CITY COUNCIL
REGULAR MEETING
Agenda
November 15, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Certificate of Recognition for the Finance Department Employees 20+ years of service
Presentation – Welcome and Introduce Staff
• Albert Trinh, Accounting Manager
• Barbara Jimenez, Human Resources Technician
Proclamation – LA vs Hate United Against Hate Week November 12 -18, 2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState University
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – September 2023
Staff recommends that Council receive and file the Treasurer’s Report for September 2023.
3. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023.
4. Request to renew the Police Department jail services contract with Starside Security & Investigation Inc.
It is recommended that the City Council:
1. Approve the contract with Starside for jail services, subject to any additional non - substantive changes made by the City Attorney and Chief Executive Officer; and
2. Authorize the Mayor to execute the agreement; and
3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration.
5. Request for Authorization to Purchase Apex Officer – Pro Training Simulator package and accessories.
It is recommended that the City Council
1. Waive the formal bidding process for this purchase; and
2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and
3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De -Escalation Training Solicitation grant and make the necessary budget adjustment; and
4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and
5. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant-funded activities." This will be retroactive to July 1, 2023; and
6. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant - funded activities." This will be retroactive to July 1, 2023.
6. Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals Program
It is recommended that the City Council to:
1)Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.
7. Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project – CIP 22-028
It is recommended that the City Council:
1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and,
2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and,
3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services.
8. Grant Reimbursement Report for 1st Quarter FY23-24 – July 1, 2023, to September 30, 2023 for the Department of Public Works
It is recommended that the City Council receive and file this report.
9. Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038
It is Staff’s recommendation that the City Council:
1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and,
2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22 -038; and,
3. Authorize the Director of Finance to make the necessary budget adjustments and transfers.
10. Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program.
It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HdL subject to any non-substantive changes made by the CEO and City Attorney.
11. Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) Staff recommends that the City Council:
1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation program funds to the selected project.
2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLHA funds from HCD and make the necessary budget adjustments.
12. Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job Description
Staff recommends that the City Council:
1. Approve and adopt Resolution No. 2023-037 entitled “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A
SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY
SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES” to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager.
2. Approve the revisions made to the Information Systems (IT) Manager job description.
13. Approval of Cannabis Pre -Application Agreement with IGF Partners Realty LLP and California Harvest Fund LLC
It is recommended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non-substantive changes made by the CEO and City Attorney.
PUBLIC HEARING
REPORTS OF OFFICERS
14. Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District
It is recommended that the City Council:
1. Accept nominations on the floor by the Members of the City Council; and
2. Appoint a delegate and an alternate, and adopt Resolution No. 2023 -036 entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS
OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT”; and
3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body.
15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Stopping Times
It is recommended that the City Council waive further reading, read by title and introduce the following:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE
BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING
OF FOOD FROM FOOD TRUCKS
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Treasurer’s Report SA – September 2023
Staff recommends that the Board receive and file the Treasurer’s Report for September 2023.
SA 2. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)