subject to these terms.

D. If Frontier dispatches a field technician to perform diagnostic troubleshooting and the failure was caused by the acts or omissions of Customer or its employees, affiliates, contractors, agents, representatives or invitees; then Customer will pay Frontier for all related time and material costs at Frontier's standard rates.

3. Credit Request and Eligibility.

A. In the event of a Service Outage, Customer may be entitled to a credit against the applicable E-LAN Service MRC if (i) Customer initiated a Trouble Ticket;

(ii) the Service Outage was caused by a failure of Frontier’s equipment, facilities or personnel; (iii) the Service Outage warrants a credit based on the terms of Section 1; and (iv) Customer requests the credit within thirty (30) days of last day of the calendar month in which the Service Outage occurred.

B. Credits do not apply to Service Outages caused, in whole or in part, by one or more of the following: (i) the acts or omissions of Customer or its employees, affiliates, contractors, agents, representatives or invitees; (ii) failure of power; (iii) the failure or malfunction of non-Frontier equipment or systems; (iv) circumstances or causes beyond the control of Frontier or its representatives; (v) a Planned Service Interruption;

(vi) Emergency Maintenance or (vii)
interruptions resulting form Force Majeure events as defined in Customer’s FSA. In addition, Customer will not be issued credits for a Service Outage during any period in which Frontier is not provided with access to the Service location or any Frontier network element, or while Customer is testing and/or verifying that the problem has been resolved. “Planned Service Interruption” means any Service Outage caused by scheduled maintenance, planned enhancements or upgrades to the Frontier network; provided that Frontier will endeavor to provide at least five (5) business days’ notice prior Table 1 A Ethernet Local Area Network SLAs
Circuit Availability (CA) MRC Service Credit
Availability 99.99%
Below 99.99% Service Credit 30%
MRC
Table 1B: Ethernet Local Area Network
Mean Time To Repair MRC Service Credit
MTTR ON-NET 4 Hours 25 % MRC above 4 hrs
50% MRC above 6 hrs.

ETHERNET LOCAL AREA NETWORK (E-LAN) SCHEDULE
Frontier Confidential
v.04202020 Page 4 of 4

to any such activity if it will impact the Services provided to Customer. “Emergency Maintenance” means maintenance which, if not performed promptly, could result in a serious degradation or loss of service over the Frontier network.

C. Notwithstanding anything to the contrary, all credit allowances will be limited to maximum of 50% of the MRC for the impacted E-LAN Service, per month. For cascading failures, only the primary or causal failure is used in determining Service Outage and associated consequences. Only one service level component metric can be used for determining Service credits. In the event of the failure of the Service to meet multiple metrics in a one-month period, the highest Service credit will apply, not the sum of multiple Service credits.

D. This SLA guarantees service performance of Frontier’s Ethernet Local Area Network (E-LAN) services only. This SLA does not cover TDM services [DS1, NxDS1, or DS3 services] or other voice or data services provided by Frontier. This SLA does not apply to services provided over third party non-partner facilities, through a carrier hotel, or over Frontier facilities which terminate through a meet point circuit with a third party non-partner carrier.

E. The final determination of whether Frontier has or has not met SLA metrics will be based on Frontier’s methodology for assessment of compliant performance. Service Outage credits are calculated based on the duration of the Service Outage, regardless of whether such Service Outage is the result of failure of the Service to meet one or more performance metric.

F. Credit allowances, if any, will be deducted from the charges payable by Customer hereunder and will be expressly indicated on a subsequent bill to Customer. Credits provided pursuant to this SLA shall be Customer’s sole remedy with regard to Service Outages.

4. Chronic Outage: An individual E-LAN Service qualifies for “Chronic Outage” status if such service fails to meet the Availability objectives, and one or more

of the following: (a) a single Trouble Ticket extends for longer than 24 hours, (b) more than 3 Trouble Tickets extend for more than 8 hours, during a rolling 6 month period, or (c) 15 separate Trouble Tickets of any duration within a calendar month. If an E-LAN Service reaches Chronic Outage status, then Customer may terminate the affected E-LAN Service without penalty; provided that Customer must exercise such right within ten (10) days of the E-LAN Service reaching Chronic Outage status and provide a minimum of 15 days prior written notice to Frontier of the intent to exercise such termination right.

SERVICE ORDER
THIS SERVICE ORDER (“Service Order”), is executed and effective upon the date of the signature set forth in the signature block below (“Effective Date”) and is by and between Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder (“Spectrum”) and Customer (as shown below) and is governed by and subject to the Spectrum Enterprise Commercial Terms of Service posted to the Spectrum Enterprise website, https://enterprise.spectrum.com/ (or successor url) or, if applicable, an existing services agreement mutually executed by the parties (each, as appropriate, a “Service Agreement”). Except as specifically modified herein, all other terms and conditions of the Service Agreement shall remain unamended and in full force and effect.

Spectrum Enterprise Contact Information
Contact: Steven Kuznetsky
Telephone: 8052361501
Email: [email protected]
Customer Information
Customer Name

BALDWIN PARK CITY HL
Order #
12971125
Address
4100 BALDWIN PARK BLVD Esther Snyder Comm Ctr. BALDWIN PARK CA 91706 Telephone
(626) 960-4011
Email:
[email protected]
Contact Name
Mark Hsu
Telephone
(626) 960-4011
Email:
[email protected]
Billing Address
4100 BALDWIN PARK BLVD Esther Snyder Comm Ctr. BALDWIN PARK CA 91706 Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 2 of 7 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022
NEW AND REVISED SERVICES AT 14403 Pacific Ave , Baldwin Park CA 91706 Service Description Order Term Quantity
Monthly
Recurring
Charge(s)
Total
Monthly
Recurring
Charge(s)
EP-LAN 200Mbps 36 Months 1 $ 700.00 $ 700.00
Hub - ELINE Master 36 Months 1 $ 0.00 $ 0.00
Managed Router Service 200Mbps 36 Months 1 $ 100.00 $ 100.00 TOTAL* $800.00
NEW AND REVISED SERVICES AT 13135 Garvey Ave Unit Maint Yard, Baldwin Park CA 91706 Service Description Order Term Quantity
Monthly
Recurring
Charge(s)
Total
Monthly
Recurring
Charge(s)
EP-LAN 200Mbps 36 Months 1 $ 700.00 $ 700.00
Managed Router Service 200Mbps 36 Months 1 $ 100.00 $ 100.00 Spoke 36 Months 1 $ 0.00 $ 0.00
TOTAL* $800.00
NEW AND REVISED SERVICES AT 4100 Baldwin Park Blvd Unit Community Ctr/Senior Center, Baldwin Park CA 91706
Service Description Order Term Quantity
Monthly
Recurring
Charge(s)
Total
Monthly
Recurring
Charge(s)
EP-LAN 200Mbps 36 Months 1 $ 700.00 $ 700.00
Managed Router Service 200Mbps 36 Months 1 $ 100.00 $ 100.00 Spoke 36 Months 1 $ 0.00 $ 0.00
TOTAL* $800.00
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 3 of 7 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022
NEW AND REVISED SERVICES AT 15010 Badillo St Unit Teen Center, Baldwin Park CA 91706 Service Description Order Term Quantity
Monthly
Recurring
Charge(s)
Total
Monthly
Recurring
Charge(s)
EP-LAN 50Mbps 36 Months 1 $ 475.00 $ 475.00
Managed Router Service 50Mbps 36 Months 1 $ 65.00 $ 65.00 Spoke 36 Months 1 $ 0.00 $ 0.00
TOTAL* $540.00
NEW AND REVISED SERVICES AT 3251 Patritti Ave Unit Barnes Park & Family Rec Center, Baldwin Park CA 91706
Service Description Order Term Quantity
Monthly
Recurring
Charge(s)
Total
Monthly
Recurring
Charge(s)
EP-LAN 50Mbps 36 Months 1 $ 475.00 $ 475.00
Managed Router Service 50Mbps 36 Months 1 $ 65.00 $ 65.00 Spoke 36 Months 1 $ 0.00 $ 0.00
TOTAL* $540.00
ONE TIME CHARGE(S) AT 14403 Pacific Ave , Baldwin Park CA 91706 Service Description Quantity
One Time
Charge(s)
Total
One Time
Charge(s)
Ethernet Fiber Install 1 250 $ 250.00
Managed Network Service Configuration Fee 1 250 $ 250.00 TOTAL* $500.00
ONE TIME CHARGE(S) AT 13135 Garvey Ave Unit Maint Yard, Baldwin Park CA 91706 Service Description Quantity
One Time
Charge(s)
Total
One Time
Charge(s)
Ethernet Fiber Install 1 250 $ 250.00
Managed Network Service Configuration Fee 1 250 $ 250.00 TOTAL* $500.00
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 4 of 7 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022
ONE TIME CHARGE(S) AT 15010 Badillo St Unit Teen Center, Baldwin Park CA 91706 Service Description Quantity
One Time
Charge(s)
Total
One Time
Charge(s)
Ethernet Fiber Install 1 250 $ 250.00
Managed Network Service Configuration Fee 1 250 $ 250.00 TOTAL* $500.00
ONE TIME CHARGE(S) AT 3251 Patritti Ave Unit Barnes Park & Family Rec Center, Baldwin Park CA 91706
Service Description Quantity
One Time
Charge(s)
Total
One Time
Charge(s)
Ethernet Fiber Install 1 250 $ 250.00
Managed Network Service Configuration Fee 1 250 $ 250.00 TOTAL* $500.00
ONE TIME CHARGE(S) AT 4100 Baldwin Park Blvd Unit Community Ctr/Senior Center, Baldwin Park CA 91706
Service Description Quantity
One Time
Charge(s)
Total
One Time
Charge(s)
Ethernet Fiber Install 1 250 $ 250.00
Managed Network Service Configuration Fee 1 250 $ 250.00 TOTAL* $500.00
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 5 of 7 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022

1. TOTAL CHARGE(S). Total Monthly Recurring Charges and Total One-Time Charges are due in accordance with the monthly invoice.

2. TAXES. Plus applicable taxes, fees, and surcharges as presented on the respective invoice(s).

3. SPECIAL TERMS. The total cost (MRC, Taxes, Fees, Surcharges) over the three years which would include three months free would be a total of $128,159.80. This would be a one-time payment, NET 30 days after receiving an invoice on the executed service orders.

Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 6 of 7 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022
By signing below, the signatory represents they are duly authorized to execute this Service Order.

CUSTOMER SIGNATURE
\s1\
______________________________________________________________________________________Signature:_ \n1\
___________________________________________________________________________________Printed Name:_ \t1\
___________________________________________________________________________________________Title:__ Date:
\d1\
______________________________________________________________________________________________ Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 7 of 7 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 05/13/2022
This page intentionally left blank
________ _________

STAFF REPORT
ITEM NO. 10
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: June 15, 2022
SUBJECT: Adoption of Resolution No. 2022-031, “AResolution of the City Council of the City of Baldwin Park, California,
Adopting the Amended Fee Schedule for Fiscal Year
2022/23 Solid Waste Collection and Recycling Services due to Increases in the Consumer Price Index (CPI)”

SUMMARY
This report requests City Council consideration of Resolution No. 2022-031, adopting the amended fee schedule for Solid Waste Collection and Recycling Services per contractual annual rate adjustments due to increases in the Consumer Price Index (CPI). A public hearing for the implementation of the proposed rates under Proposition 218 was held on August 4, 2021, and includes the CPI increase in accordance with the adopted Resolution No. 2021-033 for both FY 2021-22 and FY 2022-23. After diligent negotiations, city staff advocated a lower rate and Waste Management Inc. in good faith has agreed to an increase of 3.5% rather than 5%, in consideration of current inflation trends.

RECOMMENDATION
Staff recommends that the City Council:

1. Adopt Resolution No. 2022-031 “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Fiscal Year 2022-2023 Solid Waste Collection and Recycling Services Due to Increases in the Consumer Price Index (CPI)”; and

2. Direct staff to prepare a report for City Council’s consideration with options and recommendations for continuity of Solid Waste Services to coincide with the impending expiration of the current Franchise Agreement with Waste Management Inc. in June 2023.

FISCAL IMPACT
The Franchise fee is derived from Gross Receipts for providing service to Residential, Commercial and Multi-Family accounts. Revenue increases in franchise fees for the annual rate increase, based on the Consumer Price Index (CPI), will mirror the change in CPI. The total Franchise fee equaling 15% for Residential and Multi-Family and 18% for Commercial of Gross Receipts is paid annually to the City by July 30 of each year.

BACKGROUND
On September 4, 2013, the City Council authorized the execution of a 10-year Franchise Agreement with Waste Management, Inc. to provide exclusive collection and disposal of residential and commercial solid waste refuse.

On September 3, 2014, City Council adopted Resolution No. 2014-031 establishing annual increases based on the Consumer Price Index (CPI), for all residential, commercial, industrial and multifamily residential customers through July 1, 2019. On August 3, 2016, the City Council adopted Resolution No. 2016-141 approving various new fees and continuing the annual increases based on the CPI through, and inclusive of, July 1, 2019.

On August 5, 2020, the City Council held a Public Hearing to consider public testimony regarding a proposed rate increase for solid waste refuse services for fiscal year 2020-21 and on November 18, 2020, the City Council adopted Resolution 2020-057 approving the increase due to CPI.

On August 4, 2021, the City Council held a Public Hearing to consider a proposed rate increase and adopted Resolution No. 2021-033 establishing annual CPI increases for both FY 2021-22 and FY 2022-23 scheduled to take effect on July 1, 2021, and July 1, 2022, respectively. Since the CPI increase was included as part of this public hearing and subsequently approved by resolution, a public hearing is not required for the implementation of the CPI rate increase this year.

DISCUSSION
In compliance with the Franchise Agreement, Waste Management has submitted an annual rate increase equal to the percentage increase in the Consumer Price Index (CPI). The Franchise Agreement allows for an annual review of the commercial and residential refuse rates and an adjustment based on the CPI. The formula allows for 100% of the average increase between the CPI for Garbage and Trash Collection U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics. The Agreement caps the CPI increase to no more than 5% and any percentage increase that exceeds the annual 5% cap is carried forward to the next year and added to future rate increases. Per the formula, the annual CPI increase for FY 2022-23 is calculated at 4.74%. However, in consideration of the impact of CPI increases to all facets of City business, and acting in good faith, Waste Management has agreed to limit this year’s request to a 3.5% increase.

If approved, the rates will go into effect on July 1, 2022, and will be in place for one year. The City’s solid waste rates will remain in the lowest 1/3 rates (including the Franchise Fee paid to the City by WM) among cites in the San Gabriel Valley with similar services, even with the proposed rate adjustments.

Originally approved in 1990 and every year since then, the City of Baldwin Park has had an exclusive franchise agreement with WM for the collection and disposal of all refuse and solid waste generated within the City. During that time, the franchise agreement and services have evolved through various contract iterations, renewals, and amendments. The current franchise agreement was approved on September 4, 2013, with a term of 10 years and is set to expire on June 30, 2023. In addition to solid waste collection and recycling services, the current franchise agreement supports community programs and services, including but not limited to, scholarship programs providing one or more graduating high school students with scholarships of $2,500 each year, internship program at its local office for providing training for one high school student residing in the City, collection of illegally dumped items at City facilities and within 20-feet of the public right- of-way along major roadway corridors, provides backyard valet service, at no additional cost, for disabled and/or physically challenged single-family accounts and offers discounts to senior citizens in single-family accounts where the head of household is sixty (60) years or older.

To ensure the continuity of services and to safeguard residential and commercial customers from experiencing service interruption upon the expiration of the agreement, staff is seeking direction from the City Council to commence discussions for the next iteration of the City’s solid waste collection and recycling program. Staff will review the current franchise agreement with a focus on the safe, efficient and economical collection, recycling and disposal of solid waste while providing the upmost customer service and bring back the item with a report for City Council consideration and direction thereof.

ALTERNATIVES
The City Council may choose:

1. Concerning the annual CPI rate increase –If, after exercising its powers reasonably and in good faith, the City Council chooses to not implement the rate increases contained in the Franchise Agreement and requested by the Franchisee, the Franchisee has 60 days after rejection to request that the City negotiate reductions in programs, service, and fees to compensate the Franchisee for the negative and material impact that the disapproval has on the Franchisee’s business operations.

2. Provide staff with alternative direction.

ENVIRONMENTAL REVIEW
None required.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution No. 2022-031

2. Rate Sheets
RESOLUTION NO. 2022–031

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR FISCAL YEAR 2022-2023 SOLID WASTE COLLECTION AND RECYCLING

SERVICES
WHEREAS, Proposition 218 requires the City to conduct a hearing not less than forty-five (45) days after mailing a notice of proposed property related fee increases to those upon which the fees will be imposed; and
WHEREAS, a duly noticed public hearing regarding the proposed increases to fees for solid waste service was conducted on August 4, 2021 at 7:00pm in the City Council Chambers; and
WHEREAS, Proposition 218 requires that the City shall not impose the proposed fee if written protests against the proposed fee are presented by a majority of record owners of identified parcels; and
WHEREAS, written protests regarding the proposed solid waste collection fee increases were accepted from the public and considered before the close of the public hearing; and
WHEREAS, a tally of the written protest against the proposed solid waste fee increases shows less than a majority of accounts have submitted written protests against the proposed solid waste fee increases; and
WHEREAS, a final tally of the written protests submitted and copies of the written protests will be available for review in the Office of the City Clerk.

NOW THEREFORE, IT IS HEARBY RESOLVED AS FOLLOWS:

SECTION 1. Annual Rate Increases: Beginning July 1, 2022, all rates, fees and charges for all residential, commercial and multifamily accounts shall be adjusted each July 1, by the percentage increase in the Consumer Price Index, CUSR0000SEHG02 CPI-U Garbage and Trash Collection, US City Average, not seasonally adjusted.

SECTION 2. Annual Rate Increase Cap: With respect to any annual CPI rate increase, the amount of the annual adjustment shall not exceed five percent (5%) for any fiscal year. Any percentage increase calculated pursuant to Section 1 which exceed the annual cap of five (5%) for any fiscal year shall be carried forward and added to future percentage rate increases; provided, however, that the total increase for any future fiscal year is not more than the annual rate cap for that year.

SECTION 3. This year the CPI increase is 3.5% beginning July 1, 2022.

Resolution No. 2021-0XX
FY 2021-2022 Solid Waste Refuse Rate Increase

Page 2 ends

_______________________________
PASSED, APPROVED, AND ADOPTED this 15th day of June 2022.

Emmanuel J. Estrada
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-031 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 15, 2022 and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK
Series Id:

Series Title:

Area:

Item:

Base Period:

Years:

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual 2019 475.687 477.474 478.569 479.449 480.865 480.984 482.138 483.987 484.346 486.133 486.485 486.708 2020 491.003 494.429 495.288 494.432 494.946 496.679 498.564 500.882 501.756 503.315 504.970 508.190 498.705 2021 512.722 517.270 518.505 518.579 516.440 517.202 521.185 524.408 529.934 530.114 529.053 532.538 522.329

23.62 4.74%

3.50%Baldwin Park July 2022 Residential Negotiated Increase not to Increase DECEMBER 1983=100
2012 to 2022
CUUR0000SEHG02
Not Seasonally Adjusted
Garbage and trash collection in U.S. city average,
U.S. city average
Garbage and trash collection

Baldwin Park Residential Schedule of Charges Increase Rate 35 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste 0.84$ 24.79$ 64 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste 0.98$ 29.11$ 96 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste 1.12$ 33.12$ Additional 35 Gallon Waste Container 0.14$ 4.06$
Additional 64 Gallon Waste Container 0.18$ 5.42$
Additional 96 Gallon Waste Container 0.23$ 6.77$
Additional 64 Gallon Green Waste Container (in excess of two) 0.27$ 7.85$ Additional 64 Gallon Recycling Container (in excess of two) 0.08$ 2.23$ Senior Rate 35 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste 0.58$ 17.26$ Senior Rate 64 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste 0.68$ 20.24$ Senior Rate 96 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste 0.78$ 22.96$ Recycling/Green waste contamination fee - Per occurrence 0.42$ 12.53$ Cart Replacement due to loss or misuse - Per cart 3.37$ 99.69$ Extra Pickup 1.31$ 38.65$
Reactivation Service Fee after non-payment cutoff (includes cart delivery) - Per trip 1.35$ 39.89$ Cart Walk-In/Push Out Service (Valet) Surcharge - Per month 0.55$ 16.30$ Residential non service day Bulky Item Pick Up 3.27$ 96.64$ Residential AB939 Fee–per refuse container, Standard rate customer 0.05$ 1.54$ Residential AB939 Fee – per refuse container, Senior rate customers 0.02$ 0.55$ * AB 939 fee is in addition to above listed rates and applies to all residential service customers. 2022-2023
$ 2
RATES EFFECTIVE July 1, 2022
Bin Size
(Cubic Yard)
$ 7 $ 1
1 2 3 4 5 6 Extra PU

1.5 $193.36 $263.90 $334.12 $404.85 $575.01 $579.04 $145.01 2 $204.72 $277.63 $348.42 $420.22 $491.74 $597.14 $153.52 3 $224.00 $298.51 $373.09 $447.64 $522.17 $629.94 $168.00 4 $239.64 $320.55 $397.83 $475.11 $552.30 $662.80 $179.73 6 $248.72 $364.65 $447.33 $529.92 $611.52 $728.45 $186.54 Bin Size
(cubic yard)
$ 1 $ 1
1 2 3 4 5 6 Extra PU
2 58.84 17.68 76.53 ,035.38 ,294.22 ,553.06 94.13
3 60.00 46.27 32.72 ,119.09 ,305.40 ,574.82 20.01
4 62.41 ,149.26 ,436.39 ,723.40 ,010.33 ,425.21 $ 646.82 Bin Size
(Cubic Yard)
$ 7 $ 9
1 2 3 4 5 6 Extra PU
One 96 Gal -
Fri. Only
$ 1 $ 1
/A /A /A /A /A N/A
96 - Gal, 2
carts or more,
per cart
$ 4
$ 1 $ 1
Fri
Only
$ 2 $ 2

9.72 /A /A /A /A /A N/A

1.5 9.00 6.86 25.83 63.70 3.93
2 0.11 4.65 29.18 68.16 3.93
3 2.35 6.88 36.98 79.29 3.93
4 5.68 00.22 44.77 89.32 3.93
6 4.59 13.60 62.59 12.71 $ 43.93
Bin Size
(cubic yard)
$ - N
1 2 3 4 5 6 Extra PU
64-Gallon Cart 4.91 89.82 84.73 79.63 74.54 69.46 N/A 2 91.73 83.46 ,175.18 ,566.90 ,958.63 ,350.36 N/A
Rate

1.5-Yd bin EOW service 117.69$

Snapshot Overage fee 56.48$
N
284.81$
$ -
100.74$
$ -

13.78$
$ 8
100.74$
$ 1

28.49$
$ 1

35.35$
$ 4

47.02$
$ -
Per occurrence

67.16$
$ -
Per occurrence
134.31$
$ 9
104.67$
$ 1
Up to 3 cu. yards
184.18$
$ 1
Per unit per month

27.84$
$ 4
Other Fees
Service Unit
Per occurrence
City administrative fee - impound illegal receptacle Per occurrence Roll out or push out service (Valet service) Per bin per # of service days a week Locking lid Per bin per month
Relocation fee Per bin per occurrence
Lock replacement Per occurrence
Scheduled commercial bulky item collection Up to 3 cu. yards Reactivation fee after non-payment cutoff
Graffiti Removal fee
"Hard to Service" fee
Unscheduled commercial bulky item collection
Tilt Hopper
Commercial & Multi-Family Compactor Bin Collection and Disposal Monthly Rates 2022-2023 Frequency of collection
*6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers.

Contamination fee Per bin per occurrence
COMMERCIAL & MULTI-FAMILY RECYCLING MONTHLY RATES:
$ - $ - $ 9 $ 1 $ 1 $ 4 $ -
$ 1 $ 3
$ 9
$ 6
$ 5
$ 5
$ 5
$ 4
N N N N $ 2
$ -

N N N N
$ 1 $ 8
$ 1 $ 5
$ 1 $ 5
$ 1 $ 1 $ 1 $ 4 $ - $ - $ 1 $ 1 $ 2 $ 1 $ 2 $ 3 $ 4 $ 5 $ 7 $ 1 $ 1 $ 2

2022-2023 Frequency of Collection (No. of collections per week) * No bin rental or installation fee on permanent commercial containers Organics Bin Collection and Processing Monthly Rates 2022-2023 Frequency of collection
*6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers. * No bin rental or installation fee on permanent commercial containers COMMERCIAL & MULTI-FAMILY BIN COLLECTION AND DISPOSAL MONTHLY FEES:
*6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers. 2022-2023 Frequency of Collection (No. of collections per week) * No bin rental or installation fee on permanent commercial containers *6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers. $ 5
ROLL OFF AND INSTA-BIN SERVICES: 2022-2023
10-12 Cubic Yard (Rock and/or Dirt) includes 5 tons of disposal 17.23 25 Cubic Yard includes 5 tons of disposal 32.00

30-40 Cubic Yard up to 5 tons 61.59
Disposal tonnage over 5 tons 5.24 Per ton
Overweight fee 34.32 If over 10 tons, plus haul rate & disposal over 5 tons One time delivery fee per container 4.52
Cleaning fee 90.30 Per occurrence
Hourly Driver Rate 90.30
Roll-off trip fee 64.92 Per occurrence
Relocation fee 5.14 Per occurrence
Roll-off Recycling Haul Rate 90.04 Per occurrence
Temp 3 yard bin (includes delivery & pick up) 50.82 Up to one week Temp 3 yard bin Extra Collection 3.12 Per extra dump
Roll-off Impound Fee haul plus disposal
Roll-off AB939 Fee – 3.0% in addition to above listed fees charge applies to all Roll-off service customers *No bin rental or installation fee on permanent commercial containers

$ 1

$ 6

$ 5
$ 5
$ 7
$ 6
$ 1
$ 1
$ 9
$ 1
$ 1

$ 7

________ _________

STAFF REPORT
ITEM NO. 11
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: June 15, 2022
SUBJECT: Approval of Procurement Proposals and Authorization to Set Expenditure Limits for the Development of Phase I of the Garvey Family Site Project at 13167 Garvey Avenue Consisting of Material and Equipment Procurements, Site Preparation and Maintenance Work

SUMMARY
This item request approval of equipment procurement proposals and to set expenditure limits for various facets of development for the Garvey Family Bridge Housing Site Project to be constructed at 13167 Garvey Avenue. Expenditures include procurement of family shelter units, trailer facilities (for on-site laundry, restrooms and showers), procurement of portable solar lighting fixtures, installation of electrical equipment including electrical connections to shelters, installation of security surveillance system, construction of wooden deck, installation of plumbing equipment to trailer facilities, ADA compliancy work, decorative pavement paint, fence alterations, site landscaping and site preparation.

The funds for the project would come from the San Gabriel Valley Regional Housing Trust (SGVRHT) Homeless Housing Pilot Program (HHPP). SGVRHT has already provided the city with a 25% advance of funds totaling $312,500 to commence the procurement of long-lead items.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve equipment and materials procurement proposals from:
a. Greenshine, Inc. for purchase of portable lighting fixtures in the amount of $25,706.00 b. Montondo Trailer, LLC for procurement of trailers in the amount of $220,000.00 including 50% deposit; and
c. Boss Homes, LLC for procurement of shelters in the amount of $415,294.00 including 50% deposit; and

4. Authorize the Director of Finance to make the necessary budget adjustments and processing of invoices including reimbursement request made to the SGVRHT for qualified expenditures.

FISCAL IMPACT
There is no impact to the General Fund. City expenditures have been pre-approved and will be reimbursed by the San Gabriel Valley Regional Housing Trust (SGVRHT) Homeless Housing Pilot Program (HHPP). The Finance Department has created various expenditure accounts under Fund 270 for this project. The table below lists expenditure limits for various components of the project:

Description Account Number
Not-to-
Exceed
Amount
Greenshine, Inc. Portable solar lighting 270-50-520-58110-55023 $25,706.00 Montondo Trailer, LLC Restroom/shower facilities 270-50-520-58110-55023 $220,000.00 Boss Homes, LLC Modular family shelter units 270-50-520-58110-55023 $415,294.00 Electrical Services (future) Electrical equip./connections 270-50-520-58100-55023 $35,000.00 Plumbing Services (future) On-site gas/sewer/water 270-50-520-58100-55023 $30,000.00 Security Services (future) Surveillance system install 270-50-520-58100-55023 $40,000.00 Carpentry Services (future) Wooden deck construction 270-50-520-58100-55023 $50,000.00 Pavement Paint (future) Asphalt painted playground 270-50-520-58100-55023 $25,000.00 ADA Construction (future) Site access and ramps 270-50-520-58100-55023 $35,000.00 Fencing (future) Decorative fence and mod. 270-50-520-58100-55023 $25,000.00 Site Preparation (future) Site demo and rental equip. 270-50-520-58100-55023 $20,000.00 Site Landscaping (future) Planters and Trees 270-50-520-58110-55023 $12,000.00 Estimated Expenditure Amount $933,000.00

BACKGROUND
In the summer of 2021, the SGVRHT received a State Budget Earmark of $20 million to address the affordable housing shortage and homeless crisis in the San Gabriel Valley. Last Fall, the SGVRHT solicited interested cities to submit a Letter of Intent and Application for funding under the HHPP. The City Council directed staff to apply for the HHPP grant and Baldwin Park was awarded $1,125,000 to develop and operate bridge housing for homeless families at 13167 Garvey Avenue.

At their February 16, 2022, City Council Meeting, City Council provided staff direction to enter into an agreement with the San Gabriel Valley Regional Housing Trust (SGVRHT) to receive the grant funds and commence development of the program. Also, at this meeting, the City Council directed staff to prepare a site plan and schematic design for the development and, when ready, return at a subsequent City Council meeting for review, discussion, and direction thereof.

On April 20, 2022, the Mayor and City Council provided direction to proceed with procurement of long- lead items to meet the project’s schedule.

On June 1, 2022, the City Council reviewed and approved the proposed site layout and schematic design and authorized staff to commence the community engagement and site development phases of the project.

DISCUSSION
City staff has been actively working with the various stakeholders, including SGVRHT, coordinating with SRK architects, shelter vendor, trailer facility vendor and others in the development of the site.

Staff has coordinated closely with SRK through the schematic design process and current finalized site plan addressing all integral components for the project with emphasis on the needs for future family residents. In addition to the site preparation, city staff has taken-on additional construction related components such as construction management, procurement of materials, coordination with various professional services consultants and in-house support from the Public Works Maintenance Division.

Based on Council direction, and in order to achieve long-lead times to meet the project timelines, staff has negotiated and obtained proposals and quotes for procurement of portable shelter units, trailer facilities and solar lighting fixtures. Notices to proceed with the work have been issued to ensure that the equipment arrives on time for installation. Vendors sourced, Boss Homes, Montondo Trailer, and Greenshine have agreed to accommodate the project’s aggressive timeline and initiate fabrication through standard procurement processes.

Boss Homes, LLC has agreed to commence fabrication for the shelter units with a notice to proceed and a 50% deposit of the overall cost with the remaining balance paid upon delivery and inspection.

Included with the overall cost of $415,294 are sixteen (16) units, two (2) unit pairs will be interconnected with a pass-through door to accommodate larger families. Boss Homes’shelters had already been previously selected by staff through an RFP process for Esperanza Villa. Due to its supply chain constraints, Boss Homes did not meet the timeline requirements at that time, so Staff turned to an alternative vendor who was able to accommodate Esperanza Villa’s aggressive schedule. However, Boss Homes has overcome their supply chain issues and have committed to a tentative delivery of the units by the end of August to provide ample time for utility connections to be performed under separate professional plumbing services prior to the scheduled grand opening. A notice to proceed was issued to Boss Homes on May 11th, 2022, to begin fabrication of the units.

Montondo Trailer, LLC has agreed to commence fabrication for the trailer facilities with a notice to proceed and a 50% deposit of the overall cost with the remaining balance paid upon delivery and inspection. Included with the overall cost of $220,000 are two (2) trailers; the first trailer will provide five (5) restroom/shower combination rooms, one will be ADA accessible. The second trailer will provide a laundry facility with six (6) stacked washer/dryers and three (3) additional restrooms. Staff worked with various vendors and obtained several quotes, ultimately, Montondo Trailer was the only vendor able to meet the projects specifications and schedule. A notice to proceed was issued to Montondo Trailer on April 25, 2022, to begin fabrication of the trailer facilities and has agreed on a tentative delivery of the trailers by the end of August to provide ample time for utility connections to be performed under separate professional plumbing services prior to the scheduled completion date.

Greenshine has agreed to commence fabrication for the portable solar lighting fixtures with a notice to proceed with the overall cost to be paid upon delivery and inspection. Included with the overall cost of $25,705.30 are four (4) portable light poles which would provide sufficient lighting for the site supported by a client-provided photometric simulation. Staff worked on sourcing other vendors, however, after diligent research and coordination, other vendors were not able to provide a turn-key solution that includes LED fixtures, Solar Panel, Battery, Pole and built-in concrete base. Greenshine’s PORTA solution was also the vendor selected for the Esperanza Villa project. Staff is well-versed on its effort to assemble the portable lights on-site and they have been a great lighting solution for the Esperanza Villa site. A notice to proceed was issued on May 11, 2022, to begin fabrication of the portable lights and has agreed on a tentative delivery of the units in early to middle of September to provide ample time for on-site assembly and placement.

As the procurement process progresses, close coordination with various other professional services consultants and contractors will be crucial for the success of the project. At the time of preparation of this report, not all third-party partners, consultants and contractors necessary to complete the development of the site have been selected. Staff is seeking approval of not-to-exceed expenditure limits to be set for procuring professional and contractual services in order to expedite the development of the site. This includes electrical work, sewer and gas connections, security surveillance system, fence modification, asphalt painting, landscaping, and carpentry work. Staff will seek several quotes, per the City’s purchasing policy and when ready will process the purchase orders and invoices appropriately.

All procurement materials and professional services proposed in this report have been pre-approved by SGVRHT and will be reimbursed upon completion of the work. Therefore, staff recommends that the City Council approve the proposals and set the expenditure limits and authorize staff to proceed with the procurement of services.

ALTERNATIVES

1. The City Council may choose not to approve the proposals and authorize the expenditures. This action is not recommended as this action will delay the tentatively scheduled September 17th, 2022, completion date for the site and delay the housing opportunity to Baldwin Park families experiencing homelessness.

2. Provide Staff with alternate direction.

LEGAL REVIEW
None Required

ATTACHMENTS

1. Proposals for Services
Project: Baldwin Park Tiny Home Village Manufacturer: Boss Cubez ______________________________
Date: 5/12/2022 Assembler: 3rd party
Invoice #: 220011
Building Type Cube144 (One Room) Cube288 (Two Room) Totals Sqft 144 sqft 288 sqft
Selling price $18,600 $46,500
# Buildings 12 2 14 Buildings
# Rooms 12 4 16 Rooms
Cubez Totals $223,200 $93,000 $316,200
Equipment/Accessories (Per Building)
Electrical Accessories $350 $700
AC/Heater (InWall) $995 $1,990
Equipment/Accessories Totals $16,140 $5,380
Floor Fabricated to Size $12,320
Total Product $239,340 $98,380 $350,040
Tax (9.5%) $33,254
Shipping $32,000
Total $415,294
Installation (optional) $3,500 per 8.5x17 $3,500 per 8.5x17 Installation N/A Grand Total $415,294
Deposit 50% $197,463
Progress 25% net 5 days of delivery $108,915
Progress 25% net 30 days $108,915
Uses Sleeping Cubez Sleeping Cubez
Services Living Living
Notes:
1 2
3 4
5 6
7 8
Construction Materials:
1 2
3 4
Exclusions:

Payment Terms:

Invoice
Baldwin Park Tiny Home Village
Cube144 with a Pent roof design 8.5'x17' with 1 room, 1 door, and 2 windows. Cube288 with a pent roof design (2) 8.5x17' with adjoining 2 rooms, 2 doors, and 4 windows. All above as per approved drawings and specs.

Site leveling/grading/prep, permitting costs, assembly of cubez (unless specified), leveling of Cubez, staking to ground, bringing electrical/utility connections to Cubez, electrical wiring in cubez and breaker box connections, furniture, on Site Telehandler required to unload Cubez from truck and anything not expressly included in the inclusions.

Wall is 55mm PIR ISO wall profile with GI skins, FM fire rated walls Roof is 75mm PIR 13/100 profile with GI skins FM fire rated This purchase agreement is approved and made by___ (hereinafter “Customer”) and Boss Homes LLC (hereinafter “Supplier”) on the standard terms and conditions signed by the Customer.

Cold Rolled Steel Structure
Production lead time estimated at 4 weeks from date of PO, down payment receipt and signed product design specs.

Shipping time estimated 10-12 wks.

Product delivered on pallets to job site; on site Telehandler to unload not included.

Electrical – each room comes with AFCI outlet, switch, junction box, interior lights, smoke detectors, exterior lights with chases ready for electrical wiring. Electrical chases run in walls, and conduit runs in foundation. Requires electrician to wire.

Cold Rolled steel Foundation. Foundation is 5” tall. Subfloors cement board.

Proposal based on layouts submitted. Design changes can be made and proposal adjusted if needed.

Includes unit design and structural engineering with CA structural engineer wet stamp. Meets Emergency Housing requirements.

Smoke detector w/ fire alarm interconnected wirelessly between rooms with 10 year sealed battery.

The plan is subject to receiving all local permits, licenses, and approvals.

Based on prices on Nov 11 2020 Price List for standard product with standard options. Customizations of windows, doors, colors, roofs, etc… may carry additional costs
Customer Authorized Signature
50% down payment upon purchase, 25% within 1 week of delivery date (allowing time for inspection) and 25% within 30 All Boss Homes LLC standard terms and conditions apply

Montondo Trailer LLC
1800 Broadway St. Unit 4 C
Buffalo, NY 14212
(716) 427-5526

BILL TO
Sam Gutierrez
City of Baldwin
14403 E. Pacific Avenue
Baldwin Park, CA 91706

SHIP TO
Sam Gutierrez
City of Baldwin
14403 E. Pacific Avenue
Baldwin Park, CA 91706
INVOICE # 1665
DATE 04/19/2022
DUE DATE 08/09/2022
TERMS 50% deposit, 50%
Upon Delivery

ACTIVITY QTY RATE AMOUNT
2022 Specialty Trailer
5 Station Combination Trailer
1 110,000.00 110,000.00
2022 Specialty Trailer
6 Station Laundry with Restrooms
1 110,000.00 110,000.00
Montondo Trailer thanks you for your business SUBTOTAL 220,000.00 TAX 0.00
TOTAL 220,000.00
BALANCE DUE $220,000.00
Montondo Trailer LLC
1800 Broadway St. Unit 4 C
Buffalo, NY 14212
(716) 427-5526

BILL TO
Sam Gutierrez
City of Baldwin
14403 E. Pacific Avenue
Baldwin Park, CA 91706

SHIP TO
Sam Gutierrez
City of Baldwin
14403 E. Pacific Avenue
Baldwin Park, CA 91706
INVOICE # 1675
DATE 05/11/2022
DUE DATE 05/12/2022
TERMS 50% deposit, 50%
Upon Delivery

ACTIVITY QTY RATE AMOUNT
2022 Specialty Trailer
5 Station Combination Trailer
1 55,000.00 55,000.00
2022 Specialty Trailer
6 Station Laundry with Restrooms
1 55,000.00 55,000.00
Montondo Trailer thanks you for your business SUBTOTAL 110,000.00 TAX 0.00
TOTAL 110,000.00
BALANCE DUE $110,000.00
Greenshine New Energy
23661 Birtcher Dr., Lake Forest, CA 92630
Office: (949)609-9636
Salesperson:

Doug Suhi / Mobile: (949)267-8005
Email:
[email protected]
http://www.streetlights-solar.com
Quote Number
SQ-00002513A
Project Name: Tiny Home Village #2 - City of Baldwin Park Deliver To:

City of Baldwin Park
Quote Date:

Apr/19/2022
Delivery Address Line 1:

Accept Date:

Delivery Address Line 2:

Payment Term:

NET 30 days
Delivery City:

Baldwin Park
Quote Expiry Date
May/19/2022
Customer Zip Code:

Attention:

Bernardo Navarrete
Delivery Method:

Tax %
Total
Price
Qty
Pack
Units
Code
Model:BR LED Fixture Quantity:1.0 LED Fixture Model&Distribution Type-Wattage-Color Temperature:290D-T5-30W-4K LED Driver Current:350MA Arm Type:A4 Quantity of Battery Boxes:1.0 Battery Box-MountingHeight:1B-H Quantity of Batteries:1.0 Battery Type:150 Solar Panel Quantity:1.0 Solar Panel Wattage/Type:180W Pole Type:P20 System Color:BK Operating Profile/Charge Controller:5/40DIM,Black color

9.5%
13,740.00
3,435.00
4 BR-1-290D-T5-30W-4K-350MA-A4-1-1B-H-1-150-1-180W-P20-BK- PC 5/40DIM (Brighta/Porta30W Systems with 20' Poles) Porta Base for 20' Brighta pole.

9.5%
7,000.00
1,750.00
4 PORTA BASE
Price
Charge
2,995.00
Shipping
Sub Total
20,740.00
Tax Total
1,970.30
Shipping Total
2,995.00
Total
25,705.30
Signature:

Comments:

Systems include 5-year warranty. Operating profile is 5 hours full brightness at dusk and then dim to 40% for remainder of the night.

Systems configured to include 5 days of autonomy (battery back-up), assuming no sun. Please allow approximately 14-16 weeks for delivery. Thank you.

Warranty Information: www.streetlights-solar.com/warranties.html *Orders left in warehouse after 5 business days are subject to a $100 per day storage fee* ________ _________

STAFF REPORT
ITEM NO. 12
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
PREPARED BY: Ron Garcia, Acting Director of Community Development DATE: June 6, 2022
SUBJECT: Approval of a Grant Agreement in an Amount Not-to- Exceed $25,000 to Assist Veterans and their Families with Home Rehabilitation in Partnership with Oath to Country Foundation

SUMMARY
Staff is requesting City Council’s consideration to create a pilot program in partnership with Oath to Country Foundation (OTCF) that promotes home repair efforts to assist Veterans and their Families.

The pilot program will utilize $25,000 from American Rescue Plan Act (ARPA) funds.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve the Grant Agreement an amount not to exceed $25,000 from ARPA funds; and

2. Authorized the Director of Finance to appropriate funding for this program in the amount of $25,000 and make necessary budget adjustment; and

3. Authorize the Chief Executive Officer to execute an agreement approved as to form by the City Attorney with Oath to Country Foundation.

FISCAL IMPACT
There is no impact to the General Fund. The City will provide funding in the amount of $25,000 for this program utilizing ARPA grants from the Community Assistance programs with account # 275-40-741- 51101-17519.

BACKGROUND
At the June 2, 2022, City Council Meeting. The Council directed staff to create a pilot program in partnership with Oath to Country Foundation that promotes home repairs that ensure a safe healthy living environment. The program will focus on serving senior veterans, disabled veterans, widowed spouses of veterans and seniors who are having difficulty maintaining their homes/properties. The pilot program will utilize $25,000 from ARPA funds and serve up to 6 homes over a 12 month-period.

Below is a list of efforts serviced for several homes by Oath to Country Foundation in the greater Los Angeles and Orange County areas:
- Replace of damaged toilets
- Light pest control
- Landscaping maintenance including replacement with drought tolerant plants and small-scale tree replacement
- Replace light bulbs with energy efficient lights Light indoor cleaning - Sweep, mop, wipe counters and windows
- Large home accessory overhaul to local refuse site
- Window cleaning
- Pressure wash cement areas
Dr. Justin R. Gracieux MHA, DHA is the Founder/President of Oath to Country Foundation is a registered 501(C)(3) non-profit organization. OTCF’s mission is to foster a community of connectivity and collaboration with partnerships and volunteers to educate on, advocate for, and strengthen military veterans, and first responders with mental health and to provide resources for the ones that end up homeless, and raise awareness and prevention of suicide by alleviating the hardship of veterans.

LEGAL REVIEW
The City Attorney reviewed and approved the staff report.

ALTERNATIVES
The City Council may choose not to approve this Grant Agreement.

ATTACHMENTS

1. Proposed Agreement with Oath o Country Foundation
PAGE 1 of 8

GRANT AGREEMENT

THIS GRANT AGREEMENT IS MADE AND ENTERED INTO BY AND BETWEEN THE

CITY OF BALDWIN PARK, A GENERAL LAW CITY AND OATH TO COUNTRY FOUNDATION (OTCF).

RECITALS
WHEREAS, the City of Baldwin Park (hereinafter “City”) will fund this grant to the OATH TO COUNTRY FOUNDATION (hereinafter “OTCF”) with federal ARP funds as a pilot program.

WHEREAS, the OTCF provides needed and valuable services to veterans of the City of Baldwin Park and the surrounding area.

WHEREAS, veteran and their families are in desperate need of home repairs including, but not limited to, roof repair/replacement, electrical repairs, plumbing repairs, outside wall repair and painting and a variety of other services to ensure a safe and healthy living environment for veterans and their families.

WHEREAS, City and OTCF (hereinafter together as the “Parties”) are entering into this Grant Agreement (hereinafter the “Agreement”) in contemplation of the rehabilitation and repair of the homes in the City to ensure a safe and healthy living environment.

WHEREAS, by way of this Agreement, the Parties intend to establish their respective rights and obligations with regard to the use of monies provided by City for the rehabilitation and repair of the Subject Property.

WHEREAS, the Parties intend for this Agreement to govern the distribution and use of the Grant Funds to as great a degree as permitted by law.

WHEREAS by way of this Agreement, the Parties intend to establish their respective rights and obligations with regard to the Grant Funds.

PAGE 2 of 8
THEREFORE, in consideration of the mutual promises set forth hereafter, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

EFFECTIVE DATE
This Agreement shall take effect upon being fully executed by the OTCF and the City and after having been approved by the City Council of Baldwin Park.

II.

ESCROW ACCOUNT MUST BE ESTABLISHED FOR ALL GRANT FUNDS
Any and all Grant Funds must be deposited into a mutually agreed to escrow account set up by a third party escrow company. The escrow funds may only be withdrawn if agreed to in writing by both OTCF and the City of Baldwin Park prior to withdrawal of the Grant Funds. The escrow instructions must expressly state that signatures of OTCF and the City of Baldwin Park must be requested in writing to the escrow company before any withdrawal of any funds from the escrow account can take place. In addition, any checks from the escrow account must be signed by both OTCF and the City.

III.

ACKNOWLEDGEMENT OF TAX STATUS
OTCF confirms that it is an organization that is currently recognized by the Internal Revenue Service (the “IRS”) as a public charity under sections 501(c)(3) and/or 509(a)(l), (2), or (3) of the Internal Revenue Code (the “Code”), and OTCF will inform City immediately of any change in, or IRS proposed or actual revocation (whether or not appealed) of its tax status as described above.

IV.

AMOUNT OF GRANT FUNDS
Pursuant to the terms and conditions outlined in this Agreement, the City shall provide monies to OTCF for the rehabilitation of the Subject Property in an amount not to exceed twenty five hundred thousand dollars ($25,000.00) which shall be deposited in an escrow account that will be set up by the City of Baldwin Park. These escrow funds shall hereinafter be referred to as “Grant Funds” and shall only be expended pursuant to the terms of this Agreement.

PAGE 3 of 8
V.

USE OF GRANT FUNDS
The Grant Funds may be used only for the rehabilitation and repair and security of veteran owned homes in the City of Baldwin Park. The Grant Funds must be used for the repair, rehabilitation and security of the veteran owned homes to ensure a safe and healthy living environment and may not be expended for any other purposes. While City understands that the OTCF may participate in any activities it so desires, OTCF may not use any Grant Funds to lobby or otherwise attempt to influence legislation, to influence the outcome of any public election, to carry on any voter registration drive, or to engage in any act which is not actual repair, rehabilitation or security of designated veteran owned homes.

VI.

TIMING OF FUNDS TO BE USED
All Grant Funds must be used within three hundred and sixty (360) days of the Effective Date of this Agreement. However, an extension may be granted to OTCF for “good cause” showing at the sole discretion of the City of Baldwin Park. Any extension must be in writing and must be signed by the Chief Executive Officer and/or the Mayor of the City of Baldwin Park. Any extension of time will be granted based upon the same terms and conditions contained herein without further recital in the extension writing.

VII.

INDEMNITY BY OTCF TO THE CITY OF BALDWIN PARK
To the extent permittable by law, the OTCF will indemnify, defend and hold harmless the City of Baldwin Park, its officer, councilmembers, attorneys, employees, representatives and agents from any claim, action or lawsuit made for any reason by anyone regarding to the use of Grant Funds by OTCF. This includes, but is not limited to, any claims or actions or lawsuits brought by contractors, subcontractors, third party beneficiaries, or any party not a signator to this agreement.

VIII.

SCOPE OF WORK AND ESTIMATED COST
Prior to the use of any Grant Funds, OTCF will provide in writing to the City a full scope of the proposed work to be performed and the estimated cost of the rehabilitation work.

PAGE 4 of 8
IX.

SEMI-ANNUAL REPORT TO THE CITY
OTCF will provide to the City a Semi-Annual Report and yearly Audited Financial Statements for each year that the funds are used.

INFORMATION FOR THE AUDIT
Upon request by the City, OTCF shall promptly provide any additional information necessary for the City to evaluate the use of the Grant Funds including, but not limited to, permits and tax documents. Furthermore, OTCF shall allow the City and a City representatives to have reasonable access during regular business hours to files, records, accounts or personnel that are associated with the keeping and the expenditure of the Grant Funds, for the purpose of making such financial reviews, verifications or evaluations as may be deemed necessary in the sole discretion of the City.

XI.

COMPLIANCE WITH LOCAL, STATE AND/OR FEDERAL REGULATIONS The OTCF agrees to perform all work and acquire all permits with a state licensed contractor(s).

OTCF agrees that all work performed shall be in compliance with the Baldwin Park Municipal Code, the laws of the State of California and all applicable federal laws.

XII.

PAYMENT OF SCROW FEES
Any and all escrow fees shall be paid out of the Grant Funds. The City is not responsible for the payment of any fees, including escrow fees.

XIII.

EXCESS FUNDS
Upon request by the City, OTCF shall return within 7 business days of the end of the term of this Agreement any and all unexpended Grant Funds remaining at the end of the term of this Agreement.

PAGE 5 of 8
XIV.

ANY DEFAULT BY ALAL
OTCF accepts responsibility for complying with this Agreement’s terms and conditions and will exercise full control over the Grant Funds and the expenditure of the Grant Funds, except as expressly stated herein. In the event of a breach of the terms or conditions of this Agreement or a default of the terms of this Agreement, the City may request that OTCF return any or all of the Grant Funds immediately.

XV.

INTENTION OF THE PARTIES
The Parties agree to be bound strictly by the terms set forth in this Agreement at all times, regardless of how their circumstances may change over time.

XVI.

DUTY OF GOOD FAITH BY THE PARTIES
The Parties agree to act in good faith and to deal fairly towards the other at all times and in all aspects of this Agreement, in accordance with the terms and conditions created between the Parties by this Agreement.

XVII.

ADDITIONAL FURTHER DOCUMENTATION
The Parties agree to provide and execute any further documentation that may be necessary to give full force and effect to the provisions of this Agreement.

XVIII.

THE HEADINGS IN THIS AGREEMENT
Headings are inserted for the convenience of the Parties only and will not have any bearing on the interpretation or meaning of this Agreement.

PAGE 6 of 8
XIX.

BINDING EFFECT OF THIS AGREEMENT
The covenants and obligations set forth in this Agreement shall be binding on and inure to the benefit of the heirs, executors, successors, legal representatives, and administrators, of each party to this Agreement.

XX.

THE GOVERNING LAW OF THIS AGREEMENT
This Agreement shall be governed, construed, enforced, and interpreted by, though, and under, the laws of the State of California without regard to the present or future locations of each party’s residence.

XXI.

THE SEVERABILITY OF THIS AGREEMENT
If a court of competent jurisdiction finds any provision of this Agreement to be unenforceable, it is the desire of both parties that any modifications made to these provisions by a court of competent jurisdiction be made only to the extent necessary to ensure that the provisions are enforceable, as determined by the reasonable judgment of the court.

Should any provisions in this agreement be invalid or unenforceable, those provisions shall have no bearing on the remaining provisions of the agreement. All other provisions will be valid and fully enforceable. Further, any partially unenforceable provisions will be enforced to the greatest extent possible.

XXII.

INTEGRATION OF THIS AGREEMENT
This Agreement sets forth the entire agreement between the parties with regard to the subject matter hereof. There are no other agreements, covenants, representations, warranties, expressed or implied, oral or written, in relation to the division of the party’s assets, liabilities, and property other than the agreements set forth herein. All prior agreements, representations, covenants, and warranties, with respect to the subject matter hereof, are waived, merged, and superseded hereby.

This is an integrated agreement. Both parties contributed in the drafting of this Agreement.

PAGE 7 of 8
XXIII.

TERMINATION OR AMENDMENT OF THIS AGREEMENT
This Agreement may only be terminated or amended if the termination or amendment is documented in writing and signed by both parties. Any purported termination or amendment of this Agreement shall be voluntarily made, and each party shall be entitled to a fair, reasonable, and full disclosure of the property or financial obligations of the other party, unless waived, and a reasonable time to seek independent counsel to review any documents and disclosures. This Agreement can only be terminated for a breach or default of this Agreement or by mutual agreement.

XXIV
OTCF agrees that it will secure a signed Consent Form, to be provided by the City, to each veteran homeowner who agrees to have work performed by OTCF on their home and provide such signed Consent Form before any work is to begin at any home.

XXV
The Parties agree that on the day of service, any change orders may be done for minor repairs, not in original scope of work, which are related to the safe and healthy living environment of the home.

THE PARTIES HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THEM AS OF THE EFFECTIVE DATE OF THE AGREEMENT. IF MORE

THEN ONE PARTY SIGNS BELOW, EACH AGREES TO BE LIABLE, JOINTLY AND SEVERALLY, FOR ALL OBLIGATIONS UNDER THIS AGREEMENT. BOTH PARTIES SHALL RECEIVE A FULL EXECUTED DUPLICATE OF THIS AGREEMENT.

The foregoing is agreed to by:

Date: ___________, 2022 CITY OF BALDWIN PARK
By:

Emmanuel J. Estrada, Mayor
By:

Enrique Zaldivar, Chief Executive Officer
By:

PAGE 8 of 8
Marlen Garcia, City Clerk
By:

Robert Nacionales Tafoya, City Attorney
Date: ___________, 2022 OATH TO COUNTRY FOUNDATION
By:
_______ __________

STAFF REPORT
ITEM NO. 13
TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
BY: Lourdes Morales, Chief Deputy City Clerk
DATE: June 15, 2022
SUBJECT: Approval of Resolution No. 2022-032 Ordering the Submission to the Qualified Electors of the City of Baldwin Park of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as Called by Resolution No. 2022- 025

SUMMARY
This report requests the City Council receive and file the report produced by the City Attorney in accordance with Election Code Section 9212 and submit the qualified measure relating to the retail sale, regulation, and taxation of cannabis to the electors of the City of Baldwin Park.

RECOMMENDATION
Staff recommends that the City Council:

1. Receive and file the report produced by the City Attorney in accordance with Election Code Section 9212; and

2. Adopt Resolution No. 2022-032 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Ordering the Submission of the Qualified Electors of the City of a Certain Measure Relating to the Cannabis Retail Sale, Regulation and Taxation at the General Municipal Election to be held on Tuesday, November 8, 2022, as called by Resolution No. 2022-025”.

FISCAL IMPACT
The estimated cost to conduct the election is $163,488. The estimated cost has been submitted to Finance in an amount not to exceed $200,000 under account #100-10-120-5110-11535 include in the FY 2022-23 budget. If additional funds are needed, staff will submit a budget amendment accordingly.

BACKGROUND
The initiative petition entitled “Initiative Measure Regarding Cannabis Retail Sales Regulation and Tax”was submitted by proponents to the City Clerk’s Office on April 19, 2022. The required number of signatures on the initiative petition for a regular general election to qualify was 3,496, which is ten percent (10%) of the registered voters. Based on an initial review, the petition contained 4,022 signatures.

On April 28, 2022, the ROV provided the City with confirmation of 3,731 valid signatures and based on those findings, the City Clerk’s Office has deemed the petition sufficient. California Elections Code Section 9215 provides that upon acceptance of the Certificate of Sufficiency, the legislative body shall, in summary, do one of the following: 1) adopt the ordinance; 2) submit it to the voters for consideration; or 3) call for a report pursuant to Section 9212 (9212 Report) of the Elections Code.

At their regularly scheduled City Council Meeting of May 18, 2022, the City Council accepted the certification of sufficiency of the initiative petition entitled, “Initiative Measure Regarding Cannabis Retail Sales, Regulation and Tax”and ordered a report be submitted pursuant to Elections Code Section 9212 and directed staff present the findings of said report at the City Council meeting of June 15, 2022.

Pursuant to Elections Code Sections 1405 and 9215, if an initiative has sufficient signatures and the City does not want to adopt the measure as is, it must submit the initiative to the voters at the “jurisdiction’s next regular election occurring not less than 88 days after the date of the order of the election”, which is scheduled for November 8, 2022.

LEGAL REVIEW
City Attorney has reviewed the content of this report.

ALTERNATIVES
The democratic process has been followed as structured by the Elections Code and there is no alternative at this time.

ATTACHMENTS
None
RESOLUTION NO. 2022-000

A RESOLUTION OF CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, ORDERING THE SUBMISSION TO THE QUALIFIED

ELECTORS OF THE CITY OF BALDWIN PARK OF A CERTAIN

MEASURE RELATING TO THE CANNABIS RETAIL SALE,

REGULATION AND TAXATION AT THE GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, AS
CALLED BY RESOLUTION NO. 2022-025
WHEREAS, on May 18, 2022, the City Council accepted the certification of sufficiency of the initiative petition entitled, “Initiative Measure Regarding Cannabis Retail Sales, Regulation and Tax”and requested a report pursuant to Elections Code Section 9212 be submitted withing 30 days; and
WHEREAS, a General election on Tuesday, November 8, 2022, has been called by Resolution 2022-025, adopted on June 1, 2022; and
WHEREAS, the City Council also desires to submit to the voter at the election a question relating to the cannabis retail sale, regulation and tax.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE AND ORADER AS FOLLOWS:

Section 1. That the City Council pursuant to its right and authority, does order submitted to the voters a the General Municipal Election the following question:

Section 2. That the proposed measure submitted to the voters is as attached as Exhibit A.

Section 3. That the vote requirement for the measure to pass is a majority of 50%+1 of the votes cast.

Section 4. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

Section 5. that notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law.

Section 6. That the City Clerk shall certify to the passage and the adoption of this Resolution.

PASSED, APPROVED, and ADOPTED this 1st day of June 2022. _______________________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2022-000 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 1, 2022, and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK
_______ __________

STAFF REPORT
ITEM NO. 14
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory Committee’s Report and Levying the Assessment in the Baldwin Park Citywide Business
Improvement District for Fiscal Year 2022-23

SUMMARY
The purpose of this staff report is for City Council to approve the Business Improvement Tax (BIT) budget and set the assessment rates for FY 2022-23. The rates remain unchanged from prior year.

RECOMMENDATION
Staff recommends that the City Council:

1. Open the public hearing, accept public testimony; and

2. Approve the FY 2022-23 BIT budget allocation; and

3. Approve Resolution 2022-033, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY COMMITTEE’S REPORT AND

LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2022-2023.

FISCAL IMPACT
Upon the final adoption of the recommended FY 2022-23 BIT budget and the approval of the resolution to levy the assessment, the City will be enabled to collect and fund city community events and programs. This will result in a savings to the General Fund of approximately $216,676 depending on the collection of the BIT.

BACKGROUND
BIT Assessment
In 1989, the City Council approved Ordinance 842 which established a City Business Improvement District (BID) that allows for an assessment (or surcharge) on each business license between 60 to 90 percent of the Business License Fees. The BIT was reduced to 50%. The full rate in Ordinance 842 was restored in 2017. The ordinance requires the Advisory Committee to recommend an annual budget; and State Law requires that a public hearing be held to adopt the resolution levying the assessment.

The Ordinance indicates that the funds can be used only for the following purposes:
1) Decoration of any public place
2) Promotion of public events which are to take place in the City 3) Furnishing of music in any public place
4) The general promotion of business activities
BIT Budget
At the City Council Meeting of March 2, 2016, the City Council approved the designation of the Executive Team as the Business Improvement Advisory Committee. The Business Improvement Advisory Committee met on June 9, 2022, to discuss programs/projects for FY 2022-23 and the estimated cost and budget allocation. In attendance were the Chief Executive Officer, Director of Finance, Police Chief, Director of Public Works, Director of Recreation and Community Services, Director of Community Development.

Listed below is the FY 2022-23 budget recommended by the Advisory Committee:

ALTERNATIVES
The City Council may opt to fund the costs in a different manner than recommended as alternatives given above.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS

1. Resolution No. 2022-033

2. Attachment “A”
City of Baldwin Park
Fiscal Year 2022-23 Proposed Budget
87,944
130,200
$ 218,144
Cost Allocated
$ 30,676
Consultant Services for BP Now $ 27,000
$ 39,000
$ 80,000
$ 40,000
Total FY 2022-23 Budget $ 216,676
Projected Surplus/ (Deficit) as of June 30, 2023 $ 1,468 BUSINESS IMPROVEMENT TAX (FUND #230)
Projected Fund Balance as of June 30, 2022
Projected Revenue from FY 2022-2023
Total Projected Available Fund Balance for FY 2022-23
Administration Costs for General Promotion of Business Activities and Public Events
Projected Expenditures
Media Outreach (Consultant Services/Public Information Officer) Downtown Street Market (Contract Services)
Concerts in the Park (Contract Services)
RESOLUTION NO. 2022-033

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CONFIRMING THE ADVISORY COMMITTEE’S REPORT AND

LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE
BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2022-2023 WHEREAS, the City Council has previously ordered the formation of the Citywide Business Improvement Area (the “Area”) pursuant to the terms and provisions of the Parking and Business Improvement Area Law of 1979, which has been superseded and replaced by the Parking and Business improvements Area Law of 1989, being Part 6 of Division 18 of the Streets and Highway Code of the State of California (Section 36500 et seq.) (The “Law”); and
WHEREAS, the City Council has appointed an Advisory Committee for the purpose of making recommendations to the City Council on the expenditure of revenue derived from the levy of assessments, on the classification of businesses, and of the method of basis of levying the assessments pursuant to the Law; and WHEREAS, the Advisory Committee, comprised of the Baldwin Park Executive Team has made recommendations for Fiscal Year 2022-23 for which assessments are to be collected to pay the costs of improvements and activities described in ATTACHMENT “A”; and
WHEREAS, The City Council did give notice of the time and place for the public hearing on the question of the levy of the proposed assessment; and WHEREAS, at this time, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of an annual assessment for said Area.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. The above recitals are all true and correct.

Section 2. The City Council hereby orders the programs and activities to be carried out as set forth in the Advisory Committee’s recommendations in ATTACHMENT “A”and orders the annual levy to the Area as shown and set forth and described in said Report as Resolution of Intention.

Section 3. The Assessment as set forth and contained in said Report is hereby confirmed and adopted.

Section 4. The adoption of this Resolution constitutes the levy of the assessment for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023.

Section 5. The estimates of costs, the assessments, and all other matters as set forth in the Advisory Committee’s Report pursuant to the Law, are hereby approved and adopted by the City Council and hereby confirmed.

Section 6. Written protests were not received from the owners of businesses in the area which will pay the assessments indicated in Ordinance No. 842.

Section 7. A copy of the Advisory Committee’s Report and the system of charges, including the classifications of businesses and the amount of the annual charges shall be filed in the Office of the City Clerk and open for public inspection.

PASSED, APPROVED, AND ADOPTED this 15th day of June, 2022. ____________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No.2022-033 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 15, 2022 and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MARLEN GARCIA

CITY CLERK
City of Baldwin Park

CITYWIDE BUSINESS IMPROVEMENT FEES
FISCAL YEAR 2022-2023
BUSINESS IMPROVEMENT ADVISORY COMMITTEE’S REPORT
Method and Basis for Levy of Assessment
Area assessments are based upon a percentage of the regular business license tax.

The percentage differs by the Class of business and relates to the benefit each class derives from the improvements and activities in the area. The assessments are listed below: based on ordinance No. 842:

Class A Business 60% *
Class B Business 75% *
Class C Business 90% *
A full description of the types of business in each class and certain except businesses are provided in Ordinance No. 842 (Attached). No annual charge levied in accordance with this assessment shall exceed $450.
* The assessment rates remain unchanged from prior year.

ATTACHMENT “A”
87,944
130,200
218,144$
Cost Allocated
30,676$
27,000$
39,000$
80,000$
40,000$
216,676$
Projected Surplus/ (Deficit) as of June 30, 2023 1,468$ City of Baldwin Park
BUSINESS IMPROVEMENT TAX (FUND #230)
Fiscal Year 2022-23 Proposed Budget
Projected Fund Balance as of June 30, 2022
Projected Revenue from FY 2022-2023
Total Projected Available Fund Balance for FY 2022-23
Administration Costs for General Promotion of Business Activities and Public Events
Consultant Services for BP Now
Total FY 2022-23 Budget
Projected Expenditures
Media Outreach (Consultant Services/Public Information Officer) Downtown Street Market (Contract Services)
Concerts in the Park (Contract Services)
_______ __________

STAFF REPORT
ITEM NO. 15
TO: Honorable Mayor/ Chair and Members of the City Council for the City of Baldwin Park, Financing Authority, Municipal Financing Authority, Housing Authority, and Successor Agency
FROM: Enrique C. Zaldivar, Chief Executive Officer
Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency

SUMMARY
The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached is the copy of the proposed budget for fiscal year 2022-23 and the Resolutions which approves the adoption of the budget. The capital improvement projects (CIP) proposed budget for fiscal year 2022-23 is not included and will be presented at a later date.

RECOMMENDATION
Staff recommends that the City Council concurrently open a public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for:
 City of Baldwin Park by Resolution; and
 Finance Authority by Resolution; and
 Municipal Financing Authority by Resolution; and
 Housing Authority by Resolution; and
 Successor Agency by Resolution; and

FISCAL IMPACT
General Fund (100)
Revenues $ 34,393,225
Expenditures $ 34,315,735
Surplus $ 77,490
Other Funds - Expenditures
Future Development Fund $ 195,982
Internal Service Funds $ 6,074,968
Special Revenue Funds $48,391,872
Finance Authority $ 6,770,096
Successor Agency $ 2,129,239
Housing Authority $ 6,745,731
Total Other Funds –Expenditures $70,307,888
TOTAL BUDGET (CITY-WIDE EXPENDITURES) $104,623,623

BACKGROUND
The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider.

The emphasis for the coming budget year is “Continued Proactive Planning and Fiscal Responsibility”. The City is expecting expenditures to increase at a higher rate than expected revenues. Those future rising expenditure costs include but are not limited to CalPERS related costs, general insurance costs, and COLA/CPI adjustments. Therefore, the objective of the budget presented is to maintain a healthy fund balance to meet emergency and unexpected costs and future rising costs. The City will continue to promote increased productivity, encourage efficiency in the workplace, seek new revenues, and reinvest in the community.

The City-wide total proposed budget for Fiscal Year 2022-23 is $104,623,623. The projected General Fund Reserve balance at the end of the fiscal year will be $11.84 million with an increase from proposed General Fund budget projected surplus of $77,490.

The General Fund revenue is expected to increase by $1.01 million from the prior year. The projected increases are mainly from the continued rising value of property tax, sales tax, property tax in lieu of VLF, franchise tax, business license fees, and transient occupancy tax. We projected $1.05 million from the cannabis safety fees to be used to fund safety, community enhancement, safety, beautifying the community including landscaping and parks. It’s also used to fund the youth and community services. A small percentage is used to fund administration costs and related legal expenses.

The City’s General Fund proposed expenditures are $34,315,735, an increase of $1.09 million from the prior year. Public safety continues to be the priority of the City. Therefore, the majority of the increase is for the public safety budget due to the planned filling of police officer vacancies and contractual obligations. The proposed budget increase also includes hiring additional staff and operational costs to restart special events and programs to benefit the residents, businesses in Baldwin Park and the community as a whole that were previously cancelled due to the pandemic. These special events and programs include but are not limited to the 4th of July Celebration, Arbor Day Celebration, Breakfast with Santa, Halloween Fest, Job Fair, Spring Fest, Tree Lighting Ceremony, Christmas with the COPS, National Night Out, Trick or Treat with the COPS, Celebrate Baldwin Park, Pride of the Valley 5K Run, Veterans Day Ceremony.

The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve balance for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget.

ALTERNATIVES
In the event the budget is not adopted by July 1, 2022, staff is recommending that the City Council approve Continuing Appropriation Resolutions for City Council, Finance Authority, Municipal Financing Authority, Housing Authority, and Successor Agency. which will allow the City to operate with the prior fiscal year’s budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council.

LEGAL REVIEW
This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Continuing Appropriation Resolution(s)

2. FY2022-23 Proposed Budget (Summary). The completed proposed line-item budget is available on the City’s website by June 15, 2022.

3. FY2022-23 Projected Fund Balance.

4. FY2022-23 Proposed General Fund Reserve Bar Chart
Attachment 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA

AUTHORIZING A CONTINUING APPROPRIATION FOR THE
TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR
2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET
WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and
WHEREAS, the City Council has a properly approved budget for fiscal year 2021-

22. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. The City adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23.

Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget.

Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council.

Section 4. That this Resolution shall become effective retroactively as of July 1, 2022.

Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.

PASSED, APPROVED AND ADOPTED on this 15th day of June 2022.

Attachment 2 (Continued)
________________________
Emmanuel J. Estrada, Mayor
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Fund Fund Description
FY 2023
Proposed
Revenues
FY 2023
Proposed
Expenditures
Surplus /
(Deficit)
General Fund:

Subtotal - G
100 General Fund* 34,393,225 34,315,735 77,490
200 Future Development Fund** 52,360 195,982 (143,622)
Subtotal - eneral Fund 34,445,585 34,511,717 (66,132)
Internal Services Funds:

Subtotal - I
1,087,727 1,085,727 2,000
402 Fleet Services 1,014,669 1,012,469 2,200
403 Internal Insurance 4,006,469 3,976,772 29,698
Subtotal - nternal Services Funds 6,108,866 6,074,968 33,898 Special (Restricted) Funds:
401 Information and Support Services
City of Baldwin Park
Fiscal Year 2022-2023 Proposed Budget
Subtotal Special Funds
0 57,043 (57,043)
208 Law Enforcement Development Impact 20,600 0 20,600
220 Community Development Block Grant 1,354,662 1,316,470 38,192 221 H.O.M.E. (Home Investment Partnership Program) 3,042,073 3,001,333 40,740 222 CAL Home 100 0 100
230 AB1693 Business Improvement Fees 130,200 216,676 (86,476) 231 Air Quality Management 188,000 132,548 55,452
234 Park Fees (Quimby Act) 190,000 981,961 (791,961)
235 General Plan Fees 160,000 354,338 (194,338)
236 Public Art Fees 61,500 343,978 (282,478)
237 Cannabis Mitigation Fee 1,400,000 1,073,811 326,189 240 Gasoline Tax 2,193,573 2,021,209 172,364
241 Surface Transportation Program 999,452 0 999,452
243 Bicycle and Pedestrian Safety 71,490 175,923 (104,433) 244 Proposition A 2,120,970 2,067,647 53,323
245 Proposition C 1,539,658 2,013,398 (473,740)
246 AB939 Integrated Waste Management 337,000 407,069 (70,069) 247 Oil Recycling Grant 10,000 22,751 (12,751)
249 Storm Drains NPDS 59,116 95,100 (35,984)
250 Assessment District 12,630 0 12,630
251 Street Lighting and Landscape 1,804,330 2,247,039 (442,709) 252 Parks Maintenance Assessment District 991,601 991,601 0 253 Proposition A - Parks 154,080 154,079 0
254 Measure R Local Return 1,155,979 1,025,478 130,501
255 Measure M 3,053,354 3,482,785 (429,431)
256 SB1 Road Repair & Accountability 1,733,913 475,120 1,258,793 257 Traffic Mitigation Fees 12,600 0 12,600
258 Measure W 9,233,530 1,678,530 7,555,000
260 Summer Lunch Program 30,991 30,991 (0)
270 Grants Fund 2,491,010 15,436,335 (12,945,324)
271 Police Grants Fund 71,200 134,042 (62,842)
275 American Rescue Plan Act 11,240 8,404,618 (8,393,378) 280 Cooperative Agreements Contributions 400,000 0 400,000 450 BPROUD Utility District 0 50,000 (50,000)
Subtotal Special Fun 35,034,852 48,391,872 (13,357,020) TOTAL GENERAL, INTERNAL SERV., & SPECIAL FUNDS: 75,589,302 88,978,557 (13,389,255) 205 Federal Asset Forfeiture
Attachment 3
City of Baldwin Park
Fiscal Year 2022-2023 Proposed Budget
Fund Fund Description
FY 2023
Proposed
Revenues
FY 2023
Proposed
Expenditures
Surplus /
(Deficit)
Subtotal Financing Authori
Financing Authority Funds:

Subtotal
Subtotal Ho
Subtotal Hous
$
610 COP Lease Payment 589,445 589,445 (0)
651 Pension Obligation Bond 2019 3,844,787 3,844,787 (0) 660 Measure M Rev Bond 589,669 2,335,864 (1,746,195)
Subtotal Financing Autho ty Funds 5,023,901 6,770,096 (1,746,195) Successor Agency Funds:

Capital Projects
Subt
95,949 95,949 (0)806 Sierra Vista Capital Project
Su otal Capital Projects 95,949 95,949 (0)
Debt Service
Subtotal Debt Servic
1,070,460 13,455838 BP Merged 2017 Refinance
Subtotal Debt Serv e 1,083,915 1,070,460 13,455
Low/Mod Housing
1,083,915
272,399 (690,431)890 Low/Mod Income Housing
ow/Mod Housing 272,399 962,830 (690,431)
TOTAL SUCCESSOR AGENCY FUNDS: 1,452,263 2,129,239 (676,977) Housing Authority:

Subtotal L
962,830
6,797,231901 Housing Voucher Choice 176,199
902 Housing Authority American Rescue Plan Act 0 2,026 (2,026) 905 Public Housing 98,075 91,848 6,227
910 CIAP 30,825 30,825 0
ing Authority Funds 6,926,131 6,745,731 180,400
COMBINED GRAND TOTAL - ALL FUNDS 88,991,597 104,623,623 (15,632,026) * The Projected General Fund Reserve Balance at June 30, 2023 is: 11,839,077$ ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval.

Subtotal Ho
$
6,621,032
Attachment 3 (Continued)
Fund Fund Description
Revised
Projected
Fund Balance
06/30/2022
2023
Proposed
Revenues
2023
Proposed
Transfers In
2023
Proposed
Expenditures
2023
Proposed
Transfers Out
Projected
Fund Balance
06/30/2023
General Fund:
100 General Fund* 28,903,820 33,674,600 718,625 33,726,290 589,445 28,981,310 200 Future Development Fund** 5,402,238 52,360 0 195,982 0 5,258,616 210 Community Enhancement Fund** 664,663 0 0 0 0 664,663 Subtotal - General Fund 34,970,722$ 33,726,960$ 718,625$ 33,922,272$ 589,445$ 34,904,590$ Internal Services Funds:
401 Information and Support Services 218,412 1,087,727 0 1,085,727 0 220,412 402 Fleet Services 664,282 1,014,669 0 1,012,469 0 666,482 403 Internal Insurance (7,895,901) 4,006,469 0 3,976,772 0 (7,866,203) 404 Capital Equipment 12,370 0 0 0 0 12,370
Subtotal - Internal Services Funds (7,000,837)$ 6,108,866$ -$ 6,074,968$ -$ (6,966,940)$ Special (Restricted) Funds:

City of Baldwin Park
Fiscal Year 2022-2023 Projected Fund Balance
205 Federal Asset Forfeiture 152,498 0 0 57,043 0 95,455 206 State Asset Forfeiture 55,236 0 0 0 0 55,236
207 Local Law Enforcement Block Grant 15,259 0 0 0 0 15,259 208 Law Enforcement Development Impact 91,816 20,600 0 0 0 112,416 209 AB74 Public Safety Enhancement 150,151 0 0 0 0 150,151 220 Community Development Block Grant (398,220) 1,354,662 0 1,316,470 0 (360,028) 221 H.O.M.E. (Home Investment Partnership Program) 1,284,371 3,042,073 0 3,001,333 0 1,325,110 222 CAL Home 68,107 100 0 0 0 68,207
230 AB1693 Business Improvement Fees 87,944 130,200 0 216,676 0 1,468 231 Air Quality Management 219,667 188,000 0 132,548 0 275,120 232 Residential Development Fee 4 0 0 0 0 4
233 Economic Development Grant 541 0 0 0 0 541
234 Park Fees (Quimby Act) 1,196,837 190,000 0 981,961 0 404,876 235 General Plan Fees 556,115 160,000 0 354,338 0 361,777 236 Public Art Fees 418,569 61,500 0 343,978 0 136,091
237 Cannabis Mitigation Fee 1,403,750 1,400,000 0 23,811 1,050,000 1,729,939 240 Gasoline Tax 31,790 2,193,573 0 2,021,209 0 204,154 241 Surface Transportation Program (73,439) 999,452 0 0 0 926,013 243 Bicycle and Pedestrian Safety (3,992) 71,490 0 175,923 0 (108,425) 244 Proposition A (175,751) 2,120,970 0 2,067,647 0 (122,428) 245 Proposition C 727,042 1,539,658 0 2,013,398 0 253,301 246 AB939 Integrated Waste Management 12,907 337,000 0 407,069 0 (57,162) 247 Oil Recycling Grant 22,766 10,000 0 22,751 0 10,014 249 Storm Drains NPDS 13,412 59,116 0 95,100 0 (22,572) 250 Assessment District 407,143 12,630 0 0 0 419,773
251 Street Lighting and Landscape 148,483 1,787,330 17,000 2,247,039 0 (294,226) 252 Parks Maintenance Assessment District 86,995 862,236 129,365 991,601 0 86,995 253 Proposition A - Parks 8 60 154,020 154,079 0 8
254 Measure R Local Return 361,035 1,155,979 0 1,025,478 0 491,536 255 Measure M 1,685,273 1,307,159 1,746,195 2,893,116 589,669 1,255,842 256 SB1 Road Repair & Accountability 493,520 1,733,913 0 475,120 0 1,752,313 257 Traffic Mitigation Fees (18,457) 12,600 0 0 0 (5,857) 258 Measure W 369,243 9,233,530 0 1,678,530 0 7,924,243 259 Measure H (157,828) 0 0 0 0 (157,828)
260 Summer Lunch Program (2,408) 0 30,991 30,991 0 (2,408) 270 Grants Fund 15,507,783 2,491,010 0 15,436,335 0 2,562,459 271 Police Grants Fund 71,260 71,200 0 134,042 0 8,418
275 American Rescue Plan Act 16,392,664 11,240 0 8,404,618 0 7,999,286 278 Measure W Grant 1,161,939 0 0 0 0 1,161,939
280 Cooperative Agreements Contributions (399,383) 400,000 0 0 0 617 Attachment 4
Fund Fund Description
Projected
Fund Balance
06/30/2022
2023
Proposed
Revenues
2023
Proposed
Transfers In
2023
Proposed
Expenditures
2023
Proposed
Transfers Out
Projected
Fund Balance
06/30/2023
Special (Restricted) Funds Continued:
301 Building Reserve 9,959 0 0 0 0 9,959
450 BPROUD Utility District 273,300 0 0 50,000 0 223,300 Subtotal Special Funds 42,247,906$ 32,957,282$ 2,077,570$ 46,752,203$ 1,639,669$ 28,890,886$ TOTAL GENERAL, INTERNAL SRV & SPECIAL FUNDS: 70,217,791$ 72,793,107$ 2,796,195$ 86,749,443$ 2,229,114$ 56,828,536$ Financing Authority Funds:
601 Debt Service 503,162 0 0 0 0 503,162
610 COP Lease Payment (70,882) 0 589,445 589,445 0 (70,882) 625 Gas Tax Debt Service 7 0 0 0 0 7
635 BPFA/PM 2003 Tax Alloc 32,715 0 0 0 0 32,715
637 BPFA/CBD 1990 Refunding Loan 143 0 0 0 0 143
650 Pension Obligation Bond 26,035 0 0 0 0 26,035
651 Pension Obligation Bond 2019 254 3,844,787 0 3,844,787 0 254 660 Measure M Rev Bond 6,633,579 0 589,669 589,669 1,746,195 4,887,385 Subtotal Financing Authority Funds 7,125,013$ 3,844,787$ 1,179,114$ 5,023,901$ 1,746,195$ 5,378,818$ Successor Agency Funds:

Capital Projects
1,848,653 0 95,949 95,949 0 1,848,653806 Sierra Vista Capital Project Subtotal Capital Projects 1,848,652$ -$ 95,949$ 95,949$ -$ 1,848,651$ Debt Service
836 Sierra Vista Debt Service 9,640 0 0 0 0 9,640
838 BP Merged 2000 Refinance (474,844) 1,083,915 0 974,511 95,949 (461,389) Subtotal Debt Service (465,205)$ 1,083,915$ -$ 974,511$ 95,949$ (451,750)$ Low/Mod Housing
6,173,756$ 272,399$ -$ 962,830$ -$ 5,483,324$ 890 Low/Mod Income Housing Subtotal Low/Mod Housing 6,173,756 272,399 0 962,830 0 5,483,324 TOTAL SUCCESSOR AGENCY FUNDS: 7,557,203$ 1,356,314$ 95,949$ 2,033,290$ 95,949$ 6,880,226$ Housing Authority:
901 Housing Voucher Choice 116,283 6,797,231 0 6,621,032 0 292,482 902 Housing Authority American Rescue Plan Act 387,658 0 0 2,026 0 385,632 905 Public Housing 446,558 67,250 30,825 91,848 0 452,785 910 CIAP 0 30,825 0 0 30,825 0
Subtotal Housing Authority Funds 950,499$ 6,895,306$ 30,825$ 6,714,906$ 30,825$ 1,130,899$ COMBINED GRAND TOTAL - ALL FUNDS 85,850,506$ 84,889,514$ 4,102,083$ 100,521,540$ 4,102,083$ 70,218,479$ * The Projected General Fund Reserve Balance at June 30, 2023 is: $ 11,839,077 ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval.

Attachment 4 (Continued)
General Fund Reserve Bar Chart ‐ Fiscal Year 2022‐23 Proposed $12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
$8,237,796
$6,309,224
$7,572,817
$7,090,375
$8,484,704
$9,409,180
$9,730,683
$11,616,365 $11,761,587 $11,839,077
2014 2015 2016 2017 2018 2019 2020 2021
Unaudited
2022 Projected 2023 Proposed
Note: This table does not include the Future Development Fund or Community Enhancement Fund.

Attachment 5
_______ __________

STAFF REPORT
ITEM NO. SA-1
TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park
FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Treasurer’s Report –April 2022

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for April 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

_______ __________

STAFF REPORT
ITEM NO. SA-2
TO: Honorable Mayor/ Chair and Members of the City Council for the City of Baldwin Park, Financing Authority, Municipal Financing Authority, Housing Authority, and Successor Agency
FROM: Enrique C. Zaldivar, Chief Executive Officer
Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency

RECOMMENDATION
Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for:
 City of Baldwin Park by Resolution 2022-034; and
 Finance Authority by Resolution2022-001; and
 Municipal Financing Authority by Resolution 2022-001; and  Housing Authority by Resolution 2022-003; and
 Successor Agency by Resolution 2022-001.

LEGAL REVIEW
This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution No. 2022-034

2. Continuing Appropriation Resolution(s)

3. FY2022-23 Proposed Budget (Summary). The completed proposed line-item budget is available on the City’s website by June 15, 2022.

4. FY2022-23 Projected Fund Balance.

5. FY2022-23 Proposed General Fund Reserve Bar Chart
Attachment 1 (Continued)
RESOLUTION NO. SA

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE

DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF

THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF

THE AUTHORITY FOR THE FISCAL YEAR COMMENCING
JULY 1, 2022 AND ENDING JUNE 30, 2023

THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY AS RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2022 and ending June 30, 2023, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented.

SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State.

SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget.

SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board.
(B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required.
(D)All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund.
(E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board.

Attachment 1 (Continued)
(F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes.

SECTION 5. That this Resolution shall become effective July 1, 2022.

SECTION 6. That the Secretary shall certify to the adoption of this Resolution.

APPROVED AND ADOPTED this 15th day of June 2022.

EMMANUEL J. ESTRADA
CHAIR
Attachment 1 (Continued)
None
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

SECRETARY
Attachment 2 (Continued)
RESOLUTION NO. SA

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED

COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF

BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR
THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23 BUDGET
WHEREAS, the Successor Agency needs an operating budget to function financially, and
WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2021-22.

NOW, THEREFORE THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23.

Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget.

Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency.

Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.

PASSED, APPROVED AND ADOPTED on this 15th day of June 2022.

Attachment 2 (Continued)
_____________________
Emmanuel J. Estrada, Chair
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. SA was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Fund Fund Description
FY 2023
Proposed
Revenues
FY 2023
Proposed
Expenditures
Surplus /
(Deficit)
General Fund:

Subtotal - G
100 General Fund* 34,393,225 34,315,735 77,490
200 Future Development Fund** 52,360 195,982 (143,622)
Subtotal - eneral Fund 34,445,585 34,511,717 (66,132)
Internal Services Funds:

Attachment 5
AGENDA

BALDWIN PARK FINANCE AUTHORITY

REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila - Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

PUBLIC COMMENTS
The public is encouraged to address the
City Council or any of its Agencies listed
on this agenda on any matter posted on
the agenda or on any other matter within
its jurisdiction. In accordance with
Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the
Council as a whole and refra in from
making impertinent, slanderous, or
profane remarks or disrupt the peace of
the meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o
cualquiera otra de sus Agencias nombradas en
esta agenda, para hablar sobre cualquier asunto
publicado en la agenda o cualquier tema que
esté bajo su jurisdicción. De acuerdo con el
capítulo 39 del Código Municipal de la Ciudad
de Baldwin Park, los comentaros deben se
dirigidos al Concilio como una sola entidad, y no
ser impertinentes, difam atorios, o profanos, o
interrumpir la paz de la reunión.

FINANCE AUTHORITY
REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staf f to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hecha s por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2]
If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on June 15, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

CONSENT CALENDAR

1. Treasurer’s Report – April 2022
Staff recommends that the Board receive and file the Treasurer’s Report for April 2022.

PUBLIC HEARING

2. Adoption of the Budget for Fiscal Year 2022 -23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022 -23 Budget for:
• City of Baldwin Park by Resolution 2022-034; and

1. Finance Authority by Resolution2022-001; and

2. Municipal Financing Authority by Resolution 2022-001; and

3. Housing Authority by Resolution 2022-003; and

4. Successor Agency by Resolution 2022-001.

ADJOURNMENT
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

CERTIFICATION
I, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022.

Marlen Garcia,
City Clerk
________ _________

STAFF REPORT
ITEM NO. 1
TO: Honorable Chair and Board Members of the Financing
Authority
FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Treasurer’s Report –April 2022

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for April 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

_______ __________

LEGAL REVIEW
This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Continuing Appropriation Resolution(s)

2. FY2022-23 Proposed Budget (Summary). The completed proposed line-item budget is available on the City’s website by June 15, 2022.

3. FY2022-23 Projected Fund Balance.

4. FY2022-23 Proposed General Fund Reserve Bar Chart
Attachment 2 (Continued)
RESOLUTION NO. FA

A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF

BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR
THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL
YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23
BUDGET
WHEREAS, the Financing Authority needs an operating budget to function financially, and
WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2021-22.

NOW, THEREFORE BE IT RESOLVED BY THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY AND ORDER AS FOLLOWS:

Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23.

Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget.

Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority.

Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.

PASSED, APPROVED AND ADOPTED on this 15th day of June 2022.

Attachment 2 (Continued)
_______________________
Emmanuel J. Estrada, Chair
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. FA was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Fund Fund Description
FY 2023
Proposed
Revenues
FY 2023
Proposed
Expenditures
Surplus /
(Deficit)
General Fund:

Subtotal - G
100 General Fund* 34,393,225 34,315,735 77,490
200 Future Development Fund** 52,360 195,982 (143,622)
Subtotal - eneral Fund 34,445,585 34,511,717 (66,132)
Internal Services Funds:

Attachment 5
AGENDA

BALDWIN PARK HOUSING AUTHORITY

REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

PUBLIC COMMENTS
The public is encouraged to address the
City Council or any of its Agencies listed
on this agenda on any matter posted on
the agenda or on any other matter within
its jurisdiction. In accordance with
Chapter 39 of the Baldwin Park Municipal
Code, Speakers must address the
Council as a whole and refrain from
making imp ertinent, slanderous, or
profane remarks or disrupt the peace of
the meeting.

COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o
cualquiera otra de sus Agencias nombradas en
esta agenda, para hablar sobre cualquier asunto
publicado en la agenda o cualquier tema que
esté bajo su jurisdicción. De acuerdo con el
capítulo 39 del Código Municipal de la Ciudad
de Baldwin Park, los comentaros deben se
dirigidos al Concilio como una sola entidad, y no
ser impertinentes, difamatorios, o profano s, o
interrumpir la paz de la reunión.

HOUSING AUTHORITY
REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el limite para hablar

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a m atter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or sched ule matters for consideration at a future meeting. [Government Code §54954.2]

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in anoth er language other than Spanish , please indicate your request in your communication up to 48 hours prior to the meeting . If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

CONSENT CALENDAR

1. Baldwin Park Housing Authority’s Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register.

2. Treasurer’s Report – April 2022
Staff recommends that the Board receive and file the Treasurer’s Report for April 2022.

PUBLIC HEARING

2. Adoption of the Budget for Fiscal Year 2022 -23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that Council open a public hearing, accept public testimony, and following the public hearing, approve the fiscal year 2022-23 Budget for:

1. City of Baldwin Park by Resolution; and

2. Finance Authority by Resolution; and

3. Municipal Financing Authority by Resolution; and

4. Housing Authority by Resolution; and
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for pub lic viewing and inspection at City Hall, 2 nd Floor Lobby Area or at the Los Angeles County Public Library in the Cit y of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

In compliance with the Ame ricans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)

5. Successor Agency by Resolution.

ADJOURNMENT

CERTIFICATION
I, Marlen Garcia, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022.

Marlen Garcia,
City Clerk
_________ ________

STAFF REPORT
ITEM NO. 1
TO: Honorable Chair and Board Members of the Housing
Authority
FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands

SUMMARY
Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the Warrants and Demands for Housing Authority was $ 530,660.37.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The May 6 to June 2,2022 Warant check numbers 72579 through 72592 in the amount of $4,402.23 and Automated Clearing House (ACH) In the amount of $526,258.14 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Happy Check Register

2. Happy Check Register ACH

________ _________

STAFF REPORT
ITEM NO. 2
TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Treasurer’s Report –April 2022

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for April 2022.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENT

1. Exhibit “A”, Treasurer’s Report

_______ __________

STAFF REPORT
ITEM NO. 3
TO: Honorable Mayor/ Chair and Members of the City Council for the City of Baldwin Park, Financing Authority, Municipal Financing Authority, Housing Authority, and Successor Agency
FROM: Enrique C. Zaldivar, Chief Executive Officer
Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency

LEGAL REVIEW
This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution 2022-003

2. Continuing Appropriation Resolution(s)

3. FY2022-23 Proposed Budget (Summary). The completed proposed line-item budget is available on the City’s website by June 15, 2022.

4. FY2022-23 Projected Fund Balance.

5. FY2022-23 Proposed General Fund Reserve Bar Chart
Attachment 1 (Continued)
RESOLUTION NO. HA 2022-003

A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY

OF BALDWIN PARK ADOPTING THE BUDGET OF THE
AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1,
2022 AND ENDING JUNE 30, 2023

THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2022 and ending June 30, 2023, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented.

SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget.

SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board.
(B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required.
(D)All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund.
(E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board.

Attachment 1 (Continued)
(F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes.

SECTION 5. That this Resolution shall become effective July 1, 2022.

SECTION 6. That the City Clerk shall certify to the adoption of this Resolution.

APPROVED AND ADOPTED this 15th day of June 2022.

EMMANUEL J. ESTRADA
CHAIR
Attachment 1 (Continued)
None
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Attachment 2 (Continued)
RESOLUTION NO. HA

A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF

BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR
THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL
YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23
BUDGET
WHEREAS, the Housing Authority needs an operating budget to function financially, and
WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2021-22.

NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23.

Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget.

Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority.

Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.

PASSED, APPROVED AND ADOPTED on this 15th day of June 2022.

Attachment 2 (Continued)
_______________________
Emmanuel J. Estrada, Chair
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Fund Fund Description
FY 2023
Proposed
Revenues
FY 2023
Proposed
Expenditures
Surplus /
(Deficit)
General Fund:

Subtotal - G
100 General Fund* 34,393,225 34,315,735 77,490
200 Future Development Fund** 52,360 195,982 (143,622)
Subtotal - eneral Fund 34,445,585 34,511,717 (66,132)
Internal Services Funds:

Attachment 5
AGENDA

BALDWIN PARK MUNICIPAL FINANCING AUTHORITY

REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 June 15, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA Emmanuel J. Estrada - Chair
Daniel Damian - Vice Chair
Alejandra Avila - Board Member
Monica Garcia - Board Member
Paul C. Hernandez - Board Member

MUNICIPAL FINANCING AUTHORITY
REGULAR MEETING – 7:00 PM

CALL TO ORDER

ROLL CALL
Board Members: Alejandra Avila, Monica Garcia, Paul C. Hernandez, Vice Chair Daniel Damian, and Chair Emmanuel J. Estrada

PUBLIC COMMUNICATIONS

THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL

ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO

FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hecha s por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2]
If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on June 15, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. If you are a non-English Speaker and require translation services in another language other than Spanish, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume.

PUBLIC HEARING

1. Adoption of the Budget for Fiscal Year 2022 -23 for the City Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Staff recommends that the City Council concurrently open public hearings for all its agencies, accept public testimony, and following the public hearing, approve the fiscal year 2022 -23 Budget for:
• City of Baldwin Park by Resolution 2022-034; and

1. Finance Authority by Resolution2022-001; and

2. Municipal Financing Authority by Resolution 2022-001; and

3. Housing Authority by Resolution 2022-003; and

4. Successor Agency by Resolution 2022-001.

CERTIFICATION
I, Marlen Garcia , Secretary of the Municipal Financing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022.

Marlen Garcia,
City Clerk
_______ __________

STAFF REPORT
ITEM NO. 1
TO: Honorable Mayor/ Chair and Members of the City Council for the City of Baldwin Park, Financing Authority, Municipal Financing Authority, Housing Authority, and Successor Agency
FROM: Enrique C. Zaldivar, Chief Executive Officer
Rose Tam, Director of Finance
DATE: June 15, 2022
SUBJECT: Adoption of the Budget for Fiscal Year 2022-23 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency

LEGAL REVIEW
This report and resolutions have been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution 2022-001

2. Continuing Appropriation Resolution(s)

3. FY2022-23 Proposed Budget (Summary). The completed proposed line-item budget is available on the City’s website by June 15, 2022.

4. FY2022-23 Projected Fund Balance.

5. FY2022-23 Proposed General Fund Reserve Bar Chart
Attachment 1 (Continued)
RESOLUTION NO. MFA 2022-001

A RESOLUTION OF THE MUNICIPAL FINANCING

AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING

THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR
COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023

THE MUNICIPAL FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. That the Budget for the Municipal Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2022 and ending June 30, 2023, is hereby adopted as prepared and submitted by the Executive Director of the Municipal Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented.

SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board.
(B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required.
(D)All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund.
(E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board.

Attachment 1 (Continued)
(F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes.

SECTION 5. That this Resolution shall become effective July 1, 2022.

SECTION 6. That the City Clerk shall certify to the adoption of this Resolution.

APPROVED AND ADOPTED this 15th day of June 2022.

EMMANUEL J. ESTRADA
CHAIR
Attachment 1 (Continued)
None
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA was duly and regularly approved and adopted by the Members of the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority onJune 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Attachment 2 (Continued)
RESOLUTION NO. MFA

A RESOLUTION OF THE MUNICIPAL FINANCING AUTHORITY OF

THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE

OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION
FOR THE TEMPORARY USE OF THE 2021-22 BUDGET FOR FISCAL
YEAR 2022-23 PENDING FINAL APPROVAL OF THE 2022-23
BUDGET
WHEREAS, the Municipal Financing Authority needs an operating budget to function financially, and
WHEREAS, the Municipal Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Municipal Financing Authority has a properly approved budget for fiscal year 2021-22.

NOW THEREFORE THE MUNICIPAL FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. The Municipal Financing Authority adopts as a temporary measure the fiscal year 2021-22 budget as its budget for fiscal year 2022-23.

Section 2. The Municipal Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget.

Section 3. The Chair or presiding officer of the Municipal Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Municipal Financing Authority.

Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.

PASSED, APPROVED AND ADOPTED on this 15th day of June 2022.

Attachment 2 (Continued)
_____________________
Emmanuel J. Estrada, Chair
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.

CITY OF BALDWIN PARK
I, MARLEN GARCIA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. MFA was duly and regularly approved and adopted by the Municipal Financing Authority of the City of Baldwin Park at a regular meeting of the Municipal Financing Authority on June 15, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MARLEN GARCIA

CITY CLERK
Fund Fund Description
FY 2023
Proposed
Revenues
FY 2023
Proposed
Expenditures
Surplus /
(Deficit)
General Fund:

Subtotal - G
100 General Fund* 34,393,225 34,315,735 77,490
200 Future Development Fund** 52,360 195,982 (143,622)
Subtotal - eneral Fund 34,445,585 34,511,717 (66,132)
Internal Services Funds:

Attachment 5

Baldwin Park City CouncilJune 15, 2022

Baldwin Park City Council
June 15, 2022