CITY COUNCIL OR BALDWIN Emmanuel J. Estrada
Mayor
HUB OF
REGULAR MEETING THE Mayor Pro Tem Monica Garcia
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Jean M. Ayala
958
VALLEY
Councilmember Daniel Damian
November 15, 2023, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order by Mayor Estrada at approximately 7:12 p.m.
INVOCATION
The invocation was led by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Jean M Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (absent)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Marco A. Martinez announced there was no reportable actions on the items listed on the Special Meeting Agenda.
All members were present except for Mayor Pro Tem Garcia and Council Member Ayala did not participate in the matter of Matthew Rodriguez.
MOTION: Mayor Estrada closed the Special Meeting at approximately 7:17 p.m.
ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening.
Councilmember Ayala acknowledged President of Valley Water District Javier Vargas.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor Estrada and the City Council presented Certificates of Recognition for the Finance Department Employees 20+ years of service.
Mayor Estrada and the City Council welcomes and Introduce Staff. • Albert Trinh, Accounting Manager
• Barbara Jimenez., Human Resources Technician
Mayor Estrada and the City Council proclaimed LA vs Hate United Against Hate Week November 12-18, 2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState University City Council Regular Meeting Minutes
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communication at approximately 7:22 p.m., the following spoke:
1) Cecelia Bernal
2) Irma Morales
Seeing no more public speakers, Mayor closed public communications.
CONSENT CALENDAR
City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
2. Treasurer's Report City (CC) - September 2023
Motion to receive and file the Treasurer's Report for September 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA Meeting Minutes
Motion to approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA Request to renew the Police Department jail services contract with Starside Security & Investigation Inc.
Motion to:
1. Approve the contract with Starside for jail services, subject to any additional non- substantive changes made by the City Attorney and Chief Executive Officer; and
2. Authorize the Mayor to execute the agreement; and
3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
5. Request for Authorization to Purchase Apex Officer - Pro Training Simulator package and accessories.
Motion to:
1. Waive the formal bidding process for this purchase; and
2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and
3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De-Escalation Training Solicitation grant and make the necessary budget adjustment; and
4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and
City Council Regular Meeting Minutes
5. Authorize the Chief Executive Officer to approve a no-cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant-funded activities." This will be retroactive to July 1, 2023; and
6. Authorize the Chief Executive Officer to approve a no-cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant- funded activities." This will be retroactive to July 1, 2023.
Item #5 was pulled for further discussion.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [3 - 1]. AYES: AVILA, DAMIAN, ESTRADA NAY: AYALA
6. Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals Program
Motion to:
1) Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
7. Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project - CIP 22-028
Motion to:
1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and,
2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and,
3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA Grant Reimbursement Report for 1st Quarter FY23-24 - July 1, 2023, to September 30, 2023 for the Department of Public Works
Motion to receive and file this report.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038
Motion to:
1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and,
2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22-038; and,
City Council Regular Meeting Minutes
3. Authorize the Director of Finance to make the necessary budget adjustments and transfers.
Item #9 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion. Passed [4 - O]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
10. Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program.
Motion to authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HDL subject to any non-substantive changes made by the CEO and City Item #10 was pulled for further discussion.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
11. Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) Staff recommends that the City Council:
1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation program funds to the selected project.
2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLA funds from HCD and make the necessary budget adjustments.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
12. Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job Description
Staff recommends that the City Council:
1. Approve and adopt Resolution No. 2023-037 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A
SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY
SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES" to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager.
2. Approve the revisions made to the Information Systems (IT) Manager job description.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
13. Approval of Cannabis Pre-Application Agreement with IGF Partners Realty LLP and California Harvest Fund LLC
It is recommended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non-substantive changes made by the CEO and City Attorney.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA City Council Regular Meeting Minutes
PUBLIC HEARING
REPORTS OF OFFICERS
14. Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District
Motion to:
1. Accept nominations on the floor by the Members of the City Council; and
2. Appoint a delegate and an alternate, and adopt Resolution No. 2023-036 entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS
OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT"; and
3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to appoint Mayor Emmanuel Estrada to represent the City as a member of the San Gabriel Valley Mosquito and Vector Control District. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Stopping Times
Direction to introduce the following:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE
BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING
OF FOOD FROM FOOD TRUCKS
DIRECTION: Mayor and City Council provided direction; no motion needed.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Treasurer's Report SA - September 2023
Motion to receive and file the Treasurer's Report for September 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA SA 2. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA City Council Regular Meeting Minutes
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor and Council members provided comments and direction for staff.
ADJOURNMENT
Mayor Estrada closed public communications at approximately 8:37 p.m.
ATTEST: Emmanuel J Estrada, Mayor
Christopher Saenz, City Clerk
City Council Regular Meeting Minutes