CITY COUNCIL OR BALDWIN Mayor
Emmanuel J. Estrada
HUB OF
REGULAR MEETING THE Mayor Pro Tem Monica Garcia
Councilmember Alejandra Avila
Minutes : SAN GABRIEL Councilmember
950 Jean M. Ayala
VALLEY
Councilmember Daniel Damian
September 20, 2023, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:15 p.m. by Mayor Estrada.
INVOCATION
The invocation was led by Pastor Flores and Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Martinez announced all Members were present except Mayor Pro Tem Garcia and Council Member Damian but arrived for the K8 Investor Holding, LLC discussion and there was no reportable action.
Mayor Estrada motioned to adjourn the Special Meeting at approximately 7:21 p.m.
ANNOUNCEMENTS
Mayor Estrada announced that the City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Baldwin Park Unified School District Students presented an update of their trip to Sacramento.
Mayor Estrada and Councilmembers proclaimed September 2023 as Childhood Cancer Awareness Month.
Mayor Estrada and Councilmembers recognized Eliana Ibarra and Rosa Moncada, M.S. from Rio Hondo College Student Life & Leadership department for their commitment to engage with the Students of Rio Hondo College to assist with volunteer opportunities in the community.
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communications at approximately 7:53 p.m.
The following spoke:
1) Wen Wen Zhang 2) Dr. Martha Garcia
Regular Meeting Minutes - 09-20-2023
3) Jill Dolan 6) Abel
4) Laura Santos 7) John Rios
5) Robert Lee Perry Jr. 8) Natalie
Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
Treasurer's Report City (CC) - July 2023
Motion to receive and file the Treasurer's Report for July 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - O]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
3. Meeting Minutes
Motion to approve the following meeting minutes: Meeting Minutes of the Regular City Council held on September 6, 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
4. Approve Project Plans and Specifications and Authorize Publishing a Notice Inviting Bids for City Project No. CIP 21-198 - Barnes Park Multi-Benefit Infiltration Project
1. Approve the plans and specifications for City Project No. CIP 21-198 - Barnes Park Multi- Benefit Infiltration Project; and.
2. Authorize staff to publish a Notice Inviting Bids.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - O]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
Approval of the California Automated Permit Processing Program Public (CalAPP) Service Grant Agreement with the California Energy Commission (CEC) to Automate the Solar Permitting Process to Promote the Development of Residential Solar and Solar-Plus-Storage Systems
Motion to:
1. Approve the CalAPP Public Service Grant Agreement in the amount of $60,000 with CEC to provide Baldwin Park residents, homeowners, and commercial business owners with a streamlined permitting process for incorporation of solar projects within their homes or businesses as part of a conformance requirement with SB 129; and Authorize the Mayor and City Clerk to execute the CalApp Public Service Grant Agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
Regular Meeting Minutes - 09-20-2023
6. Accept Completed Improvements and Authorize Close-Out of Project Expenditures for Maintenance Work at the Homeless Housing Family Site Project (Serenity Homes) Consisting of Material and Equipment Procurements, and Construction Work Motion to: 1. Approve final expenditures for improvements for contract services from: a. Greg Ruvalo (Contractor) for a total amount of $ 38,314.00 consisting of: i. Installation of a glass sliding door in the amount of $2,660.00 ii. Installation of an access platform-and-step system in the amount of $13,080.00. iii. Perform roofing upgrades to an existing building in the amount of $15,280.00. iv. Installation of an entry gate security system in the amount of $7,294.00; and b.
Ram Construction and Fencing LLC for the purchase and installation of a glass French door in the amount of $12,250.00; and c. Pedroza Concrete Systems Inc. for the repair and installation of epoxy flooring in the amount of $13,200.00; and d. ConvergeOne for procurement and installation of security cameras in the amount of $18,447.55; and 2. Approve final expenditures for materials procurement and placement for: a. Uline, Inc. for purchase of furniture and tables in the amount of $7,559.25; and 3. Authorize the Director of Finance to make necessary budget adjustments and authorize the Director of Public Works to process invoices including reimbursement request made to SGVRHT for qualified expenses.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - O]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
7. Approve a Professional Services Agreement (PSA) with RailPros Rail Engineers for Construction Management and Inspection Services for City Project No. CIP 20-31 -Traffic Signal and Rail Crossing Safety Improvements at Pacific Avenue and Bogart Avenue.
Motion to:
1. Approve the proposal from Railros in the amount of $ 293,090.85 for construction management and inspection services for City Project No. CIP 20-31; and,
2. Authorize the Director of Finance to drawdown and appropriate $323,400.00 from the Measure M Bond Proceeds Fund No. 660 to Fund No. 255 to cover the cost; and,
3. Authorize the Mayor and City Clerk to execute a Professional Services Agreement (PSA) for Construction Management and Inspection Services for City Project No. CIP 20-31.
Item # 7 was pulled for further discussion.
MOTION: It was moved by Monica Garcia, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
8. Resolution Establishing Commercial Cannabis Community Benefit Fees based on Tier Structure and Commercial Cannabis Agreement (CCA)
Motion to adopt Resolution No. 2023-030, entitled "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK ESTABLISHING COMMERCIAL CANNABIS FEE TIER STRUCTURE AND COMMERCIAL CANNABIS AGREEMENT (CCA)".
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - O]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
9. Accept and Approve Plans and Specifications and Award of a Construction Contract and a Consultant Agreement for City Project No. CIP 20-129 San Gabriel River Bikeway Greening Project, Ph. II Including Non-Infrastructure Components Motion to:
1. Accept and Approve Project Plans and Specifications for City Project CIP 20-129; and,
2. Approve and award the construction contract to Grifith Company, of Brea, CA in the amount of $1,929,498.75; and,
Regular Meeting Minutes - 09-20-2023
3. Approve a Consultant Services Agreement (CA) with Tripepi Smith and Associates for the non-infrastructure components such as programming and community outreach, in the amount not to exceed of $104,000; and,
4. Authorize the Director of Public Works to negotiate and execute an agreement with the City's on-call consultants for Construction Management and Inspection Services; and,
5. Authorize the Director of Finance to appropriate Funds from Fund 245 (Proposition C) in the amount of $343,693.23, Fund 256 (SB1) in the amount of $250,000, Fund 270 (Grant Funds -ATP Cycle 3 - Non infrastructure) in the amount of $104,000, and Fund 270, (Grant Funds -RMC Prop 68) in the amount of $993,790.00; and,
6. Authorize the Mayor and City Clerk to execute the construction contract with Grifith Company and (CSA) with Tripepi Smith, for CIP 20-129 - San Gabriel River Bikeway Greening Project, PH. II. Including non-infrastructure components.
Item # 9 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion. Passed [5 - 0]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
PUBLIC HEARING
10. Public Hearing Regarding Fiscal Year 2022-23 Consolidated Annual Performance & Evaluation Report (CAPER).
Motion to:
1. Conduct Public Hearing to hear comments and approve the Final 2022-23 Consolidated Annual Performance & Evaluation Report (CAPER) for federal CDBG and HOME funds; and
2. Authorize the City Manager to transmit this report to the United States Department of Housing and Urban Development (HUD) by the deadline of September 28, 2023.
Mayor Estrada opened the public hearing at approximately 8:29 p.m. Seeing no one wishing to speak, Mayor Estrada closed the Public Hearing.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [4 - 0]. AYES: Estrada, Damian, Avila, Ayala. ABSENT: Garcia
REPORTS OF OFFICERS
Approval of Employment Agreement with Albert Trinh for the position of Accounting Manager
Motion to approve the Agreement with Albert Trinh for the position of Accounting Manager (subject to any non-substantive changes made by Chief Executive Officer and the City Attorney) and direct the Mayor and City Clerk to execute agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: Estrada, Damian, Avila, Ayala. ABSENT: Garcia
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
Regular Meeting Minutes - 09-20-2023
SA 2. Treasurer's Report SA - July 2023
Motion to receive and file the Treasurer's Report for July 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - O]. AYES: Estrada, Damian, Avila, Garcia, Ayala.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada sought consensus from Council to direct staff to look into replacing existing fixed trash receptacles with solar powered trash compacting receptacles withing the public right-of-way.
Mayor Pro Tem Garcia sought consensus from Council to: discuss the consideration and development of local hire policies for city funded projects, to benefit Baldwin Park residents and discuss the purpose of local elected bodies and members of the City Council, as well as roles of each member of the Council as defined by the City's Municipal Code. City Attorney Martinez provided clarification.
Councilmember Damian sought consensus from Council to direct staff to review the adequacy of the City's garage/yard sales regulations (Section 119.02 of the BPMC) in terms of its currently allowable frequency once per quarter, on the first weekend of March, June, September, and December to add November or every other month.
Mayor Estrada, CEO Zaldivar, and Community Services Supervisor Yuriko Ruizesparza herein reported and update regarding the City business travel to the California Contract Cities Association Fall Educational Summit on September 8 thru September 10, 2023 in the City of San Diego. Mayor Estrada was a Panelist with the LA County Supervisor Lindsey Horvath on Homelessness. Other educational workshops included Affordable Housing, Proposed Legislative Actions, and Municipal Funding options using Federal Funds.
ADJOURNMENT
Mayor Estrada motioned to adjourn the meeting at approximately 9:04 p.m.
ATTEST: Emany yesman, Mayor
Christopher Saenz, City Clerk
APPROVED: October 4, 2023
Regular Meeting Minutes - 09-20-2023