CITY COUNCIL
REGULAR MEETING
Agenda
October 18, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority, Finance Authority, and the Charitable Relief Foundation which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Proclamation – Domestic Violence Awareness Month, presented to Cynthia Espinoza, Community Service Officer
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – August 2023
Staff recommends that Council receive and file the Treasurer’s Report for August 2023.
3. Meeting Minutes
It is recommended that the City Council approve the meeting minutes of the Special City Council and Regular City Council held on October 4, 2023.
4. Approve Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority (LACMTA) to Receive National Transit Database (NTD) Reporting Funds for Transit Services for Year 2021
Staff recommends that the City Council approve the attached Memorandum of Understanding (MOU) with the Los Angeles County MTA and authorize the Mayor to execute said agreement.
5. Approval of a Professional Services Agreement with Nichols Consulting Engineers for the City of Baldwin Park's Pavement Management System (PMS) Update.
It is recommended that the City Council:
1. Approve the Professional Services Agreement to Nichols Consulting Engineers (NCE) in the amount of $54,500; and
2. Authorize the Mayor and City Clerk to execute the contract with Nichols Consulting Engineers for the development of the PMS updates.
6. Approval of a contract with Architerra Design Group, David Evans & Associates, and Armstrong & Walker, Landscape Architecture to provide landscape plan check review consulting services.
It is recommended that the City Council approve professional services agreements in substantial form to that attached as Attachment Nos.1-3, subject to any non-substantive changes made by the CEO and City Attorney.
7. Approval of a Professional Service Agreement for Communications and Social Media Services with Tripepi Smith & Associates, Inc.
It is recommended that the City Council to:
1) Approve Professional Service Agreement for Communications and Social Media Services with Tripepi Smith & Associates, Inc.; and
2) Authorize the Mayor to Execute the Agreement; and
3) Authorize the Director of Recreation & Community Services to execute any associated documents needed for the Agreement; and
4) Authorize the Director of Finance Director to make necessary budget adjustment.
8. Adoption of Resolution No. 2023-034 to approve Commercial Cannabis Agreement No. 23 - 02 to permit a Commercial Cannabis Cultivation Facility and auxiliary use of self- distribution within the I -C, Industrial Commercial Zone (Location: 5157 Azusa Canyon Road (APN: 8413-001-030); Applicant: Mission Creek Ventures, LLC,; Case Number: CCA 23-02 for CAN 22-01).
It is recommended that the City Council adopt Resolution No. 2023-034 approving Commercial Cannabis Agreement No. 23 -02, subject to any non -substantive changes made by the CEO and Special Counsel.
PUBLIC HEARING
REPORTS OF OFFICERS
9. Request for Approval of Content for Interpretive Signage, City Identification Sign, Streetlight Pole Banners, and Directory Signs Related to the Susan Rubio Zocalo Park and Civic Plaza Project – CIP No. 22-044
It is recommended that the City Council:
1. Approve the selected content for project signs, based on poll result s that were received based on input from E-Team and City Council and concluded on October 1, 2023; and,
2. Authorize the Director of Public Works to approve project signs for contractor to begin sign fabrication based on approved sign content;
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – August 2023
Staff recommends that the Board receive and file the Treasurer’s Report for August 2023.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada seeks consensus from Council to:
• Direct staff to connect with Baldwin Park School District to request to open Sierra Vista High School Track and Field for Public Use.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)