CITY COUNCIL r,e3.04. 44,
Hue OF' . Q Mayor Emmanuel J. Estrada
REGULAR MEETING TIE g73 Mayor Pro Tem Monica Garcia
Councilmember Alejandra Avila
Minutes SAN GABRIEL'
Councilmember Jean M. AyalaVALLEY
June 07, 2023, 7: 00 PM 2`'' Councilmember Daniel Damian Joe
Theseminutes are presented in Agenda order.
CALL TO ORDER
Themeetingwascalledto orderatapproximately7:14p.m. by MayorEstrada.
INVOCATION
The invocationwas led by PastorJackson.
PLEDGE OF ALLEGIANCE
ThePledgeof Allegiancewasledby MayorEstrada.
ROLL CALL
City Clerk Saenzperformedroll call:
MEMBERS:
Council Member Alejandra Avila( absent)
CouncilMemberJeanM. Ayala(present)
Council Member Daniel Damian ( absent)
Mayro Pro TernMonica Garcia(present)
Mayor EmmanuelJ. Estrada (present)
MOTION: It wasmovedby MayorEstrada, secondedby CouncilmemberAyalato excuse Councilmember Avila and Damian. AYES: Estrada, Ayala, Garcia. [ 3- 0] PASSED.
REPORT FROM CLOSED SESSION
City Attorney Marco Martinez reportedno reportableaction.
ANNOUNCEMENTS
CouncilmemberGarciaclosedonbehalfoftheBarendregtFamily.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor proclaimed June 2023 Gun Violence Awareness presented to Franwoise Coulton - Jazz Musician, Voice Instructor& Recruiter.
Mayor presented certificates of Employee Recognition of 20+ years of Service with the Baldwin Park Police Department.
MayorpresentedcertificatesforSierraVistaHighSchoolGirls' FlagFootballTeambeingone of8highschoolsselectedforthePilotLaunchoftheCIF-SSforaGirls' FlagFootballLeague.
MayorpresentedintroduceofCommunityEnhancementSupervisor, KhalilAbbany.
MayorproclaimedJune2023asPrideAwarenessMonth, presentedto CamilaCamaleon, SGV LGBTQ Center.
City Council Regular Meeting 6/7/23
PUBLIC COMMUNICATIONS
MayorEstradaopenedPublicCommunicationsatapproximately8:09p.m. 1) Katherine Looser
CityClerkSaenzacknowledgedaletterfromJanetGagnonregardingitem #9.
MayorEstradaclosedPublicCommunicationsatapproximately8:13p.m.
CONSENT CALENDAR
1. City of Baldwin Park' s Warrants and Demands
Motion to ratify the attachedWarrantsandDemandsRegister.
Item #1 waspulled for further discussion.
MOTION: It wasmovedbyJeanM Ayala, secondedbyEmmanuelEstradato adoptMotion, PASSED. [ 3— 0]. AYES: AYALA, ESTRADA, GARCIA.
2. Meeting Minutes
Motion to approve the following meeting minutes: 1) MeetingMinutesof the SpecialCity CouncilandRegularCityCouncilonMay17, 2023; and2) MeetingMinutesof theFinance AuthorityBoard, HousingAuthorityBoard, SpecialCityCouncilandRegularCityCouncil Meetingsheld from January19, 2022 throughApril 20, 2022.
Item #2 waspulledfor further discussion.
MOTION: ItwasmovedbyJeanMAyala, secondedbyEmmanuelEstradatoadoptMotion, PASSED. [ 3 — 0]. AYES: AYALA, ESTRADA, GARCIA.
3. Claim Rejection
Motiontorejectthefollowingclaimanddirectstafftosendtheappropriatenoticeofrejectionto claimant: MariaGarciaTheclaimantallegesapropertydamageclaim. Thisgovernmentclaim, andallgovernmentclaims, shouldbeconsideredaspotentiallawsuitsinthefuture. Thus, it is requestedthatallCityStaff, theMayorandallCouncilMembersrefrainfrommakingany statements, whetherpublic or private in nature. It is importantthat no statementsbe madeso as tonotprejudicethisclaimin anywaywhichcanhappenif publicorprivatecommentsaremade aboutthis claim by City staff or Council Members.
MOTION: It wasmovedbyEmmanuelEstrada, secondedbyMonicaGarciatoadoptMotion, PASSED [ 3 — 0]. AYES: ESTRADA, GARCIA, AYALA.
4. AuthorizePaymentstoLosAngelesCountyDepartmentofPublicWorksandLosAngeles CountySanitationDistrictsfor theAnnexationPermitandSewerSystemConnectionFees for 12PropertiesAsPartof theCalinoAvenueSewerandStromDrainImprovements Project
Motiontoapprove: AuthorizepaymentfortheAnnexationFeeintheamountof$7,611.00tothe LosAngelesCountyDepartmentofPublicWorks; and, AuthorizepaymentfortheSewerage ConnectionFeesintheamountof$20,844.00totheLosAngelesCountySanitationDistricts; and,AuthorizetheDirectorofFinancetomakenecessaryappropriationandbudgetadjustments.
MOTION: It wasmovedbyEmmanuelEstrada, secondedbyMonicaGarciatoadoptMotion, PASSED [ 3 — 0]. AYES: ESTRADA, GARCIA, AYALA.
City CouncilRegularMeeting 6/7/23
5. Adoption of Resolution No. 2023- 014, " A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer' s Report for the Citywide Landscape and Lighting MaintenanceAssessmentDistrict for FY 2023-2024, Declaringthe Intent to Levy and CollectAssessments, and Settinga TimeandPlacefor a Public Hearing" Motion to adopt Resolution No. 2023- 014 entitled, " A Resolutionof theCity Council of the City of BaldwinPark, California, ApprovingtheEngineer'sReportfor theCitywideLandscapeand LightingMaintenanceAssessmentDistrictfor FY 2023-2024, DeclaringtheIntentto Levyand CollectAssessments, andSettingaTimeandPlacefor aPublicHearing" MOTION: It wasmovedby EmmanuelEstrada, secondedby MonicaGarciato adoptMotion, PASSED [ 3 — 0]. AYES: ESTRADA, GARCIA, AYALA.
6. Adoption of Resolution No. 2023- 015 " A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer' s Report for the Citywide Park MaintenanceAssessmentDistrict for FY 2023-2024, Declaring the Intent to Levy and CollectAssessments, and Settinga Time andPlacefor a PublicHearing" Motion to adopt Resolution No. 2023- 015 entitled, " A Resolutionof theCityCouncilof theCity of Baldwin Park, California, Approving the Engineer' s Report for the Citywide Park MaintenanceAssessmentDistrict for FY 2023-2024, DeclaringtheIntentto Levy andCollect AssessmentsandSettingaTimeandPlacefor aPublicHearing."
MOTION: It wasmovedby EmmanuelEstrada, secondedby MonicaGarciato adoptMotion, PASSED [ 3— 0]. AYES: ESTRADA, GARCIA, AYALA.
7. Approve a Contract Services Agreement with J & S Striping for the Installation of Temporary Traffic Striping and Signage for the Slow Streets " Roundabout" Demonstration Project at the Intersection of Olive Avenue and Maine Avenue Motion to: Accept a proposal from J&S Striping of Ontario, CA in an amountof$ 78,770; and Authorize the Mayor and City Clerk to execute the contract services agreementwith J&S Striping; and Authorize the Director of Finance to appropriate $ 45, 000 from Fund 270 and 33,770fromfund240andto makenecessarybudgetadjustments.
Item # 7 waspulled for further discussion.
MOTION: It was moved by Monica Garcia, secondedby Jean M Ayala to adopt Motion.
PASSED [ 2— 1]. AYES: GARCIA, AYALA NAY: ESTRADA
8. Request for Additional Appropriation to Cover Expenditures Needed for Operations through the End of Fiscal Year 2022- 2023
Motion to authorize the Finance Director to appropriate $ 74, 400 from the General Funds and make necessary adjustment to the budget.
Item# 8 waspulled for further discussion.
MOTION: It wasmovedby EmmanuelEstrada, secondedby MonicaGarciato adoptMotion.
PASSED [ 3 — 0]. AYES: ESTRADA, GARCIA, AYALA
City Council Regular Meeting 6/7/23
9. Administrative and Legal Assistancefor Tenantsand Landlords in the City of Baldwin Park
Motion to direct staff to pursuea new strategyto provide the much neededAdministrative and Legal Assistanceto tenantsandpresentit to the City Council for its consideration.
Item # 9 was pulled for further discussion.
MOTION: It wasmovedby EmmanuelEstrada, secondedby MonicaGarciato adoptMotion.
PASSED [ 3 — 0]. AYES: ESTRADA, GARCIA, AYALA.
10. Approval of Easement Exchange & Construction License Agreement with King Taco and Adoption of Resolution No. 2023- 017 " A Resolution of the City Council of the City of Baldwin Park Granting a Parking and Trash Enclosure Access Easement to RM Investments (King Taco) andAuthorizing theAcceptanceof an Amendmentto an existing Utility Easement to allow Public Accessfrom RM Investments (King Taco)" Motion to: Approve the Draft Easement Exchange & Construction License Agreement between the City of Baldwin Park and King Taco, including the easementforms attachedas exhibits, subjectto anyadditionalchangesacceptedby the ChiefExecutiveOfficer andCity Attorney; and, AdoptResolutionNo. 2023-017 "A Resolutionof theCity Councilof theCity of Baldwin ParkGrantingaParkingandTrashEnclosureAccessEasementto RM Investments (King Taco) and Authorizing the Acceptanceof an Amendment to an Existing Utility Easementto Allow Public Accessfrom RM Investments (King Taco)."
MOTION: It was moved by EmmanuelEstrada, secondedby Monica Garciato adopt Motion.
PASSED [ 3— 0]. AYES: ESTRADA, GARCIA, AYALA.
PUBLIC HEARING - NONE
REPORTS OF OFFICERS
11. Adoption of Resolution No. 2023- 016, " A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Fiscal Year 2022-23 Project List to be Funded by Senate Bill 1 ( SB1)— the Road Repair and Accountability Act of 2017" Motion to: Adopt Resolution No. 2023- 016, " A Resolution of the City Council of the City of BaldwinPark, California,AdoptingtheFiscalYear2023-24ProjectList to beFundedby Senate Bill 1 ( SB 1) — the Road Repair and Accountability Act of 2017"; and Authorize the Finance Director to appropriate projected FY 2023- 24 SB1 funds in the amount of $ 1, 781, 266; and AuthorizetheDirectorof PublicWorksto file necessarydocumentationto satisfySB1funding requirementsand actasthe signatureauthority.
MOTION: It was moved by EmmanuelEstrada, secondedby JeanM Ayala to adoptMotion.
PASSED [ 3— 0]. AYES: ESTRADA, AYALA, GARCIA.
City Council Regular Meeting 6/ 7/23
12. Award of Agreement to CivicPlus, LLC for Website Hosting, Redesign, and Maintenance Services
Motion to; 1) Award the contract to CivicPlus, LLC for the Website Hosting, Redesign, and Maintenance Services; and 2) Authorize Chief Executive Officer to execute Agreement; and 3) Authorize the Director of Recreation & Community Services to execute any associated documentsnecessaryfor the ServiceAgreement; and 4) Authorize the Director of Financeto appropriate funding and make necessary changes to the budget.
MOTION: It was moved by EmmanuelEstrada, secondedby Monica Garciato adoptMotion.
PASSED [ 3— 0]. AYES: ESTRADA, GARCIA, AYALA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED
COMMUNITY DEVELOPMENT COMMISSION
CITY COUNCIL/ CITY CLERK/ CITY TREASURER/ STAFF REQUESTS &
COMMUNICATION
Mayor EstradaandCouncilmemberAyala provided communications.
ADJOURNMENT
Motionto adjournonbehalfof theBarendregtFamilybyMayorEstradaatapproximately9:12p.m.
ATTEST: Emmanuel J Estrada, Mayo
Christopher Saenz, City Clerk
APPROVED: June 21, 2023
City Council Regular Meeting 6/7/23