CITY COUNCIL OR BALDWIN Mayor Emmanuel J. Estrada
HUB OF
REGULAR MEETING THE Mayor Pro Tem Monica Garcia
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Jean M. Ayala
/VALLEY
Councilmember Daniel Damian
November 01, 2023, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:05 p.m.
INVOCATION
The invocation was led by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Marco A. Martinez announced all member were present except for Council Member Avila.
The Council met on several issues listed on the special meeting agenda and there is no reportable action. On the matter regarding Diane Rendon, Mayor Pro Tem Garcia was not present.
ANNOUNCEMENTS
CEO Zaldivar announced on behalf of Mayor Pro Tem Garcia and himself to close In Memory of Cindy Montanez.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor Estrada and the City Council presented a plaque recognition to Mr. Jack and Mrs. Tessie Weber for being crowned the 2023 Senior Citizen King and Queen.
The welcoming and introduction of staff was tabled to the next City Council meeting.
City Council Regular Meeting Minutes
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communications at approximately 7:27 p.m., the following spoke:
1) Christle Chumnez and Irma Morales
2) Paul Cook (teleconference)
3) Carol Daley
4) Greg Tuttle
5) Greg Orozco
Seeing no one else looking to speak, Mayor Estrada closed public communications.
MOTION: Emmanuel Estrada moved to close the Special Meeting at approximately 7:41 p.m.
CONSENT CALENDAR
City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
2. Meeting Minutes
Motion to approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held from October 18, 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA Approve Change Orders for Stance Construction and the Authorize Additional Work by San Gabriel Valley Water Company as Part of City Project CIP No. 22-040 - Calino Avenue Improvements
Motion to:
1. Authorize and approve the additional work for the proposal from Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8" sewer line; and,
2. Authorize and approve payment for the change order from Stance Construction Company in a not-to-exceed amount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and,
3. Approve added work for the proposal in the form of a deposit in a not-to-exceed amount domestic water line; and,
4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and,
5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations.
City Council Regular Meeting Minutes
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
4. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing Drainage Improvements
Motion to:
1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21-190 - Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and,
2. Authorize the release of retention funds in the amount of $57,545.56 to CWS. Systems, Inc. upon the expiration of 35-day notice period.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
5. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter Bikeway Trail Project Motion to:
• Accept the construction improvements by All American Asphalt Company and authoriz he recordation of a Notice of Completion for City Project No. CIP 19-41 - San Gabrie River Commuter Bikeway Trail Project; and
2. Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period.
Item #5 was pulled for further discussion.
MOTION: It was moved by Monica Garcia, seconded by Jean M Ayala to adopt Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
6. Approval of The Wall That Heals Exhibit
Motion to:
1) Approve The Wall That Heals Exhibit at Morgan Park; and 2) Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and
3)Authorize the Director of Finance to appropriate $36,0000 from the Public Art Fee fund #236 and make necessary budget amendment.
Item #6 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt with amendment of adding Oath to Country Motion. Passed [5 - 0]. AYES: AVILA, AYALA,
DAMIAN, ESTRADA, GARCIA
7. Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program
It is recommended that the City Council:
1) Authorize the Director of Finance to reallocate $130,000 American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.
City Council Regular Meeting Minutes
Item #7 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt with amendment with adding an additional $30 thousand to the requested 100 thousand.
Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA Authorization to Award a Professional Service Agreement to David Volz Design Landscape Architects Inc. for Design Services to Develop the New Maine Avenue Mini Park Project It is recommended that the City Council:
1) Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and 2) Authorize the Mayor to execute the Agreement; and
3)Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and
4)Authorize the Director of Finance to appropriate funds included in the proposed FY 2023-24 CIP, create a CIP number and make necessary adjustments to the budget.
Item #8 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Emmanuel Estrada to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to Apply for Round Two of the Local Assistance Grant Program from CalRecycle
It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administrative burden on the City and streamlining implementation of the Regional Food Recovery Program.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion.
Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
PUBLIC HEARING
10. Resolution No. 2023-035 "A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325." Motion to:
1. Waive further reading, read by title only and adopt Resolution No. 2023-035 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325."
2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley.
Mayor Estrada opened Public Hearing at approximately 8:00 p.m.., seeing no one wishing to speak the public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA City Council Regular Meeting Minutes
REPORTS OF OFFICERS
11. 5-Year Capital Improvement Program (CIP) Proposed Budget for Fiscal Year 2023-24 to 2027-28
Motion to:
1. Approve the 5-year proposed City of Baldwin Park Capital Improvement Program (CIP) from July 1, 2023, to June 30, 2028; and,
2. Approve the CIP funding schedule for Fiscal Year 2023-24 in the amount of $56,693,487 for community improvements and infrastructure enhancement projects; and authorize the Director of Finance to make the necessary appropriations and budget adjustments, and
3. Approve the operational revenue and expenditures adjustments for Fiscal Year 2023-24 and authorize the Director of Finance to make the necessary appropriations, budget adjustments and transfers; and,
4. Authorize the Director of Finance to create and assign project numbers and account numbers as necessary.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 - 0]. A YES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada sought consensus from Council to discuss extension of time limits for permitted Street Vendors.
ADJOURNMENT
Mayor Estrada motioned to adjourn the Regular Meeting at approximately 8:36 p.m.
ATTEST:
es
Christopher Saenz., City Clerk
City Council Regular Meeting Minutes