AGENDA
BALDWIN PARK CITY COUNCIL
REGULAR MEETING
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
October 5, 2022
7:00 PM
Audio Streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Audio Streaming Simultaneously in Spanish will be available at:
https://www.youtube.com/channel/UC3bPFBIHcoPIks1XqetmGcA
Emmanuel J. Estrada - Mayor
Daniel Damian - Mayor Pro Tem
Alejandra Avila - Council Member
Monica Garcia - Council Member
Paul C. Hernandez - Council Member
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING.
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda
or on any other matter within its jurisdiction.
In accordance with Chapter 39 of the
Baldwin Park Municipal Code, Speakers
must address the Council as a whole and
refrain from making impertinent, slanderous,
or profane remarks or disrupt the peace of
the meeting.
COMENTARIOS DEL PÚBLICO
Se invita al público a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que esté bajo su
jurisdicción. De acuerdo con el capítulo 39 del
Código Municipal de la Ciudad de Baldwin Park, los
comentaros deben se dirigidos al Concilio como
una sola entidad, y no ser impertinentes,
difamatorios, o profanos, o interrumpir la paz de la
reunión.
City Council Agenda Page 2
CITY COUNCIL
REGULAR MEETING – 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Alejandra Avila, Monica Garcia, Paul C.
Hernandez, Mayor Pro Tem Daniel Damian , and Mayor Emmanuel J.
Estrada
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Active SGV Noches de las Luminarias Recognition for Outstanding City Staff Person Award
Presented to Yuriko Ruizesparza, Community Services Supervisor
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos será el límite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances ex ist. The legislative body or its staff may: 1) Briefly respond to statements made or questi ons asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acción en algún asunto a menos que sea incluido en la agenda, o a menos que exista algúna emergencia o circ unstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciónes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideración en juntas proximas. [Codigo de Gobierno §54954.2]
If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on September 21, 2022 to [email protected]. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during t he meeting. If you are a non- English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication up to 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, a fter which time, communications can resume.
City Council Agenda Page 3
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Adoption of a Resolution to Continue Conducting City Council/Commission/Board Meetings Remotely in Accordance with the Brown Act Executive Order and AB 361
Staff recommends that the City Council adopt Resolution No. 2022- 055 to continue conducting City Council/Commission/Board Meetings remotely in accordance with the Brown Act executive orders and AB 361 (covering meetings held from October 5, 2022 through November 4, 2022) and re- evaluate the state of emergency every 30 days to make findings under the bill’s teleconferencing exemptions.
3. Approval of a One -Time City Hall- Closure, and Authorization to Offer Qualified Employees Time off During the Holidays
Staff recommends that the City Council:
1. Approve Resolution No. 2022- 056 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, approving a One- Time City Hall Closure from December 27, 2022 through January 5, 2023, and Authorizing Qualified Employees Time off during the Holidays”; and
2. Direct the CEO to provide adequate notification to the public and take appropriate measures to ensure City Emergency Operations remain uninterrupted during the closure.
4. Ratify and Adopt a Temporary Employment of Kevin Gauthier (Retired Annuitant) Staff recommends that the City Council authorize the Mayor to execute a part -time, temporary employment agreement with Kevin Gauthier and make the necessary appropriation and budgetary adjustments.
5. Approval of a Contract with MIG to Provide Consulting Services to Prepare Objective Design Standards and Senate Bill 9 (SB 9) Development Standards Staff recommends that the City Council take the following actions:
1. Award a contract to MIG (Consultant) to prepare O bjective Design Standards and Senate Bill 9 (SB 9) development standards amend appropriate sections of the Zoning Code, Subdivision Regulations and preparation of appropriate CEQA documentation; and
2. Authorize the Mayor , or designee, to execute the attached agreement with MIG to provide consulting services in an amount not to exceed $216,447; and
3. Authorize the Director of Finance to appropriate $66, 447 from Fund No.235-General Plan Fees.
City Council Agenda Page 4
6. Selection of Consultants for As -Needed Building Plan Check and Inspection Services
Staff recommends that the City Council take the following actions:
1. Approve the three firms listed below to be used for As -Needed Building Plan Check and Inspection Services; and
2. Authorize the Mayor to execute a three-year service agreement up to $50,000 with each of the firms provide Building plans check and inspection services on an as - needed basis.
Consultant Location
RKA Consulting Group Walnut, CA
JLee Engineering, Inc. Alhambra, CA
Willdan Industry, CA
7. Nomination to Name the Community Room at the Serenity Homes Staff recommends that the City Council consider the nomination to name the community room at the Serenity Homes
8. Esperanza Villa Tiny Homes Pilot Program Status Report Staff recommends that the City Council receive and file this report.
9. Approve Final Parcel Map No. 83651 to Subdivide One (1) Lot into Two (2) Lots Staff recommends that the City Council accept the Final Parcel Map No. 83651 and authorize the City Clerk and staff to sign the Final Map.
10. Approve the Pun Group LLP to Provide Independent Professional Annual Audit Services
Staff recommends that the City Council:
1. Approve The Pun Group LLP to provide independent professional annual financial audit services for the next three fiscal years ending June 30, 2024, with an option to extend an additional two one- year periods ending June 30, 2025 and 2026, respectively; and
2. Authorize the CEO to sign the audit engagement letter subject to review and approval by the City Attorney
11. Update Grant Reimbursement and Revenue Availability Policy & Procedures, Accounts Payable and Disbursements Control Policies & Procedures, and Purchasing Policy and Procedures
Staff recommends that the City Council review and approve the following grants and accounting policies and procedures as follows:
1. Grants Reimbursement and Revenue Availability Policy & Procedures
2. Accounts Payable and Disbursements Control Policies & Procedures
3. Purchasing Policy & Procedures
12. Approval of Annual Statement of Investment Policy for Fiscal Year 2022-23 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2022-23.
City Council Agenda Page 5
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
• None
ADJOURNMENT
CERTIFICATION
I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 5 th day of
October 2022.
Marlen Garcia
City Clerk
For further information regarding agenda items, please contact the office of the City C lerk at (626) 960- 4011 ext. 466 or via e- mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960- 4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)