CITY COUNCIL
REGULAR MEETING
Agenda
November 01, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Plaque recognition to Mr. Jack and Mrs. Tessie Weber for being crowned the 2023 Senior Citizen King and Queen presented by Manuel Carrillo Jr., Director of Recreation & Community Services
Presentation – Welcome and Introduce Staff
• Albert Trinh, Accounting Manager
• Anina Siddiqui, Housing Specialist
• Barbara Jimenez, Human Resources Technician
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held from October 18, 2023.
3. Approve Change Orders for Stance Construction and the Authorize Additional Work by San Gabriel Valley Water Company as Part of City Project CIP No. 22-040 – Calino Avenue Improvements
It is recommended that the City Council:
1. Authorize and approve the additional work for the proposal from Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8” sewer line; and,
2. Authorize and approve payment for the change order from Stance Construction Company in a not -to-exceed amount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and,
3. Approve added work for the proposal in the form of a deposit in a not -to-exceed amount of $65,000.00 from the San Gabriel Valley Water Company for relocation of an existing domestic water line; and,
4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and,
5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations.
4. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing Drainage Improvements
It is recommended that the City Council
1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21 -190 – Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and,
2. Authorize the release of retention funds in the amount of $57,545.56 to CWS. Systems, Inc. upon the expiration of 35-day notice period.
5. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter Bikeway Trail Project It is recommended that the City Council
1. Accept the construction improvements by All American Asphalt Company and authorize the recordation of a Notice of Completion for City Project No. CIP 19 -41 - San Gabriel River Commuter Bikeway Trail Project; and
2. Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period.
6. Approval of The Wall That Heals Exhibit
It is recommended that the City Council:
1. Approve The Wall That Heals Exhibit at Morgan Park; and
2. Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and
3. Authorize the Director of Finance to appropriate $36,0000 from the Public Art Fee fund #236 and make necessary budget amendment.
7. Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program
It is recommended that the City Council:
1. Authorize the Director of Finance to reallocate American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2. Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.
8. Authorization to Award a Professional Service Agreement to David Volz Design Landscape Architects Inc. for Design Services to Develop the New Maine Avenue Mini Park Project It is recommended that the City Council:
1. Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and
2. Authorize the Mayor to execute the Agreement; and
3. Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and
4. Authorize the Director of Finance to appropriate funds included in the proposed FY 2023- 24 CIP, create a CIP number and make necessary adjustments to the budget.
9. Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to Apply for Round Two of the Local Assistance Grant Program from CalRecycle
It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administ rative burden on the City and streamlining implementation of the Regional Food Recovery Program.
PUBLIC HEARING
10. Resolution No. 2023-035 “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.” Staff recommends that the City Council:
1. Waive further reading, read by title only and adopt Resolution No. 2023 -035 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.”
2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley.
REPORTS OF OFFICERS
11. 5-Year Capital Improvement Program (CIP) Proposed Budget for Fiscal Year 2023-24 to 2027-28
Staff recommends that City Council:
1. Approve the 5-year proposed City of Baldwin Park Capital Improvement Program (CIP) from July 1, 2023, to June 30, 2028; and,
2. Approve the CIP funding schedule for Fiscal Year 2023-24 in the amount of $56,693,487 for community improvements and infrastructure enhancement projects; and authorize the Director of Finance to make the necessary appropriations and budget adjustments, and
3. Approve the operational revenue and expenditures adjustments for Fiscal Year 2023 -24 and authorize the Director of Finance to make the necessary appropriations, budget adjustments and transfers; and,
4. Authorize the Director of Finance to create and assign project numbers and account numbers as necessary.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada seeks consensus from Council to:
• Have a discussion regarding time limits for permitted Street Vendors.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)