Baldwin Park City Council
February 7, 2024

CITY COUNCIL

SPECIAL MEETING
Agenda
February 07, 2024, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.

Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

OPEN SESSION/STUDY SESSION
Presentation – Baldwin Park Sewer Rehabilitation Projected presented by Mathew Watson, Supervising Engineer From Los Angeles County Sanitation Districts

RECESS CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: Rukli, Inc vs City of Baldwin Park
Los Angeles Superior Court Case No. 22STCV28634

Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju

Case: DJCBP Corporation dba Tier One vs City of Baldwin Park et al Los Angeles Superior Court Case No. 24STCP00313

Case: David Lopez Becerra vs City of Baldwin Park
Los Angeles Superior Court Case No. 22STCV06605

Case: City Of Whittier, a Charter City; et al. v.

Los Angeles Superior Court Case No. 23STCP03579

Case: John Doe R.A. vs City of Baldwin Park et al.

Los Angeles Superior Court Case No.: 21STCV35392

2. Conference with Legal Counsel - Initiation of Litigation Pursuant to California Government Code, Section 54956.9 (d)(4).

One Potential Case - Calino Avenue Project – Contractor Dispute

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz, City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)

CITY COUNCIL

REGULAR MEETING
Agenda
February 07, 2024, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.

Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters

listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Presentation – Oath of Office for the Recreation & Community Services Commissioners

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

2. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on December 6, 2023.

3. Consideration of Approval and Adoption of Resolution 2024 -002, updating the City -Wide and Department Records Retention Schedule.

It is recommended that the City Council:

1. Approve and adopt Resolution 2024 -002 entitled, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING

RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS.”

2. Repeal Resolution No. 2019-043

4. Approval of Purchase from Game Room Specialists, Inc. DBA A & C Billiards and Barstools for Seven (7) Billiard Tables
It is recommended that the City Council:

1. Approve the purchase in the amount of $27, 975.94 with Game Room Specialist, Inc. DBA A & C Billiards and Barstools for seven (7) billiard tables; and

2. Authorize the Director of Recreation & Community Services to execute any associated documents needed for the purchase; and

3. Authorize the Director of Finance to appropriate funds included in the FY 23 -24 CIP budget and make necessary adjustments to the budget.

5. Waive Formal Bid Procedures and Authorize the Purchase to Replace Air Conditioner Unit in Police Department Server Room CIP24-045-56016
It is recommended that the City Council:

1. Waive formal bid procedures per the City’s Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 23 (C); and

2. Authorize the purchase in the amount of $27,411.10 from Honeywell Building Solutions;

3. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the purchase; and

4. Authorize the Director of Finance to appropriate funds included in the FY 23 -24 CIP budget and make necessary adjustments to the budget.

6. Grant Reimbursement Report for 2nd Quarter FY23-24 – October 1, 2023, to December 31, 2023
It is recommended that the City Council receive and file this report.

7. Approve Amendment No. 4 to Funding Agreement No. F3507 with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for Grant Funding for the South Baldwin Park Commuter Bikeway Project
It is recommended that the City Council approve and authorize the Mayor to execute Amendment No. 4 to the FA with the LACMTA.

8. Approval of Southern California Gas Company (SoCalGas) Collectible Work Authorization for the Installation of New Gas Service located at 14349 Pacific Ave for the Susan Rubio Zocalo Park and Civic Plaza.

It is recommended that the City Council:

1. Approve the CWA payment for SoCalGas in the amount of $68,678.00 for the installation of new service; and,

2. Authorize the Director of Public Works to execute the CWA contract and to process the necessary documents and payment request from the available grant funds; and,

3. Authorize the Director of Finance to appropriate the funding and make the necessary budget adjustments.

9. Second Reading to adopt Ordinance No. 1508, “An Ordinance of The City Council of the City of Baldwin Park California, Amending Section 153.120.310 (B) of Chapter 153 Title XV of the Baldwin Park Municipal Code, Relating to the Minimum Number of Hotel and Motel Guest Rooms”
It is recommended that the City Council approve and adopt Ordinance 1508 entitled, "AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA,

AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER 153, ZONING CODE, SECTION 153.120.310 (B) RELATED TO THE MINIMUM NUMBER OF REQUIRED GUEST ROOMS FOR HOTELS AND MOTELS.”

10. Claim for Damages Rejections
It is recommended that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants:

Rosalba Pizano Castaneda The claimant alleges bodily injury.

Paula Marie Esquerra The claimant alleges property damage.

Saida Gonzalez The claimant alleges property damage.

Manuel Lopez The claimant alleges bodily injury.

Bryan Madrigal The claimant alleges property damage.

This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.

11. Approval of Independence Day Spectacular Budget and Award of Agreement for Pyrotechnic Show with Pyro Spectaculars, Inc.

It is recommended that the City Council:

1. Approval of Independence Day Spectacular Budget; and

2. Award agreement to Pyro Spectaculars, Inc. for professional pyrotechnic services in the amount of $23,000; and

3. Authorize the Director of Recreation & Community Services to execute the attached agreement; and

4. Authorize the Director of Finance to appropriate from the Business Improvement Tax fund 230 in the amount of $23,000 and make necessary adjustments to the budget.

CEQA Review ln accordance with the California Environmental Quality Act (CEQA) the recommended action is exempt from CEQA pursuant to Section 15061(b((3) of the CEQA Guidelines and the general rule that the CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. A Fireworks Display would not be an activity with potential to cause significant effect on the environment and is when it is not performed over sens itive habitat areas.

12. Approval of Revised Relinquishment Agreement with Caltrans for the Relinquishment of State Highway Roads and Collateral Facilities Fronting Interstate 10 Within the Boundaries of the City of Baldwin Park
It is Staff’s recommendation that the City Council approve the updated Relinquishment Agreement with the State of California Department of Transportation (Caltrans) for the relinquishment of state highway roads and facilities and authorize the Mayor to execute the agreement.

13. Approval of a Use and Maintenance Agreement (UMA) with the County of Los Angeles for Storm Drain Connection related to the Barnes Park Multi -Benefit Stormwater Capture Project, CIP 21-198
Staff recommends that the City Council approve the Use and Maintenance Agreement with the County of Los Angeles Flood Control District for the use and maintenance of the County right - of-way for a storm drain connection related to the Barnes Park Multi -Benefit Infiltration Project and authorize the Mayor to execute the agreement.

14. Authorization of funding for Vendor Billings-Motorola Solutions It is recommended that the City Council

1. Authorize the Director of Finance to appropriate $109,371.34 from the General Fund and transfer to account 100-30-310-51100-00000 (Consultant Services).

15. Consider Approval of Amendment No. 1 to the Maintenance Services Agreement (MSA) With Mariposa Landscapes, Inc. for the Landscape Maintenance Services Staff recommends that Council:

1. Approve Amendment No. 1 to the Maintenance Services Contract with Mariposa Landscapes, Inc. for Landscape Maintenance Services, extending the term contract for an additional two (2) years and adjusting rates by 5% for Year One (1) and 2.5% for year Two (2) due to CPI increase; and,

2. Approve an increase to the annual not -to-exceed contract amount from $100,000 to $105,000 in year one (1) and $105,000 to $107,625 in year two (2) to reflect the CPI increase; and,

3. Authorize the Mayor and City Clerk to execute Amendment No. 1; and,

4. Authorize the Finance Director to make necessary budget adjustments.

16. Approval for the Procurement and Purchase of a Ford F600 Truck with Lift Bucket System from Global Rental Co. Through the Sourcewell Purchasing Cooperative It is recommended that the City Council:

1. Authorize the capital purchase of the 2023 Ford F600 aerial bucket truck, consistent with the Sourcewell Purchasing Cooperative; and,

2. Authorize the Public Works Director to process purchase order requisition for Global Rental Co., Inc. in an amount not to exceed $215,484.00 utilizing approved funds identified in FY23-24 Capital Improvement Program under CIP24-026-55031; and,

3. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to finalize the purchase.

REPORTS OF OFFICERS

17. Approval of Conceptual Design for Morgan Park Restrooms Improvements Project It is recommended that the City Council:

1. Approve the conceptual for Morgan Park Restroom Improvements Project; and

2. Authorize Director of Recreation & Community Services to proceed with any supplementary documents required for the project.

18. Review of Commission Applications and Consideration of Appointments to Fill the Scheduled Vacancies for the Housing Commission.

It is recommended that the City Council:

1. Review all commission applications for the Housing Commission

2. Make a finding that one of the Commissioner Seats designated for a Housing Authority participant can be filled by any resident applicant, in the interest of carrying out the business of the Housing Authority Commission.

3. Make the respective appointments.

4. Direct staff and City Attorney to bring back an ordinance amendment for B.P.M.C Section

32.21 to eliminate the requirement of Commissioners being tenants of the authority.

19. Request for Authorization to Purchase APX Radios by Motorola Solutions It is recommended that the City Council

1. Waive the formal bidding process for this purchase; and

2. Authorize the Director of Finance to appropriate $300,000.00 from CIP 24 -028-53009 account 271-30-340-58110-53009; and

3. Authorize the Chief of Police or his designee to complete all appropriate documentation to complete the purchase of the requested Motorola radios and accessories.

20. Approval of Amendment Number 2 to the Consultant Services Agreement with Terra Realty Advisors Inc. to provide various real estate services related to outdoor advertising.

It is recommended that the City Council authorize the Mayor to execute the Amendment subject to any non-substantive changes made by the CEO and City Attorney and authorize the Director of Finance to appropriate funding and make the necessary budget adjustments.

21. Consider and approve a Transit Services Agreement with Southland Transit, Inc. for Bus Operations and Maintenance of the City’s Dial -A-Ride and Fixed Route Transit Program and Approve a Compressed Natural Gas (CNG) Refueling Agreement with the City of El Monte to Support the City’s Transit Program
It is recommended that the City Council:

1. Approve a 2 -year Transit Services Agreement (TSA) with Southland Transit, Inc., and Authorize the Mayor and City Clerk to execute the agreement; and,

2. Approve a 1 -year CNG Refueling Agreement with the City of El Monte, and Authorize the Chief Executive Officer (CEO) to execute the agreement; and,

3. Authorize the Director of Finance to appropriate an additional amount of $100,000 from Fund 244- Proposition A to ensure enough funds are available to fund the program at the new rate.

22. Hearing to Review Bidder Protests and Authorize the Award of Construction Contract to Nationwide Contracting Services, Inc., for City Project No. CIP 21-198, Barnes Park Multi- Benefit Stormwater Capture Project
It is Staff’s recommendation that the City Council:

1. Provide all bidders with an opportunity to address any issue relating to responsibility and/or the responsiveness of their bids; and,

2. Determine that Zusser Company, Inc. (“Zusser”) is non-responsible bidder: and

3. Approve and award the construction contract to Nationwide Contracting Services, Inc.

Company of Huntington Beach, CA in the amount of $17,199,044.00; and,

4. Authorize the Mayor and City Clerk to execute the contract with Nationwide Contracting Services, Inc.; and,

5. Authorize the Director of Finance to appropriate $7,635,690.00 from the fund and make necessary budget adjustment.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1.

Successor Agency to The Dissolved Community
Development Commission of The City of Baldwin
Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION

Councilmember Alejandra Avila seeks consensus of the City Council to:

• Approve financial assistance for approximately $2,500 on behalf of three cultural dance groups from the Julia McNeill Senior Center. Due to financial hardship, these groups have requested sponsorship from the Julia McNeill Senior Center to offset the cost of each of their costumes, which is approximately $100.00 per student. The seniors in these groups are 60 years young and are all very dedicated, active and participate at various events free of charge representing Baldwin Park. The names of the groups are the International Line Dance and Baldwin Park Art Dance Group

• Direct Staff to develop procedures to further promote cross-departmental collaboration in reporting issues or situations in the field that require a service response from the City in addressing a potentially unsafe condition, such as a malfunctioning street signal, an obstruction in the roadway, a hazard on the sidewalk, etc. Helping keep our City clean and safe is a shared responsibility between all of us, including residents.

Our City employees who are in the field more regularly, are a force multiplier in identifying and reporting situations that require a service response.

Councilmember Daniel Damian seeks consensus of the City Council to:
• An approval to reduce the concert series & downtown street market each by one week. The series would now be 5 weeks each. In addition, start the concert series 1 week earlier to fill the vacancy after kids are out of school.

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

ADA TITLE II)

STAFF REPORT
ITEM NO. _____1_____

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: February 7, 2024
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $2,531,833.80 and the attached General Warrants Register was $4,557,213.33 for a total amount of $7,089,047.13.

BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 202198 to 202252 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 44210 to 45279 for the period November 26, 2023 through January 20, 2024 inclusive; these are presented and hereby ratified in the amount of $2,531,833.80.

2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $1,343,789.33 and checks from 244163 to 244716 in the amount of $3,213,424.00 for the period of December 12, 2023 to January 29, 2024, inclusive; in the total amount of $4,557,213.33 constituting of claims and demands against the City of Baldw in Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Check Register

Amount
244172 12/14/2023 BMO BANK N.A. BALLOONS, DECORATION FOR HALLOWEEN LUNCHEON 100-10-150-53370-11123 89.08$ 244173 12/14/2023 BMO BANK N.A. MEMBERSHIP DUES-CAPT. JOSH HENDRICKS 100-30-300-53330-00000 50.00$ 244173 12/14/2023 BMO BANK N.A. TRANING COURSE FOR OFC. STEPAHN HOLGUN 11/30-12/1 100-30-310-53200-00000 350.00$ 244172 12/14/2023 BMO BANK N.A. SUPPLIES FOR HALLOWEEN LUNCHEON 100-10-150-53370-11123 28.39$ 244172 12/14/2023 BMO BANK N.A. SNACKS FOR LUNCHEON 100-10-150-53370-11123 30.63$ 244172 12/14/2023 BMO BANK N.A. TABLE COVERS, TIN PAILS, FOR HALLOWEEN LUNCHEON 100-10-150-53370-11123 43.13$ 244172 12/14/2023 BMO BANK N.A. HALLOWEEN WEB DECORATION 100-10-150-53370-11123 49.56$ 244172 12/14/2023 BMO BANK N.A. HALLOWEEN LUNCHEON CONTEST WINNERS (LUNCHEON) 100-10-150-53370-11123 (77.17)$ 244172 12/14/2023 BMO BANK N.A. WARMERS, CONDIMENTS, PLATES (HALLOWEEN LUNCHEON) 100-10-150-53370-11123 (9.91)$ 244172 12/14/2023 BMO BANK N.A. HALLOWEEN LUNCHEON CONTEST WINNERS (LUNCHEON) 100-10-150-53370-11123 248.06$ 244172 12/14/2023 BMO BANK N.A. WARMERS, CONDIMENTS, PLATES (HALLOWEEN LUNCHEON) 100-10-150-53370-11123 173.41$ 244172 12/14/2023 BMO BANK N.A. TO GO PLATES FOR LUNCHEON 100-10-150-53370-11123 52.39$ 244172 12/14/2023 BMO BANK N.A. DECORATION SPIDERS 100-10-150-53370-11123 5.71$ 244172 12/14/2023 BMO BANK N.A. PASTRIES FOR HALLOWEEN LUNCHEON 100-10-150-53370-11123 18.98$ 244172 12/14/2023 BMO BANK N.A. CANDY & SERVING SPOONS 100-10-150-53370-11123 28.11$ 244171 12/14/2023 BMO BANK N.A. UBIQUITI EDGEROUTER 6P,6 PORT GIGABIT ROUTER 401-10-140-53390-00000 233.62$ 244172 12/14/2023 BMO BANK N.A. SUPPLIES 100-10-150-53100-00000 36.53$ 244172 12/14/2023 BMO BANK N.A. WIRELESS HEADSET CONNECTS TO DESK 100-10-150-53100-00000 151.58$ 244172 12/14/2023 BMO BANK N.A. WIRELESS HEADSET CONNECTS TO DESK&RETRACTABLE BADA 100-10-150-53100-11100 196.24$ 244172 12/14/2023 BMO BANK N.A. FOOD & TIO FOR HALLOWEEN LUNCHEON 100-10-150-53370-11123 866.24$ 244172 12/14/2023 BMO BANK N.A. GIFT CARDS FOR CONTEST WINNERS-HALLOWEEN LUNCHEON 100-10-150-53370-11123 298.80$ 244171 12/14/2023 BMO BANK N.A. ICLOUD 50 GIG-RENEWAL 12/4/2023 401-10-140-53330-00000 0.99$ 244171 12/14/2023 BMO BANK N.A. WEBINAR 500 MONTHLY-11/16-12/15/2023 401-10-140-53370-11602 41.20$ 244171 12/14/2023 BMO BANK N.A. DUO ESSENTIALS MONTHLY-10/23-11/23/2023 401-10-140-53370-11602 210.00$ 244171 12/14/2023 BMO BANK N.A. MICRO USB TO RS-232 SERIAL ADAPTER 401-10-140-53390-00000 19.21$ 244171 12/14/2023 BMO BANK N.A. TERA UPGRADED LASER BARCODE SCANNER 401-10-140-53390-00000 20.94$ 244171 12/14/2023 BMO BANK N.A. 2 OF 512 M.2 SSD 401-10-140-53390-00000 140.46$ 244167 12/14/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SRVC AT SENIOR CENTER 11/04 501-60-000-22328-00000 808.50$ 244168 12/14/2023 ADLERHORST INTERNATIONAL LLC DAILY BOARD FOR DAJAN-10/28-MONTH OF NOV 2023 100-30-340-51100-00000 1,110.00$ 244168 12/14/2023 ADLERHORST INTERNATIONAL LLC DAILY BOARD FOR DAJAN-3/28-5/2/2023 100-30-340-51100-00000 1,080.00$ 244169 12/14/2023 ADORAMA INC. APPLE IPAD FOR SENIOR CENTER 501-60-000-22327-00000 1,850.31$ 244170 12/14/2023 ALLTRACK PERFORMING RIGHTS LLC ANNUAL MUSIC LICENSING FEE FY2023/2024 100-60-610-51101-00000 679.00$ 244171 12/14/2023 BMO BANK N.A. STANDARD WILDCARD SSL RENEWAL FOR 2 YEARS 401-10-140-53330-00000 899.98$ 1045 01/26/2024 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,371.01$ 244163 12/12/2023 BALDWIN PARK EASTSIDE LITTLE LEAGUE CITY COUNCIL DONATION-REOPEN ACTIVI. TEMP CLOSURE 275-10-723-53370-00000 13,000.00$ 244164 12/14/2023 4 IMPRINT, INC PROMOTIONAL GIVEAWAY ITEMS FOR RECRUITMENT 100-30-310-53100-00000 4,813.90$ 244165 12/14/2023 ABIGAIL AVENDANO ARPA REIM-REGIST-BASiC TRACY ELE.-10/09-11/13/2023 275-60-734-53370-16077 999.00$ 244166 12/14/2023 ABSOLUTE SECURITY INTERNATIONAL CORP SECURITY FOR RENTAL@ ARC& SR CENTER 11/11&18/23 501-60-000-22328-00000 858.00$ 244167 12/14/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SRVC AT SENIOR CENTER 10/21&10/28 501-60-000-22328-00000 1,023.00$ 1042 12/29/2023 CALIFORNIA NEWSPAPERS PARTNERSHIP NOTICE OF PUBLIC HEARING 10/23/2023 100-50-000-42500-00000 200.79$ 1042 12/29/2023 CALIFORNIA NEWSPAPERS PARTNERSHIP NOTICE OF PUBLIC HEARING 11/24/2023 100-50-000-42500-00000 492.37$ 1043 01/12/2024 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,014.26$ 1043 01/12/2024 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,371.01$ 1044 01/19/2024 CALIFORNIA NEWSPAPERS PARTNERSHIP NOTICE INVITING BIDS FOR 12/18/2023-12/25/2023 270-50-520-58100-15716 2,189.66$ 1045 01/26/2024 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,014.26$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 12/12/2023 - 1/29/2024
Payment Number Payment Date Vendor Name Description (Item) Account Number 1040 12/15/2023 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,145.91$ 1040 12/15/2023 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,331.76$ 1041 12/28/2023 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,145.91$ 1041 12/28/2023 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,371.01$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244186 12/14/2023 DULCE M. CRUZ CATERING SRVC-TREE LIGHTING 11/30/2023 100-60-610-53100-16105 4,298.00$ 244182 12/14/2023 CYNTHIA STAFFORD PERSONNEL RULES REVISIONS 100-10-150-51100-00000 2,275.00$ 244183 12/14/2023 D & D GOLF CARS SERVICE, INC. 4 PASSENGER GOLF CART RENTAL-HOLIDAY PARADE 11/20 100-60-610-51101-16148 540.23$ 244184 12/14/2023 DATA TICKET, INC. DATA TICKET ADMIN-SEP 2023 - ENTITY #1024 100-40-460-51100-00000 200.00$ 244184 12/14/2023 DATA TICKET, INC. DATA TICKET ADMIN-OCT 2023 - ENTITY #1024 100-40-460-51100-00000 200.00$ 244184 12/14/2023 DATA TICKET, INC. DATA TICKET ADMIN-OCT 2023 - ENTITY 0365 0705 100-40-460-51100-00000 115.45$ 244185 12/14/2023 DISCOUNT SCHOOL SUPPLY DECORATIONS FOR SENIOR FLOAT AT THE HOLIDAY PARADE 501-60-000-22327-00000 674.48$ 244179 12/14/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 735.51$ 244179 12/14/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 403-10-160-51101-11350 784.98$ 244179 12/14/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 403-10-160-51101-11350 294.37$ 244179 12/14/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 403-10-160-51101-11350 90.41$ 244180 12/14/2023 CONCENTRA HEALTH SERVICES, INC 1 OF CLASS I PHYS: RODOLFO ALEJOS 100-10-150-51101-11122 121.00$ 244181 12/14/2023 CS TRANSIT LEASING INC FENCING&SAND BAGS-WINTER FEST EVENT 12/02/2023 100-60-610-51101-16148 732.02$ 244177 12/14/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-340-51101-00000 45.00$ 244177 12/14/2023 BMO BANK N.A. CREDIT FROM THE TOLL ROADS 100-30-340-51101-00000 (0.45)$ 244177 12/14/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-340-51101-00000 48.91$ 244177 12/14/2023 BMO BANK N.A. CA TRAFFIC SAFETY SUMMIT (OTS) -THOMAS IP,SUNNY K 271-30-350-53200-17224 740.00$ 244177 12/14/2023 BMO BANK N.A. HOTEL STAY-DETECTIVE IP&OFFICER KIM-SUMMIT OTS 271-30-350-53200-17224 218.15$ 244178 12/14/2023 CHICAS GRAPHICS AND DESIGN CHRISTMAS PARADE BANNERS 2023 100-60-630-51101-00000 165.38$ 244176 12/14/2023 BMO BANK N.A. MATERIALS AND SUPPLIES FOR THE SENIOR CENTER 501-60-000-22327-00000 187.55$ 244177 12/14/2023 BMO BANK N.A. BLACK DISPOSABLE GLOVES FOR DEPARTMENT 100-30-310-53100-00000 84.33$ 244177 12/14/2023 BMO BANK N.A. TRAINING FOR SGT NORMAN G. 11/5-11/8/2023 100-30-310-53200-00000 422.61$ 244177 12/14/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-340-51101-00000 45.00$ 244177 12/14/2023 BMO BANK N.A. PPE FOR GROW HOUSE 100-30-340-51101-00000 275.86$ 244177 12/14/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-340-51101-00000 49.35$ 244176 12/14/2023 BMO BANK N.A. MATERIALS & SUPPLIES THE SENIOR CENTER 100-60-630-53100-00000 65.72$ 244176 12/14/2023 BMO BANK N.A. NETFLIX FEE @ THE SENIOR CENTER 11/20-12/19/2023 100-60-630-53330-00000 3.88$ 244176 12/14/2023 BMO BANK N.A. NETFLIX FEE @ THE TEEN CENTER 11/20-12/19/2023 100-60-660-53330-00000 11.86$ 244176 12/14/2023 BMO BANK N.A. NETFLIX FEE @ BARNES PARK 11/20-12/19/2023 100-60-670-53330-15100 3.87$ 244176 12/14/2023 BMO BANK N.A. NETFLIX FEE @ AT THE ARC 11/20-12/19/2023 100-60-680-53330-00000 3.87$ 244176 12/14/2023 BMO BANK N.A. MATERIALS AND SUPPLIES FOR THE SENIOR CENTER 501-60-000-22327-00000 3.47$ 244176 12/14/2023 BMO BANK N.A. MATERIALS&SUPPLIES-PUMPKING CARVING EVENT 100-60-610-53100-00000 6.99$ 244176 12/14/2023 BMO BANK N.A. PUMPKINS FOR PUMPKIN CARVING@COMMUNITY CENTER 100-60-610-53100-00000 149.70$ 244176 12/14/2023 BMO BANK N.A. PRINTING FOR THE VETERAN'S DAY CEREMONY FLYERS 100-60-610-53320-16149 186.10$ 244176 12/14/2023 BMO BANK N.A. DROPBOX SUBSCRIPTION-BP NOW LIVE-RENEW DEC1ST 100-60-610-53330-00000 11.99$ 244176 12/14/2023 BMO BANK N.A. PARTS FOR SERENITY HOMES WASHER AND DRYERS 100-60-620-53100-00000 39.49$ 244176 12/14/2023 BMO BANK N.A. PARTS FOR SERENITY HOMES WASHER AND DRYERS 100-60-620-53100-00000 269.02$ 244176 12/14/2023 BMO BANK N.A. COFFEE-THE STAKEHOLDERS OVERSIGHT COMMITTEE 100-25-299-53100-11432 80.00$ 244176 12/14/2023 BMO BANK N.A. MATERIALS&SUPPLIES-THE STAKEHOLDERS OVERSIGHT MEET 100-25-299-53100-11432 248.03$ 244176 12/14/2023 BMO BANK N.A. INSTAGRAM POST BOOST-THE STAKEHOLDER OVERSIGHT 100-60-610-51101-00000 96.57$ 244176 12/14/2023 BMO BANK N.A. MEMBERSHIP FEES FOR THE PRIDE OF THE VALLEY 5K RUN 100-60-610-51101-16146 319.58$ 244176 12/14/2023 BMO BANK N.A. HEALTH PERMIT&SRVC FEE FOR THE HOLIDAY PARADE 100-60-610-51101-16148 936.34$ 244176 12/14/2023 BMO BANK N.A. PRINTING SERVICES OF CHECKS FOR WINNERS 100-60-610-51101-16148 91.19$ 244175 12/14/2023 BMO BANK N.A. LUNCH PROVIDED FOR SOC STAKEHOLDERS OVERSIGHT COMM 100-10-110-53350-00000 217.30$ 244175 12/14/2023 BMO BANK N.A. LUNCH PROVIDED FOR SOC STAKEHOLDERS OVERSIGHT 100-10-110-53350-00000 209.48$ 244175 12/14/2023 BMO BANK N.A. LUNCH PROVIDED FOR ZOCALO TOUR 100-10-110-53350-00000 198.45$ 244175 12/14/2023 BMO BANK N.A. CREDIT FROM JERSEY MIKES ONLINE 100-10-110-53350-00000 (7.94)$ 244176 12/14/2023 BMO BANK N.A. COFFEE FOR STAKEHOLDERS OVERSIGHT COMMITTEE TOUR 100-25-299-53100-11432 80.00$ 244176 12/14/2023 BMO BANK N.A. FOOD FOR THE STAKEHOLDERS OVERSIGHT COMMITTEE TOUR 100-25-299-53100-11432 48.00$ 244174 12/14/2023 BMO BANK N.A. INTERNET-10/23-11/22/2023-ACCT#0923225-SERENITY HO 275-60-710-53370-66023 216.27$ 244174 12/14/2023 BMO BANK N.A. 3 DOCUMENT SCANNERS FOR HR 403-10-160-53390-00000 1,929.30$ 244175 12/14/2023 BMO BANK N.A. SGV NEWSPAPER ONLINE PRESCRIPTION FOR COUNCILMEMBE 100-10-100-53330-11009 18.00$ 244175 12/14/2023 BMO BANK N.A. SGV NEWSPAPER ONLINE PRESCRIPTION FOR CEO 100-10-110-53330-00000 18.00$ 244174 12/14/2023 BMO BANK N.A. ENROLLMENT FEE FOR 2023 TAX WEBINAR + RECORDING 100-20-210-53200-00000 575.00$ 244174 12/14/2023 BMO BANK N.A. CSMFO-SGV CHAPTER MEETING-MICHAEL COLEMAN PRESENTE 100-20-210-53350-00000 100.00$ 244174 12/14/2023 BMO BANK N.A. INTERNET- 10/19-11/18/2023-ACCT#1118215-ESPERANZA 275-60-710-53370-66023 213.17$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244217 12/14/2023 SMART & FINAL MATERIALS & SUPPLIES FOR YOUTH SPORTS PROGRAM 501-60-000-22326-00000 41.61$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY TRAFFIC SIGNALS & STREET 11/1-11/30 251-50-530-53401-00000 47,790.23$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY-TRAFFIC SIGNALS & STREET 11/6-12/6 251-50-530-53401-00000 75.31$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY TRAFFIC SIGNALS & STREET 11/7-12/7 251-50-530-53401-00000 76.07$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY TRAFFIC SIGNALS & STREET 11/7-12/7 251-50-530-53401-00000 91.35$ 244216 12/14/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE ON 11/27/2023 100-60-620-53371-00000 189.47$ 244216 12/14/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE ON 11/27/2023 252-60-620-53371-00000 189.47$ 244217 12/14/2023 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 11/30/2023 100-60-630-53100-00000 20.99$ 244217 12/14/2023 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 12/5/2023 100-60-630-53100-00000 189.85$ 244217 12/14/2023 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 12/1/2023 100-60-630-53100-00000 185.56$ 244217 12/14/2023 SMART & FINAL MATERIALS & SUPPLIES FOR HOLIDAY PARADE 11/30/2023 100-60-610-53100-16148 815.37$ 244213 12/14/2023 ROSANNA MEJIA SERVICES FOR HAWAIIAN DANCE CLASSES 10/9-11/13/23 501-60-000-22328-00000 409.50$ 244214 12/14/2023 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY BUILDINGS:10/30-11/29/202 100-60-620-53402-00000 547.04$ 244214 12/14/2023 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY PARKS 10/30-11/29/2023 252-60-620-53402-00000 7,283.84$ 244214 12/14/2023 SAN GABRIEL VALLEY WATER COMPANY WATER SERVICE FOR SERENITY HOMES-10/30-11/29/2023 275-60-710-53370-66023 1,079.26$ 244214 12/14/2023 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR SPRINKLERS 251-50-560-53402-00000 2,451.45$ 244215 12/14/2023 SCARLET ARIZMENDI REIM OF RENTAL DEPOSIT FOR ESTHER SNYDER DANCE 501-60-000-22333-00000 150.00$ 244209 12/14/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 270-50-520-58100-55022 8,455.00$ 244209 12/14/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO NOV. 2023 275-50-765-58100-55022 187,886.25$ 244210 12/14/2023 RALPH PENA COMPUTER LOAN FY23/24 100-00-000-11031-00000 1,500.00$ 244211 12/14/2023 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 115.39$ 244212 12/14/2023 RICOH USA INC MAINTENANCE FOR 8 RICOH COPIERS. 401-10-141-51101-11502 232.18$ 244212 12/14/2023 RICOH USA INC MAINTENANCE FOR 8 RICOH COPIERS ON 12/1/2023 401-10-141-53371-11504 1,204.67$ 244206 12/14/2023 MV CHENG & ASSOCIATES INC. NOV 2023-CONSULTING SRVC RELATED ANNUAL AUDIT 100-20-210-51100-00000 380.00$ 244207 12/14/2023 NICHOLS LUMBER & HARDWARE HAND SANITIZER GEL 40Z 100-40-460-53100-00000 32.03$ 244208 12/14/2023 ODP BUSINESS SOLUTIONS, LLC CITY WIDE PAPER 401-10-141-53100-11504 1,732.77$ 244209 12/14/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 200-50-520-58100-55022 187,886.25$ 244209 12/14/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO NOV. 2023 234-50-520-58100-55022 91,342.50$ 244209 12/14/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 258-50-520-58100-55022 13,205.00$ 244202 12/14/2023 MARIACHI LOS GALLITOS MUSIC ENTERTAINMENT FOR DIA DE LA VIEGEN 12/11/23 501-60-000-22327-00000 600.00$ 244202 12/14/2023 MARIACHI LOS GALLITOS MARIACHI TO PERFORM-CITY POSADA 12/15/2023 100-60-610-53100-16078 650.00$ 244203 12/14/2023 MAXIMO DE MATTA REPAIRS BROKEN BARS AT THE METROLINK 11/30/23 100-60-620-53371-00000 1,195.00$ 244204 12/14/2023 MERCURY FENCE CO., INC FENCE REPAIRS@BARNES PARK 11/21/2023 252-60-620-53371-00000 180.00$ 244204 12/14/2023 MERCURY FENCE CO., INC FENCE REPAIRS@HILDA SOLIS PARK 11/27/2023 252-60-620-53371-00000 1,900.00$ 244205 12/14/2023 MIRNA ESCOBEDO IGLOO COOLER PLASTIC PARTS KIT FOR HOLIDAY PARADE 100-60-610-53100-16148 33.06$ 244198 12/14/2023 JWA URBAN CONSULTANTS INC OCT 2023-CONSULTING SRVC 26.75HOURS 100-40-440-51101-00000 4,413.75$ 244198 12/14/2023 JWA URBAN CONSULTANTS INC NOV&DEC 2023-CONSULTING SRVC 11.25 HOURS 100-40-440-51101-00000 1,856.25$ 244199 12/14/2023 LOS ANGELES COUNTY SHERIFFS DEPARTMENT CASE# CVMV2300227-ANDRES A VILLALOBOS 100-00-000-21225-00000 710.22$ 244200 12/14/2023 MANUEL AVILA REMOVAL & REPLACEMENT OF SOLAR CONTROL WINDOW FILM 100-60-620-53371-00000 945.00$ 244200 12/14/2023 MANUEL AVILA REMOVAL &REPLACEMENT SOLAR CONTROL WINDOW 11/11/23 252-60-620-53371-00000 945.00$ 244201 12/14/2023 MARIA MORENO MATERIALS&SUPPLIES-CITY MANAGERS HOLIDAY LUNCH 100-10-110-53350-00000 50.18$ 244195 12/14/2023 HLR MEDIA, LLC PUBLIC NOTICE FOR PLANNING-10/05/2023-ZV 22-07 501-40-000-22335-00000 310.24$ 244195 12/14/2023 HLR MEDIA, LLC PUBLIC NOTICE FOR PLANNING-10/12/2023- CP 23-08 501-40-000-22335-00000 232.00$ 244195 12/14/2023 HLR MEDIA, LLC PUBLIC NOTICE FOR PLANNING-11/23/2023 501-40-000-22335-00000 376.00$ 244195 12/14/2023 HLR MEDIA, LLC PUBLIC NOTICE FOR PLANNING-11/30/23 501-40-000-22335-00000 524.00$ 244196 12/14/2023 ICC LOS ANGELES BASIN CHAPTER 2024 ANNUAL MEMBERSHIP DUES - ICC LA BASIN CHAPTER 100-40-450-53330-00000 100.00$ 244197 12/14/2023 JESSE BACA MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 39.47$ 244192 12/14/2023 G.M. SAGER CONSTRUCTION CO., INC. CIP 22-040 CALINO STREET IMPROVEMENTS 275-50-752-58100-55021 24,000.00$ 244193 12/14/2023 GREG RUVOLO TRANSPORT&SET UP CHRISTMAS TREE INSIDE GYM 11/27 100-60-610-51101-16105 1,600.00$ 244194 12/14/2023 HELEN HERNANDEZ PRINTING SRVC OF HOLIDAY PARADE PROGRAMS 100-60-610-53100-16148 416.60$ 244194 12/14/2023 HELEN HERNANDEZ PRINTING SRVC OF HOLIDAY PARADE PROGRAMS 100-60-610-53320-16148 351.34$ 244187 12/14/2023 EMERALD ISLE ENTERTAINMENT INC. BALANCE DUE-ICE RINK-HOLIDAY WINTERFEST 12/02/23 100-60-610-51101-16148 6,297.50$ 244188 12/14/2023 EZEQUIEL CONTRERAS TAE KWON DO INSTRUCTOR-10/30-11/21/2023 501-60-000-22328-00000 549.25$ 244189 12/14/2023 FREDERICK HARPER REFUND FOR RENTAL DEPOSIT-SENIOR CENTER-12/9/2023 501-60-000-22333-00000 300.00$ 244190 12/14/2023 FRONTIER COMMUNICATIONS ACT#20918814200421945-CITY PHONE-11/28-12/27/2023 401-10-141-53403-11506 1,552.86$ 244191 12/14/2023 FRONTIER COMMUNICATIONS ACT#62633851801118215-INTERNET-11/19-12/18/2023 275-60-710-53370-66023 110.88$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/09/2023 100-30-370-51101-00000 70.00$ 244246 12/21/2023 CWF, INC WHITE LINEN RENTAL-SENIOR HOLIDAY DANCE 12/8/2023 501-60-000-22327-00000 228.80$ 244247 12/21/2023 CYNTHIA J. LEON ARPA REIM-REGIS.-THANKSGIVING CAMP 11/20-24/2023 275-60-734-53370-16077 54.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 11/18/2023 100-30-370-51101-00000 70.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 11/22/2023 100-30-370-51101-00000 65.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 11/25/2023 100-30-370-51101-00000 70.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 11/29/2023 100-30-370-51101-00000 65.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/02/2023 100-30-370-51101-00000 70.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/06/2023 100-30-370-51101-00000 65.00$ 244241 12/21/2023 CLEARS SUPERVISORS MEMBERSHIP APP. 2024-JOAN GASCA-CA LAW 100-30-340-53330-00000 75.00$ 244242 12/21/2023 CONCENTRA HEALTH SERVICES, INC A CLASS II MAINTENANCE 12/12 & A DOT PHYSICAL 12/6 100-10-150-51101-11122 175.00$ 244243 12/21/2023 COPWARE, INC LEGAL SOURCEBOOK FOR POLICE OFFICERS 2/2024-1/2025 100-30-310-51100-00000 1,090.00$ 244244 12/21/2023 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL.OCT 2023-ANIMAL CONTROL SERVICES 275-30-712-51100-13250 82,425.14$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 11/04/2023 100-30-370-51101-00000 70.00$ 244245 12/21/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 11/08/2023 100-30-370-51101-00000 65.00$ 244235 12/21/2023 AT&T MOBILE DATA COMPUTERS-11/01-11/30/2023-ACT#1082045 100-30-310-53403-00000 1,444.06$ 244236 12/21/2023 AT&T MOBILITY MOBILE DATA COMPUTERS-ACT#287310928172 100-30-310-53403-00000 1,623.59$ 244237 12/21/2023 BERLITZ LANGUAGES, INC. OCT 2023-BILINGUAL TEST-ERNEST B & BARBARA J 100-10-150-51101-00000 120.00$ 244238 12/21/2023 BO LU ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 40.00$ 244239 12/21/2023 CELIDA DIAZ GARIBALDO ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244240 12/21/2023 CHICAS GRAPHICS AND DESIGN BUSINESS CARDS FOR MAYOR PRO TEM JEAN AYALA 100-10-100-53320-00000 220.50$ 244231 12/21/2023 ANA KARINA RUEDA FOOD FOR CHRISTMAS MEET&GREETS,2 GALON IGLOO 100-10-150-53100-00000 19.32$ 244231 12/21/2023 ANA KARINA RUEDA FOOD FOR CHRISTMAS MEET&GREETS,2 GALLONS IGLOO 100-10-150-53370-11123 307.82$ 244232 12/21/2023 ANA LUZ GARCIA REISSUE FOR CK#239046-UNABLE TO CASH AFTER 180DAYS 501-60-000-22327-00000 20.00$ 244233 12/21/2023 APRIL M. ROJO SUPPLIES-COMMUNITY CENTER&BREAKFAST W SANTA 100-60-610-53100-00000 18.69$ 244233 12/21/2023 APRIL M. ROJO SUPPLIES-COMMUNITY CENTER&BREAKFAST W SANTA 100-60-610-53100-16150 18.69$ 244234 12/21/2023 ARRIANA PEREZ ARPA REIM-REGISTRATION-SWIMMING 9/23-10/28/23 275-60-734-53370-16070 47.00$ 244229 12/14/2023 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 11/3 252-60-620-53100-00000 175.30$ 244229 12/14/2023 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 11/6 252-60-620-53100-00000 1,499.95$ 244229 12/14/2023 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 11/6 252-60-620-53100-00000 599.76$ 244229 12/14/2023 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES -BUILDING MAINTENANCE 12/4/23 100-60-620-53100-00000 49.84$ 244229 12/14/2023 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 49.85$ 244230 12/21/2023 ADLERHORST INTERNATIONAL LLC ON-SITE MONTHLY TRAINING 7/2022-10/2022 100-30-340-53100-00000 725.00$ 244228 12/14/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS& SUPPLIES FOR BUILDING MAINTENANCE 10/31 100-60-620-53100-00000 339.36$ 244228 12/14/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 11/9 100-60-620-53100-00000 39.28$ 244228 12/14/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 11/9 252-60-620-53100-00000 221.27$ 244228 12/14/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS& SUPPLIES FOR BUILDING MAINTENANCE 11/15 252-60-620-53100-00000 3.81$ 244228 12/14/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS& SUPPLIES FOR BUILDING MAINTENANCE 11/30 252-60-620-53100-00000 153.57$ 244229 12/14/2023 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 11/3 100-60-620-53100-00000 2,275.00$ 244224 12/14/2023 ULINE, INC. RAMPS AT SERENITY HOMES 11/7/2023 100-60-620-53100-00000 3,997.64$ 244225 12/14/2023 VERIZON WIRELESS CITY CELL PHONE FOR ROSA C. 10/22-11/21/2023 100-10-110-53403-00000 117.89$ 244226 12/14/2023 VICTORIA VALVERDE PREPARATION 2023 HOLIDAY LUNCH @ WALNUT CREEK PARK 100-25-299-53370-00000 4,000.00$ 244227 12/14/2023 WALMART 3522 TOYS TO GIVE TO PARTICIPANTS AT POSADA ON 12/15/23 100-60-610-53100-16078 4,995.00$ 244220 12/14/2023 SUZAN MURPHY REIM RENTAL DEPOSIT- JULIA MCNEILL/WEST ROOMS 12/3 501-60-000-22333-00000 300.00$ 244221 12/14/2023 THE DRALA PROJECT INC HP M406DN PRINTERS FOR RECORDS, 2/EA 100-30-330-53390-00000 1,160.54$ 244222 12/14/2023 TK ELEVATOR CORPORATION ELEVATOR SERVICE/MAINTENANCE @ARC 11/1/23-1/31/24 100-60-620-53371-00000 104.07$ 244223 12/14/2023 TPX COMMUNICATIONS CO LOCAL, LONG DISTANCE TELEPHONE FOR DEC. 2023 401-10-141-53403-11506 7,090.82$ 244224 12/14/2023 ULINE, INC. RAMPS AT SERENITY HOMES 11/1/2023 100-60-620-53100-00000 220.36$ 244224 12/14/2023 ULINE, INC. RAMPS AT SERENITY HOMES 11/2/2023 100-60-620-53100-00000 615.38$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS:11/7-12/7/2023 100-60-620-53401-00000 1,221.30$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS:11/5-12/6/2023 100-60-620-53401-00000 1,531.04$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY TRAFFIC SIGNALS & STREET:11/6-12/6 251-50-530-53401-00000 100.75$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 78.61$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS:10/25-11/26/2023 100-60-620-53401-00000 23,728.82$ 244219 12/14/2023 SPARKLETTS WATER AND COFFEE SUPPLIES FOR CITY YARD 100-60-620-53100-00000 373.43$ 244218 12/14/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS:11/7-12/7/2023 100-60-620-53401-00000 5,145.27$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244286 12/21/2023 NORMAN GONZALEZ REIM FOR TRAINING HOTEL AND GAS AND PARKING 100-30-360-53100-00000 7.00$ 244282 12/21/2023 MARLENY MENDOZA ARPA REIM-REGIS.-THANKSGIVING CAMP 11/20-24/2023 275-60-734-53370-16077 54.00$ 244283 12/21/2023 MERCEDES BELTRAN ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244284 12/21/2023 MICHAEL KELLY TELEPHONE USAGE FOR INMATE IN JAIL -OCT. 2023 100-30-370-51101-00000 200.00$ 244284 12/21/2023 MICHAEL KELLY TELEPHONE USAGE FOR INMATE IN JAIL -NOV. 2023 100-30-370-51101-00000 200.00$ 244285 12/21/2023 MV CHENG & ASSOCIATES INC. SEP 2023-CONSULTING SRVC RELATED ANNUAL AUDIT 100-20-210-51100-00000 8,692.50$ 244286 12/21/2023 NORMAN GONZALEZ REIM FOR TRAINING HOTEL AND GAS AND PARKING 100-30-310-53200-00000 517.29$ 244276 12/21/2023 LEXIS NEXIS 11/2023-10/2024-DESK OFFICER ONLINE RECORDING 100-30-310-51100-00000 3,898.81$ 244277 12/21/2023 LOS ANGELES COUNTY SHERIFFS DEPARTMENT HELICOPTER SRVC 10/1-10/31/2023 100-30-340-51100-00000 1,589.19$ 244278 12/21/2023 LUIS ROSALES PURCHASE OF JUMP ROPES FOR BOXING CLUB 100-60-610-53100-00000 43.43$ 244279 12/21/2023 MANUEL CARRILLO, JR RENTAL OF CARS FOR HOLIDAY PARADE 12/02/2023 100-60-610-51101-16148 2,161.93$ 244280 12/21/2023 MARIA CELIA SANTOS HICBAN ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244281 12/21/2023 MARIA LUISA ROMO ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 40.00$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-TIER ONE VS CITY OF BP 237-40-131-51102-11105 18,505.00$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-GREEN HEALTH INDUSTRIES 237-40-131-51102-14070 1,835.00$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-KULTIV8 GROUP 237-40-131-51102-14070 13,155.00$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-MCV(MISSION CREEK) 237-40-131-51102-14070 3,005.00$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-RETIAL-CATALYST 237-40-131-51102-14070 1,485.00$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-RUKLI 237-40-131-51102-11105 525.00$ 244271 12/21/2023 JOAN GASCA PURCHASED BOXES FOR PD 100-30-330-53100-00000 55.10$ 244272 12/21/2023 JUAN R. 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MUNOZ ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 40.00$ 244273 12/21/2023 KAREN SOLANO ARPA REIM-REGIS.-THANKSGIVING CAMP 11/20-24/2023 275-60-734-53370-16077 36.00$ 244274 12/21/2023 LABSOURCE INC GLOVES FOR JAIL 100-30-380-53100-00000 461.97$ 244275 12/21/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION OCT 2023-LEGAL SRVC-ADMIN 237-40-131-51102-14070 3,445.00$ 244268 12/21/2023 IRENE ESCOBEDO ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 40.00$ 244269 12/21/2023 IRMA GARCIA SUPPLIES FOR SENIOR HOLIDAY DANCE 501-60-000-22327-00000 112.60$ 244270 12/21/2023 ISABEL ALATORRE ARPA REIM-REGISTRATION-WRESTLING-11/2-30/2023 275-60-734-53370-16070 50.00$ 244271 12/21/2023 JOAN GASCA EDUCATION REIM-FY23-24 - 2 CLASSES&2 BOOKS 100-10-150-53210-11121 880.00$ 244271 12/21/2023 JOAN GASCA PURCHASED BOXES FOR PD 100-30-330-53100-00000 (38.86)$ 244271 12/21/2023 JOAN GASCA PURCHASED BOXES FOR PD 100-30-330-53100-00000 77.72$ 244263 12/21/2023 HELEN HERNANDEZ SUPPLIES-BREAKFAST WITH SANTA & WINTER FEST 100-60-610-53100-16150 26.73$ 244264 12/21/2023 HIPOLITO REYES LOPEZ ENTERTAINMENT FOR FEB BIRTHDAY CELEB. 2/21/2024 501-60-000-22327-00000 350.00$ 244265 12/21/2023 HLR MEDIA, LLC PUBLIC NOTICE-PLANNING-COMMISSION HEARING 10/26/23 270-50-520-58100-55022 342.00$ 244266 12/21/2023 I COLOR PRINTING PRINTING SRVC-BP NOW PUBLICATION-11/21/23 230-60-610-51100-11400 2,544.51$ 244266 12/21/2023 I COLOR PRINTING REMAINING BALANCE-PRINTING SRVC-BP NOW PUBLICATION 275-60-721-51101-11400 740.00$ 244267 12/21/2023 INLAND EMPIRE STAGES, LTD TRANSPORTATION-SENIOR TRIP TO TAMALE FES. 12/3/23 275-60-726-51101-16074 1,962.19$ 244260 12/21/2023 GOGOV, INC. 11/1/23 TO 10/31/24-LICENSE RENEWAL-GOREQUEST 401-10-140-53379-00000 7,900.00$ 244261 12/21/2023 GRAND PRINTING RECEIPTS AND NOTICES REGARDING FIREARMS 100-30-330-53320-00000 108.93$ 244262 12/21/2023 GUARDIAN ALLIANCE TECHNOLOGIES, INC. ONLINE SCREENING FOR PD APPLICANTS 100-30-310-51100-00000 102.00$ 244263 12/21/2023 HELEN HERNANDEZ SUPPLIES-BREAKFAST WITH SANTA & WINTER FEST 100-60-610-53100-16148 11.03$ 244257 12/21/2023 FRONTIER COMMUNICATIONS ACT#62633857950317985-CITY PHONE-11/28-12/27/2023 100-30-310-53403-00000 172.79$ 244258 12/21/2023 FUN EXPRESS, LLC MATERIALS&SUPPLIES-WINTER FESTIVAL 100-60-610-53100-16148 95.86$ 244258 12/21/2023 FUN EXPRESS, LLC MATERIALS&SUPPLIES-WINTER FESTIVAL 100-60-610-53100-16148 924.09$ 244258 12/21/2023 FUN EXPRESS, LLC MATERIALS&SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 67.43$ 244258 12/21/2023 FUN EXPRESS, LLC MATERIALS&SUPPLIES FOR SENIOR CENTER 100-60-610-53100-00000 295.93$ 244259 12/21/2023 GABRIEL CONTAINER CO. CARD BOARD BOXES-CHRISTMAS FOOD BASKET 100-60-640-53100-16106 660.00$ 244251 12/21/2023 DULCE M. CRUZ CATERING-VOLUNTEER HOSPITALITY@HOLIDAY PARADE 12/2 100-60-610-53100-16148 1,330.69$ 244252 12/21/2023 ECOTECH SERVICES, INC. NOV 2023-CIP23-004 HIGH EFFICIENCY TOILET&SHOWER 275-50-755-58100-55026 2,995.00$ 244253 12/21/2023 ELDORADO WALL COMPANY, INC. ROCK WALL INSPECTION AT TEEN CENTER 11/03/2023 275-60-765-58110-56002 3,000.00$ 244254 12/21/2023 ELISA ARELLANO ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244255 12/21/2023 FEDEX OFFICE DELIVERY TO SAN BERNARDINO-#2558-1659-4 12/08/23 100-30-310-53100-00000 32.61$ 244256 12/21/2023 FOOD 4 LESS PURCHASE FOOD FOR FOOD GIVEWAY 1/5/2024 275-60-713-53100-16072 14,755.50$ 244248 12/21/2023 DAISY ROSALES ARPA REIM-REGIS.-THANKSGIVING CAMP 11/20-24/2023 275-60-734-53370-16077 54.00$ 244249 12/21/2023 DEBBIE PAGALA CUARESMA ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244250 12/21/2023 DONALD WENTWORTH STICKERS FOR ALL EVENTS FOR OUR COMMUNITY 501-30-000-21500-00000 875.95$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244316 12/21/2023 WINNER PARTY INC. MATERIALS/SUPPLIES FOR TREE LIGHTING EVENT, PARADE 100-60-610-53100-16078 68.85$ 244317 12/21/2023 YANHUA HUANG ARPA BASIC REIM -THANKSGIVING CAMP 11/20-11/22/23 275-60-734-53370-16077 54.00$ 244318 12/21/2023 YOLANDA ESPINOSA ARPA REIM HAWAIIAN & SWIM REG. OCT.-DEC.2023 275-60-734-53370-16070 272.00$ 244319 12/21/2023 YOLANDA MILLANO ARPA SENIOR TRIPS & EVENTS REIM FOR DEC.03-INDIO 275-60-726-53370-16074 20.00$ 244320 12/21/2023 YVONNE JUAREZ ARPA BASIC REIM-THANKSGIVING CAMP.11/20-11/22/2023 275-60-734-53370-16077 54.00$ 244313 12/21/2023 VALLEY COUNTY WATER DIST COST OF WATER FOR:10/25-11/28/2023-TRANSIT CENTER 254-60-620-53402-15882 536.37$ 244314 12/21/2023 VANESSA AVINA ARPA BASIC REIM PROGRAM FOR THANKSGIVING WEEK#1 275-60-734-53370-16077 54.00$ 244315 12/21/2023 VANESSA PEREZ ARPA SUBSIDY REIM FOR REG. 11/2-11/30/2023 275-60-734-53370-16070 100.00$ 244316 12/21/2023 WINNER PARTY INC. MATERIALS/SUPPLIES FOR TREE LIGHTING EVENT, PARADE 100-60-610-53100-16105 234.40$ 244316 12/21/2023 WINNER PARTY INC. MATERIALS/SUPPLIES FOR TREE LIGHTING EVENT, PARADE 100-60-610-53100-16148 234.41$ 244316 12/21/2023 WINNER PARTY INC. MATERIALS & SUPPLIES FOR SENIOR CENTER 275-60-713-53100-16075 398.16$ 244310 12/21/2023 U.S. ARMOR CORPORATION SAFETY VEST FOR OFICER SAM GARCIA 100-30-310-53100-00000 934.83$ 244311 12/21/2023 US BANK VOYAGER FLEET SYS REISSUE CHECK FOR LOST CHECK#243397 402-50-591-53110-16140 4,689.09$ 244312 12/21/2023 V & V MANUFACTURING CHANGE RIBBON TO NEW RECLASS FOR LILI RUBIO 100-30-310-53100-00000 72.71$ 244313 12/21/2023 VALLEY COUNTY WATER DIST COST OF WATER FOR:10/23-11/22/2023-CITY BUILDINGS 100-60-620-53402-00000 2,611.37$ 244313 12/21/2023 VALLEY COUNTY WATER DIST COST OF WATER FOR:10/23-11/22/2023-CITY PARKS 252-60-620-53402-00000 1,323.34$ 244313 12/21/2023 VALLEY COUNTY WATER DIST COST OF WATER FOR:10/25-11/28/2023-SPRINKLERS 251-50-560-53402-00000 8,393.07$ 244304 12/21/2023 TERRA REALTY ADVISORS INC BILLBOARD MATTERS#2023-01663 FY23/24 200-40-405-51100-00000 1,740.08$ 244305 12/21/2023 THE SHREDDERS Certified Document Destruction - 11/08/2023 100-25-299-51101-00000 60.50$ 244306 12/21/2023 THEE CHRISTMAS TREE CO. CHRISTMAS TREES FOR THE TREE LIGHTING CEREMONY 100-60-610-53100-16105 1,507.67$ 244307 12/21/2023 T-MOBILE CELL PHONE MONTHLY SERVICE CHARGE 10/21-11/20/2023 100-30-340-53403-00000 1,925.92$ 244308 12/21/2023 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICAIONS & SOCIAL MEDIA SERVCIES 11/30/2023 230-10-110-51100-11402 2,253.75$ 244309 12/21/2023 TUFF KIDZ W. C. INC SERVICES FOR WRESTLING CLASSES 11/1/-11/30/2023 501-60-000-22328-00000 1,014.00$ 244301 12/21/2023 SOUTHERN CALIFORNIA EDISON ENERGY-ACT#700519910950-11/13-12/12/2023 251-50-530-53401-00000 114.63$ 244301 12/21/2023 SOUTHERN CALIFORNIA EDISON ENERGY-ACT#700752324263-11/15-12/14/2023 251-50-530-53401-00000 227.68$ 244301 12/21/2023 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES FOR TINY HOMES 10/13-11/13/23 275-60-710-53370-66023 1,432.82$ 244301 12/21/2023 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES FOR TINY HOMES 11/14-12/13/23 275-60-710-53370-66023 1,586.97$ 244302 12/21/2023 STERICYCLE, INC. COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 85.83$ 244303 12/21/2023 SUNBELT RENTALS SOLAR LIGHT TOWER -WINTER FEST EVENT12/1-12/4/2023 100-60-610-51101-16148 1,380.09$ 244295 12/21/2023 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR ARC 100-60-680-53100-00000 300.58$ 244296 12/21/2023 SECTRAN SECURITY INC. SECTRAN SERVICE-DEC 2023 - CASH TRANSFER TO LOOMIS 100-25-299-53370-12404 427.46$ 244297 12/21/2023 SHAOJUN YANG ARPA BASIC REIM -THANKSGIVING CAMP REGIS. WEEK#1 275-60-734-53370-16077 201.00$ 244298 12/21/2023 SIRCHIE FINGER PRINT LABORATORIES SUPPLIES FOR EVIDENCE 100-30-360-53100-00000 236.17$ 244299 12/21/2023 SMART & FINAL MATEIALS & SUPPLIES FOR STAKEHOLDERS OVERSIGHT 100-25-299-53100-11432 58.56$ 244300 12/21/2023 SO CAL SANITATION FENCING FOR THE WINTER FEST EVENT 12/6/2023 100-60-610-51101-16148 789.03$ 244291 12/21/2023 QUATTRO SOLUTIONS GROUP LLC BIOHAZARD CLEANING SERVICE 11/13/2023 100-60-620-53371-00000 3,774.52$ 244292 12/21/2023 RICHARD RAMOS ARPA RECREATION SUBSIDY REIM PROGRAM 275-60-734-53370-16070 8.40$ 244293 12/21/2023 RODERICK TRUE RENTAL DEPOSIT FOR JULIA MCNEILL SR. CTR 12/30/23 501-60-000-22333-00000 300.00$ 244294 12/21/2023 RUFINO FERNANDEZ ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-380-53100-00000 234.07$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC AWARD CERTIFICATE PAPER, PENS, DESK PAD 100-10-100-53100-00000 109.42$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-310-53100-00000 70.85$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-380-53100-00000 197.50$ 244289 12/21/2023 OLGA LEAL DUARTE ARPA SENIOR TRIPS & EVENTS REIM FOR DEC.03-INDIO 275-60-726-53370-16074 40.00$ 244290 12/21/2023 PERLA D. MAGNO ARPA REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 86.46$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 586.09$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 47.22$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 161.80$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 25.05$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-380-53100-00000 288.20$ 244286 12/21/2023 NORMAN GONZALEZ REIM FOR TRAINING HOTEL AND GAS AND PARKING 402-50-591-53110-16140 192.96$ 244287 12/21/2023 OCTAVIO A. RAMIREZ ARPA SENIOR TRIPS & EVENTS FOR DEC.3-INDIO TAMALE 275-60-726-53370-16074 40.00$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-320-53100-00000 67.45$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-320-53100-00000 407.70$ 244288 12/21/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-320-53100-00000 158.16$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 40.86$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 84.62$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 251-50-571-53100-13401 390.11$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 84.62$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, GRAFFITI 245-50-570-53100-13401 47.65$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 249.16$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 19.74$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 84.62$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 272.17$ 244326 12/28/2023 AGRISERVE PEST CONTROL INC GOPHER CONTROL-BARNES PARK 12/4/23 251-50-560-51101-00000 185.00$ 244327 12/28/2023 AMERICAN PAPER PLASTIC SERVICES TRASH LINERS-TRANSIT FACILITIES MAINTENANCE 245-50-581-53100-15510 1,387.77$ 244328 12/28/2023 APN LANDSCAPING INC LANDSCAPE RENOVATION SRVC@MORGAN PARK 11/6/23 240-50-560-51101-00000 9,200.00$ 244328 12/28/2023 APN LANDSCAPING INC LANDSCAPE RENOVATION SRVC-RAMONA BLVD&605 11/6/23 240-50-560-51101-00000 14,935.00$ 244328 12/28/2023 APN LANDSCAPING INC LANDSCAPE RENOVATION SRVC-RAMONA BLVD&605 11/6/23 251-50-560-51101-00000 815.00$ 244329 12/28/2023 APRIL M. ROJO MATERIALS&SUPPLIES FOR POSADA 12/15/2023 275-60-726-53100-16078 2,240.86$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-JOHN DOE V. JOHN DOE #22PSCV03108 403-10-131-51102-00000 7,015.50$ 244324 12/28/2023 ACRYLATEX COATINGS AND RECYCLING INC NAVAJO,CITY BEIGE & PAINTCARE FEE 245-50-570-53100-15040 650.48$ 244325 12/28/2023 ADMIN SURE INC. JAN 2024-GEN&AUTO LIABILITY,WORKERS COMP:ADMIN SRV 403-10-160-51100-00000 8,673.00$ 244326 12/28/2023 AGRISERVE PEST CONTROL INC GOPHER CONTROL-BARNES PARK 11/20/23 240-50-560-51101-00000 185.00$ 244326 12/28/2023 AGRISERVE PEST CONTROL INC TREE SPRAYING AT TRACY ELEMENTARY SCHOOL 11/20/23 240-50-560-51101-00000 223.40$ 244326 12/28/2023 AGRISERVE PEST CONTROL INC TREE SPRAYING AT TRACY ELEMENTARY SCHOOL 11/20/23 251-50-560-51101-00000 64.60$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-ZOCALO PARK DISPUTES 403-10-131-51102-00000 1,402.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-BALLOT MEASURES 100-10-130-51102-11102 924.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-ADMINISTRATION/CITY COUNCIL 100-10-130-51102-11102 511.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-COUNCIL MEETINGS AND OFFICE HOURS 100-10-130-51102-11102 8,692.12$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-JOHN DOE R.A. V. CITY OF BP#21STCV35392 403-10-131-51102-00000 6,684.30$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-GABRIELA C. V. CITY OF BP #23PSCV02656 403-10-131-51102-00000 973.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-PUBLIC WORKS 100-50-130-51102-15080 3,823.26$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-COMMUNITY DEVELOPMENT 100-40-130-51102-14200 4,319.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-GOV. CLAIMS&LITIGATION MGMT 100-10-130-51102-11102 1,186.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-LITIGATION - GENERAL 100-30-130-51102-13405 3,432.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-BARNES PARK PROJECT 403-10-131-51102-00000 3,152.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-ADV PALP DBA EXCEL PAVING CO.#22LBCV00726 403-10-131-51102-00000 18,554.09$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-CODE COMPLIANCE MATTERS 100-40-130-51102-14200 954.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-POLICE DEPARTMENT 100-30-130-51102-13405 874.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-PUBLIC RECORDS ACT/HANDELED BY ARC (PRA) 100-10-130-51102-11060 2,340.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP NOV 2023-DAMYANTI ASHAR V. CITY OF BP#23PSCV02884 403-10-131-51102-00000 5,201.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-ADMINISTRATION/CITY COUNCIL 100-10-130-51102-11102 1,192.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-BALLOT MEASURES 100-10-130-51102-11102 33.23$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-PUBLIC WORKS 100-50-130-51102-15080 1,457.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-COMMUNITY DEVELOPMENT 100-40-130-51102-14200 1,272.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-FINANCE 100-20-130-51102-12002 212.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-PARKS AND RECREATION 100-60-130-51102-16175 424.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-CODE COMPLIANCE MATTERS 100-40-130-51102-14200 3,440.80$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-PUBLIC RECORDS ACT / HANDELED BY ARC(PRA) 100-10-130-51102-11060 2,260.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-CITY CLERK 100-10-130-51102-11102 717.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-DAMYANTI ASHAR V. CITY OF BP#23PSCV02884 403-10-131-51102-00000 12,853.52$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-GOV CLAIMS&LITIGATION MGMT 100-10-130-51102-11102 3,536.50$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-ZOCALO PARK DISPUTES 403-10-131-51102-00000 3,564.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-JOHN D. R.A. V. CITY OF BP #21STCV35392 403-10-131-51102-00000 1,419.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-GABRIELA C. V. CITY OF BP #23PSCV02656 403-10-131-51102-00000 1,980.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-LUCY V. V. CITY OF BP CASE#23STCP01532 403-10-131-51102-00000 66.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-HUMAN RESOURCES 100-10-130-51102-11103 106.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-JOHN DOE V. JOHN DOE NO. 22PSCV03108 403-10-131-51102-00000 15,609.00$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-ADV DBA EXCEL PAVING CO. #22LBCV00726 403-10-131-51102-00000 6,760.57$ 244321 12/27/2023 BEST BEST & KRIEGER LLP OCT 2023-COUNCIL MEETINGS AND OFFICE HOURS 100-10-130-51102-11102 11,428.46$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244356 12/28/2023 GRAINGER, INC. DATA CABLE FOR FLEET SECTION 402-50-591-53100-00000 291.74$ 244352 12/28/2023 GALILEO TECHNOLOGIES CORPORATION CNG STATION-LABOR-DIAGNOSTIC,TROUBLESHOOTING 12/14 244-50-520-58100-15507 1,468.75$ 244353 12/28/2023 GLECY CUSTODIA ARP SENIOR REIM-REGIS.-INDIO TAMALE FES. 12/3/2023 275-60-726-53370-16074 20.00$ 244354 12/28/2023 GOODWILL INDUSTRIES OF SOUTHERN CALIFORNIA NOV 2023-NEXTGEN YOUTH EMPLOYMENT W BP CITY 275-25-719-51101-17518 1,875.05$ 244355 12/28/2023 GRACIELA BANUELOS ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244356 12/28/2023 GRAINGER, INC. PURCHASED BATTERY PACK & CRIMPER FOR FLEET SECTION 402-50-590-53100-00000 430.83$ 244356 12/28/2023 GRAINGER, INC. PURCHASED BATTERY PACK & CRIMPER 402-50-591-53100-00000 139.10$ 244346 12/28/2023 EVAN BROOKS ASSOCIATES, INC ROADSIDE PARK-PREPARED CONCEPT PROPOSAL 9/13/23 258-50-520-58100-55004 1,200.00$ 244347 12/28/2023 EVAN MARTIN EDUCATION REIM FOR ONE CLASS-POLICE ADMIN-FY23/24 100-10-150-53210-11121 950.00$ 244348 12/28/2023 EVANGELINA NAVARRO ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 30.00$ 244349 12/28/2023 EWING IRRIGATION, INC. IRRIGATION SUPPLIES FOR LANDSCAPED AREAS 251-50-562-53100-00000 265.76$ 244350 12/28/2023 FOOD 4 LESS PURCHASE FOOD FOR FREE SENIOR MEAL-MONTH#19 275-60-713-53100-16075 26,395.00$ 244351 12/28/2023 FUN EXPRESS, LLC DECORATIONS FOR POSADA 12/15/2023 100-60-610-53100-16078 34.10$ 244342 12/28/2023 ECO CAR SPA CAR WASH FOR POLICE VEHICLES-NOV 2023 402-50-591-51101-00000 102.00$ 244343 12/28/2023 EDWIN CARL SMITH TILE PLAQUES REQUESTED BY CITY COUNCIL FOR MARK H. 100-10-100-53320-00000 18.23$ 244343 12/28/2023 EDWIN CARL SMITH TROPHIES AND PLAQUES FOR HOLIDAY PARADE WINNERS 100-60-610-51101-16148 2,169.66$ 244344 12/28/2023 ESTHER SANCHEZ ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244345 12/28/2023 ESTHER SOLIS ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244346 12/28/2023 EVAN BROOKS ASSOCIATES, INC CNG MEETINGS,DISCUSSION&COORDINATON -9-10-11/2023 244-50-520-58100-15507 565.00$ 244340 12/28/2023 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23-PUBLIC 100-60-620-53371-00000 225.00$ 244340 12/28/2023 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23@WCL 100-60-620-53371-00000 125.00$ 244341 12/28/2023 DUNN-EDWARDS CORP PAINTING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 342.05$ 244341 12/28/2023 DUNN-EDWARDS CORP PAINTING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 87.15$ 244341 12/28/2023 DUNN-EDWARDS CORP PAINTING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 41.87$ 244341 12/28/2023 DUNN-EDWARDS CORP PAINTING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 387.34$ 244337 12/28/2023 DATA TICKET, INC. ALPHA 3R TICKET STOCK 250 ROLLS 85/ROLL AB503 100-30-330-53320-00000 6,732.43$ 244338 12/28/2023 DEBBIE PAGALA CUARESMA ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244339 12/28/2023 DEPARTMENT OF JUSTICE NOV 2023-FINGERPRINTING SRVC 100-10-150-51101-11124 147.00$ 244340 12/28/2023 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23@2JAIL 100-60-620-53371-00000 225.00$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0268074 251-50-562-51101-00000 111.00$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0268072 251-50-562-51101-00000 296.00$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0268076 251-50-562-51101-00000 37.00$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0268075 251-50-562-51101-00000 37.00$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0268076 251-50-562-51101-00000 74.00$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0268073 251-50-562-51101-00000 37.00$ 244334 12/28/2023 CHICAS GRAPHICS AND DESIGN HOLIDAY PARADE EVENT NO PARKING SIGNS 100-50-550-53100-16148 900.00$ 244334 12/28/2023 CHICAS GRAPHICS AND DESIGN HOLIDAY PARADE EVENT NO PARKING SIGNS 245-50-560-53100-00000 180.45$ 244334 12/28/2023 CHICAS GRAPHICS AND DESIGN EMBROIDERY T-SHIRT & CITY LOGO 245-50-560-53100-00000 44.10$ 244335 12/28/2023 CINTAS FIRST AID & SAFETY SUPPLIED FIRST AID KIT IN CITY YARD&MECHANIC SHOP 246-50-540-53100-15705 171.74$ 244335 12/28/2023 CINTAS FIRST AID & SAFETY SUPPLIED FIRST AID KIT IN CITY YARD&MECHANIC SHOP 402-50-590-53100-00000 171.75$ 244336 12/28/2023 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHFY23/24 BACKFLOW PREVENTION TEST-AR0245186 251-50-562-51101-00000 148.00$ 244331 12/28/2023 ARIANA GUTIERREZ MATERIALS&SUPPLIES FOR BASIC PROGRAM 100-60-650-53100-00000 15.00$ 244332 12/28/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC REPAIRS POLICE VEHICLE-2023 CHEVY MALIBU 12/6/23 402-50-591-53371-00000 100.00$ 244332 12/28/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC REPAIRS POLICE VEHICLE-WESTIN FORD -12/6/2023 402-50-591-53371-00000 442.42$ 244333 12/28/2023 CALIFORNIA CONSULTING, INC. NOV 2023-GRANT WRITING SERVICES 100-25-299-51100-17000 4,500.00$ 244334 12/28/2023 CHICAS GRAPHICS AND DESIGN ROAD CLOSED,PREDESTRIAN CROSSWALK SIGNS 240-50-550-53100-15705 4,101.30$ 244334 12/28/2023 CHICAS GRAPHICS AND DESIGN NO PARKING SIGNS 240-50-550-53100-15705 441.00$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 84.62$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 275.29$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 28.98$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 84.62$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 275.29$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 28.98$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, PARKS MAINT 254-50-571-53100-13401 4.99$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 53.37$ 244330 12/28/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 56.02$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244381 12/28/2023 MARTHA REGINA ROA ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244382 12/28/2023 MEISTER SEALCOAT & SUPPLIES LLC HIGH PERFORMANCE POTHOLE PATCH 240-50-551-53100-15705 1,249.54$ 244383 12/28/2023 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE-4,653 GAL 402-50-590-53110-16140 9,617.77$ 244383 12/28/2023 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE-4,653 GAL 402-50-591-53110-16140 9,617.77$ 244383 12/28/2023 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE-4,679 GAL 402-50-590-53110-16140 5,813.66$ 244375 12/28/2023 LOS ANGELES COUNTY SHERIFFS DEPARTMENT CASE# CVMV2300227-ANDRES A VILLALOBOS 100-00-000-21225-00000 710.22$ 244376 12/28/2023 LOURDES MIRANDA ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244377 12/28/2023 MARIA ANGELES GODOY ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244378 12/28/2023 MARIA LUISA ROMO ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 30.00$ 244379 12/28/2023 MARIA PELAYO ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244380 12/28/2023 MARIPOSA LANDSCAPES INC. NOV 2023-LANDSCAPE MAINTENANCE 251-50-560-51100-00000 8,333.33$ 244370 12/28/2023 JUAN CHAVEZ STORM SWELL CLEANUP- 12/7/23-DALEWOOD ST&PUENTE AV 252-50-560-51101-00000 3,450.00$ 244371 12/28/2023 JUAN CHAVEZ REISSUE CHECK FOR CHECK#242618 MATERIAL & SUPPLIES 251-50-560-53100-00000 3,444.06$ 244371 12/28/2023 JUAN CHAVEZ REISSUE CHECK FOR CHECK#242618 MATERIAL & SUPPLIES 251-50-560-53100-00000 1,157.63$ 244372 12/28/2023 JUST REWARDS GIFT CARDS-EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 111.50$ 244373 12/28/2023 LIFTHZEMBERGER INDUSTRIES CORP. REISSUE CHECK#240981 DUE TO UNABLE TO CASH 100-60-620-53371-00000 1,090.55$ 244374 12/28/2023 LOLITA C. APOYON ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244364 12/28/2023 IRENE ESCOBEDO ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 30.00$ 244365 12/28/2023 J.P. ENGINES INC. MAINTENANCE ON UNIT 5060 12/6/2023 402-50-590-53371-00000 2,098.63$ 244366 12/28/2023 JENNY YU FINANCE DEPT TRAINING 2023 GOV TAX WEBINAR 100-20-210-53200-00000 61.38$ 244367 12/28/2023 JORGE G. 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MATERIAL&SUPPLIES-NUTSETTER FOR STREET SWEEPER 246-50-552-53100-15005 63.08$ 244357 12/28/2023 GREG RUVOLO TEMPORARY FENCE AT MORGAN PARK 245-50-560-53391-15705 4,725.00$ 244358 12/28/2023 GYNA INC CAR WASH-ALL CITY&POLICE VEHICLES AUG TO NOV 2023 402-50-590-51101-00000 645.66$ 244358 12/28/2023 GYNA INC CAR WASH-ALL CITY&POLICE VEHICLES AUG TO NOV 2023 402-50-591-51101-00000 645.66$ 244359 12/28/2023 HOME DEPOT MATERIAL&SUPPLIES-GRAFFITI DIVISION 245-50-570-53100-14885 89.96$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244412 12/28/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY TRAFFIC SIGNALS/STREET 11/21-12/20 251-50-530-53401-00000 164.06$ 244413 12/28/2023 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION ROUTINE MAINTENANCE SIGNALS & LIGHTING 11/16/2023 251-50-530-51100-00000 2,429.42$ 244414 12/28/2023 SUNRUN INSTALLATION SERVICES, INC. PERMIT REFUND :3025 VIA DELORES-BLDG 1022-1139 100-40-000-43400-00000 257.60$ 244410 12/28/2023 SOCORRO O. VILLAGOMEZ ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244411 12/28/2023 SOLEDAD TORRES ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 30.00$ 244412 12/28/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY-TRAFFIC SIGNALS /STREET 10/25-11/26 251-50-530-53401-00000 4,945.97$ 244412 12/28/2023 SOUTHERN CALIFORNIA EDISON ENERGY-SERENITY HOMES-11/17-12/18/23-ACT#755165858 275-60-710-53370-66023 992.11$ 244412 12/28/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY TRAFFIC SIGNALS/STREET 11/21-12/20 251-50-530-53401-00000 70.68$ 244412 12/28/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:11/21-12/20/2023 252-60-620-53401-00000 8,198.37$ 244406 12/28/2023 SANTANA RUIZ ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244407 12/28/2023 SHARPLINE SOLUTIONS, INC. 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URBINA ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23-RAQ 275-60-726-53370-16074 15.00$ 244400 12/28/2023 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 115.39$ 244401 12/28/2023 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE RUDY ESQUIVEL 240-50-571-50119-00000 75.00$ 244401 12/28/2023 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 251-50-571-50119-00000 80.00$ 244401 12/28/2023 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 252-50-571-50119-00000 63.27$ 244402 12/28/2023 RIGHT OF WAY INC TRAFFIC CONTROL SERVICES 11/28/2023 & 12/2/2023 100-50-550-51101-16148 4,000.00$ 244394 12/28/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 12/7/23 245-50-560-53371-15536 20.00$ 244394 12/28/2023 PRIME POWER EQUIPMENT INC REPAIRS BUS SHERLTERS 12/24/2023 245-50-581-53371-15510 124.14$ 244395 12/28/2023 PUENTE HILLS CHEVROLET REPAIR WIRES IN PD MALIBU-11/22/2023 402-50-591-53371-00000 460.00$ 244396 12/28/2023 PUENTE HILLS FORD LLC PURCHASE OF CONVERTER UNIT#5065 402-50-590-53100-00000 3,238.62$ 244397 12/28/2023 QUINN RENTAL SERVICES RENTAL OF THE BACKHOE 10/11-11/14/2023 402-50-590-53391-00000 2,143.26$ 244398 12/28/2023 RAFAEL R. TAPIA ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 30.00$ 244393 12/28/2023 PREMIERE FUELING SERVICES INC INSPECTION AND MAINTENANCE FOR FUEL PUMPS 11/9/23 402-50-590-51101-00000 150.00$ 244393 12/28/2023 PREMIERE FUELING SERVICES INC INSPECTION AND MAINTENANCE FOR FUEL PUMPS 11/9/23 402-50-591-51101-00000 150.00$ 244394 12/28/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 103.97$ 244394 12/28/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 11/22/23 245-50-560-53371-15536 135.99$ 244394 12/28/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 12/7/23 245-50-560-53371-15536 193.79$ 244394 12/28/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 12/7/23 245-50-560-53371-15536 15.00$ 244387 12/28/2023 OCEAN BLUE ENVIRONMENTAL SERVICES, INC SCHEDULED&EMERGENCY HAZMAT SRVC 10/13&18/2023 258-50-551-51101-00000 4,937.35$ 244388 12/28/2023 OFELIA BADAWI ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244389 12/28/2023 OLGA LEAL DUARTE ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 30.00$ 244390 12/28/2023 OSCAR RENE MIRANDA MORGAN PARK ROUNDABOUT & LANDSCAPE ENHANCEMENT 234-50-520-58100-55042 3,800.00$ 244391 12/28/2023 PATRICIA NUNEZ ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244392 12/28/2023 PEDROZA CONCRETE SYSTEMS, INC REMOVED & REPLACED POLE TRAFFICE COLLISION 3824 BP 403-10-160-54100-00000 3,500.00$ 244386 12/28/2023 NICHOLS LUMBER & HARDWARE MATERIAL AND SUPPLIES- MISCELLANEOUS ITEMS 246-50-552-53100-15005 5.05$ 244386 12/28/2023 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES TO MAINTAIN BUS SHELTERS 244-50-581-53100-15510 270.05$ 244386 12/28/2023 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES-MISCELLANEOUS ITEMS 240-50-570-53100-15705 22.04$ 244386 12/28/2023 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES-PARK STREET LANDSCAPE 251-50-560-53100-00000 14.40$ 244386 12/28/2023 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -PARK & STREET LANDSCAPE 251-50-560-53100-00000 96.31$ 244386 12/28/2023 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -PARK & STREET LANDSCAPE 251-50-560-53100-00000 69.92$ 244384 12/28/2023 MIDWEST MOTOR SUPPLY MATERIAL&SUPPLY-INK CARTRIDGE,FACESHIELD-GRAFFITI 240-50-570-53100-15705 615.17$ 244384 12/28/2023 MIDWEST MOTOR SUPPLY TERMINAL,FUSE,BAT BOLT,WHEEL,DISC,CABLE TIE,MOUNT 402-50-590-53100-00000 518.15$ 244384 12/28/2023 MIDWEST MOTOR SUPPLY GLOVES,LOCK PIN,BELT,TOOL,PATCH,VALVE 402-50-590-53100-00000 85.64$ 244384 12/28/2023 MIDWEST MOTOR SUPPLY GLOVES,LOCK PIN,BELT,TOOL,PATCH,VALVE 402-50-591-53100-00000 603.80$ 244385 12/28/2023 MILAGROS P. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244447 01/04/2024 REGIONAL TAP SERVICE CENTER TAP BUS PASSES SOLD AT THE COMMUNITY CENTER 100-00-000-20014-00000 95.04$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 128.96$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 (24.84)$ 244443 01/04/2024 HONEYWELL INTERNATIONAL INC. 1/1-3/31/2024-MECHANICAL&ELECTRICAL MAINTENANCE 100-60-620-53371-16100 37,328.75$ 244444 01/04/2024 JUAN E. RAMIREZ NOV/DEC2023-ENGLISH-SPANISH INTERPRETER&TRANSLATOR 100-10-110-51101-00000 6,600.00$ 244445 01/04/2024 NORMAN GONZALEZ PER DIEM FOR SUPERVISORY LEADERSHIP 1/7-1/10/2023 100-30-310-53200-00000 259.00$ 244446 01/04/2024 PARTY 360 FUENTES CO PINATAS -RAFFLE AT POSADA AT MORGAN PARK 12/15/23 100-60-610-53100-16078 625.00$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 275-60-713-53100-16072 117.72$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 74.20$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-630-53100-00000 413.78$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 (104.12)$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 266.79$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 (74.19)$ 244439 01/04/2024 D&D WHOLESALE DISTRIBUTORS INC TANGERINES-POSADA EVENT-12/15/2023 100-60-610-53100-16078 406.80$ 244440 01/04/2024 DEPT OF INDUSTRIAL RELATIONS FY23/24 ASSESSMENT FEE USING 22/23 PUBLIC ANNUAL R 403-10-160-53370-11125 115,907.95$ 244441 01/04/2024 EVAN BROOKS ASSOCIATES, INC TRAFFIC SIGNAL IMPROV.-PACIFIC AVE&BOGART-CIP20-31 255-50-520-58100-15550 2,145.50$ 244442 01/04/2024 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-00000 52.72$ 244433 01/04/2024 BMO BANK N.A. CSMFO-WEBINAR-FINANCIAL DATA TRANS. ACT 100-20-210-53200-00000 25.00$ 244434 01/04/2024 CHRISTOPHER FLORES VIDEO EVENT COVERAGE-HOLIDAY PARADE 12/2/2023 100-60-610-51101-16148 1,250.00$ 244435 01/04/2024 CLARISSA I. ZAMORA INSTRUCTOR-BALLET FOLKLORICO CLASSES-OCT&NOV 2023 501-60-000-22328-00000 756.00$ 244436 01/04/2024 COOPERATIVE PERSONNEL SERVICES POLICE SERGEANT&LIEUTENANT-ANALYSIS&INTERVIEW QUES 100-10-150-51101-11124 6,500.00$ 244437 01/04/2024 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES-11/1/2023-11/30/2023 100-10-120-51101-11431 60.37$ 244438 01/04/2024 CWF, INC BEVERAGE CONTAINERS-POSADA 12/15/23 100-60-610-53100-16078 66.00$ 244429 12/28/2023 YUNEX LLC LIGHT POLE/FIXTURE REPAIRS AT LAURENS 11/30/2023 100-60-620-53371-00000 7,495.00$ 244429 12/28/2023 YUNEX LLC LIGHT POLE/FIXTURE REPAIRS AT LAURENS 11/30/2023 100-60-620-53371-00000 7,495.00$ 244430 01/04/2024 ALAN VELASCO CAR RENTAL&BAGGAGE FEE-BOXING TOURNAMENT 12/1-9/23 100-60-610-51101-00000 672.08$ 244431 01/04/2024 ARMANDO NAVA FOOD PURCHASED-HOLIDAY FOOD BASKET 12/16/23 100-60-640-53100-16106 550.70$ 244431 01/04/2024 ARMANDO NAVA TRUCK RENTAL USED 12/16/2023 100-60-640-53391-16106 274.70$ 244432 01/04/2024 AUTOMATION SOLUTIONS, INC. REMOVE&INSTALL-LIGHT FIXTURES@SKATE PARK 11/8/23 100-60-620-53371-00000 4,126.00$ 244426 12/28/2023 WESSEL PROPANE INC PURCHASE OF LIQUID PROPANE FOR CITY TANKS 240-50-551-53100-15705 56.97$ 244427 12/28/2023 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE FOR 11/1-11/15/2023 251-50-561-51100-00000 9,705.00$ 244427 12/28/2023 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE 11/1-11/15/2023 251-50-561-51100-00000 2,860.00$ 244428 12/28/2023 WINNER PARTY INC. SENIOR CENTER HELIUM TANK REFILL 501-60-000-22327-00000 186.04$ 244429 12/28/2023 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT OCT. 2023 240-50-530-51100-00000 1,329.86$ 244429 12/28/2023 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT OCT. 2023 240-50-530-51100-00000 1,916.91$ 244423 12/28/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE FOR 10/22-11/21/2023 251-50-560-53403-00000 1,000.00$ 244423 12/28/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE FOR 10/22-11/21/2023 251-50-571-53403-00000 109.73$ 244423 12/28/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE FOR 10/22-11/21/2023 251-50-581-53403-00000 489.27$ 244424 12/28/2023 WASTE MANAGEMENT COLLECTION AND RECYCLING, INC CNG FUEL FOR CITY VEHICLES 402-50-590-53110-16140 3,667.72$ 244425 12/28/2023 WEBCO LB LLC SWEEP VARIOUS CITY & CITY HALL PARKING LOTS 254-50-560-51101-15734 4,200.00$ 244426 12/28/2023 WESSEL PROPANE INC PURCHASE OF LIQUID PROPANE FOR CITY TANKS 240-50-551-53100-15705 31.09$ 244420 12/28/2023 THE SHREDDERS 1-FUEL SURCHARGE. 4-65 GALLON TOTE 403-10-160-51101-00000 173.50$ 244420 12/28/2023 THE SHREDDERS 1-FUEL SURCHARGE. 4-65 GALLON TOTE 403-10-160-51101-00000 230.00$ 244420 12/28/2023 THE SHREDDERS 1-FUEL SURCHARGE,3-65-GALLON TOTE 403-10-160-51101-00000 173.50$ 244421 12/28/2023 T-MOBILE GPS TRACKING ON ALL CITY VEHICLES NOV. 2023 402-50-590-51101-00000 218.35$ 244422 12/28/2023 VALLEY COUNTY WATER DIST WATER CONSUMPTION FOR STREET SWEEPING 251-50-562-53402-00000 76.38$ 244422 12/28/2023 VALLEY COUNTY WATER DIST WATER-ESPERNZA-10/25-12/21/23-ACT#283-80103-00 275-60-710-53370-66023 1,063.29$ 244416 12/28/2023 SWRCB ANNUAL PERMIT FEES WASTE DISCHARGE 7/1/23-6/30/24 249-50-510-51100-15400 20,085.00$ 244417 12/28/2023 TAYMARK SENIOR CENTER CHRISTMAS DECORATION ITEMS 501-60-000-22327-00000 979.22$ 244418 12/28/2023 TERESA NUESCA ARP SENIOR REIM-REGIS.-CHRISTMAS DANCE 12/9/23 275-60-726-53370-16074 15.00$ 244419 12/28/2023 THE GAS COMPANY NATURAL GAS VEHICLE FUEL 10/1-10/26/2023 402-50-590-53110-16140 11.10$ 244419 12/28/2023 THE GAS COMPANY NATURAL GAS VEHICLE FUEL- CNG STATION 11/1-12/1/23 402-50-590-53110-16140 52.87$ 244420 12/28/2023 THE SHREDDERS 1-65 GALLON TOTE, 1-FUEL SURCHARGE. 100-10-150-51100-00000 60.50$ 244415 12/28/2023 SUPERIOR PAVEMENT MARKINGS REPAINT AND/OR INSTALL TRAFFIC MARKINGS 240-50-550-51100-15705 5,576.50$ 244415 12/28/2023 SUPERIOR PAVEMENT MARKINGS REPAINT AND/OR INSTALL TRAFFIC MARKINGS 240-50-550-51100-15705 5,576.50$ 244416 12/28/2023 SWRCB ANNUAL PERMIT FEES WASTE DISCHARGE 7/1/23-6/30/24 249-50-510-51100-15400 35,333.00$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244459 01/11/2024 BMO BANK N.A. MATERIALS&SUPPLIES-BREAKFAST W SANTA 100-60-610-53100-16150 147.75$ 244459 01/11/2024 BMO BANK N.A. SG VALLEY NEWS SUBSCRIPTION EXPIRE 1/13/24 100-60-610-53330-00000 26.00$ 244459 01/11/2024 BMO BANK N.A. SG VALLEY NEWS SUBSCRIPTION / EXPIRE 12/16/23 100-60-610-53330-00000 26.00$ 244459 01/11/2024 BMO BANK N.A. DROPBOX SUBSCRIPTION-BP NOW LIVE-RENEW 1/1/24 100-60-610-53330-00000 11.99$ 244459 01/11/2024 BMO BANK N.A. NETFLIX MONTHLY-SENIOR CENTER-12/20-1/19/2024 100-60-630-53330-00000 3.87$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-PUBLIC RECORDS ACT/HANDELED BY ARC 100-10-130-51102-11060 3,860.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-CITY CLERK 100-10-130-51102-11102 201.50$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-DAMYANTI V. CITY OF BP#23PSCV02884 403-10-131-51102-00000 313.50$ 244459 01/11/2024 BMO BANK N.A. INSTA POST BOOST-THE BREAKFAST W SANTA 100-60-610-51100-00000 60.00$ 244459 01/11/2024 BMO BANK N.A. FOOD ITEMS FOR HOLIDAY PARADE 100-60-610-53100-16148 (24.88)$ 244459 01/11/2024 BMO BANK N.A. FOOD ITEMS FOR HOLIDAY PARADE 100-60-610-53100-16148 622.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-HUMAN RESOURCES 100-10-130-51102-11103 159.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-MACIAS, ANTONIA #22PSCV01798 403-10-131-51102-00000 2,000.50$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-JOHN DOE V. JOHN DOE #22PSCV03108 403-10-131-51102-00000 1,303.50$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-POLICE DEPARTMENT 100-30-130-51102-13405 59.31$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-ZOCALO PARK DISPUTES 403-10-131-51102-00000 594.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-ADV. PALP (EXCEL PAVING CO.) #22LBCV00726 403-10-131-51102-00000 808.50$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-CODE COMPLIANCE MATTERS 100-40-130-51102-14200 2,520.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-COUNCIL MEETINGS&OFFICE HOURS 100-10-130-51102-11102 9,982.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-JOHN DOE R.A. V. CITY OF BP #21STCV35392 403-10-131-51102-00000 198.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-LUCY VALENCIA V. CITY OF BP #23STCP01532 403-10-131-51102-00000 313.50$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-PUBLIC WORKS 100-50-130-51102-15080 1,325.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-ADV. TONY GUTIERREZ 100-10-130-51102-11102 175.40$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-COMMUNITY DEVELOPMENT 100-40-130-51102-14200 1,510.50$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-ENERGY ADVICE 450-40-130-51102-62102 2,997.00$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-SAMANTHA CONTRERAS-CASE NO.22PSCV02987 403-10-131-51102-00000 675.65$ 244457 01/11/2024 BEST BEST & KRIEGER LLP SEP 2023-GOV. CLAIMS & LITIGATION MANAGEMENT 100-10-130-51102-11102 5,665.70$ 244455 01/11/2024 AT&T MOBILE DATA COMPUTERS ACT#9391082046 12/1-12/31/23 100-30-310-53403-00000 1,444.06$ 244456 01/11/2024 BALDWIN PARK INVESTMENTS, INC. AUG 2023-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 140.00$ 244456 01/11/2024 BALDWIN PARK INVESTMENTS, INC. JUL 2023-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 180.00$ 244456 01/11/2024 BALDWIN PARK INVESTMENTS, INC. OCT 2023-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 130.00$ 244456 01/11/2024 BALDWIN PARK INVESTMENTS, INC. AUG 2023-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 5.00$ 244456 01/11/2024 BALDWIN PARK INVESTMENTS, INC. SEP 2023-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 195.00$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-660-53403-00000 41.51$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-680-53403-00000 79.52$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 252-60-620-53403-00000 83.02$ 244453 01/11/2024 ADLERHORST INTERNATIONAL LLC CANINE HANDLER COURSE 1/15/24 TO 2/28/24 100-30-310-53200-00000 6,000.00$ 244454 01/11/2024 AT&T MOBILE DATA COMPUTERS ACT#9391082045 12/1-12/31/23 100-30-310-53403-00000 1,444.06$ 244455 01/11/2024 AT&T MOBILE DATA COMPUTERS ACT#9391082046 11/1-11/30/23 100-30-310-53403-00000 1,444.06$ 244451 01/04/2024 T-MOBILE CELL PHONE SERVICE FOR BUILDING 10/21-11/20/2023 100-40-460-53403-00000 102.66$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-610-53403-00000 205.70$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-620-53403-00000 83.02$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-630-53403-00000 83.02$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-640-53403-00000 116.38$ 244452 01/04/2024 VERIZON WIRELESS CELL PHONE SERVICES FOR OCT.22-NOV.21.2023 100-60-650-53403-00000 121.03$ 244449 01/04/2024 SMART & FINAL MATREIALS & SUPPLIES FOR HOLIDAY PARADE 100-60-610-53100-16148 160.51$ 244449 01/04/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 16.81$ 244449 01/04/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR SENIOR CENTER 100-60-610-53100-16078 64.98$ 244450 01/04/2024 TLG BUSINESS SOLUTIONS INC VINYL BANNERS FOR ARC 12/12/2023 100-60-620-53100-00000 2,294.34$ 244450 01/04/2024 TLG BUSINESS SOLUTIONS INC VINYL BANNERS FOR ARC 12/12/2023 252-60-620-53100-00000 2,294.35$ 244451 01/04/2024 T-MOBILE CELL PHONE SERVICE FOR BUILDING 10/21-11/20/2023 100-40-450-53403-00000 205.33$ 244448 01/04/2024 RODOLFO CARDENAS ENTERTAINMENT -VALENTINES DANCE CELEBRATION 2/3/24 501-60-000-22327-00000 500.00$ 244449 01/04/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BREAKFAST WITH SANTA 100-60-610-53100-16150 1,054.38$ 244449 01/04/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BASIC 100-60-650-53100-00000 176.01$ 244449 01/04/2024 SMART & FINAL MATERIALS & SUPPLIES FOR BREAKFAST WITH SANTA 100-60-610-53100-16150 249.43$ 244449 01/04/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 197.09$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244468 01/11/2024 CARLOS VALLE CITYWIDE JANITORIAL SERVICES FOR CITY FACILITIES 100-60-620-53371-00000 5,200.00$ 244468 01/11/2024 CARLOS VALLE CITYWIDE JANITORIAL SERVICES FOR CITY FACILITIES 245-60-620-53371-15882 1,300.00$ 244468 01/11/2024 CARLOS VALLE CITYWIDE JANITORIAL SERVICES FOR CITY FACILITIES 252-60-620-53371-00000 6,898.00$ 244464 01/11/2024 BMO BANK N.A. HOTEL RESER.-CITY CLERK SAENZ-12/13-15/2023 100-10-120-53350-00000 426.00$ 244465 01/11/2024 BURRO CANYON SHOOTING PARK RANGE FEES FOR SWAT RANGE 100-30-340-53100-13040 20.00$ 244466 01/11/2024 CAL LAND ENGINEERING AND ASSOCIATES, INC. LAND SURVEYING SRVC-ZOCALO PARK-6/2/2023 270-50-520-58100-55022 1,000.00$ 244467 01/11/2024 CANON FINANCIAL SERVICES, INC JAN 2024-LEASE FOR 2 SHARP COPIERS+METER USED 401-10-141-58140-11504 1,504.15$ 244464 01/11/2024 BMO BANK N.A. SGV NEWSPAPER ONLINE PRESCRIPTION FOR CEO 100-10-110-53330-00000 18.00$ 244464 01/11/2024 BMO BANK N.A. HOTEL RESER.-R CABALLERO-12/13-15/2023 100-10-110-53350-00000 426.00$ 244464 01/11/2024 BMO BANK N.A. FINGER FOODS-THE END OF YEAR CITY COUCIL MEETING 100-10-110-53350-00000 87.14$ 244464 01/11/2024 BMO BANK N.A. CITY CLERK MEMBERSHIP DUES-KRYSTAL ROMAN 100-10-120-53330-00000 250.00$ 244464 01/11/2024 BMO BANK N.A. HOTEL RESER.-S QUINONES-12/13-15/2023 100-10-120-53350-00000 426.00$ 244464 01/11/2024 BMO BANK N.A. HOTEL RESER. K ROMAN-12/13-15/2023 100-10-120-53350-00000 426.00$ 244463 01/11/2024 BMO BANK N.A. CHAMPURADO FOR CHRISTMAS MEET&GREET W CEO 100-10-150-53370-11123 27.55$ 244463 01/11/2024 BMO BANK N.A. SWEET BREAD FOR CEO-MEETING W COMMITTEE 100-10-150-53370-11123 13.98$ 244463 01/11/2024 BMO BANK N.A. CHAMPURADO FOR CHRISTMAS MEET&GREET W CEO 100-10-150-53370-11123 42.96$ 244463 01/11/2024 BMO BANK N.A. CHIPS FOR CHRISTMAS MEET&GREET 100-10-150-53370-11123 14.98$ 244463 01/11/2024 BMO BANK N.A. STARTER ANNUAL-11/30/2023-11/30/2024 100-10-150-53379-00000 252.00$ 244464 01/11/2024 BMO BANK N.A. SGV NEWSPAPER ONLINE PRESCRIPTION-CM AVILA 100-10-100-53330-11009 18.00$ 244463 01/11/2024 BMO BANK N.A. CHRISTMAS ORNAMENTS WITH CITY LOGO 100-10-150-53370-11123 446.74$ 244463 01/11/2024 BMO BANK N.A. COFFEE FOR CEO-MEETING WITH COMMITTEE 100-10-150-53370-11123 20.00$ 244463 01/11/2024 BMO BANK N.A. CHAMPURADO FOR CEO-MEETING WITH COMMITTEE 100-10-150-53370-11123 27.55$ 244463 01/11/2024 BMO BANK N.A. PLATES&CANDY CANES-MEET&GREET W CEO 100-10-150-53370-11123 25.53$ 244463 01/11/2024 BMO BANK N.A. CHRISTMAS NECKLACES FOR EMPLOYEES @ CEO MEET&GREET 100-10-150-53370-11123 27.66$ 244463 01/11/2024 BMO BANK N.A. TABLE COVERS&NECKLACES-EMPLOYEES@MEET&GREET 100-10-150-53370-11123 95.19$ 244462 01/11/2024 BMO BANK N.A. PRINTER PARTS-REPORT WRITING ROOM&SIU OFFICE 100-30-320-53371-00000 418.84$ 244463 01/11/2024 BMO BANK N.A. CA ALL IN ONE FEDERAL&LABOR LAW POSTER 100-10-150-53100-00000 444.48$ 244463 01/11/2024 BMO BANK N.A. WIRELESS HEADSET CONNECTED TO DESK 100-10-150-53100-11100 (153.25)$ 244463 01/11/2024 BMO BANK N.A. PARMA 2024 ANNUAL CONFERENCE-KARINA R. 100-10-150-53350-00000 449.00$ 244463 01/11/2024 BMO BANK N.A. 3 COFFEE TRAVELERS FOR CEO MEET&GREETS 100-10-150-53370-11123 60.00$ 244463 01/11/2024 BMO BANK N.A. CUPS&UNTENSILS FOR MEET&GREET W CEO 100-10-150-53370-11123 22.34$ 244462 01/11/2024 BMO BANK N.A. DEPARTMENT CHRISTMAS CARDS 100-30-310-53100-00000 159.61$ 244462 01/11/2024 BMO BANK N.A. HOTEL RESERVATION-CSO JANICE VILLALOBOS CONFER 100-30-310-53200-00000 233.20$ 244462 01/11/2024 BMO BANK N.A. HOTEL RESERVATION-CSO JANICE VILLALOBOS CONFER 100-30-310-53200-00000 (233.20)$ 244462 01/11/2024 BMO BANK N.A. HOTEL RESER. - LT. JEREMY C. CONFER. 11/27-12/1/23 100-30-310-53200-00000 548.92$ 244462 01/11/2024 BMO BANK N.A. LABEL PRINTER FOR EVIDENCE 100-30-310-53390-00000 259.08$ 244462 01/11/2024 BMO BANK N.A. FEEDER TRAY FOR RECORDS PRINTER 100-30-310-53390-00000 167.57$ 244461 01/11/2024 BMO BANK N.A. 1 OF 2 SINGLE-UNIT CHARGER 100-30-310-53100-00000 135.00$ 244461 01/11/2024 BMO BANK N.A. FTO SCHOOL FOR BARRIOS&LARIVEE-12/11-15/2023 100-30-310-53200-00000 260.00$ 244461 01/11/2024 BMO BANK N.A. STAMPS FOR RECORDS 100-30-330-53100-00000 64.46$ 244461 01/11/2024 BMO BANK N.A. FLYERS FOR RECRUITMENT 100-30-330-53320-00000 338.75$ 244461 01/11/2024 BMO BANK N.A. FLYERS FOR RECRUITMENT 100-30-330-53320-00000 17.93$ 244461 01/11/2024 BMO BANK N.A. SUPPLIES FOR TRAFFIC 100-30-350-53100-00000 198.04$ 244460 01/11/2024 BMO BANK N.A. PURCHASE 10 OF SD CARD READERS 401-10-140-53390-00000 105.70$ 244461 01/11/2024 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS-DEC 2023 100-30-310-51100-00000 45.00$ 244461 01/11/2024 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS-NOV 2023 100-30-310-51100-00000 45.00$ 244461 01/11/2024 BMO BANK N.A. SUPPLIES FOR RECRUITMENT OUTINGS 100-30-310-53100-00000 67.44$ 244461 01/11/2024 BMO BANK N.A. GLOVES FOR OFFICERS 100-30-310-53100-00000 186.36$ 244461 01/11/2024 BMO BANK N.A. SUPPLIES FOR GUN RANGE 100-30-310-53100-00000 158.10$ 244459 01/11/2024 BMO BANK N.A. NETFLIX MONTHLY-BARNES PARK-12/20-1/19/2024 100-60-670-53330-15100 3.87$ 244459 01/11/2024 BMO BANK N.A. NETFLIX MONTHLY-ARC 12/20-1/19/2024 100-60-680-53330-00000 3.88$ 244459 01/11/2024 BMO BANK N.A. LUGGAGE FEES W AMERICAN AIRLINES 11/30/23 501-60-000-22328-00000 30.00$ 244459 01/11/2024 BMO BANK N.A. HOTEL RESER.-12/1-8/23-LAFAYETTE-USA BOXING TOURNA 501-60-000-22328-00000 934.07$ 244460 01/11/2024 BMO BANK N.A. ICLOUD 50 GIG RENEWAL 1/14/2024 401-10-140-53330-00000 0.99$ 244460 01/11/2024 BMO BANK N.A. WEBINAR 500 MONTHLY-12/16/2023-1/15/2024 401-10-140-53370-11602 41.20$ 244459 01/11/2024 BMO BANK N.A. NETFLIX MONTHLY FEE-TEEN CENTER-12/20-1/19/2024 100-60-660-53330-00000 11.86$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 28.60$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 24.83$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 328.19$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 207.55$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 58.26$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 83.71$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 150.80$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 26.32$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 77.15$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 67.58$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 96.00$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 451.87$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 13.16$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 64.60$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 93.75$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 382.60$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 50.12$ 244482 01/11/2024 GREATAMERICA FINANCIAL SERVICES 4TH&FINAL LEASE PAYMENT-LEICA MACHINE 271-30-350-58140-63000 23,042.49$ 244483 01/11/2024 GREG RUVOLO REPAIRS & UPGRADES TO ATHOL ST STAIRWAY-11/17/2023 240-50-551-53371-15705 17,022.00$ 244484 01/11/2024 GUARDIAN ALLIANCE TECHNOLOGIES, INC. DEC 2023-ONLINE SCREENING FOR PD APPLICANTS 100-30-310-51100-00000 90.00$ 244485 01/11/2024 HINDERLITER, DE LLAMAS & ASSOCIATES SALE TAX OCT-DEC 2023 & AUDIT SRVC 100-25-299-51100-12410 1,140.26$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 49.42$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 22.21$ 244479 01/11/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM-DEC 2023 240-50-520-58140-15726 2,748.44$ 244479 01/11/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM 246-50-520-58140-15727 15,838.85$ 244479 01/11/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM-DEC 2023 275-30-765-58140-53001 10,083.30$ 244480 01/11/2024 FEDEX OFFICE FLYERS FOR STAKEHOLDERS OVERSIGHTS COMMITTEE 100-25-299-53100-11432 303.19$ 244481 01/11/2024 GOVINVEST INC FY23 GASB 75 ROLL-FORWARD VALUATION FEE DLV 10/18 100-25-299-51101-00000 3,675.00$ 244482 01/11/2024 GREATAMERICA FINANCIAL SERVICES LATE CHARGE INCURRED 2023'S LATE PAYMENT 100-30-350-55745-63000 2,304.25$ 244478 01/11/2024 EMMANUEL ESTRADA PER DIEM 1/17-19/2024 100-10-100-53350-11011 177.00$ 244479 01/11/2024 ENTERPRISE FM TRUST NOV 2023-FLEET LEASING PROGRAM 231-50-590-58140-15727 15,437.85$ 244479 01/11/2024 ENTERPRISE FM TRUST NOV 2023-FLEET LEASING PROGRAM 240-50-520-58140-15726 2,748.44$ 244479 01/11/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM 246-50-520-58140-15727 929.46$ 244479 01/11/2024 ENTERPRISE FM TRUST NOV 2023-FLEET LEASING PROGRAM 275-30-765-58140-53001 10,090.77$ 244479 01/11/2024 ENTERPRISE FM TRUST FLEET LEASING PROGRAM-DEC 2023 231-50-590-58140-15727 15,426.47$ 244475 01/11/2024 DIRECT ENERGY MARKETING INC. BPROUD ENERGY CHARGE ADJUST.-PRIOR YEARS-11/2023 450-00-000-53130-00000 414.57$ 244476 01/11/2024 EAGLE PORTABLES INC PORTABLE RESTROOM RENTAL-HOLIDAY PARADE-12/2/23 100-60-610-51101-16148 3,175.38$ 244477 01/11/2024 EMBLEMS INC. PINK PATCH AWARENESS MONTH 501-30-000-21500-00000 585.00$ 244478 01/11/2024 EMMANUEL ESTRADA MILEAGE REIMBURSEMENT-67 CENTS PER MILE*48.4 100-10-100-53350-11011 32.43$ 244478 01/11/2024 EMMANUEL ESTRADA LODGING-AIRFARE 100-10-100-53350-11011 1,046.15$ 244478 01/11/2024 EMMANUEL ESTRADA CONFERENCE MEETING REGISTRATION FEE 100-10-100-53350-11011 2,500.00$ 244473 01/11/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/13/2023 100-30-370-51101-00000 65.00$ 244473 01/11/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/16/2023 100-30-370-51101-00000 70.00$ 244473 01/11/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/20/23 100-30-370-51101-00000 65.00$ 244473 01/11/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/23/2023 100-30-370-51101-00000 70.00$ 244473 01/11/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 12/28/2023 100-30-370-51101-00000 65.00$ 244474 01/11/2024 CWF, INC RENTAL-KITCHEN SUPPLY-BREAKFAST W SANTA 12/7-11/23 100-60-610-53100-16150 2,043.76$ 244471 01/11/2024 CHICAS GRAPHICS AND DESIGN BANNERS&SIGNS-HOLIDAY PARADE 100-60-610-51101-16148 2,987.78$ 244472 01/11/2024 CINTAS FIRST AID & SAFETY FIRST AID&SAFETY FOR CITY HALL 403-10-160-51101-00000 97.75$ 244472 01/11/2024 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 78.30$ 244472 01/11/2024 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 403-10-160-51101-11350 1,169.76$ 244472 01/11/2024 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 294.37$ 244472 01/11/2024 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 90.41$ 244468 01/11/2024 CARLOS VALLE JANITORAL SRVC-CHRISTMAS EVENT 12/02/23@MORGAN PAR 100-60-610-51101-16148 250.00$ 244469 01/11/2024 CDCE INC PANASONIC TOUGHBOOK FOR GAP UNIT 100-30-340-53390-00000 4,137.65$ 244470 01/11/2024 CHARTER COMMUNICATIONS DATA CONNECTION FOR RADIO SYSTEMS 12/11-01/10/24 100-30-310-53403-00000 392.72$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244514 01/11/2024 SUSAN SAXE-CLIFFORD,PH.D PSYCH. EXAM FOR CARLOS CAMARENA 100-30-310-51100-00000 450.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/6/2023 100-60-620-53371-00000 141.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/1/2023 100-60-620-53371-00000 90.00$ 244512 01/11/2024 SPARKLETTS WATER & COFFE SUPPPLIES FOR CITY FACILITES 100-60-620-53100-00000 1,039.68$ 244512 01/11/2024 SPARKLETTS WATER & COFFE SUPPPLIES FOR CITY FACILITES 100-60-620-53100-00000 824.47$ 244512 01/11/2024 SPARKLETTS WATER & COFFER SUPPPLIES FOR CITY FACILITES 252-60-620-53100-00000 1,864.16$ 244512 01/11/2024 SPARKLETTS WATER AND COFFEE SUPPLIES FOR CITY YARD 100-60-620-53100-00000 398.57$ 244513 01/11/2024 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES FOR FY23-24 NOV. 2023 100-30-370-51100-00000 38,004.87$ 244514 01/11/2024 SUSAN SAXE-CLIFFORD,PH.D PSYCH. EXAM FOR RICARDO BUGARIN 100-30-310-51100-00000 450.00$ 244508 01/11/2024 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS REGIONAL FOOD RECOVERY SERVICES 9/19/2023 270-50-540-51101-15007 47,197.16$ 244509 01/11/2024 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY PARKS:11/22-12/21/2023 252-60-620-53402-00000 1,136.62$ 244510 01/11/2024 SCHINDLER ELEVATOR CORPORATION ELEVATOR MAINTENANCE @ CITY HALL PARKING 10/26/23 245-60-620-53371-15882 2,945.87$ 244510 01/11/2024 SCHINDLER ELEVATOR CORPORATION MAINTENANCE OF ELEVATORS@ CITY HALL 9/1-11/30/23 245-60-620-53371-15882 6,534.77$ 244511 01/11/2024 SOUTHERN CALIFORNIA EDISON METROLINK STATION:11/27-12/26/2023 ACCT#700375927 245-50-530-53401-15535 235.48$ 244511 01/11/2024 SOUTHERN CALIFORNIA EDISON SERVICE TINY HOMES 11/17-12/18/23 ACC#700751970518 275-60-710-53370-66023 369.49$ 244504 01/11/2024 PALICON GROUP BACKGROUND CANNABIS APPLICANT JASON E. TURCHIN 100-30-000-42315-14070 350.00$ 244505 01/11/2024 PUENTE HILLS FORD LLC PURCHASE OF CONVERTER, AND MISCELLOUS SUPPLIES 402-50-590-53100-00000 2,745.73$ 244505 01/11/2024 PUENTE HILLS FORD LLC PURCHASE OF CONVERTER, AND MISCELLOUS SUPPLIES 402-50-591-53100-00000 149.80$ 244505 01/11/2024 PUENTE HILLS FORD LLC PURCHASE OF CONVERTER, AND MISCELLOUS SUPPLIES 402-50-591-53100-00000 346.90$ 244506 01/11/2024 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 115.39$ 244507 01/11/2024 ROYAL COACHES AUTO BODY & TOWING INC. TOWING OF KUBOTA TRACTOR 12/18/2023 402-50-590-51101-00000 421.50$ 244503 01/11/2024 ODP BUSINESS SOLUTIONS, LLC PLANNING DIVISION SUPPLIES 100-40-440-53100-00000 88.55$ 244503 01/11/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR PD 100-30-330-53100-00000 409.36$ 244503 01/11/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR PD 100-30-330-53100-00000 252.46$ 244503 01/11/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR PD 100-30-330-53100-00000 66.35$ 244503 01/11/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR PD 100-30-350-53100-00000 312.06$ 244503 01/11/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR PD 100-30-300-53100-00000 92.44$ 244498 01/11/2024 MARYUM QUBADI SPEED BAG SWIVELS FOR THE BOXING CLUB 501-60-000-22328-16130 154.39$ 244499 01/11/2024 MICHAEL KELLY TELEPHONE USAGE FOR INMATES IN JAIL FOR DEC. 2023 100-30-370-51101-00000 200.00$ 244500 01/11/2024 MIGUEL ANGEL GARCIA SANTA CLAUS SUIT-SERENITY HOMES HOLIDAY-12/19/23 100-60-610-53100-00000 300.00$ 244501 01/11/2024 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, LLC MATERIALS FOR STRAWBERRY TREE-PACIFIC&PUENTE AVE 240-50-561-53100-00000 1,969.36$ 244502 01/11/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 68.07$ 244502 01/11/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 68.07$ 244496 01/11/2024 MANUEL CARRILLO, JR FLIGHT RESER.-USA BOXING TOURNAMENT 12/1-10/23 275-60-734-53370-16070 657.58$ 244496 01/11/2024 MANUEL CARRILLO, JR FLIGHT RESER.-USA BOXING TOURNAMENT 12/1-10/23 501-60-000-22328-00000 2,160.62$ 244496 01/11/2024 MANUEL CARRILLO, JR FLYERS-STAKEHOLDERS OVERSIG-NEXTDAYFLYERS#11964968 100-25-299-53100-11432 339.02$ 244496 01/11/2024 MANUEL CARRILLO, JR MATERIALS&SUPPLIES FOR SERENITY HOMES DINNER 501-60-000-22328-00000 314.85$ 244497 01/11/2024 MARIPOSA LANDSCAPES INC. DEC 2023-LANDSCAPE MAINTENANCE 251-50-560-51100-00000 8,333.33$ 244498 01/11/2024 MARYUM QUBADI SPEED BAG SWIVELS FOR THE BOXING CLUB 100-60-610-53100-16130 672.49$ 244490 01/11/2024 LEWIS ENGRAVING INC DESK NAME PLATE-PD EMPLOYEES 100-30-310-53100-00000 105.84$ 244491 01/11/2024 LIFTOFF LLC OFFICE 365 G1-2 LICENSES- $220/EA 401-10-140-51100-00000 220.00$ 244492 01/11/2024 LOS ANGELES COUNTY PUBLIC WORKS CIMP-CITY'S SHARE FOR UPPER SG RIVER WATERSHED 249-50-510-51100-15400 1,363.90$ 244493 01/11/2024 LOS ANGELES COUNTY PUBLIC WORKS MAINTENANCE-NOV 2023-TRAFFIC SIGNAL&LIGHT 251-50-530-51100-00000 1,006.32$ 244494 01/11/2024 LOS ANGELES COUNTY SHERIFFS DEPARTMENT CASE# CVMV2300227-ANDRES A VILLALOBOS 100-00-000-21225-00000 710.22$ 244495 01/11/2024 MAJESTIC FIRE PROTECTION INC QUATERLY FIRE EXTINGUISER TEST@COMM. CENTER 10/25 100-60-620-53371-00000 550.00$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 21.43$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 176.59$ 244488 01/11/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-12/6/23 100-60-620-53371-00000 1,492.30$ 244488 01/11/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-12/06/2023 100-60-620-53371-00000 150.00$ 244488 01/11/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-12/6/2023 100-60-620-53371-00000 259.16$ 244489 01/11/2024 LA CANADA DESIGN GROUP INC 6/27-7/31/2023-ARCHITECTURAL&ENGINEERING DESIGN 270-50-520-58100-55022 13,177.50$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 92.46$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 205.92$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 28.09$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 6.53$ 244486 01/11/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 21.56$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244533 01/18/2024 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 244531 01/11/2024 CWS SYSTEMS INC. CONSTRUCTION -FOSTER AVE-CIP 21-190-5% RETENTION 255-50-520-58100-15105 8,124.54$ 244531 01/11/2024 CWS SYSTEMS INC. CONSTRUCTION -FOSTER AVE-CIP 21-190-5% RETENTION 258-50-520-58100-15105 2,819.40$ 244532 01/18/2024 ABIGAIL AVENDANO ARPA REIM-REGIST-BASiC TRACY ELEM-11/27-12/08/2023 275-60-734-53370-16077 370.00$ 244533 01/18/2024 AFLAC AFLAC 100-00-000-21216-00000 655.64$ 244533 01/18/2024 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 244533 01/18/2024 AFLAC AFLAC 100-00-000-21216-00000 655.56$ 244528 01/11/2024 VERIZON WIRELESS CELL PHONE-11/22-12/21/23 ACT#870914792-00016 100-10-110-53403-00000 41.51$ 244529 01/11/2024 WASTE MANAGEMENT COLLECTION AND RECYCLING, INC CNG FUEL FOR CITY VEHICLES 402-50-590-53110-16140 3,142.24$ 244530 01/11/2024 CWS SYSTEMS INC. 5% RETENTION 255-50-520-58100-15105 18,185.98$ 244530 01/11/2024 CWS SYSTEMS INC. 5% RETENTION 258-50-520-58100-15105 10,145.66$ 244531 01/11/2024 CWS SYSTEMS INC. CONSTRUCTION CONTRACT FOR FOSTER AVENUE 255-50-520-58100-15105 3,689.50$ 244531 01/11/2024 CWS SYSTEMS INC. CONSTRUCTION CONTRACT FOR FOSTER AVENUE 258-50-520-58100-15105 14,580.50$ 244527 01/11/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR CITY BUILDINGS:11/22-12/18/2023 100-60-620-53402-00000 2,294.11$ 244527 01/11/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR CITY PARKS:11/22-12/18/2023 252-60-620-53402-00000 1,135.66$ 244527 01/11/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR SPRINKLERS:11/28-12/21/2023 251-50-560-53402-00000 7,927.03$ 244527 01/11/2024 VALLEY COUNTY WATER DIST COST OF WATER FOR TRANSIT CENTER:11/28-12/21/2023 254-60-620-53402-15882 526.01$ 244528 01/11/2024 VERIZON WIRELESS CELL PHONE SERVICE FOR 11/2/2023-12/21/2023 100-40-405-53403-00000 50.92$ 244528 01/11/2024 VERIZON WIRELESS CELL PHONE SERVICE FOR 11/2/2023-12/21/2023 220-40-420-53403-14700 50.92$ 244524 01/11/2024 U.S. ARMOR CORPORATION SAFETY VEST FOR OFFICER MARIO ALCAZAR 100-30-310-53100-00000 934.83$ 244525 01/11/2024 ULINE, INC. WATERHOG CARPET MATS 100-60-620-53100-00000 565.55$ 244526 01/11/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 1/1-1/31/24 100-60-620-58140-00000 973.34$ 244526 01/11/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 1/1-1/31/24 100-60-620-58140-15100 245.00$ 244526 01/11/2024 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 1/1-1/31/24 252-60-620-58140-00000 973.33$ 244527 01/11/2024 VALLEY COUNTY WATER DIST WATER CONSUMPTION STREET SWEEPING 11/30-12/22/2023 251-50-562-53402-00000 76.38$ 244522 01/11/2024 TRIPLE B CORPORATION FOOD/PRODUCE FOR FREE SENIOR MEALS PROGRAM 275-60-713-53100-16075 4,427.75$ 244522 01/11/2024 TRIPLE B CORPORATION FOOD/PRODUCE FOR FREE SENIOR MEALS PROGRAM 275-60-713-53100-16075 4,037.75$ 244523 01/11/2024 TRI-SIGNAL INC. RE-ENABLE HALON SYSTEM & REPAIR FIRE SPRINKLER 100-60-620-53100-00000 830.10$ 244523 01/11/2024 TRI-SIGNAL INC. RE-ENABLE HALON SYSTEM,REPAIR FIRE SPRINKLER 11/21 100-60-620-53371-00000 1,547.10$ 244523 01/11/2024 TRI-SIGNAL INC. RE-ENABLE HALON SYSTEM,REPAIR FIRE SPRINKLER 11/06 100-60-620-53371-00000 1,000.00$ 244523 01/11/2024 TRI-SIGNAL INC. ANNUAL SPRINKLER SYSTEM TEST/INSPECTION 8/30/23 100-60-620-53371-00000 1,650.00$ 244518 01/11/2024 THE SHREDDERS DESTRUCTION OF DEPT CONFIDENTIAL DOCUMNETS 100-30-330-51101-00000 167.50$ 244519 01/11/2024 T-MOBILE GPS LOCATE NEEDED FOR DR23-07020 100-30-360-53100-00000 200.00$ 244520 01/11/2024 T-MOBILE GPS TRACKING ON ALL CITY VEHICLES 402-50-590-51101-00000 1,135.75$ 244520 01/11/2024 T-MOBILE PHONE SERVICE FOR 11/21/2023-12/20/2023 100-40-450-53403-00000 325.78$ 244520 01/11/2024 T-MOBILE PHONE SERVICE FOR 11/21/2023-12/20/2023 100-40-460-53403-00000 162.89$ 244521 01/11/2024 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICATIONS & SOCIAL MEDIA SERVICES 12/31/2023 230-10-110-51100-11402 1,652.50$ 244517 01/11/2024 THE GAS COMPANY GAS SERVICE TINY HOMES 13167 GARVEY AVE11/28-12/28 275-60-710-53370-66023 139.45$ 244518 01/11/2024 THE SHREDDERS DESTRUCTION OF DEPT CONFIDENTIAL DOCUMNETS 100-30-330-51101-00000 222.00$ 244518 01/11/2024 THE SHREDDERS DESTRUCTION OF DEPT CONFIDENTIAL DOCUMNETS 100-30-330-51101-00000 222.00$ 244518 01/11/2024 THE SHREDDERS DESTRUCTION OF DEPT CONFIDENTIAL DOCUMNETS 100-30-330-51101-00000 222.00$ 244518 01/11/2024 THE SHREDDERS DESTRUCTION OF DEPT CONFIDENTIAL DOCUMNETS 100-30-330-51101-00000 58.50$ 244518 01/11/2024 THE SHREDDERS DESTRUCTION OF DEPT CONFIDENTIAL DOCUMNETS 100-30-330-51101-00000 222.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/7/2023 100-60-620-53371-00000 147.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/9/2023 100-60-620-53371-00000 157.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/7/2023 100-60-620-53371-00000 141.00$ 244516 01/11/2024 THE DIGITAL GRILL METROLINK PARKING DECALS 2024 244-50-580-53320-15525 1,051.20$ 244517 01/11/2024 THE GAS COMPANY COST OF GAS FOR CITY BUILDINGS:11/29-12/29/2023 100-60-620-53400-00000 5,022.34$ 244517 01/11/2024 THE GAS COMPANY COST OF GAS FOR CITY PARKS:11/27-12/27/2023 252-60-620-53400-00000 1,722.97$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/2/2023 100-60-620-53371-00000 132.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/2/2023 100-60-620-53371-00000 62.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/7/2023 100-60-620-53371-00000 75.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/7/2023 100-60-620-53371-00000 108.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/7/2023 100-60-620-53371-00000 50.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/7/2023 100-60-620-53371-00000 45.00$ 244515 01/11/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 11/1/2023 100-60-620-53371-00000 59.00$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244565 01/18/2024 ELIO PALACIO JR. EMERGENCY SERVICEES FOR RENT 10/3-12/5/2023 100-40-130-51102-14200 1,288.46$ 244566 01/18/2024 ELISA G. TRUE ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 60.00$ 244567 01/18/2024 ELIZABETH ARZOLA ARPA REIM-REGIST-BASiC GEDDES-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244568 01/18/2024 ELVIRA SANCHEZ ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244569 01/18/2024 ESMERALDA CENTENO ARPA REIM-REGIST-BASiC TRACY ELEM-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244562 01/18/2024 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23@CITY HALL 245-60-620-53371-15882 225.00$ 244562 01/18/2024 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23@CITY HALL 245-60-620-53371-15882 350.00$ 244562 01/18/2024 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23@CITY HALL 245-60-620-53371-15882 225.00$ 244562 01/18/2024 DEPT OF INDUSTRIAL RELATIONS ELEVATOR INSPECTION&PERMIT FEE 11/28/23@CITY HALL 245-60-620-53371-15882 350.00$ 244563 01/18/2024 DESERIE C. DURAN ARPA REIM-REGIST-BASiC TRACY ELEM-11/27-12/08/2023 275-60-734-53370-16077 65.00$ 244564 01/18/2024 DURHAM SCHOOL SERVICES TRANSPORTATION-WINTER DAY-REGAL EDWARDS -12/27/23 275-60-737-51101-16071 556.83$ 244556 01/18/2024 CONCHITA RENON VILLAR ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 60.00$ 244557 01/18/2024 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES FOR 12/1-12/31/2023 100-10-120-51101-11431 60.37$ 244558 01/18/2024 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL.NOV 2023-ANIMAL CONTROL SERVICES 275-30-712-51100-13250 57,391.61$ 244559 01/18/2024 CYNTHIA J. LEON ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244560 01/18/2024 DAISY ROSALES ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244561 01/18/2024 DANIEL GARCIA JR ARPA REIM-REGIST-BASiC TRACY ELEM-10/23-12/08/2023 275-60-734-53370-16077 338.00$ 244553 01/18/2024 CHICAS GRAPHICS AND DESIGN SIGNS FOR HOLIDAY HOME DECORATING CONTEST 12/2023 501-60-000-22328-00000 115.76$ 244554 01/18/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 36.00$ 244554 01/18/2024 CITY EMPLOYEES ASSOCIATES DUES CONFIDENTIAL/CEA 100-00-000-21227-00000 18.00$ 244554 01/18/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 36.00$ 244554 01/18/2024 CITY EMPLOYEES ASSOCIATES DUES CONFIDENTIAL/CEA 100-00-000-21227-00000 18.00$ 244555 01/18/2024 CLARISSA E. BARCELO ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 65.00$ 244549 01/18/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 715.50$ 244549 01/18/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 526.50$ 244550 01/18/2024 CALIFORNIA CONSULTING, INC. DEC 2023-GRANT WRITING SERVICES 100-25-299-51100-17000 4,500.00$ 244551 01/18/2024 CARLOS A MALDONADO C&D DEPOSIT REFUND-B00-022-388-4013 VIRGINIA AVE 246-00-000-22540-00000 617.00$ 244552 01/18/2024 CARLOS N QUINTANA ENTERTAINMENT FOR VALENTINES DANCE-2/3/2024 501-60-000-22327-00000 2,438.00$ 244553 01/18/2024 CHICAS GRAPHICS AND DESIGN NO PARKING SIGNS FOR 12/14&12/15/2023 240-50-550-53100-15705 311.45$ 244544 01/18/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 244545 01/18/2024 BENNY HUYNH ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 120.00$ 244546 01/18/2024 BIG WAVE WINDOW INSTALL HOLIDAY LIGHTING THROUGHOUT CITY 11/27/23 254-50-520-58100-55038 20,000.00$ 244546 01/18/2024 BIG WAVE WINDOW INSTALL HOLIDAY LIGHTING THROUGHOUT THE CITY 11/27 255-50-520-58100-55038 4,919.00$ 244547 01/18/2024 BLACK & WHITE EMERGENCY VEHICLES, LLC REPAIRS INCLUDING PARTS-POLICE VEHICLE 12/18/2023 402-50-591-53371-00000 399.65$ 244548 01/18/2024 BO LU ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 120.00$ 244539 01/18/2024 ANABEL SIMPEH ARPA REIM-REGIST-BASiC TRACY ELEM-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244540 01/18/2024 ANTONIA MACIAS ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 60.00$ 244541 01/18/2024 APRIL M. ROJO REMAINING BALANCE OF TOYS PURCHASED-THE POSADA 100-60-610-53100-16078 2.03$ 244542 01/18/2024 ARMANDO L GONZALEZ C&D DEPOSIT REFUND-BLDG-0323-1717-12729 TORCH ST 246-00-000-22540-00000 300.00$ 244542 01/18/2024 ARMANDO L GONZALEZ C&D DEPOSIT REFUND-BLDG-0323-1716-12727 TORCH ST 246-00-000-22540-00000 300.00$ 244543 01/18/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 74.76$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,319.88$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 3,469.75$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,101.14$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 3,225.31$ 244538 01/18/2024 AMERICAN LEGAL PUBLISHING CORP. ANNUAL WEB HOSTING FEE-1/1/2024-1/1/2025 100-10-120-51101-11430 550.00$ 244536 01/18/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 81.12$ 244536 01/18/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 81.13$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 (66.80)$ 244537 01/18/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 31.12$ 244534 01/18/2024 AGRISERVE PEST CONTROL INC PEST CONTROL RELATED TASKS 8/1/2023 251-50-560-51101-00000 1,776.50$ 244534 01/18/2024 AGRISERVE PEST CONTROL INC PEST CONTROL RELATED TASKS 11/20/2023 251-50-560-51101-00000 300.88$ 244534 01/18/2024 AGRISERVE PEST CONTROL INC PEST CONTROL RELATED TASKS 12/18/2023 251-50-560-51101-00000 288.00$ 244534 01/18/2024 AGRISERVE PEST CONTROL INC PEST CONTROL RELATED TASKS 12/26/2023 251-50-560-51101-00000 300.00$ 244535 01/18/2024 ALEXIS YBARRA ARPA REIM-REGIST-BASiC KENMORE-11/27-12/08/2023 275-60-734-53370-16077 65.00$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244594 01/18/2024 LUCIO MORENO ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244595 01/18/2024 LUIS FREGOSO MARIACHI CLASSES-11/6-12/4/2023 501-60-000-22328-00000 67.50$ 244596 01/18/2024 MARIA LUISA ROMO ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 120.00$ 244591 01/18/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 210.85$ 244591 01/18/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.72$ 244591 01/18/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 178.34$ 244591 01/18/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.72$ 244592 01/18/2024 LIZETH B ALTAMIRANO ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 250.00$ 244593 01/18/2024 LIZETT ESPARZA RENTAL DEPOSIT REFUND-ADOBE ROOM-11/18/2023 501-60-000-22333-00000 300.00$ 244587 01/18/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-12/23/2023 100-60-620-53371-00000 103.05$ 244588 01/18/2024 JESUS RAUDA C&D DEPOSIT REFUND-B00-022-213-3461 SYRACUSE AVE 246-00-000-22540-00000 300.00$ 244588 01/18/2024 JESUS RAUDA C&D DEPOSIT REFUND-B00-022-212-3461 SYRACUS AVE 246-00-000-22540-00000 321.00$ 244589 01/18/2024 JUAN JOSE ORNELAS LOPEZ MUSIC ENTER. GRUPO ORNELAS-JAN BIRTHDAY 1/17/2024 501-60-000-22327-00000 438.00$ 244590 01/18/2024 LESLIE'S POOLMART INC REPAIR TO CITY'S MONUMENT@605FWY/RAMONA 12/19/23 245-50-562-53371-15537 556.06$ 244591 01/18/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 14.74$ 244584 01/18/2024 INTERSTATE BATTERIES BATTERIES FOR STOCK 402-50-590-53100-00000 483.30$ 244584 01/18/2024 INTERSTATE BATTERIES BATTERIES FOR STOCK 402-50-591-53100-00000 3.73$ 244584 01/18/2024 INTERSTATE BATTERIES BATTERIES FOR STOCK 402-50-591-53100-00000 479.57$ 244585 01/18/2024 ISABEL RATZ ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 60.00$ 244586 01/18/2024 JANE SHEK ARPA REIM-REGIST-SWIMMING&TAEKWONDO 7/10-9/16/2023 275-60-734-53370-16070 112.00$ 244587 01/18/2024 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-12/23/23 100-60-620-53371-00000 1,457.87$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 9.00$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 82.47$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 67.15$ 244581 01/18/2024 HOSE-MAN INC HOSES FOR STREET SWEEPER-UNIT 5098 246-50-552-53100-15005 537.40$ 244582 01/18/2024 INDUSTRIAL CLEANING SYSTEMS, INC REPAIR OF PRESSURE WASHER-PARK LANDSCAPE 1/3/24 251-50-571-53371-00000 273.70$ 244583 01/18/2024 INTERMEX INC DEPOSIT-BUS TRANSPORTATION-SENIOR TRIP 2/8/24 501-60-000-22327-00000 356.25$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 61.06$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 34.57$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 37.20$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 131.85$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 32.88$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 90.54$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 12.04$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 47.87$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 131.93$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 182.93$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 35.26$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 23.08$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 287.55$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 317.32$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 4.71$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 17.60$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 28.60$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 3.25$ 244577 01/18/2024 GLECY CUSTODIA ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 60.00$ 244578 01/18/2024 GRID ALTERNATIVES PERMIT REFUND-BLDG-0223-1668-4108 BENHAM AVE 100-40-000-43400-00000 257.60$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 156.18$ 244579 01/18/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 28.62$ 244571 01/18/2024 EZEQUIEL CONTRERAS TAE KWON DO INSTRUCTOR-11/27-12/28/2023 501-60-000-22328-00000 600.60$ 244572 01/18/2024 FOOD 4 LESS PURCHASE FOOD FOR FOOD GIVEWAY 2/2/2024 275-60-713-53100-16072 15,354.00$ 244573 01/18/2024 FRONTIER COMMUNICATIONS ACT#62633857950317985-PD PHONE-12/28/23-1/27/24 100-30-310-53403-00000 172.79$ 244574 01/18/2024 FRONTIER COMMUNICATIONS ACT#62647201020923225-SERENITY-12/23/23-1/22/24 275-60-710-53370-66023 204.99$ 244575 01/18/2024 FRONTIER COMMUNICATIONS ACT#20918814200421945-CITY PHONE-12/28/23-1/27/24 401-10-141-53403-11506 1,520.95$ 244576 01/18/2024 GABRIELA HOLGUIN ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 39.00$ 244570 01/18/2024 EVELYN CHAVEZ ARPA REIM-REGIST-BASiC VINELAND-11/27-12/08/2023 275-60-734-53370-16077 130.00$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244621 01/18/2024 ROADLINE PRODUCTS INC. ASPHALT PAINT AND PAINT TRUCK SUPPLIES 240-50-550-53100-15705 459.90$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 27.36$ 244618 01/18/2024 PUENTE HILLS FORD LLC OUTSIDE SERVICE-FORD EXPLORER-UNIT 3129 11/22/2023 402-50-591-53371-00000 1,620.05$ 244618 01/18/2024 PUENTE HILLS FORD LLC OUTSIDE SERVICE FOR POLICE VEHICLES 402-50-591-53371-00000 144.87$ 244619 01/18/2024 RAILPROS, INC. CONSTRUCTION MANAGEMENT AND INSPECTION 11/7/2023 255-50-520-58100-15550 5,587.29$ 244619 01/18/2024 RAILPROS, INC. CONSTRUCTION MANAGEMENT AND INSPECTION 12/5/2023 255-50-520-58100-15550 2,144.06$ 244620 01/18/2024 RIGHT OF WAY INC MESSAGE BOARD LOCATED AT LIVE OAK & RAMONA BLVD. 240-50-550-51100-15705 800.00$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15536 118.69$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15536 137.10$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15537 178.19$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15536 25.50$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15536 8.58$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15537 325.61$ 244615 01/18/2024 PREMIERE FUELING SERVICES INC INSPECTION AND MAINTENANCE FOR FUEL PUMPS 12/12/23 402-50-590-51101-00000 158.42$ 244615 01/18/2024 PREMIERE FUELING SERVICES INC INSPECTION AND MAINTENANCE FOR FUEL PUMPS 402-50-591-51101-00000 458.43$ 244616 01/18/2024 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 64.28$ 244616 01/18/2024 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 64.27$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15536 66.91$ 244617 01/18/2024 PRIME POWER EQUIPMENT INC REPAIRS AND MAINTENANCE OF STREET LANDSCAPE 1/3/24 245-50-560-53371-15536 111.54$ 244612 01/18/2024 PAGEFREEZER SOFTWARE INC PUBLIC RECORDS COMPLINCE FOR SOCIAL MEDIA & VIDEO 100-60-650-51100-00000 297.60$ 244612 01/18/2024 PAGEFREEZER SOFTWARE INC PUBLIC RECORDS COMPLINCE FOR SOCIAL MEDIA & VIDEO 100-60-670-51100-15100 297.60$ 244612 01/18/2024 PAGEFREEZER SOFTWARE INC PUBLIC RECORDS COMPLINCE FOR SOCIAL MEDIA & VIDEO 100-60-680-51100-00000 297.60$ 244613 01/18/2024 PLANETBIDS, INC. PB SYSTEM VENDOR & BID MANAGEMENT SERVICE FY23/24 240-50-510-51101-00000 6,196.50$ 244614 01/18/2024 PLEC, LLC C&D DEPOSIT REFUND-B00-022-465-3729 BALDWIN PARK B 246-00-000-22540-00000 803.00$ 244615 01/18/2024 PREMIERE FUELING SERVICES INC INSPECTION AND MAINTENANCE FOR FUEL PUMPS 12/8/23 402-50-590-51101-00000 300.00$ 244610 01/18/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 139.50$ 244611 01/18/2024 PACIFIC PRODUCTS & SERVICES LLC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS 254-50-550-53100-15622 157.66$ 244611 01/18/2024 PACIFIC PRODUCTS & SERVICES LLC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS 254-50-550-53100-15622 1,560.04$ 244611 01/18/2024 PACIFIC PRODUCTS & SERVICES LLC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS 254-50-550-53100-15622 4,757.29$ 244612 01/18/2024 PAGEFREEZER SOFTWARE INC PUBLIC RECORDS COMPLIANCE 2/9/2024-2/8/2025 100-60-610-51100-00000 297.60$ 244612 01/18/2024 PAGEFREEZER SOFTWARE INC PUBLIC RECORDS COMPLINCE FOR SOCIAL MEDIA & VIDEO 100-60-630-51101-00000 297.60$ 244607 01/18/2024 NATIONAL CNG & FLEET SERVICES LLC REMOVAL AND REPLACEMENT OF CNG TANKS ON 402-50-590-51101-00000 4,646.72$ 244608 01/18/2024 OCTAVIO A. RAMIREZ REGISTERATION FOR NOV.04-MEDIEVAL TIMES DINNER 275-60-726-53370-16074 120.00$ 244609 01/18/2024 OFELIA BADAWI ARP REIM-REGIS.-MEDIEVAL TIMES DINNER-11/4/2023 275-60-726-53370-16074 60.00$ 244610 01/18/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 304.00$ 244610 01/18/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 85.50$ 244610 01/18/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 496.00$ 244605 01/18/2024 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 56.56$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 543.44$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 4,741.92$ 244605 01/18/2024 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 37.38$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 543.44$ 244606 01/18/2024 NANCY M. FORNISS REGISTRATION FOR NOV. 4-MEDIEVAL TIMES DINNER 275-60-726-53370-16074 60.00$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (19.75)$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (116.52)$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 195.52$ 244605 01/18/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,680.33$ 244600 01/18/2024 MERCURY FENCE CO., INC FENCE REPAIRS@WALNUT CREEK-10/27/2023 100-60-620-53371-00000 510.00$ 244600 01/18/2024 MERCURY FENCE CO., INC FENCE REPAIRS@MORGAN PARK-12/22/2023 100-60-620-53371-00000 525.00$ 244601 01/18/2024 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISER&SMALL BREAK PANEL@CITY HALL 12/1 100-60-620-53100-00000 112.07$ 244602 01/18/2024 MIRIAM CARAVEO ARPA REIM-REGIST-BASiC FOSTER-11/27-12/08/2023 275-60-734-53370-16077 127.00$ 244603 01/18/2024 MOJICA JUDO CLUB JUDO INSTRUCTOR-10/25-12/22/2023 501-60-000-22328-00000 1,681.55$ 244604 01/18/2024 MOORE, IACOFANO & GOLTZMAN INC HOUSING ELEMENT STUDY-4/1-4/30/2023 235-40-440-51100-14067 3,838.75$ 244597 01/18/2024 MARIANA MORENO ARPA REIM-REGIST-BASiC TRACY ELEM-11/27-12/08/2023 275-60-734-53370-16077 250.00$ 244598 01/18/2024 MARLENE RAMOS ARPA REIM-REGIST-BASiC KENMORE-11/27-12/08/2023 275-60-734-53370-16077 130.00$ 244599 01/18/2024 MELISSA PILAR BARRETO ARPA REIM-REGIS-WRESTLING&SWIMMING-JULY-DEC 2023 275-60-734-53370-16070 296.80$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 101.50$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 675.96$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 555.39$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 43.50$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 17.40$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES@ CITY FACILITIES 12/12/2023 100-60-620-53371-00000 75.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES@ CITY FACILITIES 12/13/2023 100-60-620-53371-00000 147.00$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 (20.65)$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 (18.15)$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 (3.63)$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 (7.26)$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/4/2023 100-60-620-53371-00000 59.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/4/2023 100-60-620-53371-00000 90.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES@ CITY FACILITIES 12/12/2023 100-60-620-53371-00000 45.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES@ CITY FACILITIES 12/12/2023 100-60-620-53371-00000 108.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES@ CITY FACILITIES 12/12/2023 100-60-620-53371-00000 157.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES@ CITY FACILITIES 12/12/2023 100-60-620-53371-00000 50.00$ 244636 01/18/2024 TARGET SPECIALTY PRODUCTS HERBICIDES AND FERTILIZERS 251-50-560-53100-00000 277.62$ 244636 01/18/2024 TARGET SPECIALTY PRODUCTS HERBICIDES AND FERTILIZERS 251-50-560-53100-00000 1,612.01$ 244636 01/18/2024 TARGET SPECIALTY PRODUCTS HERBICIDES AND FERTILIZERS 251-50-560-53100-00000 4,234.12$ 244637 01/18/2024 TERESA NUESCA REGISTRATION FOR NOV. 4-MEDIEVAL TIMES DINNER 275-60-726-53370-16074 60.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/4/2023 100-60-620-53371-00000 132.00$ 244638 01/18/2024 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/4/2023 100-60-620-53371-00000 62.00$ 244632 01/18/2024 STERICYCLE, INC. COLLECTION OF BIOHAZARD MATERIALS 100-30-340-53100-00000 85.83$ 244633 01/18/2024 SUNBELT RENTALS RENTAL OF MANLIFT CITY HALL LIGHTS 12/11-12/12/23 245-50-550-53391-15622 1,604.48$ 244633 01/18/2024 SUNBELT RENTALS RENTAL OF MANLIFT CITY HALL LIGHTS 12/22-12/26/23 245-50-550-53391-15622 88.73$ 244634 01/18/2024 SUNRUN INSTALLATION SERVICES, INC. PERMIT REFUND 13151 SHAVER ST.BLDG0223-1635 100-40-000-43400-00000 257.60$ 244634 01/18/2024 SUNRUN INSTALLATION SERVICES, INC. PERMIT REFUND 14321 SCOTT PL. 100-40-000-43400-00000 257.60$ 244635 01/18/2024 SWRCB ANNUAL PERMIT FEES -4 19C364273 7/1/2019-6/30/2020 249-50-510-51100-15400 442.00$ 244630 01/18/2024 SPARKLETTS WATER AND COFFEE SUPPLIES FOR CITY YARD 100-60-620-53100-00000 190.94$ 244631 01/18/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (4.05)$ 244631 01/18/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (21.54)$ 244631 01/18/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 53.94$ 244631 01/18/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,069.74$ 244631 01/18/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 743.67$ 244629 01/18/2024 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNALS & STREET 11/21-12/2023 251-50-530-53401-00000 108.08$ 244629 01/18/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS12/7/2023-1/7/202 100-60-620-53401-00000 1,491.25$ 244629 01/18/2024 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNALS & STREET:12/7/2023-1/7/2024 251-50-530-53401-00000 104.48$ 244629 01/18/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:11/22-12/21/2023 252-60-620-53401-00000 1,110.93$ 244628 01/18/2024 SMART & FINAL MATERIALS & SUPPLIES FOR WINTER DAY CAMP 100-60-650-53100-00000 81.47$ 244628 01/18/2024 SMART & FINAL MATERIALS & SUPPLIES FOR WINTER DAY CAMP 100-60-650-53100-00000 56.95$ 244628 01/18/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR THE SENIOR CENTER 501-60-000-22327-00000 87.29$ 244628 01/18/2024 SMART & FINAL MATERIALS & SUPPLIES PURCHASE FOR HOLIDAY FOOD 100-60-640-53100-16106 205.13$ 244629 01/18/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY :12/1/2023-12/31/2023 251-50-530-53401-00000 47,790.23$ 244629 01/18/2024 SOUTHERN CALIFORNIA EDISON ENERGY FOR TRAFFIC SIGNALS & STREET 12/7/23-1/7/24 251-50-530-53401-00000 78.04$ 244626 01/18/2024 SANDRA JUAREZ ARPA REC SUBSIDY REIM FOR REG . ACTIVITY NOV.2023 275-60-734-53370-16070 60.00$ 244627 01/18/2024 SIRCHIE FINGER PRINT LABORATORIES SUPPLIES FOR EVIDENCE 100-30-340-53100-00000 87.14$ 244628 01/18/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR THE SENIOR CENTER 501-60-000-22327-00000 52.34$ 244628 01/18/2024 SMART & FINAL MAERIALS & SUPPLIES FOR SERENITY HOMES THX DINNER 501-60-000-22328-00000 77.78$ 244628 01/18/2024 SMART & FINAL MATERIALS & SUPPLIES FOR TEEN CENTER 100-60-660-53100-00000 283.04$ 244628 01/18/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR THE SENIOR CENTER 501-60-000-22327-00000 41.84$ 244622 01/18/2024 ROGELITO SUBIDA ARPA BASIC REIM-ROGELITO SUBIDA 11/27-12/8/23 275-60-734-53370-16077 117.00$ 244623 01/18/2024 SAFELITE FULFILLMENT INC REPLACE A BROKEN WINDOW ON UNIT#5023 402-50-590-51101-00000 469.62$ 244624 01/18/2024 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AMENDMENT 2 TO MOA BETWEEN CITY AND 235-50-510-51101-15010 5,000.00$ 244624 01/18/2024 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AMENDMENT 2 TO MOA BETWEEN CITY AND 240-50-510-51101-15010 9,000.00$ 244625 01/18/2024 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY BUILDINGS:11/29-12/27/2023 100-60-620-53402-00000 523.73$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244664 01/25/2024 BEST BEST & KRIEGER LLP JUN 2023-GOV. CLAIMS & LITIGATION MANAGEMENT 403-10-131-51102-00000 2,937.50$ 244664 01/25/2024 BEST BEST & KRIEGER LLP JUN 2023-MARISSA HAMLIN V CITY OF BP-PRA 403-10-131-51102-00000 973.50$ 244665 01/25/2024 BPC PRINT SERVICES INC LETTERHEAD FOR MAYOR PRO TEM JEAN M AYALA 100-10-100-53320-00000 378.22$ 244662 01/25/2024 AXON ENTERPRISE, INC MAGNETIC MOUNTS FOR BODY WORN CAMERAS 100-30-310-53100-00000 379.59$ 244663 01/25/2024 BEST BEST & KRIEGER LLP JUN 2023-GOV. CLAIMS&LITIGATION MGMT-CITY PORTION 100-10-130-51102-11102 2,624.50$ 244664 01/25/2024 BEST BEST & KRIEGER LLP SEP 2023-JOHN DOE V. JOHN DOE #22PSCV03108 403-10-131-51102-00000 2,019.60$ 244664 01/25/2024 BEST BEST & KRIEGER LLP JUN 2023-MACIAS, ANTONIA #22PSCV01798 403-10-131-51102-00000 165.00$ 244664 01/25/2024 BEST BEST & KRIEGER LLP JUN 2023-JOHN DOE V. JOHN DOE #22PSCV03108 403-10-131-51102-00000 3,205.80$ 244664 01/25/2024 BEST BEST & KRIEGER LLP JUN 2023-ADV. PALP(EXCEL PAVING CO.) #22LBCV00726 403-10-131-51102-00000 264.00$ 244660 01/25/2024 ANA M. VALDIVIA RENTAL DEPOSIT REFUND-1/13/2024@ARC 501-60-000-22333-00000 500.00$ 244661 01/25/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 26.04$ 244661 01/25/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 29.04$ 244661 01/25/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 3.00$ 244661 01/25/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 26.04$ 244661 01/25/2024 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 26.04$ 244655 01/18/2024 YOLANDA MILLANO APRA SENIOR EVENTS REIM-DEC.09 CHRISTMAS DANCE 275-60-726-53370-16074 15.00$ 244656 01/18/2024 YVONNE JUAREZ BASIC REGISTRATION FOR YVONNE JUAREZ 11/27-12/8/23 275-60-734-53370-16077 130.00$ 244657 01/25/2024 ADLERHORST INTERNATIONAL LLC NECESSITIES NEEDED FOR NEW K9 HANDLER-HOLGUIN 100-30-340-53100-00000 1,102.28$ 244658 01/25/2024 ALEXIS ASTORGA DEPOSIT & SECURITY REFUND-1/13/2024 100-60-000-45601-00000 525.00$ 244658 01/25/2024 ALEXIS ASTORGA RENTAL DEPOSIT & SECURITY REFUND-1/13/2024 501-60-000-22333-00000 500.00$ 244659 01/25/2024 AMBER DIANDA RENTAL DEPOSIT REFUND-1/14/23-SENIOR CENTER 501-60-000-22333-00000 300.00$ 244653 01/18/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE ON 12/18/2023 251-50-561-51100-00000 500.00$ 244653 01/18/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE ON 12/19/2023 251-50-561-51100-00000 120.00$ 244653 01/18/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE 11/16/2023-11/30/2023 251-50-561-51100-00000 29,505.00$ 244653 01/18/2024 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE 12/01/2023-12/15/2023 251-50-561-51100-00000 3,155.00$ 244654 01/18/2024 YIJUN ZHANG REFUND RE-ROOF PERMIT 1879 CALINO AVENUE 246-50-000-42514-00000 75.00$ 244655 01/18/2024 YOLANDA MILLANO SENIOR EVENTS REIM.-NOV 04 MEDIEVAL TIMES DINNER 275-60-726-53370-16074 65.00$ 244650 01/18/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES-BUILDING MAINTENANCE 11/3/23 100-60-620-53100-00000 2,105.77$ 244650 01/18/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES-BUILDING MAINTENANCE 11/3/23 252-60-620-53100-00000 1,326.31$ 244650 01/18/2024 WAXIE SANITARY SUPPLY MATERIALS & SUPPLIES-BUILDING MAINTENANCE 11/29/23 252-60-620-53100-00000 779.46$ 244651 01/18/2024 WEBCO LB LLC DEC 2023 SWEEP VARIOUS CITY PARKING LOTS,STRUCTURE 254-50-560-51101-15734 4,200.00$ 244652 01/18/2024 WESSEL PROPANE INC PURCHASE OF LIID PROPANE FOR CIT TANKS 240-50-551-53100-15705 64.86$ 244652 01/18/2024 WESSEL PROPANE INC PURCHASE OF LIID PROPANE FOR CIT TANKS 240-50-551-53100-15705 64.84$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES-BUILDING MAINTENANCE 12/18/23 252-60-620-53100-00000 972.30$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS AND SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 152.21$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS AND SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 231.23$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS AND SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 79.02$ 244647 01/18/2024 VANESSA PEREZ ARPA REC SUBSIDY REIM FOR REG . ACTIVITY DEC.2023 275-60-734-53370-16070 60.00$ 244648 01/18/2024 WALTER ALAS BASIC REGISTRATION -WALTER ALAS 11/27-12/8/2023 275-60-734-53370-16077 130.00$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES-BUILDING MAINTENANCE 12/6/23 252-60-620-53100-00000 113.13$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES-BUILDING MAINTENANCE 12/6/23 100-60-620-53100-00000 1,412.06$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES-BUILDING MAINTENANCE 12/6/23 252-60-620-53100-00000 297.95$ 244649 01/18/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES-BUILDING MAINTENANCE 12/28/23 252-60-620-53100-00000 28.68$ 244641 01/18/2024 TIFFANY CONANT REIM FOR ARPA RECREATION SUBSIDY REIM PROGRAM 275-60-734-53370-16070 160.00$ 244642 01/18/2024 TK ELEVATOR CORPORATION ELEVATOR SERVICE/MAINTENANCE @ARC 11/1/23-1/31/24 100-60-620-53371-00000 1,469.89$ 244643 01/18/2024 TPX COMMUNICATIONS CO LOCAL, LONG DISTANCE TELEPHONE JAN.2024 401-10-141-53403-11506 7,090.66$ 244644 01/18/2024 TUFF KIDZ W. C. INC CONTRACT SERVICES -WRESTLING CLASSES 12/4/23-12/28 501-60-000-22328-00000 526.50$ 244645 01/18/2024 VANESSA AVINA BASIC REGISTRATION FOR 11/27-12/8/2023 275-60-734-53370-16077 117.00$ 244646 01/18/2024 VANESSA GALLARDO BASIC REGISTRATION FOR 11/27-12/8/2023 275-60-734-53370-16077 130.00$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 826.14$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 826.25$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 43.50$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 21.75$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY JAN 2024 PREMIUM-BASIC LIFE;AD&D;STD;LTD INSURANCE 403-10-160-54130-00000 7,713.52$ 244640 01/18/2024 THE SHREDDERS CERTIFIED DOCUMENT DESTRUCTION 12/31/23 100-20-210-51101-00000 60.50$ 244639 01/18/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 21.75$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 14.44$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 146.75$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 46.13$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 237.67$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 132.86$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 374.47$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 3.28$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 14.44$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 121.67$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 30.95$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 158.19$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 23.11$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 5.90$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 30.84$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 19.70$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 32.68$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 219.25$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 179.13$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 91.34$ 244679 01/25/2024 FIFTH ASSET, INC. LEASE-TRACKING ACCOUNTING SOFT.-GASB87&96-FY23/24 401-20-210-53379-12408 11,000.00$ 244680 01/25/2024 GABRIEL CONTAINER CO. CARD BOARD BOXES FOR SENIOR FOOD PROGRAM 275-60-713-53100-16075 1,020.60$ 244680 01/25/2024 GABRIEL CONTAINER CO. 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REILLY, A PROFESSIONAL LAW CORPORATION INTERNAL INVESTIGATION(PD)-CABRIALES CLAIM 403-10-150-51102-11106 12,975.00$ 244673 01/25/2024 DEPARTMENT OF JUSTICE AUG 2023-FINGERPRINTING SRVC 100-30-310-51100-00000 330.00$ 244673 01/25/2024 DEPARTMENT OF JUSTICE OCT 2023-FINGERPRINTING SRVC 100-30-310-51100-00000 83.00$ 244673 01/25/2024 DEPARTMENT OF JUSTICE NOV 2023-FINGERPRINTING SRVC 100-30-310-51100-00000 64.00$ 244673 01/25/2024 DEPARTMENT OF JUSTICE DEC 2023-FINGERPRINTING SRVC 100-30-310-51100-00000 177.00$ 244669 01/25/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 1/6/2024 100-30-370-51101-00000 70.00$ 244669 01/25/2024 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL 1/10/2024 100-30-370-51101-00000 65.00$ 244670 01/25/2024 DANIELS TIRE SERVICE, INC. REPAIR TO TIRE ON THE CITY YARD CASE LOAD 1/2/24 402-50-590-53371-00000 67.14$ 244671 01/25/2024 DATA TICKET, INC. CITATION PROCESSING-JUL 2023 - ENTITY 0365 0705 100-40-460-51100-00000 100.00$ 244671 01/25/2024 DATA TICKET, INC. CITATION PROCESSING-SEP 2023 - ENTITY 0365 0705 100-40-460-51100-00000 104.56$ 244671 01/25/2024 DATA TICKET, INC. CITATION PROCESSING-NOV 2023 - ENTITY 0365 0705 100-40-460-51100-00000 100.00$ 244666 01/25/2024 CARLOS VICU C&D DEPOSIT REFUND-1832 PUENTE AVE-B00-018-055 246-00-000-22540-00000 506.00$ 244667 01/25/2024 CINTAS FIRST AID & SAFETY FIRST AID & SAFETY-CITY HALL 403-10-160-51101-00000 85.32$ 244668 01/25/2024 CITY OF HOPE OCT 2023-PINK PATCH DONATION 501-30-000-21500-00000 2,284.91$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 244703 01/25/2024 MARCO INDUSTRIES, INC REPAIRS TO THE STREET SWEEPER 10/2/2023 402-50-590-53371-00000 2,838.49$ 244704 01/25/2024 MARIA MARADIAGA C&D DEPOSIT REFUND-14566 CHEVALIER AVE-B00-020-713 246-00-000-22540-00000 1,001.00$ 244704 01/25/2024 MARIA MARADIAGA C&D DEPOSIT REFUND-14566 CHEVALIER AVE-B00-022-281 246-00-000-22540-00000 300.00$ 244705 01/25/2024 MARIANA TAPIA REFUND OF SECURITY FEE-11/18/2023 501-60-000-22333-00000 150.00$ 244706 01/25/2024 MARLENE RAMOS ARPA REIM-REGIST-BASIC KENMORE-10/9-11/17/2023 275-60-734-53370-16077 364.00$ 244699 01/25/2024 KEYSTONE UNIFORMS UNIFORM FOR J. SERRANO 100-30-340-53100-00000 92.50$ 244700 01/25/2024 LA CANADA DESIGN GROUP INC AUG 2023-CONSTRUCTION ADMINISTRATION SRVC 270-50-520-58100-55022 3,747.50$ 244700 01/25/2024 LA CANADA DESIGN GROUP INC SEP 2023-CONSTRUCTION ADMINISTRATION SRVC 270-50-520-58100-55022 8,382.50$ 244700 01/25/2024 LA CANADA DESIGN GROUP INC OCT 2023-CONSTRUCTION ADMINISTRATION SRVC 270-50-520-58100-55022 7,804.14$ 244701 01/25/2024 LOS ANGELES COUNTY SHERIFFS DEPARTMENT HELICOPER SRVC 11/01-11/30/2023 100-30-340-51100-00000 231.15$ 244702 01/25/2024 LOS ANGELES COUNTY SHERIFFS DEPARTMENT CASE# CVMV2300227-ANDRES A VILLALOBOS 100-00-000-21225-00000 710.22$ 244697 01/25/2024 JUAN CHAVEZ PURCHASE/PLANTING OF MUTI TRUNK COASTAL 234-50-520-58100-55042 10,750.00$ 244698 01/25/2024 KEVIN RAMIREZ PERDIEM-REPORT WRITING-2/28/2024@BEN CLARK 100-30-340-53200-13040 11.00$ 244699 01/25/2024 KEYSTONE UNIFORMS UNIFORMS FOR BENJAMIN RIOS 100-30-340-53100-00000 1,160.49$ 244699 01/25/2024 KEYSTONE UNIFORMS UNIFORM FOR 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01/25/2024 INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE MEMBERSHIP DUES FOR CAPT HENDRICKS-1/1-12/31/2024 100-30-300-53330-00000 190.00$ 244687 01/25/2024 GREG RUVOLO TRANSPORT&SET UP CHRISTMAS TREE@CITY HALL 12/1/23 100-60-610-51101-16105 1,600.00$ 244687 01/25/2024 GREG RUVOLO CANOPY TENT FOR HOLIDAY LUCHEON@WALNUT CREEK 245-50-560-53391-15705 1,100.00$ 244687 01/25/2024 GREG RUVOLO FENCE PANELS FOR MORGAN PARK 251-50-560-53100-00000 375.00$ 244687 01/25/2024 GREG RUVOLO REPAIRS FOR SOLAR ROOF&STEAL BEAM 1/11/2024 403-10-160-54100-00000 9,520.00$ 244688 01/25/2024 HDL, COREN & CONE BP-PROPERTY TAX-OCT-DEC 2023 100-25-299-51100-12410 3,325.40$ 244689 01/25/2024 HENRY CHOW C&D DEPOSIT REFUND-14701 LOS ANGELES ST-B00-022-27 246-00-000-22540-00000 668.00$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 127.90$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 150.73$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 28.28$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 56.99$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 4.29$ 244686 01/25/2024 GOODWILL INDUSTRIES OF SOUTHERN CALIFORNIA NEXTGEN YOUTH EMPLOYMENT W BP CITY 1/15/2024 275-25-719-51101-17518 1,652.91$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 17.17$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 237.20$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 19.12$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 24.64$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 29.23$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 635.48$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 324.60$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 17.33$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 72.04$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 23.63$ 244683 01/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 17.06$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0008134 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 8,247.45$ DFT0008135 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 1,934.59$ DFT0008136 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 1,012.66$ DFT0008128 01/04/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 188.79$ DFT0008129 01/04/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0008130 01/04/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 17,090.23$ DFT0008131 01/04/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,541.71$ DFT0008132 01/04/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 9,329.28$ DFT0008133 01/04/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10,391.38$ DFT0008122 12/13/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 35.30$ DFT0008123 12/14/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 21,067.00$ DFT0008124 12/14/2023 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 3,860.59$ DFT0008125 12/14/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 1,442.00$ DFT0008126 12/14/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 615.56$ DFT0008127 12/14/2023 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 984.14$ DFT0008116 12/13/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 934.01$ DFT0008117 12/13/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 5,250.00$ DFT0008118 12/27/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 155.40$ DFT0008119 12/27/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 207.20$ DFT0008120 12/13/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 388.01$ DFT0008121 12/13/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 497.44$ DFT0008112 12/27/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00$ DFT0008113 12/27/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00$ DFT0008114 12/27/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00$ DFT0008115 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 2,250.07$ DFT0008089 12/21/2023 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 18,153.48$ DFT0008090 12/21/2023 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 31,972.87$ DFT0008091 12/21/2023 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 546.04$ DFT0008092 12/21/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 25,642.90$ DFT0008093 12/21/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,376.29$ DFT0008111 12/13/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 8,725.99$ DFT0008079 12/21/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 190.65$ DFT0008080 12/21/2023 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0008081 12/21/2023 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 18,435.07$ DFT0008082 12/21/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,178.44$ DFT0008083 12/21/2023 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 10,614.23$ DFT0008084 12/21/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10,060.74$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS:12/8-1/8/2024 252-60-620-53401-00000 1,491.63$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR SPRINKLERS:12/15-1/16/2024 251-50-560-53401-00000 157.85$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNALS & STREET:12/8-1/8/2024 251-50-530-53401-00000 81.47$ 244715 01/25/2024 TRIPEPI,SMITH AND ASSOCIATES, INC PROGRAMMING AND COMMUNITY OUTREACH FOR 270-50-520-58100-15093 3,755.00$ 244716 01/25/2024 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT NOV. 2023 240-50-530-51100-00000 4,519.19$ 244716 01/25/2024 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT NOV.2023 240-50-530-51100-00000 2,234.56$ 244712 01/25/2024 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR SPRINKLERS:11/29-12/27/2023 251-50-560-53402-00000 1,383.54$ 244713 01/25/2024 SECTRAN SECURITY INC. SECTRAN SERVICE FOR JANUARY 2024 100-25-299-53370-12404 468.55$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON ENERGY -TRAFFIC SIGNALS & STREET: 12/13-1/11/2024 251-50-530-53401-00000 117.10$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNALS & STREET::12/8-1/8/2024 251-50-530-53401-00000 78.94$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON ENERGY -TRAFFIC SIGNALS & STREET12/8-1/8/2024 251-50-530-53401-00000 94.69$ 244714 01/25/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS1:12/8-1/8/2024 252-60-620-53401-00000 5,469.76$ 244708 01/25/2024 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO DEC,2023 270-50-520-58100-55022 623,624.56$ 244709 01/25/2024 PETER TO RENTAL DEPOSIT REFUND@BARNES PARK 1/6/2024 501-60-000-22333-00000 150.00$ 244710 01/25/2024 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 115.39$ 244711 01/25/2024 RIVERSIDE CO. SHERIFF'S DEPT REGISTRATION FOR REPORT WRITING-2/28/2024 100-30-340-53200-13040 77.00$ 244711 01/25/2024 RIVERSIDE CO. SHERIFF'S DEPT REGISTRATION FOR REPORT WRITING-2/28/2024 100-30-340-53200-13040 77.00$ 244712 01/25/2024 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY PARKS:11/29-12/27/2023 252-60-620-53402-00000 6,419.45$ 244707 01/25/2024 MATTHEW BALZANO PERDIEM-PEPPERBALL INSTRUCTOR/ARMORER CER 4/24-25 100-30-310-53200-00000 22.00$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0008217 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 1,934.59$ DFT0008211 01/18/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0008212 01/18/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 18,789.64$ DFT0008213 01/18/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,102.52$ DFT0008214 01/18/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 9,149.34$ DFT0008215 01/18/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10,043.76$ DFT0008216 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 6,280.17$ DFT0008205 12/28/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 13,442.00$ DFT0008206 12/28/2023 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 3,373.53$ DFT0008207 12/28/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 1,267.00$ DFT0008208 12/28/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 728.09$ DFT0008209 12/28/2023 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 984.14$ DFT0008210 01/18/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 186.00$ DFT0008186 12/12/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 6.84$ DFT0008192 12/26/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 4.45$ DFT0008194 12/26/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 1.97$ DFT0008202 12/26/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 4.34$ DFT0008203 12/26/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 0.56$ DFT0008204 12/26/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 1.31$ DFT0008178 12/14/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 192.87$ DFT0008180 12/14/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 82.22$ DFT0008184 12/12/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 16.01$ DFT0008185 12/12/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 1.92$ DFT0008164 12/14/2023 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 6,947.56$ DFT0008165 12/14/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 23,833.53$ DFT0008166 12/14/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 28,556.63$ DFT0008172 12/14/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 12.12$ DFT0008175 01/04/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 (803.65)$ DFT0008177 01/04/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 (791.38)$ DFT0008158 01/04/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,942.51$ DFT0008159 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 378.32$ DFT0008160 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 13,528.90$ DFT0008161 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,330.13$ DFT0008162 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 1,400.00$ DFT0008163 12/14/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 71,907.66$ DFT0008152 12/14/2023 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0008153 12/14/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 896.55$ DFT0008154 01/04/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 16,829.26$ DFT0008155 01/04/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 28,102.31$ DFT0008156 01/04/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 739.15$ DFT0008157 01/04/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 26,009.98$ DFT0008146 12/14/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 2,583.98$ DFT0008147 12/14/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 252.03$ DFT0008148 12/14/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 52.58$ DFT0008149 12/14/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0008150 12/14/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0008151 12/14/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 3,850.00$ DFT0008140 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 926.00$ DFT0008141 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,200.81$ DFT0008142 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 1,148.43$ DFT0008143 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 734.76$ DFT0008144 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 5,842.97$ DFT0008145 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,602.37$ DFT0008137 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 43,813.49$ DFT0008138 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,694.47$ DFT0008139 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 704.69$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0008300 01/11/2024 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 2,379.06$ DFT0008301 01/11/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 252.03$ DFT0008302 01/11/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 52.58$ DFT0008303 01/11/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0008304 01/11/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0008277 01/08/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 17.14$ DFT0008278 01/11/2024 MASSMUTUAL EMPOWER 100-00-000-21213-00000 38,957.00$ DFT0008279 01/11/2024 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 3,786.47$ DFT0008280 01/11/2024 MASSMUTUAL EMPOWER 100-00-000-21232-00000 1,267.00$ DFT0008281 01/11/2024 MASSMUTUAL EMPOWER 100-00-000-21232-00000 715.93$ DFT0008282 01/11/2024 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 959.11$ DFT0008260 01/10/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 488.16$ DFT0008261 01/10/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 34.36$ DFT0008275 01/08/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 38.80$ DFT0008276 01/08/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 10.26$ DFT0008253 01/29/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00$ DFT0008255 01/10/2024 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 934.01$ DFT0008256 01/10/2024 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 5,250.00$ DFT0008257 01/29/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 155.40$ DFT0008258 01/29/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 207.20$ DFT0008259 01/10/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 328.51$ DFT0008247 12/28/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 37,157.04$ DFT0008248 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' RETIRED PREMIUM 100-25-299-50223-00000 21,980.00$ DFT0008249 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' ACTIVE & RETIRED ADMIN FEE 100-25-299-50220-00000 924.11$ DFT0008250 01/10/2024 MASSMUTUAL EMPOWER 100-00-000-21213-00000 8,725.99$ DFT0008251 01/29/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00$ DFT0008252 01/29/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00$ DFT0008241 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 13,528.90$ DFT0008242 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,330.13$ DFT0008243 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 1,400.00$ DFT0008244 12/28/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 93,743.51$ DFT0008245 12/28/2023 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 6,057.06$ DFT0008246 12/28/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 26,002.09$ DFT0008235 01/18/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 18,521.23$ DFT0008236 01/18/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 27,560.26$ DFT0008237 01/18/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 657.67$ DFT0008238 01/18/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 25,408.32$ DFT0008239 01/18/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,342.64$ DFT0008240 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 378.32$ DFT0008229 12/28/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 52.58$ DFT0008230 12/28/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0008231 12/28/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0008232 12/28/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 3,800.00$ DFT0008233 12/28/2023 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0008234 12/28/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 896.55$ DFT0008223 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,200.81$ DFT0008224 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 959.77$ DFT0008225 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 734.76$ DFT0008226 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 5,842.97$ DFT0008227 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,602.37$ DFT0008228 12/28/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 2,379.06$ DFT0008218 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 1,012.66$ DFT0008219 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 42,900.36$ DFT0008220 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,694.47$ DFT0008221 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 704.69$ DFT0008222 01/08/2024 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 926.00$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0008324 01/18/2024 AUL HEALTH BENEFIT TRUST ADMIN FEE- LATE PAYROLL REPORITNG 100-25-299-50223-00000 68,281.00$ DFT0008325 01/15/2024 CALPERS ID#2485886186 2024RBF-FERNANDO TARIN 100-25-299-50236-00000 1,572.12$ Grand Total: 4,557,213.33$
DFT0008306 01/11/2024 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0008307 01/11/2024 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 896.55$ DFT0008318 01/11/2024 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 90,998.51$ DFT0008319 01/11/2024 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 4,238.06$ DFT0008320 01/11/2024 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 26,068.60$ DFT0008321 01/11/2024 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 39,332.87$ DFT0008305 01/11/2024 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 3,750.00$

STAFF REPORT
ITEM NO. _____2_____

TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
DATE: February 7, 2024
SUBJECT: Meeting Minutes

SUMMARY
The City Council held the following meetings on December 6, 2023: Special City Council Meeting and Regular City Council Meeting.

RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on December 6, 2023.

FISCAL IMPACT
There is no fiscal impact associated with this item.

LEGAL REVIEW
This report does not require legal review.

ATTACHMENTS

1. Meeting Minutes of December 6, 2023

City Council Special Meeting Minutes

CITY COUNCIL

SPECIAL MEETING
Minutes
December 06, 2023, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order at approximately 5:13 p.m. by Mayor Estrada.

ROLL CALL
Chief Deputy City Clerk Quiñones performed roll call:

Council Member Alejandra Avila (present)
Council Member Jean M Ayala (present)
Council Member Daniel Damian (present – teleconference AB 2449) Mayor Pro Tem Monica Garcia (absent)
Mayor Emmanuel J. Estrada (present)

PUBLIC COMMUNICATIONS
Mayor Estrada opened public communication at approximately 5:16 p.m. The following spoke:
1) Greg Tuttle
Seeing no more public speakers, Mayor closed public communications.

OPEN SESSION/STUDY SESSION

Brent Laidlaw presented the Store Modernization Project at the Baldwin Park Laidlaw Harley - Davidson Location

RECESS CLOSED SESSION at approximately 5:42 p.m.

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju
No Reportable Action

Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park
No Reportable Action

Case: Palp Inc., dba Excel Paving Company Case No. 22LBCV00726 v. City of Baldwin Park,
Los Angeles County Superior Court
No Reportable Action

City Council Special Meeting Minutes

Case: Gabriela Cabrera v. City of Baldwin Park Case No. 23PSCV02656 Los Angeles County Superior Court
No Reportable Action

2. Public Employee Performance Evaluation
Pursuant to California Government Code, Section 54957:

Title: Director of Community Development
Housing Manager
No Reportable Action

ADJOURNMENT

Mayor Estrada closed the Special Meeting at approximately 7:16 p.m.

ATTEST: Emmanuel J Estrada, Mayor
Christopher Saenz, City Clerk
APPROVED: February 7, 2024

City Council Regular Meeting Minutes

CITY COUNCIL

REGULAR MEETING
Minutes
December 06, 2023, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order by Mayor Estrada at approximately 7:10 p.m.

INVOCATION

The invocation was led by Pastor Flores.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Mayor Estrada.

ROLL CALL
City Clerk Saenz performed roll call:

Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present – teleconference AB 2449) Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel J. Estrada (present)

REPORT FROM CLOSED SESSION

City Attorney Marco A. Martinez announced there was no reportable action on the items listed on the Special Meeting Agenda. All members were present.

MOTION: Mayor Estrada closed the Special Meeting at approximately 7:16 p.m.

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Mayor Estrada and the City Council presented Certificates of Recognition for the Administration Department Employees 20+ years of service.

PUBLIC COMMUNICATIONS

Mayor Estrada opened Public Communications at approximately 7:40 p.m.

The following spoke:
1) Irma Morales
2) Valerie Munoz
3) Abel
4) Jonathan
Seeing no more public speakers, Mayor closed public communications.

City Council Regular Meeting Minutes

CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

2. Annual Comprehensive Financial Report (ACFR) For Fiscal Year 2021-22 Motion to receive and file the City of Baldwin Park’s ACFR for the fiscal year ended June 30, 2022.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

3. Meeting Minutes
Motion to approve the following meeting minutes of the Finance Authority Board Meeting, Housing Authority Board Meeting Special City Council and Regular City Council Meetings held on November 15, 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

4. Implement and Update Written Policies and Procedures for Accounting and Financial Reporting
Motion to review and approve the following accounting and financial reporting policies and procedures as follows:

1. Federal Awards Management Policy

2. Monthly and Annual Closing Policy and Procedures

3. GASB 87 – Lease Policy and Procedures

4. GASB 96 – Subscription-Based Information Technology Policies and Procedures

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

5. Approve Appropriation of Additional Funds Within the Public Works Fleet Division Operations Budget for Replacement of Compressed Natural Gas (CNG) Tanks for Three Maintenance Work Utility Trucks.

Motion to:

1. Approve appropriation of additional funds in the amount not -to-exceed $20,000 for Professional Services within Public Works Fleet Maintenance Division of FY23-24; and,

2. Authorize the Director of Finance to make the necessary appropriation, budget adjustments.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

City Council Regular Meeting Minutes

6. Accept Grant Award from Foothill Transit for the Bus Stop Enhancement Program (BSEP)
Motion to:

1. Approve to accept Foothill Transit’s Bus Stop Enhancement Program’s (BSEP) Grant in the amount of $40,000; and

2. Authorize the Mayor to execute the Agreement with Foothill Transit; and

3. Authorize the Director of Public Works to finalize all associated documents with the grant;

4. Authorize the Director of Finance to appropriate grant funds and make necessary changes to the budget.

Item #6 was pulled for further discussion.

MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

7. Request Appropriation of Funds for Utilities at Ezperanza Villa and Serenity Homes Motion to:

1. Authorize the Director of Finance to appropriate $50,600 from the ARPA funds allocated to the Senior Trips and Events Reimbursement Program to fund utilities for Esperanza Villa and Serenity Homes and make necessary budget adjustments; and

2. Authorize the Director of Finance to appropriate $22,500 from the ARPA funds allocated to the Senior Trips and Events Reimbursement Program to fund utilities for Serenity Homes and make necessary budget adjustments if PLHA funds are not approved.

Item #7 was pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

8. Approve and Adopt Resolution No. 2023-043 of the City of Baldwin Park adopting an inventory report of excess, exempt, and non-exempt surplus land pursuant to government code section 50569.

Motion to:

1. Accept the Inventory Report of excess, exempt and non-exempt surplus lands, pursuant to Government Code 54221,

2. Adopt Resolution No. 2023 -043 entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF BALDWIN PARK ADOPTING AN INVENTORY REPORT OF THE CITY’S SURPLUS AND EXCESS LAND, PURSUANT TO GOVERNMENT CODE SECTION 54230”; and

3. Authorize staff to submit a report to the California State Department of Housing and Community Development pursuant to Government Code 54230(a)(1).

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

9. Consideration of the Nomination to Name Maine Avenue Mini Park Motion to name Maine Avenue Mini Park to Ana Montenegro Park.

Item #9 was pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt with the name change of the mini park to Ana Montenegro Park Motion Passed [5 – 0]. AYES: AVILA,

AYALA, DAMIAN, GARCIA, ESTRADA

City Council Regular Meeting Minutes

10. Funding Assistance For the Baldwin Park Eastside Little League Youth Organization- To Reopen Following Temporary Closure Due to Covid-19 Impacts Motion to:

1. Find that it is in the City’s best interest to provide financial support to the Baldwin Park Eastside Little League to resume operations and provide valuable youth sports services to our community.

2. Authorize the Director of Finance to appropriate $13,000 from anticipated potential savings from the America Rescue Plan Act (ARPA) Funds, Account No. 275-50-755-58100-55026, allocated to the Toilet Replacement Program, and to make necessary funding adjustments.

3. Authorize the Chief Executive Officer and the Director of Finance to issue a check to Eastside Little League for the amount of $13,000.

4. Authorize the Chief Executive Officer to make any technical adjustments to carry out the direction of the City Council.

Item #10 was pulled for further discussion.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

11. Adoption of Resolution No. 2023-039 to Approve Commercial Cannabis Agreement No. 23- 03 and Cannabis Permit Application No. 23 -02 to Amend the Ownership Parties of the Existing Cannabis Cultivation and Manufacturing Facility within the I, Industrial Zone (Location: 13460 Brooks Drive, APN 8535 -024-018); Applicant: Green Health Industries, LLC; Case Number: CCA 23-03 for CAN 23-02).

Motion to adopt Resolution No. 2023 -039 approving Commercial Cannabis Agreement No. 23 - 03 and Cannabis Permit Application No. 23 -02 to Amend the Ownership Parties of the Existing Cannabis Cultivation and Manufacturing Facility within the I, Industrial Zone (Locatio n: 13460 Brooks Drive, APN 8535 -024-018); Applicant: Green Health Industries, LLC; Case Number:

CCA 23-03 for CAN 23-02).

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

12. Approve and Adopt Resolution No. 2023 -044 casting its votes for the Water Quality Authority (WQA) Board Member Representing Cities without Pumping Rights Motion to approve and adopt Resolution No. 2023 -044 entitled, “ A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CASTING IT VOTE(S)

FOR COUNCILMEMBER VALERIE MUNOZ TO REPRESENT CITIES WITHOUT

PRESCRIPTIVE PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY”.

Item #12 pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Emmanuel Estrada to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

13. Susan Rubio Zocalo Park Retail Tenant Search Update.

Motion to receive and file this report.

MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

City Council Regular Meeting Minutes

14. Consideration for Approval Memorandum of Agreement (MOA) between the San Gabriel Valley Council of Governments (SGVCOG), Heart of Compassion Distribution, and the City of La Canada Flintridge Participating in the Food Recovery Hub Program Motion to:

1. Authorize the Chief Executive Officer to execute the MOA between the City of Baldwin Park, SGVCOG, City of La Canada Flintridge, and the Heart of Compassion Distribution to establish a purchase equipment transfer of ownership and associated responsibilities for all parties; and,

2. Authorize the Director of Public Works to process the necessary documents.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

15. Approval of Amendment Number 2 to the Grant Agreement with Oath to Country Foundation (OTCF) to repair the last senior Veteran home as part of the Home Rehabilitation Pilot Program with the City of Baldwin Park.

Motion to authorize the Chief Executive Officer to execute an amended Grant Agreement with Oath to Country subject to any non-substantive changes made by the CEO and City Attorney.

Item #15 pulled for further discussion.

MOTION: It was moved by Monica Garcia, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

16. Consider Approval of Amendment No. 2 to the Maintenance Services Agreement (MSA) With Yunex LLC for Traffic Signal and Street Light Maintenance Services Motion to:

1. Approve Amendment No. 2 to the Maintenance Services Contract with Yunex for Traffic Signal and Street Light Maintenance Services, extending the term contract for an additional two (2) years and adjusting rates by 5% for Fiscal Year 2023-24 and 2.5% for Fiscal Year 2024-25 due to CPI increase; and,

2. Approve an increase to the annual not -to-exceed contract amount from $100,000 to $105,000 due to the CPI increase; and

3. Authorize the Mayor and City Clerk to execute Amendment No. 2; and,

4. Authorize the Finance Director to make necessary budget adjustments per the increase of rates to allow payments approved FY 2023-24.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

PUBLIC HEARING

17. Conduct a Public Hearing and Adopt of Resolution No. 2023-040 “A Resolution of the City Council of the City of Baldwin Park, California, Ordering Vacationing of an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.” Motion to: waive further reading, read by title only and adopt Resolution No. 2023-040 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, ORDERING VACATIONING OF AN ALLEY BETWEEN BOGART

AVENUE AND DOWNING AVENUE PURSUANT TO STREETS AND HIGHWAYS CODE 8300-8325.”
Mayor Estrada opened the Public Hearing and Communications at approximately 8:11 p.m.

Seeing no comments Mayor Estrada closed the Public Hearing and Communications.

City Council Regular Meeting Minutes

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

18. A request for consideration and recommendation of approval of a Zoning Code Amendment to reduce the minimum number of hotel rooms, a Conditional Use Permit for the operation of a Hotel (Extended Stay America), Variance to reduce the number of required parking spaces, and a Design Review for architectural, parking lot, and landscaping improvements. (Location: 14624 Dalewood Street; Applicant: Lisette Sanchez -Mendoza - MIG for Sonjay Patel and Jayesh Patel of SNS Hotels and Zyra Hospitality, LLC; Case Numbers: AZC 22 - 03, CP 22-11, ZV-22-07, PR 22-46).

Motion to:

1. Adopt City Council Resolution 2023-041 entitled, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF BALDWIN PARK CERTIFYING THE MITIGATED

NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970”; AND

3. Waive further reading, read by title only and introduce Ordinance 1508 entitled: “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 153.120.310 (B) OF CHAPTER 153 TITLE XV OF

THE BALDWIN PARK MUNICIPAL CODE, RELATING TO THE MINIMUM NUMBER OF HOTEL AND MOTEL GUEST ROOMS”; AND

4. Adopt City Council Resolution 2023-042 entitled, “RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND APPROVING A CONDITIONAL USE PERMIT (CP 22 -11) FOR THE OPERATION OF A HOTEL, A VARIANCE (ZV 22 -07) TO DEVIATE F ROM THE MINIMUM NUMBER OF REQUIRED PARKING SPACES, AND DESIGN REVIEW (PR 22-46) TO FACILITATE THE

RENOVATION AND REOPENING OF AN EXISTING VACANT HOTEL AS AN EXTENDED STAY AMERICA”.

Mayor Estrada opened Public Hearing at approximately 8:26 p.m. The following spoke:
1) Christopher Saenz
Seeing no one wishing to speak, Public Hearing was closed.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

REPORTS OF OFFICERS

19. Authorize the Addition of Three (3) Patrol Vehicles to the City’s Vehicle Lease Program Motion to:

1. Authorize the addition of three (3) new police vehicles to the City’s Lease Program; and,

2. Authorize the Finance Director to appropriate FY 2023/24 budgeted funds for CIP No. 24- 029-15727/59003 in the amount of $96,000 from Acct. #402-50-591-58140-15727 and #402-50-591-58110-59003; and,

3. Authorize the Director of Public Works to add three (3) vehicles to the lease program and process the necessary documents.

City Council Regular Meeting Minutes

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0].

20. Reorganization of the City Council – Selection of Mayor Pro Tempore for the 2024 Calendar Year
Motion to nominate Jean M. Ayala as Mayor Pro Tempore.

MOTION: It was moved by Alejandra Avila, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

21. Review of Commission Applications and Consideration of Appointments to Fill the Scheduled Vacancies for the Recreation and Community Services Commission.

Motion to appoint the following to the Recreation and Community Services Commission:

Norma Olmos and Maria Davalos for Seats 4 & 5; Itzel Herrera for Sierra Vista High School, Jason Barrios Smith for Baldwin Park High School and Lindsey Castro for North Park High School.

MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

22. Approval of an Exception to the 180 -Day California Employees’ Retirement System (CalPERS) Wait Period for a Retired Annuitant Under Government Code Sections 7522.56 and 21224 and Authorization to Execute an Employment Agreement with Mark Hsu to fill a Critical Need in the Information Systems Division of the Administration Department Motion to:

1. Approve and adopt Resolution No. 2023 -038 approving an exemption to the 180 -day CalPERS waiting period for a retired annuitant, in accordance with Government Code Sections 7522.56 and 21224.

2. Authorize the Chief Executive Officer and Human Resources/Risk Manager to reinstate Mark Hsu as a retired annuitant prior to the 180-day wait period and provide authorization to execute an Employment Agreement with Mark Hsu at a rate of $62.4299 per hour through December 31, 2024, and may end sooner, to fill a critical need in the Information Systems Division.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1. Approval of the Recognized Obligation Payment Schedule (ROPS 24-25) for the Period from July 1, 2024 to June 30, 2025 and Administrative Budget Motion to:

1. Approve the estimated ROPS 24-25 for the period of July 1, 2024 through June 30, 2025; and,

2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2024-25; and,

3. Adopt Resolution No. SA 2023-003

4. Direct staff to proceed with submitting the final ROPS 24 -25 to the LA County First District Consolidated Oversight Board for approval no later than December 18, 2023 for the Board meeting on January 8, 2024; and,

5. Send the approved ROPS 24 -25 to the County Executive Office, County Auditor Controller, the State Controller, and DOF by February 1, 2024; and,

6. Instruct staff to post the approved ROPS 24-25 on the City’s website after the LA County First District Consolidated Oversight Board approves the ROPS 24-25.

City Council Regular Meeting Minutes

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

Councilmember Damian sought consensus from Council to:
• Request that two (2) members of the City Council volunteer to form an ad hoc committee to review the City’s Cannabis Licensing Program.

CEO Enrique C. Zaldivar
• Verbal update on the status of the Operations Contract at Esperanza Villa.

ADJOURNMENT

Motion to adjourn was made by Mayor Estrada, second by Councilmember Avila at approximately 9:01 p.m.

ATTEST: Emmanuel J Estrada, Mayor
________________________________
Christopher Saenz, City Clerk

APPROVED: February 7, 2024

STAFF REPORT
ITEM NO. _____3_____

TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
DATE: February 7, 2024
SUBJECT: Consideration of Approval and Adoption of Resolution 2024-002, updating the City -Wide and Department
Records Retention Schedule.

SUMMARY
This report seeks that the City Council consider the approval and adoption of Resolution 2024 -002 to update the City-wide and Department Records Retention Schedules.

RECOMMENDATION
It is recommended that the City Council:

1. Approve and adopt Resolution 2024-002 entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS.”

2. Repeal Resolution No. 2019-043

FISCAL IMPACT
There is no fiscal impact with this action.

BACKGROUND
In 2014, the City Council of the City of Baldwin Park adopted records retention schedules for all departments. On September 4, 2019 the City Council adopted Resolution 2019 -043 updating the schedules to ensure legal compliance and to bring the schedules current with new laws that have been passed since 2019. The City of Baldwin Park selected Gladwell Governmental Services, Inc., an expert in local government records, to upgrade its records management program. An upgrade in the existing program was necessa ry to reduce current and future records storage costs, eliminate duplication of effort, increase efficiency and take advantage of current technology and changes in law.

The upgrades of the records retention schedules are driven by many factors, including:
• Limited space in City Hall
• Escalating records storage expenses
• Production of a various permanent records
• Technology advancements
• Changes in law

The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of all City records.

The retention schedules provide clear, specific records descriptions and retention periods, and apply

current law and technology to the management of Baldwin Park’s records. By identifying which department is responsible for maintaining the original record, and by establishing clear retention periods for different categories of records, Baldwin Park will realize significant savings in labor costs, storage costs, free filing cabinet and office space, and realize operational efficiencies.

It is standard business practice for California cities to authorize the routine destruction of records that have exceeded their adopted retention period, upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and/or City Attorney, which is provided in Section 2 of the Resolution No. 2024-002.

ALTERNATIVES
The City Council may choose to direct staff to make additional changes to the Records Retention Schedule which meet or exceed federal and/or state requirements.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution No. 2024-002

RESOLUTION NO. 2024-002

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK ADOPTING UPDATED RECORDS RETENTION SCHEDULES,

AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS AND
RESCINDING RESOLUTION 2019-043
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Baldwin Park; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any city record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention period for various government records; and
WHEREAS, the City of Baldwin Park previously passed Resolution 2019-043, adoption records retention schedules for the city.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS:

Section 1.The records of the City of Baldwin Park, as set forth in the records retention schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed, as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule, upon the request of the department head and with the consent in writing of the City Clerk, without further action by the City Council of the City of Baldwin Park.

Section 2 .With the consent of the city clerk, city manager, and city attorney, updates are hereby authorized to be made to the records retention schedule without further action by the City Council of the City of Baldwin Park.

Section 3.The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the State of California Public Records Act.

Section 4.Resolution 2019-043 is hereby rescinded.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED, AND ADOPTED this 7th day of FEBRUARY, 2024.

_____________________________
Emmanuel J. Estrada
Mayor
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Christopher Saenz, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2024-002 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 7, 2024 and that the same was adopted by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Chirstopher Saenz
City Clerk
Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

CITY WIDE (Used by All Departments)
Lead Dept. CW-001 Advertising (Legal, Public
Notices, etc.) 2 years 2 years Mag,
Ppr
Brown Act challenges must be
filed within 30 or 90 days of
action; Statute of Limitations on
Municipal Government actions
is 3 - 6 months; CCP§337 et
seq; GC §§34090,
54960.1(c)(1)
Lead Dept. CW-002
Agenda Staff Reports (City
Council, Redevelopment Agency,
Successor Agency / Oversight
Board)
Follows
retention for
subject
matter
Follows
retention for
subject
matter
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Completion
City Clerk maintains a complete
agenda packet 5 years; GC
§34090
Lead Dept. CW-003
Agreements & Contracts
(INFRASTRUCTURE)
Change
Orders and Notices of
Completion
(Examples of Infrastructure -
Architects, Buildings, bridges,
covenants / CC&Rs, development,
park improvements, property
restrictions, reservoirs, sewers,
sidewalks, street & alley
improvements, utilities, water, etc.
)
Completion P P Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Inactive
Send all original contracts to the
City Clerk; Department
preference Change Orders and
Notices of Completion are
considered part of the
agreement or contract; All
infrastructure, JPAs, & Mutual
Aid contracts are permanent for
emergency preparedness;
Statute of Limitations is 4 years;
10 years for Errors &
Omissions; land records are
permanent by law; CCP §§337.
337.1(a), 337.15, 343; GC
§34090, Contractor has
retention requirements in 48
CFR 4.703
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-004
Agreements & Contracts (NON-
INFRASTRUCTURE) Change
Orders and Notices of
Completion
(Examples of Non-Infrastructure -
Consultants, Franchises,
Landscaping, Painting, Paving, Tree
Trimming, Leases, Personnel,
Professional Services, etc.)
Completion 10 years Completion
+ 10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Inactive
Send all original contracts to the
City Clerk; Department
preference Change Orders and
Notices of Completion are
considered part of the
agreement or contract; All
infrastructure, JPAs, & Mutual
Aid contracts are permanent for
emergency preparedness;
Statute of Limitations is 4 years;
10 years for Errors &
Omissions; land records are
permanent by law; CCP §§337.
337.1(a), 337.15, 343; GC
§34090, Contractor has
retention requirements in 48
CFR 4.703
Lead Dept. CW-005
Agreements & Contracts:

ADMINISTRATIVE FILES
- NOT
funded by a grant
(Correspondence, Project
Administration, Project
Schedules, Certified Payrolls,
Copies of Invoices, Logs, RFPs /
Request for Proposals, etc.)
Completion 10 years Completion
+ 10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S/I
Yes: After

QC & OD
Completion
Covers E&O Statute of
Limitations (insurance
certificates are filed with
agreement); Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts &
Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years;
Statewide guidelines propose
termination + 5 years; CCP
§337 et. seq., GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-006
Agreements & Contracts:

ADMINISTRATIVE FILES -
WITH grant funding
Includes Agreements or
Contracts approved by the
Department Director
(Copies of Invoices,
Correspondence, Project
Administration, Project
Schedules, Certified Payrolls,
Logs, Insurance Certificates
,
RFPs, Successful Proposals,
etc.)
Completion
10 years or
After
Funding
Agency
Audit, if
required,
whichever is
longer
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S/I
Yes: After

QC & OD
Completion
Some Grant Funding Agencies
require audits; Meets auditing
standards; Grants covered by a
Consolidated Action Plan are
required for 5 years; Uniform
Admin. Requirements for
Grants to Local Governments is
3 years from expenditure report
or final payment of grantee or
subgrantee; statewide
guidelines propose 4 years; 2
CFR 200.334; 7 CFR 3016.42;
21 CFR 1403.36 & 1403.42(b);
24 CFR 85.42, 91.105(h),

92.505, & 570.502(a), 28 CFR

66.42; 29 CFR 97.42; 40 CFR

31.42; 44 CFR 13.42; 45 CFR

92.42; OMB Circular A-133; GC
§34090, GC §8546.7
Lead Dept. CW-007
Agreements & Contracts:

UNSUCCESSFUL BIDS,

UNSUCCESSFUL PROPOSALS
and RFQs (Request for
Qualifications) that don't result in
a contract
2 years 2 years Mag,
Ppr GC §34090
CW-008 Bids: See Agreements &
Contracts
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Staffing Dept. CW-009
Boards, Commissions, &
Committees: AUDIO TAPES of
Meetings (except Council - see
City Clerk's schedule)
1 year 1 year Tape
(Mag)
City preference (only required
for 30 days); consistent with
City Council policy; GC
§54953.5(b)
Staffing Dept. CW-010
Boards, Commissions, &
Committees: Citizens Advisory
Formed by CITY COUNCIL
(Agendas, Notices, Affidavits
of Postings, Proof of
Publications, etc.)
2 years 2 years Mag,
Ppr
Brown Act challenges must be
filed within 30 or 90 days of
action; GC §§34090,
54960.1(c)(1)
Staffing Dept. CW-011
Boards, Commissions, &
Committees: City Council
Subcommittees (All records)
2 years 2 years Mag,
Ppr
Subcommittees can not take
action -- all recommendations
go to the full Council; Brown Act
challenges must be filed within
30 or 90 days of action; GC
§§34090, 54960.1(c)(1)
CW-012 Brochures: See Reference
Materials
Lead Dept. CW-013 Cash Receipts Detail / Backup 2 years 3 years 5 years Mag, Ppr
Retained in originating
department for auditing
purposes; GC §34090
Lead Dept. CW-014
Committees: Internal attended
by employees (e.g. Records
Management Committee, In-
House Task Forces, etc.)
2 years 2 years Mag,
Ppr GC §34090
CW-C-046 Copies or duplicates of any
record
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Mag Ppr GC §34090.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-5 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead
(Responding)
Dept.

CW-015
Complaints (against Personnel -
e.g. misconduct, abuse, etc.)
Excludes Police Officers
Final
Disposition +
6 years
Final
Disposition +
6 years
Yes: Before
Disposition
Mag,
Ppr
Statute of Limitations for public
official misconduct is discovery
of offense + 4 years ; State and
Fed laws is until final disposition
of formal complaint; State
requires 2 years after action;
EVC § 1045, GC §§12946,
12960, 34090; PC §§801.5,
803(c), VC §2547
Lead Dept. CW-016 Complaints / Service Orders
(operational) 3 years 3 years Mag Ppr
Statute of Limitations for
personal property, fraud, etc. is
3 years; Claims must be filed in
6 months; CCP §§338 et seq.,
340 et seq., 342, GC §§945.6,
GC §34090
CW-017 Contracts: See Agreements
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-6 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Dept. that
Authors
Document
or
Receives the
City's Original
Document
Lead Dept.

CW-018
Correspondence - ROUTINE
(Content relates in a
substantive way to the
conduct of the public's
business)
(e.g. Administrative,
Chronological Files, e-mail,
General Files, Letters,
Memorandums, Miscellaneous
Reports, Press Releases, Public
Records Requests, Reading
Files, Working Files, etc.)
IF the Content relates in a
SUBSTANTIVE way to the
conduct of the public's business
2 years 2 years Mag,
Ppr
ONLY IF the Content relates in
a substantive way to the
conduct of the public's
business; City of San Jose v.

Superior Court (Smith).

S218066. Supreme Court of
California, 2017; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-7 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Dept. that
Authors
Document
or
Receives the
City's Original
Document
Lead Dept.

CW-019
Correspondence - TRANSITORY
/ PRELIMINARY DRAFTS,
Interagency and Intraagency
Memoranda not retained in the
ordinary course of business
Content NOT Substantive, or
NOT made or retained for the
purpose of preserving the
informational content for
future reference
(e.g. calendars, checklists, e-
mail, e-comments, flyers that
does not have a material impact
on the conduct of business,
invitations, instant messaging,
logs, mailing lists, meeting room
registrations, staff
videoconference chats, notes
and recordings, supply
inventories, telephone
messages, text messages,
transmittal letters, thank yous,
requests from other cities, social
media, undeliverable envelopes,
visitors logs, voice mails, etc.)
When No
Longer
Required
When No
Longer
Required
Mag,
Ppr
Refer to the City's
Administrative Policies.

Electronic and paper records
are categorized, filed and
retained based upon the
CONTENT of the record.

Records where either the
Content relates in a substantive
way to the conduct of the
public's business, or ARE made
or retained for the purpose of
preserving the informational
content for future reference are
saved by placing them in an
electronic or paper (project) file
folder and retained for the
applicable retention period. E-
mails that have a material
impact on business are saved
outside the e-mail system by
printing them out and placing
them in a file folder, or saving
them electronically; If not
mentioned here, consult the
City Attorney to determine if a
record is considered transitory /
preliminary drafts. GC §34090,
GC §6252;
7927.500,
7928.705.64 Ops. Cal. Atty.

Gen. 317 (1981)); City of San
Jose v. Superior Court (Smith).

S218066. Supreme Court of
California, 2017
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-8 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-020 Drafts & Notes: Drafts that are
revised (retain final version)
When No
Longer
Required
When No
Longer
Required
Mag,
Ppr
As long as the drafts and notes
are not retained in the "Regular
Course of Business". Consult
the City Attorney to determine if
a record is considered a draft.

GC §34090, 6252,
6254(a);7927.500, 7928.705
San Gabriel Tribune v. Superior
Court (1983) 143 Cal. App. 3d
742, 774; 64 Ops. Cal. Atty.

Gen. 317 (1981))
Lead Dept. CW-021
Grants / CDBG / Reimbursable
Claims / FEMA Claims / OES
Claims Subventions
(SUCCESSFUL Reports, other
records required to pass the
funding agency's audit, if
required)
Send Application and Final
Award to Finance
Applications (successful), program
rules, regulations & procedures,
reports to grant funding agencies,
correspondence, audit records,
completion records
2 years
After
Funding
Agency
Audit, if
Required -
Minimum 5
years
After
Funding
Agency
Audit, if
required -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

When
Inactive
Meets auditing standards;
Grants covered by a
Consolidated Action Plan are
required for 5 years; Uniform
Admin. Requirements for
Grants to Local Governments is
3 years from expenditure report
or final payment of grantee or
subgrantee; statewide
guidelines propose 4 years; 2
CFR 200.334; 7 CFR 3016.42;
21 CFR 1403.36 & 1403.42(b);
24 CFR 85.42, 91.105(h),

92.505, & 570.502(a), 28 CFR

66.42; 29 CFR 97.42; 40 CFR

31.42; 44 CFR 13.42; 45 CFR

92.42; OMB Circular A-133; GC
§34090, GC §8546.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-9 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-022 Grants (UNSUCCESSFUL
Applications, Correspondence) 2 years 2 years Mag,
Ppr GC §34090
Lead Dept. CW-023 Grievances Resolved at
Department Level
Final
Disposition +
5 years
Final
Disposition +
5 years
Yes: Before
Disposition
Mag,
Ppr
City's Preference; All State and
Federal laws require retention
until final disposition of formal
complaint; State requires 2
years after action is taken; GC
§§12946, 12960,
34090
Lead Dept. CW-024
Insurance Certificates (from
outside entities that cannot be
associated with an agreement or
contract)
2 years 9 years 11 years Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
Mfr
Yes: After

QC & OD
Inactive
If you cannot determine what is
the lead department, send to
Risk Management. Longest
Statute of Limitations is 10
years; Conforms with
Agreement Retention (usually
filed with agreement); statewide
guidelines propose permanent;
CCP §337 et seq.; GC §34090
CW-025 Minutes: See Commissions,
Committees and Boards
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-10 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-045
Material Data Safety Sheet
(MSDS) / Safety Data Sheet
(SDS) / Chemical Use Report
Form (or records of the chemical
/ substance / agent, where &
when it was used)
30 years 30 years
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Previous MSDS may be
obtained from a service; MSDS
may be destroyed as long as
a record of the chemical /
substance / agent, where &
when it was used is
maintained for 30 years;
Applies to qualified employers;
Claims can be made for 30
years for toxic substance
exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(ii)(B), GC
§34090
Lead Dept. CW-026 Newspaper Clippings
When No
Longer
Required
When No
Longer
Required
Ppr
Non-records - may be obtained
from the newspaper company;
GC §34090
CW-027 Non-records
When No
Longer
Required
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
Published documents, books
and pamphlets, etc. printed by
outside agencies that do not
materially impact the conduct of
the public's business, unused
forms (except ballots and as
indicated in a retention
schedule), etc.; GC §34090
Staffing
Depart. CW-028
Notices: Public Hearing Notices /
Affidavits of Publications /
Affidavits of Posting Notices /
Legal Advertising / Proofs of
Publications \
2 years 2 years Mag,
Ppr
Statute of Limitations on
Municipal Government actions
is 3 - 6 months; CCP§337 et
seq; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-11 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-029
Personnel Files - Supervisors
File of notes
incorporated into Annual
Performance Appraisals (Except
for Police Department)
1 year (Upon
Separation,
Send to
Personnel)
1 year (Upon
Separation,
Send to
Personnel)
Before
Annual
Performanc
e Evaluation
Mag,
Ppr
Preliminary drafts;
Notes
maintained in a separate folder
to be incorporated into
performance evaluation, or to
document progressive
discipline; GC §34090 et seq.

Lead Dept. CW-030 Personnel Work Schedules
(Except for Police Department) 2 years 2 years Mag,
Ppr GC §34090
Lead Dept.

CW-030.5 Photographs
When No
Longer
Required
When No
Longer
Required
Mag,
Ppr
Preliminary Drafts (retention is
placed on the record the
photograph is used in -
Brochure, Report, etc.); destroy
unnecessary photographs. GC
§34090
CW-031
Reference Materials: Policies,
Procedures, Brochures, Manuals,
Newsletters
& Reports:

Produced by OUTSIDE
ORGANIZATIONS (League of
California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required
When No
Longer
Required
Mag,
Ppr Non-Records
Lead Dept. CW-032
Reference Materials: Policies,
Procedures, Brochures, Manuals,
Newsletters
& Reports:

Produced by OUTSIDE
ORGANIZATIONS (League of
California Cities, Chamber of
Commerce, etc.)
Minimum of
2 years
Minimum of
2 years Mag,
Ppr
Department preference;
Statewide guidelines propose
superseded + 2 or 5 years; GC
§34090
CW-033 Reference or Working Files: See
Correspondence
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-12 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-034 Reports and Studies (Historically
significant) 10 years P P
Mag,
Mfr, OD,
Ppr
S/I
Yes: After

QC & OD
10 years
Administratively and Historically
significant, therefore retained
permanently; GC §34090
Lead Dept. CW-035
Reports and Studies (other than
Historically significant reports -
e.g. Annual Reports)
Minimum 2
years
10 years
Minimum 2
years
10 years
Mag,
Ppr
Department preference;
Information is outdated after 10
years; statewide guidelines
propose 2 years; If historically
significant, retain permanently;
GC §34090
Lead Dept. CW-036 Special Event Permits and
Insurance Certificates 2
4 years 2 4 years Yes: Before
Event
Mag,
Ppr
Statute of Limitations any
"...liability founded upon an
instrument in writing" or not
specifically provided for is 4
years; GC §34090, CCP §§337,
343
Lead Dept. CW-037 Subpoenas 2 years 2 years Ppr GC §34090 Lead Dept. CW-038 Surveys / Questionnaires (that
the City issues) 2 years 2 years Mag,
Ppr GC §34090
CW-039 Tapes: See Boards &
Commissions
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-13 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-040 Telephone Messages
When No
Longer
Required
When No
Longer
Required
Ppr
As long as they are not retained
in the "Regular Course of
Business". Consult the City
Attorney to determine if a record
is considered a draft. GC
§34090, GC §6252; 6254(a);
San Gabriel Tribune v. Superior
Court (1983) 143 Cal. App. 3d
742, 774; 64 Ops. Cal. Atty.

Gen. 317 (1981))
Lead Dept. CW-041
Training - ALL COURSE

RECORDS
(Attendance Rosters, Outlines
and Materials; includes Ethics
Training, Harassment Prevention
Training, & Safety training,
Tailgates)
2 years 3 5 years 5 7 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Department preference; Ethics
& Harassment Prevention
Training is 5 years; Statewide
guidelines propose 7 years;
Calif. Labor Division is required
to keep their OSHA records 7
years; EEOC/FLSA/ADEA
(Age) requires 3 years for
promotion, demotion, transfer,
selection, or discharge; State
Law requires 2 -3 years for
personnel actions; 8 CCR
§3203 et seq., 29 CFR 1602.31
1627.3(b)(ii), LC §6429(c); GC
§§12946, 12960, 34090,
53235.2(b); 53237.2(b)
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE: CITY-WIDE Page CW-14 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be
deemed binding on the City)
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-042
Volunteer Applications &
Agreements - Unsuccessful
Applicants
3 years 3 years Ppr
Courts treat volunteers as
employees; 29 CFR 1602.31 &
1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC
§§12946, 12960,
34090
Lead Dept. CW-043
Volunteer Applications &
Agreements (includes
emergency contact information) -
Successful Applicants
Inactive /
Separation +
3 years
Inactive /
Separation +
3 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Courts treat volunteers as
employees; EEOC/FLSA/ADEA
(Age) requires 3 years for
promotion, demotion, transfer,
selection, or discharge; State
Law requires 2 -3 years;
retirement benefits is 6 years
from last action; 29 CFR
1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC
§§12946, 12960,
34090; 29
USC 1113
Dept.

Providing
Service / Work
CW-044
Work Orders / Service Requests
(Internal department providing
service retains originals;
department requesting service is
considered a copy)
3 years 3 years Mag Ppr
Consistent with operational
complaints; CCP §§338 et seq.,
340 et seq., 342, GC §§945.6,
GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 7.0 RECORDS RETENTION SCHEDULE: CHIEF EXECUTIVE OFFICER Page CEO-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

CHIEF EXECUTIVE OFFICER
Chief
Executive
Officer
CEO-001 Baldwin Park NOW (Newsletter) P P Mag, Mfr,
OD, Ppr S No Department Preference (Historical
Value); GC §34090
Chief
Executive
Officer
CEO-002
Chief Executive Officer and City
Council Correspondence ("Chron
File)
4 years 4 years Mag, Ppr
Department Preference to match
Council Member terms; GC
§34090
Chief
Executive
Officer
CEO-003 Dial-a-Ride Trip Sheets 2 years 2 years Mag, Ppr GC §34090 Chief
Executive
Officer
CEO-004 Legislation (State & Federal
positions approved by Council) 2 years 2 years Mag, Ppr GC §34090 Chief
Executive
Officer
CEO-005
Projects & Issues (Issues and/or
projects will vary over time - e.g.

Library, etc.)
Minimum 2
years, or
until no
longer
needed
Minimum 2
years, or
until no
longer
needed
Yes: While
Active
Issues
Mag, Ppr GC §34090
Chief
Executive
Officer
CEO-006 Public Relations / Press Releases 2 years 2 years Mag, Ppr GC §34090 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 7.0 RECORDS RETENTION SCHEDULE: CHIEF EXECUTIVE OFFICER Page CEO-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Chief
Executive
Officer
CEO-007 Transit Contracts (Dial-a-Ride, Fixed
Transit, etc.)
Completion
+ 5 years
Completion
+ 5 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S Yes: After
Inactive
Statute of Limitations is 4 years
(Errors & Omissions does not
apply); Statewide guidelines
propose completion + 5 years for
non-capital improvement contracts
& completion + 4 years for
transportation and concessionaire
agreements. Statute of Limitations
is 4 years; 10 years for Errors &
Omissions; CCP §§337. 337.1(a),
337.15, 343; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

CITY CLERK
City Clerk CC-001
Agenda Packets after 2003
(prior to 2003, packets were filed
by subject matter - see Citywide
schedule)
PP Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
2 years
Department Preference; Agenda
Packets after 2003 are imaged
and retained permanently. Prior
to 2003, the Agenda Packets were
filed by subject matter, and the
Lead Department was responsible
for maintaining it for its retention
period; GC §34090 et seq.

City Clerk CC-002
Agreements & Contracts
Approved by Council
: ALL LAND
AND INFRASTRUCTURE:

Architects, Buildings, bridges,
covenants / CC&Rs, development
(DDAs), Owner Participation (OPAs),
park improvements, property
restrictions, reservoirs, sewers,
sidewalks, street & alley
improvements, utilities, water.

Exceptions:

Demolitions,
landscaping, street paving
Completion
+ 2 years PP
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
Inactive
All infrastructure, JPAs, & Mutual
Aid contracts are permanent for
emergency preparedness; Statute
of Limitations is 4 years; 10 years
for Errors & Omissions; land
records are permanent by law;
CCP §§337. 337.1(a), 337.15,
343; GC §34090, Contractor has
retention requirements in 48 CFR

4.703
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-003
Agreements & Contracts
Approved by Council: NON-
INFRASTRUCTURE:

Consultants, Franchises,
Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases,
Personnel, Professional Services,
(Not Infrastructure projects)
Completion
+ 2 years 8 years Completion
+ 10 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
Inactive
Department preference; Statewide
guidelines propose completion + 5
years for non-capital improvement
contracts & completion + 4 years
for transportation and
concessionaire agreements.

Statute of Limitations is 4 years;
10 years for Errors & Omissions;
CCP §§337. 337.1(a), 337.15,
343; GC §34090
City Clerk CC-004
Agreements & Contracts
Approved by Council
: Joint
Powers Agreements (JPAs)
Memorandum of Understanding
(MOUs)
Superseded
+ 2 years PP
Yes:

Before
Expiration
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
No
Administrative & legal value
(Emergency Preparedness), GC
§34090
City Clerk CC-005 Annexations P P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Land Records; GC §34090
City Clerk CC-006 Audio Recordings of Council and
Redevelopment Meetings
10 years
1 year
10 years
1 year Mag
Department Preference; Per
existing Council Policy; (only
required for 30 days); GC
§54953.5(b)
Lead
Dept. CC-007
Bids - Council-approved:

Unsuccessful (Successful bids
are filed with the appropriate
agreement or contract)
2 years 2 years Mag, Ppr GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-008
Boards, Commissions &
Committees - APPLICATIONS:

APPOINTED
2 years
Duration of
Office + 4
years
2 years
Duration of
Office + 4
years
Mag, Ppr
Statute of Limitations: Public
official misconduct is discovery of
offense + 4 years, Statewide
guidelines propose Appointment +
5 years; GC §34090; PC §§801.5,
803c
City Clerk CC-009
Boards, Commissions &
Committees - APPLICATIONS:

UNSUCCESSFUL
2 years 2 years Mag, Ppr GC §34090 et seq.

City Clerk CC-010
City History, Historical Records
(e.g. Incorporation, City Seal,
Redistricting, etc.)
PP Mag, Mfr,
OD, Ppr SN o
City Clerk determines historical
significance; records can address
a variety of subjects and media.

Some media (e.g. audio and video
tape) may be limited because of
the media's life expectancy; GC
§34090
Human
Resources
Personnel
/ Risk
Manag.

CC-011 Claims
2 years
When No
Longer
Required
2 years
When No
Longer
Required
Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S Yes: After
Settled Copies; GC §34090.7
City Clerk CC-012 Council Oaths of Office, Boards
and Commission Oaths of Office
Separation +
4 6 years
Separation +
4 6 years
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
When
Inactive
Department preference; Statute of
Limitations: Public official
misconduct is discovery of offense
+ 4 years, retirement benefits is 6
years from last action; statewide
guidelines propose Termination +
6 years; GC §§36507, 34090; PC
§§801.5, 803(c); 29 USC 1113
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-013
Economic Interest Filings (FPPC
700 Series Forms - Statement of
Economic Interests):

DESIGNATED EMPLOYEES
(specified in the City's Conflict of
Interest code)
7 years 7 years Mag, Mfr,
OD, Ppr S Yes:

After 2
years
City maintains original statements;
GC §81009(e)(g)
City Clerk CC-014
Economic Interest Filings (FPPC
700 Series Forms - Statement of
Economic Interests): PUBLIC
OFFICIALS / 87200 Filers
(elected & not elected. Includes
City Council Members, Planning
Commission Members, City
Manager, City Treasurer & City
Attorney)
7 4 years 7 4 years Mfr, OD,
Ppr S Yes: After 2
years
City maintains copies only; original
statements are filed with FPPC;
GC §81009(f)(g)
City Clerk
CC-052 FPPC Form 801 (Gift to Agency
Report) 7 years 7 years Mag, Ppr Must post on website; 2 CCR 18944(c)(3)(G)
City Clerk CC-053 FPPC Form 802 (Tickets
Provided by Agency Report) 7 years 7 years Mag, Ppr Must post on website for 4 years; GC §81009(e)
City Clerk CC-011.8 FPPC Form 803 (Behested
Payment Report) 7 years 7 years Mag, Ppr FPPC Regulation 18734(c); GC §81009e
City Clerk CC-011.9 FPPC Form 804 (Agency Report
of New Positions) P P Mag, Ppr FPPC Regulation 18734(c); GC §81009e
City Clerk CC-011.10 FPPC Form 805 (Agency Report
of Consultants) P P Mag, Ppr GC §34090; GC §81009(e)
City Clerk CC-011.11 FPPC Form 806 (Agency Report
of Public Official Appointments) 7 years 7 years Mag, Ppr Must post on website; 2 CCR
18702.5(b)(3); GC §34090; GC
§81009(e)

ELECTIONS
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-056 Applications to View Voter
Registration Information 5 years 5 years Ppr EC 2188(f) City Clerk CC-015
Vote-by-Mail Absentee
Applications, Report of Absentee
Applications
6 mo. 6 mo. Ppr EC §17505
City Clerk CC-016 Vote-by-Mail Absentee
Identification Envelopes 6 mo. 6 mo. Ppr EC §17302
City Clerk CC-017
Assessment District Ballots -
Prop. 218 proceedings (e.g.

Community Services Districts,
Lighting Districts, Maintenance
Districts, etc.)
6 mo. 6 mo. Ppr
GC §53753(e)(2)
Treated as other
ballots; Statewide guidelines
propose permanent; EC §§ 17302,
17306; CA Constitution Art. XIII
City Clerk CC-018 Ballots - After Election 6 mo. 6 mo. Ppr EC §17302 City Clerk CC-019 Ballots - After Recount 6 mo. 6 mo. Ppr EC §17306 City Clerk CC-020
Campaign Filings (FPPC 400
Series Forms & Form 501):

SUCCESSFUL CANDIDATES
(Elected Officials)
2 years P P Mfr, OD,
Ppr S Yes: After 2
years
Paper must be retained for at least
2 years; CCP§583.320(a)(3); GC
§81009(b)(g)
City Clerk CC-021
Campaign Filings (FPPC 400
Series Forms & Form 501
):

UNSUCCESSFUL CANDIDATES
5 years 5 years Ppr Paper must be retained for at least 2 years; GC §81009(b)(g)
City Clerk CC-022
Campaign Disclosure Statements
(FPPC 400 Series Forms):

OTHER COMMITTEES (PACS -
not candidate-controlled - Ballot
Measure committees, General
Purpose Committees, etc.)
7 years 7 years Mfr, OD,
Ppr S Yes: After 2
years
Paper must be retained for at least
2 years; GC §81009(c)(g)
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-023
Campaign Filings (FPPC 400
Series Forms): THOSE NOT

REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
5 4 years 5 4 years Mfr, OD,
Ppr S Yes: After 2
years
Paper must be retained for at least
2 years; GC §81009(b)(g)
City Clerk CC-024 Certificates of Election
Duration of
Office + 4
years
Duration of
Office + 4
years
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
No
Department Preference; No
specific legal requirement;
Statewide guidelines propose 4
years; GC § 34090
City Clerk CC-025 Challenged & Assisted Voters
List 6 mo. 6 mo. Ppr If uncontested, EC §17304
City Clerk CC-026
Elections - GENERAL,
WORKING or
ADMINISTRATION Files
(Correspondence, All
Applications for vacancies on the
Council, Precinct Maps, County
Election Services, City Measures,
etc.)
2 years 2 years Mag,
Ppr
Used for a model for the next
election, GC §34090
City Clerk CC-027
Elections - HISTORICAL File
(Sample ballot, all Resolutions -
calling the election, canvass, etc.,
election summary)
8 years P P Mag, Mfr,
OD, Ppr SN o Retained for Historical Value, GC
§34090
City Clerk CC-028 Inspector Receipts for Ballots 6 mo. 6 mo. Ppr EC 17302, 17306 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-7 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-029 Nomination Papers:

SUCCESSFUL CANDIDATES
Duration of
Office + 4
years
Duration of
Office + 4
years
Mag, Mfr,
OD, Ppr
Department Preference; Statewide
guidelines proposes 4 years for
successful candidates, 2 years for
unsuccessful; CA law states term
of office and 4 years after the
expiration of term for Nomination
Papers and does not delineate
between the two; EC §17100, GC
§34090
City Clerk CC-030 Nomination Papers:

UNSUCCESSFUL CANDIDATES
Election + 4
years
Election + 4
years Mag, Ppr
Department Preference; Statewide
guidelines proposes 4 years for
successful candidates, 2 years for
unsuccessful; CA law states term
of office and 4 years after the
expiration of term for Nomination
Papers and does not delineate
between the two; EC §17100, GC
§34090
City Clerk CC-031
Nomination Papers: ISSUED,

DID NOT QUALIFY AS A
CANDIDATE (e.g. not returned)
2 years 2 years Mag, Ppr GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-8 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-032 Petitions (Initiative, Recall or
Referendum)
Results + 8
months, or
Final
Examination
if No
Election + 1
year after
petition
examination
if petition is
insufficient
8 mo.

Results + 8
months, or
Final
Examination
if No
Election + 1
year after
petition
examination
if petition is
insufficient
8 mo.

Ppr
Not accessible to the public; The 8
month retention applies after
election results, or final
examination if no election, unless
there is a legal or FPPC
proceeding. EC §§17200(b)(3)
,
17400
City Clerk CC-033 Precinct Maps 2 years 2 years Mag, Ppr No specific legal requirement;
Statewide guidelines propose 2
years; EC §17501, GC §34090
City Clerk CC-034 Precinct Officer Appointments 6 mo. 6 mo. Ppr EC §17503 City Clerk CC-035 Roster of Voters 5 years 5 years Mag, Mfr, OD, Ppr EC §17300
City Clerk CC-036 Tally Sheets 6 mo. 6 mo. Ppr EC §17304 City Clerk CC-037 Voter Index Copies used as the
Voting Record at Polling Places 6 mo. 6 mo. Ppr EC §17304 City Clerk CC-038 Voter Index Original 5 years 5 years Ppr EC §17001 (End of Elections Section)
City Clerk Enterprise System Catalogue
(posted on line) 2 years 2 years Mag GC §34090
City Clerk CC-057 Ethics Training for City Council,
Boards and Commissions 5 years 5 years Mag, Ppr GC §53235.2(b) CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-9 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-039
Historical Rosters of Mayors, City
Council, Boards and
Commissions
2 years P P Mag, Ppr Historical Value; GC §34090
City Clerk CC-040 Legal Opinions / City Attorney
Opinions 10 years P
10 years P Yes (all) Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
No
Department preference;
Administrative and Historical
Value; GC §34090
City Clerk CC-041
Minutes: City Council,
Redevelopment, Successor
Agency, Oversight Board,
Housing Finance Authority, all
Citizens Advisory Boards,
Commissions and Committees
10 years P P Yes (all) Mag, Mfr,
OD, Ppr S No GC §34090
City Clerk CC-042 Municipal Code Administration,
Distribution, etc.

When No
Longer
Required
2 years
When No
Longer
Required
2 years
Mag, Ppr Preliminary drafts; GC § 34090
City Clerk CC-043 Municipal Code and History File
(always retain 1 supplement)
When No
Longer
Required
P
When No
Longer
Required
P
Mag, Mfr,
OD, Ppr S No Preliminary drafts; GC § 34090
City Clerk CC-044 Ordinances - City Council,
Redevelopment P P Yes (all) Mag, Mfr,
OD, Ppr S No GC §34090 et. seq.

City Clerk CC-045
Petitions (submitted to Council on
any subject - e.g. stop sign
requests, dog parks, etc.)
See Elections for Initiative, Recall
or Referendum petitions
1 year 1 year Ppr Law requires 1 year for petitions;
GC §50115
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-10 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
CD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-046 Proof of Publication (City Clerk) 2 years 2 years Mag, Mfr, OD, Ppr
Statute of Limitations for mailings
for annexations, special districts,
bonds is 60 days; Municipal
Government actions is 3 - 6
months; CCP §§337 et seq, 349.4;
GC §34090
City Clerk CC-047 Public Records Request Forms 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-048
Recorded Documents: Deeds,
Abandonments, Easements,
Vacations, Deed Restrictions,
Covenants, etc.
2 years P P Mag, Mfr,
OD, Ppr S / I No GC §34090
City Clerk CC-049 Records Destruction Lists 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-050
Records Retention Schedules /
Authorizations and Amendments
to Records Retention Schedules
10 years P P Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
Inactive
GC §34090 et. seq.

City Clerk CC-051
Resolutions - City Council,
Redevelopment, Successor
Agency, Oversight Board,
Housing Finance Authority
P P Yes (all) Mag, Mfr,
OD, Ppr S No GC §34090 et. seq.

City Clerk CC-051.1 Statement of Facts / Registry of
Public Agencies 2 years 2 years Mag,
Ppr GC §34090 et. seq.

CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

BUILDING & SAFETY
Comm.

Develop. /
Building &
Safety
CD-002 Building Permits - Correction
Notices, Plan Check Comments
When No
Longer
Required
When No
Longer
Required
Yes: Until
Permit
Issued
Mag, Ppr
Transitory records not retained in
the ordinary course of business;
GC §34090 et seq.

Comm.

Develop. /
Building &
Safety
CD-001 Building Permits and Drawings
("Street File") P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Statewide
guidelines propose permanent;
laws requiring retention address
plans only; CBC 104.7 & 107.5,
UAC 303.2; UBC §106.4.2, GC
§34090, H&S §19850
Comm.

Develop. /
Building &
Safety
California Building Codes /
Uniform Building Codes
Minimum
While
Ordinance is
in Force
Minimum
While
Ordinance is
in Force
Mag, Ppr GC §50022.6
Comm.

Develop. /
Building &
Safety
CD-003 Certificates of Occupancy -
Commercial and New Homes P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Statewide
guidelines propose life of building;
GC §34090
Comm.

Develop. /
Building &
Safety
CD-004 Home Occupation Permits (filed in
the Street File)
Termination
of Business
Termination
of Business
+ 2 years
Termination
of Business
+ 2 years
Yes: Until
Termination
of Business
Mag,
Mfr, OD,
Ppr
S / I Yes: 1
year GC §34090
Comm.

Develop. /
Building &
Safety
CD-005 Month-end Reports (copy of
permits and inspection lists) 2 years 2 years Mag, Ppr GC §34090 et seq.

CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Building &
Safety
CD-006 Recorded Documents: Liens,
Releases, Abatements, etc.

Completion
+ 90 days P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
No
GC §34090
Comm.

Develop. /
Building &
Safety
CD-007
Street Files / Plans / Drawings -

COMMERCIAL, MULTI-FAMILY

DWELLINGS, PLACES OF

PUBLIC ACCOMMODATION
(includes soils reports, energy
calculations, commercial
structural plans, commercial
structural calculations)
Completion
+ 90 days P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
No
Department Preference; Law
requires for the life of the building
for commercial only; Statewide
guidelines propose 2 years for
blueprints & specifications; UBC
and UAC CBC requires 180 90
days from completion date for
residential and appurtenances;
CBC 104.7 & 107.5,
UAC §303.2;
UBC §106.4.2; H&S§19850, GC
§34090
Comm.

Develop. /
Building &
Safety
CD-008
Street Files / Plans / Drawings -

EXPIRED PERMITS AND PLAN
CHECKS (other than site,
grading and septic plans)
2 years 2 years Yes (all) Mag, Ppr
Department Preference; Permits
expire if work is not commenced
within 180 days, and may be
extended if requested; CBC 104.7
& 107.5, UAC §303.4; GC §34090
Comm.

Develop. /
Building &
Safety
CD-009
Street Files / Plans / Drawings -

EXPIRED PERMITS AND PLAN
CHECKS (site, grading, PERC,
and septic plans)
Completion
+ 90 days P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Department Preference; Permits
expire if work is not commenced
within 180 days, and may be
extended if requested; CBC 104.7
& 107.5, UAC §303.4; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Building &
Safety
CD-010
Street Files / Plans / Drawings -
RESIDENTIAL (other than site,
selected floor, grading and septic
plans. Includes soils reports,
energy calculations, structural
plans, structural calculations,
truss calculation)
Completion
+ 180
90 days
Completion
+ 180 90
days
Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Law
requires for the life of the building
for commercial only; Statewide
guidelines propose 2 years for
blueprints & specifications; UBC
and UAC CBC requires 180 90
days from completion date for
residential and appurtenances;
CBC 104.7 & 107.5,
UAC §303.2;
UBC §106.4.2; H&S§19850, GC
§34090
Comm.

Develop. /
Building &
Safety
CD-011
Street Files / Plans / Drawings -
RESIDENTIAL (selected floor,
site, grading, PERC, and septic
plans)
Completion
+ 90 days P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
No
Department Preference; Law
requires for the life of the building
for commercial only; Statewide
guidelines propose 2 years for
blueprints & specifications; UBC
and UAC CBC requires 180 90
days from completion date for
residential and appurtenances;
CBC 104.7 & 107.5,
UAC §303.2;
UBC §106.4.2; H&S§19850, GC
§34090

CODE ENFORCEMENT
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Code
Enforce.

CD-012 Code Enforcement Case Files (In
street files)
Resolution /
Payment + 2
years
3 years
Resolution /
Payment + 2
5 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference to cover
those cases that are CDBG-
related; Case is open until
satisfactorily resolved (some liens
are not resolved); City Clerk
maintains original staff reports and
resolutions that are presented to
Council;
1 CFR 1403.42; 224
CFR 85.42, 91.105(h), &
570.502(b); 29 CFR 97.42, GC
§34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-5 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

PLANNING
Comm.

Develop. /
Planning
CD-013 Aerial Maps 2 years P P Yes (all)
Mag,
Mfr, OD,
Ppr
S No GC §34090
Comm.

Develop. /
Planning
CD-014 Alcoholic Beverage License
Application Copies
When No
Longer
Required
When No
Longer
Required
Ppr Non-records
Comm.

Develop. /
Planning
CD-015 Annexation / Deannexation Files P P
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
No
Department Preference; City Clerk
is OFR; GC §34090.7
CD-016 Assessor Parcel Information
When No
Longer
Required
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
County Assessor is OFR; GC
§34090 et seq.

CD-017 Census, Demographics
When No
Longer
Required
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
Census Bureau is OFR; GC
§34090 et seq.

Comm.

Develop. /
Planning
City Clerk
CD-018 Deed Restrictions / Covenants
(e.g., Accessory Buildings) 2 years P P Yes (all)
Mag,
Mfr, OD,
Ppr
SN o Department Preference; City Clerk
is OFR; GC §34090.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-6 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Planning
CD-018.1
Environmental Determinations:

Environmental Impact Reports
(EIRs), Negative Declarations,
etc. CEQA / NEPA
Correspondence and staff
notes that provide insight into
the project or the agency’s
CEQA compliance with respect
to the project
Project
Approval or
Denial + 2
years
Project
Approval or
Denial + 2
years
Mag,
Ppr
Not all internal communications
and notes are required to be
saved; "E-mails that do not
provide insight into the project or
the agency’s CEQA compliance
with respect to the project — are
not within the scope of section
21167.6, subdivision (e) and need
not be retained." Golden Door
Properties, LLC v. Superior Court
of San Diego County (2020) 53
Cal.App.5th 733 PRC 21167,6 GC
§34090
Comm.

Develop. /
Planning
CD-019
Environmental Determinations:

Environmental Impact Reports
(EIRs), Negative Declarations,
etc. Outside City boundaries
When No
Longer
Required
When No
Longer
Required
Ppr
Non-records (those inside the
City's boundaries are filed in the
project or street file)
Comm.

Develop. /
Planning
CD-020 General Plan Elements and
Amendments P P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
Amended
Department Preference; City Clerk
Maintains originals of all
documents that were presented to
Council; GC §34090
Comm.

Develop. /
Planning
CD-021 Master Plans (e.g. Park,
Downtown, Trees, etc.) PP
Mag,
Mfr, OD,
Ppr
S Yes: After
Inactive GC §34090
Comm.

Develop. /
Planning
CD-022 Planning Commission Audio
Recordings
10 years
1 year
10 years
1 year Mag
Department Preference; Per
existing Council Policy; (only
required for 30 days); GC
§54953.5(b)
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-7 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Planning
CD-023 Planning Commission Minutes,
Resolutions P P Yes (all)
Mag,
Mfr, OD,
Ppr
SN o
Department Preference (Copies);
City Clerk Maintains originals of all
documents that were presented to
Council; GC §34090
Comm.

Develop. /
Planning
CD-024
Planning Files
(Includes
Associated CEQA Noticing,
Environmental Determinations,
Plans & Maps):

Administrative Adjustments (AA),
Development Plans (DR), Zone
Changes (Z), Conditional Use Permits
(CP), Amendment to the Zoning Code
(ZC), Amendment to the General Plan
(AGP), Parcel Maps (PM), Specific
Plans (SP), Subdivision Maps,
Tentative Tract Maps (TM), etc.
2 years P P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Projects have a 2 year vesting
(applicant must pull permit within 2
years) -- those applications in
which the applicant does not follow
through with permit may be
destroyed after the vesting period
has expired. Some permits must
obtain Council approval, and
therefore the City Clerk becomes
office of record for material
presented to Council; Department
maintains complete files for
administrative purposes;
GC§§34090, 34090.7
Comm.

Develop. /
Planning
CD-025 Real Estate Appraisal Reports:

Property NOT purchased or sold 2 years 2 years Mag, Ppr Not accessible to the public;
Statewide Guidelines show 2
years; GC §§34090, 6254(h)
7928.705
Comm.

Develop. /
Planning
CD-026 Real Estate Appraisal Reports:

Purchased and Sold Property 5 2 years 5 years 5 7 years Mag, Ppr Not accessible to the public until
purchase has been completed;
meets municipal government
auditing standards; Statewide
Guidelines show 2 years; GC
§§34090, 6254(h) 7928.705
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-8 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

CD-027
Regional Organizational Studies &
Programs where other Agencies
are the Lead (e.g. Rail Studies,
etc.)
When No
Longer
Required
When No
Longer
Required
Mag, Ppr Non-records; GC §34090 et seq.

Comm.

Develop. /
Planning
CD-028 Temporary Sales Permits / Events
(Sidewalk Sales, etc.) 2
4 years 2 4 years Yes: Before
Event Mag, Ppr
Statute of Limitations any
"...liability founded upon an
instrument in writing" or not
specifically provided for is 4 years;
GC §34090, CCP §§337, 343
Comm.

Develop. /
Planning
CD-029 Sign Permits - Temporary Expiration +
2 4 years
Expiration +
2 4 years
Yes: Before
Event Mag, Ppr
Statute of Limitations any
"...liability founded upon an
instrument in writing" or not
specifically provided for is 4 years;
GC §34090, CCP §§337, 343
Comm.

Develop. /
Planning
CD-030 Sign Permits - Permanent P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Infrastructure; GC §34090
Comm.

Develop. /
Planning
CD-031 Zoning Maps P P Yes (all)
Mag,
Mfr, OD,
Ppr
S No GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-9 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

REDEVELOPMENT / SUCCESSOR AGENCY
Finance CD-032 Bond Issues (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
GC §34090.7
Planning CD-033
Environmental Determinations
(Environmental Impact Reports
(EIRs), Negative Declarations,
etc.) (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Until
Project
Completed
Mag,
Mfr, OD,
Ppr
S / I
Yes: After

QC & OD
1 year
Planning is OFR; Final EIRs are
required to be kept a "reasonable
period of time"; 14 CCR
§15095(c); GC §34090.7
City Clerk
CD-034 Minutes - Redevelopment Agency
(copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Before
Purchase or
Sale
Mag,
Mfr, OD,
Ppr
S Yes: After
Inactive City Clerk is OFR; GC §34090.7
Comm.

Develop. /
Redev. /
Successor
Agency
CD-036
Potential Projects (Issues and/or
projects will vary over time - e.g.

Proposed Hotels, etc.)
Minimum 2
years, or
until no
longer
needed
Minimum 2
years, or
until no
longer
needed
Yes: While
Active
Issues
Mag, Ppr Department preference;
GC
§34090
Comm.

Develop. /
Redev. /
Successor
Agency
Property Management Plan (Filed
with the State) 5 years 5 years Mag, Ppr Department preference; GC §34090
Comm.

Develop. /
Redev. /
Successor
Agency
CD-037 Redevelopment Project Files:

Denied, Not Approved, etc.

Minimum 2
years, or
until no
longer
needed
Minimum 2
years, or
until no
longer
needed
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Department preference; GC
§34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-10 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Redev. /
Successor
Agency
CD-038
Redevelopment Project Files:

Implemented / Initiated Projects
(Housing is the OFR for First
Time Home Buyers documents)
Project
Completion
+ 5 years
P P Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Project
Completion
Department Preference; Housing
is the OFR for First Time Home
Buyers documents; City Clerk
Maintains originals of all
documents that were presented to
Council or RDA; GC §34090.7
Comm.

Develop. /
Redev. /
Successor
Agency
CD-038.5
Redevelopment Projects & Project
Areas
(Ensure Planning has all
Environmental Documents,
Engineering has all CIP
Projects, and City Clerk has all
Real Property records for
Permanent retention)
Completion
+ 10 years
Completion
+ 10 years
Mag,
Mfr, OD,
Ppr
S / I Department preference; GC
§34090
Public
Works /
Engineerin
g
CD-038.6
Redevelopment Projects & Project
Areas
CIP Projects built by
Redevelopment Agency, if any
Send to
Engineering
Send to
Engineering
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
Planning CD-038.7
Redevelopment Projects & Project
Areas
Environmental Documents /
CEQA Permits, EIRs,
Categorical Exemptions,
Negative Declarations, etc.

Send to
Planning
Send to
Planning
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
City Clerk CD-038.8
Redevelopment Projects & Project
Areas
Real Property: Deeds,
Easements, Rights of Way
Send to City
Clerk
Send to City
Clerk
Mag,
Mfr, OD,
Ppr
Yes: After

QC & OD
Department preference; GC
§34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT Page CD-11 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive /
OD or Mfr
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Redev. /
Successor
Agency
CD-035 Requests for Proposal - Denied or
Not Issued 2 years 2 years Mag, Ppr GC §34090
Comm.

Develop. /
Redev. /
Successor
Agency
CD-039 Redevelopment Project Files:

Inactive, Withdrawn, Expired, etc. 3 years 3 years Yes: Until Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Projects have a 3 year approval
timeframe (applicant must pull
permit within 3 years) -- those
applications in which the applicant
does not follow through with permit
may be destroyed after the
approval period has expired;
GC§§34090, 34090.7
Comm.

Develop. /
Redev. /
Successor
Agency
CD-040 Relocations (project "finals" may
be retained with Project file)
Settlement
of
Relocation +
1 year
Settlement
of
Relocation +
4 years
Settlement
of
Relocation +
5 years
Yes: Until
Settlement
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Consistent with Claims; CCP §§
337 et seq.; GC §§ 945, 34090,
34090.6; PC §832.5
City Clerk
CD-041 Resolutions (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Before
Purchase or
Sale
Mag,
Mfr, OD,
Ppr
S Yes: After
Inactive City Clerk is OFR; GC §34090.7
AS /
Finance CD-042
Statement of Indebtedness /
Annual Report to State / State
Controllers Report (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: 1
year Copies; GC §34090.7
AS /
Finance CD-043 Tax Rebate Files (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: 1
year Copies; GC §34090.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

ACCOUNTING
Finance /
Accounting FIN-001
1099's Issued / 1096's / DE542
(California Report of Independent
Contractors) W-9s
2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
IRS: 4 years after tax is due or
paid (longer for auditing &
contractor delinquency); Ca. FTB:
3 years; 26 CFR 31.6001-1, R&T
§19530, GC §34090; 29 USC 436
Finance /
Accounting FIN-002
Accounts Payable / Vendor Files (All
Records and Reports - Includes
Invoices, Purchase Orders (P.O.s)
Travel Expense Reimbursements,
Garnishments, Postage,
Procurement Cards, Credit Card
Transmittals, Redemption Records,
etc.)
2 years 3 years 5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference (meets
auditing standards) Statewide
guidelines propose audit + 4
years; Published articles show 3 -
7 years; other cities show 7 -10
years; GC §34090
Finance /
Accounting FIN-003
Accounts Receivable (All Records
and Reports, including Auction
Receipts & Records, Taxes, TOT,
Sales & Use Tax, Returned Checks,
Utility Users Tax Records &
Exemptions, Franchise Fees, False
Alarm Billings, etc.)
2 years 3 years 5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference (meets
auditing standards) Statewide
guidelines propose audit + 4
years; Published articles show 3 -
7 years; other cities show 7 -10
years; GC §34090
Finance /
Accounting FIN-004 Armored Transportation Slips /
Manifests 2 years 2 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
GC §34090
Finance /
Accounting FIN-005
Audit Management Letters (not
Annual Comprehensive Financial
Report (ACFR) CAFR)
5 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference; GC
§34090
Finance /
Accounting FIN-006 Audit Work Papers 2 years 2 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-007 Audits (Sales Tax, Single, Special,
etc.) 5 years P 5 years P Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference; GC
§34090
Finance /
Accounting FIN-018
Audits / Annual Comprehensive
Financial Report (ACFR)
Comprehensive Annual Financial
Report (CAFR)
5 years P P Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference; City Clerk
retains original permanently;
statewide guidelines propose 7
years; ; GC §34090.7
Finance /
Accounting FIN-008
Bank Reconciliation & Bank
Statements, Transaction Statements,
Wire Transfers, Check Listing Audit
Trail, Deposits, Cancelled Checks
Fiscal Agent Statements, Trustee
Statements, Investment Account
Statements, Pars Statements, etc.
2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
For auditing purposes; Published
articles show 3 - 4 years; Other
cities show 7 - 10 years; GC
§34090, 26 CFR 1.6001-1
Finance /
Accounting FIN-009 Bankruptcy Notices where the City
does not pursue a claim
When No
Longer
Required
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Bankruptcy Court records -- City
may not be a party, may or may
not chose not to file a claim; GC
§34090 et seq.; San Gabriel
Tribune v. Superior Court (1983)
143 Cal. App. 3d 742, 774; 64
Ops. Cal. Atty. Gen. 317 (1981))
Finance /
Accounting FIN-010 Bond statements 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference to be
consistent with bank statements;
GC §34090, 26 CFR 1.6001-1CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-011 Bonds - Official Statement of Bonds
Issued
Fully
Defeased +
10 years
Maturity + 10
years
Fully
Defeased +
10 years
Cancellat.,
Redemption
or Maturity +
10 years
Yes: Until
Maturity Ppr
Statute of Limitations for bonds,
mortgages, trust deeds, notes or
debentures is 6 years; Bonds
issued by local governments are
10 years; There are specific
requirements for disposal of
unused bonds; CCP §§336 et seq.
(a)(1) & (2)
, 337.5(a)(2); 26 CFR

1.6001-1(e): GC §43900 et seq.

Finance /
Accounting FIN-013 Budget Transfer Requests &
Journals 2 years 3 years 5 years
Yes:

Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I Yes: After
1 year
Department Preference; City Clerk
maintains originals; longer for
administrative value; GC §34090.7
Finance /
Accounting FIN-012
Budget Work Papers, Worksheets,
Hearing and/or Review
(Development Documents &
Preliminary Budget) (Drafts)
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Drafts - Department Preference;
GC §34090.7; San Gabriel Tribune
v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal.

Atty. Gen. 317 (1981))
Finance /
Accounting FIN-014 Budgets - Adopted 5 years P P
Yes:

Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference; City Clerk
is OFR: Must be filed with County
Auditor; GC §34090, 40802,
53901
Finance /
Accounting FIN-015
Business License File: Application,
Annual Renewal Form, Enforcement
Letters (Includes Home Occupation
Permits)
Termination
of Business 5 years
Termination
of Business
+ 5 years
Yes: Until
Paid Mag, Ppr Consistent with auditing
standards; GC §34090 et seq.

CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-016 Cash Receipts 2 years 3 years 5 years Yes: Until Paid
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference (meets
auditing standards) Statewide
guidelines propose audit + 4
years; Published articles show 3 -
7 years; other cities show 7 -10
years; GC §34090
Finance /
Accounting FIN-017 Chart of Accounts (Print out when
Rollover is Done) 2 years P P Yes Mag, Mfr,
OD, Ppr S / I Yes: After
1 year
Department Preference to
research Year-end General
Ledgers, which are retained
permanently; GC §34090
Finance /
Accounting
Purchasing
FIN-047 Credit Cards, Procurement Cards,
Membership Cards
Authorizatio
n Expiration
+ 5 years
Authorizatio
n Expiration
+ 5 years
Mag, Ppr
Consistent with Accounts Payable;
Statute of Limitations is 4 years;
GC §34090, CCP §337
Finance /
Accounting FIN-019 Demand / Check / Warrant Registers 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference (meets
auditing standards) Statute of
Limitations is 4 years; statewide
guidelines propose Audit + 2
years; GC §34090, CCP § 337
Finance /
Accounting FIN-020 Demands / Checks / Warrants -
Canceled (Cashed) or Voided 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference (meets
auditing standards) Statute of
Limitations is 4 years; statewide
guidelines propose Audit + 2
years; GC §34090, CCP § 337
Finance /
Accounting FIN-021 Depreciation Schedules 5 2 years P 5 years P Mag, Ppr S / I Yes: After

QC & OD
Inactive
Published articles show 7 years
after disposal; GC §34090
Finance /
Accounting FIN-049 Developer Trust Accounts / Deposit
Accounts
Close + 5
years
Close + 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; GC
§34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-022 Escheat (Unclaimed money /
uncashed checks) 2 years 3 years 5 years Mag, Ppr
All tangible property held by
government agencies escheats
after 3 years; Statute of Limitations
is 1 year for seized property;
Meets auditing requirements; CCP
§§340(4), 1519; GC §34090
Finance /
Accounting FN-050 Financial Services Database
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes Mag
Data Fields / Records are
interrelated; meets municipal
government auditing standards;
GC §34090
Finance /
Accounting FIN-023 Fixed Assets - Auction / Disposal /
Sales / Surplused 2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Consistent with Accounts
Receivable; Statute of limitations
is 3 years; statewide guidelines
propose 2 - 4 years; published
articles show 3 - 6 years; GC
§34090, CCP §337
Finance /
Accounting FIN-024 Fixed Assets - Inventory, Schedule
of Infrastructure and Buildings 5 years P 5 years P Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference; Includes
permanent assets; GC §34090
Finance /
Accounting FIN-025 General Ledger: Final year-end 5 2 years P 5 years P Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference (meets
auditing standards); Published
articles show 3 -10 years; Other
Cities have adopted 2 years - 20
years; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. FIN-026
Grants - Application and Final Award
Lead Department should send a
copy of every grant application to
Finance
2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
Inactive
Meets auditing standards; Grants
covered by a Consolidated Action
Plan are required for 5 years;
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report or
final payment of grantee or
subgrantee; statewide guidelines
propose 4 years; 2 CFR 200.333;
7 CFR 3016.42; 21 CFR 1403.36
& 1403.42(b); 24 CFR 85.42,

91.105(h), 92.505, & 570.502(a),
28 CFR 66.42;
29 CFR 97.42; 40
CFR 31.42; 44 CFR 13.42; 45
CFR 92.42; OMB Circular A-133;
GC §34090, GC §8546.7
Finance /
Accounting FIN-027 Indirect Cost Plans 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference; IRS: 4
years after tax is due or paid
(longer for auditing & contractor
delinquency); Ca. FTB: 3 years;
Published articles show
permanent; IRS Reg §31.6001-
1(e)(2), R&T §19530, GC §34090
Finance /
Accounting FIN-028
Investment Files: Individual
Transactions (Broker confirmations,
Certificates of Deposit, Wire
Transfers, Arbitrage, Bid data, bank
rates, etc.)
2 years 3 years 5 years Mag, Ppr
Supporting documentation for
Investments of Operating Funds;
meets auditing standards; GC
§34090
Finance /
Accounting FIN-029 Investment of Bond Funds - See
Bonds
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-030 Invoices: See Accounts Payable
Finance /
Accounting FN-051
PERS Annual Reports / Annual
Valuation Reports, Actuarial
Valuation Reports, Annual Employer
Statements
5 years 5 years Mag, OD,
Mfr, Ppr S / I Yes: After

QC & OD
PERS is OFR; retained to meet
auditing standards; GC §34090 et
seq.

Finance /
Accounting FIN-031 Journal Entries / Journal Vouchers / Budget Transfer Requests 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Department Preference; Statute of
Limitations is 4 years; Published
articles show 6-7 years; GC
§34090, CCP §337
Finance /
Accounting FIN-032
Reports, Finance Reports created
from Database: Status Reports,
Journals, Ledgers, Reconciliations,
Registers, Transaction Histories,
Balance Sheets, Budget Adjustments
(MONTHLY OR PERIODIC) Does
NOT include year-end General
Ledger, June's Journal Entries, or
Monthly Revenue & Expenditures
When No
Longer
Required
2 years
3 years
When No
Longer
Required
5 years
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Department preference (Financial
System can re-create reports on
demand); GC §34090
Finance /
Accounting FIN-033 Reports: Year-end General Ledger 2 years P P Mag, Mfr, OD, Ppr S / I Yes: After
1 year
Department Preference; GC
§34090
Finance /
Accounting FIN-034
State Reports: State Controllers
Report, Local Government
Compensation Report, Obligation
Payment Schedules, Due Diligence
Reviews, Gas Tax, MOE
(Maintenance of Effort) Report, Fixed
Charge Special Assessment Report,
Housing Successor Agency Housing
Assets Fund Report, etc.
2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Consistent with periodic report /
journal retention; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-8 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-035 Street Reports 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
1 year
Consistent with periodic report /
journal retention; GC §34090
Finance /
Accounting FIN-036 Tax Returns (Sales and Use, Fuel &
User Use Fuel, etc.) 2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
IRS: 4 years after tax is due or
paid (longer for auditing &
contractor delinquency); Ca. FTB:
3 years; Published articles show
permanent; IRS Reg §31.6001-
1(e)(2), 26 CFR §1.6001-1, R&T
§19530, GC §34090
Finance /
Accounting FIN-036.1 W-9s
Vendor
Inactive + 3
years
Vendor
Inactive + 3
years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Meets IRS auditing standards; GC
§34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-9 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

PAYROLL
Finance /
Payroll FIN-036.2
1095-C, 1094-C (Employer-Provided
Health Insurance Offer and
Coverage & Transmittal Form)
5 years 5 years Mag Ppr
Department Preference; IRS: 4
years after tax is due or paid; 6
CFR 31.6001-1(e)(2); GC §34090
Finance /
Payroll FIN-037
DE-43, W-3, & DE-166, 941 Forms,
IRS 5500 Forms (Employee Benefit
Plans)
2 years 3 years 5 years Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
IRS: 4 years after tax is due or
paid (longer for auditing &
contractor delinquency); Ca. FTB:
3 years; Published articles show
permanent; IRS Reg §31.6001-
1(e)(2), 26 CFR §1.6001-1, R&T
§19530, GC §34090
Finance /
Payroll FIN-038 Garnishments (all records) 2 years 3 years 5 years Mag, Ppr Retained to match other auditing periods; GC §34090
Finance /
Payroll FIN-039 Labor Distribution Reports 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After
1 year
Department Preference; consistent
with Payroll Registers; GC §34090
Finance /
Payroll FIN-040 Payroll Cancelled Checks 2 years 3 years 5 years Mag, Ppr Department preference; Statewide
guidelines propose audit + 4
years; Published articles show 3 -
7 years; other cities show 7 -10
years; GC §34090
Finance /
Payroll FIN-041 Payroll Registers (all, except Detail
Year-End) 2 years 3 years 5 years Mag, OD,
Mfr, Ppr S / I
Yes: After

QC & OD
1 year
Consistent with periodic journals &
reports; Published articles show 3 -
10 years; Other Cities have
adopted 8 - 20 years; statewide
guidelines propose Permanent;
29CFR 516.5 - 516.6, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-10 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Payroll FIN-042 Payroll Registers (Detail Year-end) 5 2 years 50 years 5 50 years Mag, OD, Mfr, Ppr S / I
Yes: After

QC & OD
1 year
For use in reconstructing hours for
PERS service for employees;
statewide guidelines propose
Permanent; 29 CFR 516.5 - 516.6,
GC §34090
Finance /
Payroll
Personnel
HR-017 PERS Reports 2 years 3 years 5 years Mag, Ppr
PERS is OFR; retained to meet
auditing standards; GC §34090 et
seq.

Finance /
Payroll FIN-043 Time Sheets / Edits 2 years 3 years 5 years Mag, Ppr Auditing standards (audit + 4
years); IRS requires 4 years; Ca.
requires 2 yr min.; FTB keeps 3
years; Published articles show 4 -
10 years; Other cities show 2 - 20
years; IRS Reg §31.6001-1(e)(2),
R&T §19530; LC § 1174(d); GC
§34090
Finance /
Payroll FIN-044 W-2's 5 years 5 years Mag, Ppr
IRS: 4 yrs after tax is due or paid;
Ca. FTB: 3 years; Articles show 7
years; IRS Reg §31.6001-1(e)(2),
R&T §19530; 29CFR 516.5 -
516.6, 29 USC 436, GC §34090

PURCHASING
Finance /
Purchasing FIN-045 Bidder / Vendor List (Companies that want to receive RFPs / RFQs) Superseded Superseded Mag, Ppr Transitory Record used to mail out requests; GC §34090 et seq.

Finance /
Purchasing FIN-046 Central Stores Requisitions 2 years 2 years Mag, Ppr GC §34090 Finance /
Purchasing FIN-047 Credit Cards, Procurement Cards,
Membership Cards
Authorizatio
n Expiration
+ 5 years
Authorizatio
n Expiration
+ 5 years
Mag, Ppr
Consistent with Accounts Payable;
Statute of Limitations is 4 years;
GC §34090, CCP §337
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-11 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Purchasing FIN-048
Vehicle and Equipment Leases
(when the vehicle or equipment is
not subsequently purchased)
Expiration of
Lease + 2
years
3 years
Expiration of
Lease + 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After
1 year
Consistent with agreements and
contracts; Statute of Limitations
for contracts is 4 years; CCP
§§337., 337.1(a), 337.15; GC
§34090 et seq.

CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 12.0 RECORDS RETENTION SCHEDULE - HOUSING Page HS-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

HOUSING
Housing HS-001
Applications for Loans: Rejected
(First Time Home Buyers, Home
Improvement, Rental Rehabilitation,
etc.)
2 years 2 years Mag, Ppr GC §34090
Housing HS-002 Consolidated Action Plan 5 years 5 years Mag, Ppr Required for 5 years; 24 CFR

91.105(h)
Housing HS-003 Housing Developments / CIP
Projects (e.g. McNeill Manor)
Repayment
of Grant + 5
years
PP
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr SN o Department Preference; GC
§34090
Housing
HS-013
Housing Projects (Grants) - NO

RECAPTURE / RESALE
RESTRICTIONS (Compliance
Monitoring)
Project
Completion
+ 2 years
3 years
Project
Completion
+5 years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD requires 5 years after the
project completion; documents
imposing recapture / resale
restrictions are 5 years after the
affordability period terminates;
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report; 2
CFR 200.334; 24 CFR

92.508(a)&(c) & 570.502(a)(16),
29 CFR 97.42, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised
Ver. 12.0 RECORDS RETENTION SCHEDULE - HOUSING Page HS-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Housing HS-014
Housing Projects (Loans) - NO

RECAPTURE / RESALE
RESTRICTIONS (Compliance
Monitoring)
Paid or
Forgiven + 2
years
3 years
Paid or
Forgiven + 5
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD requires 5 years after the
project completion; documents
imposing recapture / resale
restrictions are 5 years after the
affordability period terminates;
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report; 2
CFR 200.334; 24 CFR

92.508(a)&(c) & 570.502(a)(16),
29 CFR 97.42, GC §34090
Housing HS-015
Housing Projects - WITH

RECAPTURE / RESALE
RESTRICTIONS (Compliance
Monitoring).
2 years
5 years After
the
Affordability
Period
Terminates,
or the
Written
Agreement
Terminates,
Whichever is
Longer
5 years After
the
Affordability
Period
Terminates,
or the
Written
Agreement
Terminates,
Whichever is
Longer
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD requires 5 years after the
project completion; documents
imposing recapture / resale
restrictions are 5 years after the
affordability period terminates;
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report; 2
CFR 200.334; 24 CFR

92.508(a)&(c) & 570.502(a)(16),
29 CFR 97.42, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised
Ver. 12.0 RECORDS RETENTION SCHEDULE - HOUSING Page HS-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Housing HS-004 Housing Programs: Grants 5 years
After
Funding
Agency
Audit, if
Required -
Minimum 5
years
After
Funding
Agency
Audit, if
required -
Minimum 5
years
Mag, Mfr,
OD, Ppr S / I
Yes:

When
Inactive
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report;
HUD requires 3 years from the
final expenditure report; statewide
guidelines propose 4 years; 24
CFR 85.42 & 91.105(h),
570.502(b); & 982.158, 29 CFR

97.42, GC §34090
Housing HS-005
Housing Programs: Loans,
Reconveyances, Deed Restrictions,
Covenants, etc. (First Time Home
Buyers, Home Improvement, etc.)
Loan Pay-off
+ 5 years
Loan Pay-off
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: 1
year
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report;
HUD requires 3 years from the
final expenditure report; statewide
guidelines propose 4 years; 24
CFR 85.42 & 91.105(h), &
570.502(b); 29 CFR 97.42, GC
§34090
Housing HS-005.5
Preliminary Application Form
(required for a housing development
project that includes residential units;
form is provided by California
Department of Housing &
Community Development
5 years 5 years Mag, Ppr
Various benchmarks are placed
using the number of residential
dwelling units on the project site
within the last five years; GC
§§34090, 66300.

Housing HS-006
Real Estate Appraisal Reports:

Property NOT purchased, Loans
NOT funded, etc.
2 years 2 years Mag, Ppr
Not accessible to the public;
Statewide Guidelines show 2
years; GC §§34090, 6254(h)
7928.705
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised
Ver. 12.0 RECORDS RETENTION SCHEDULE - HOUSING Page HS-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Housing HS-007 Real Estate Appraisal Reports:

Purchased Property, Funded Loans 2 years 5 years 7 years Yes:

Before
Purchase
Mag, Mfr,
OD, Ppr S
Yes:

After
Inactive
Not accessible to the public until
purchase has been completed;
meets municipal government
auditing standards; Statewide
Guidelines show 2 years; GC
§§34090, 6254(h) 7928.705
Housing HS-008 Section 8 Applications for Program -
NOT placed or disqualified 3 years 3 years Mag, Ppr 24 CFR 982.158, GC §34090 Housing HS-009 Section 8 Database
Indefinite
(minimum 7
years)
Indefinite
(minimum 7
years)
Mag Data is interrelated; GC §34090;
HUD Notice PIH 98-48, 99-49
Housing HS-010 Section 8 Tenant Files - WITH
Unpaid Balances or Fraud 50 years 50 years Mag, Ppr
Department Preference; HUD
guidelines require funding,
contract, and financial records for
Section 8 records for 6 years and
3 months after the fiscal year;
Required for 3-4 years from
expenditure or performance
report; 24 CFR 85.42,
570.502,
982.158; 29 CFR 97.42; HUD
Notice PIH 98-48, 99-49; GC
§34090
Housing HS-011 Section 8 Tenant Files - WITHOUT
Unpaid Balances or Fraud
Close of File
+ 2 years 5 years Close of File
+ 7 years Mag, Ppr
HUD guidelines require funding,
contract, and financial records for
Section 8 records for 6 years and
3 months after the fiscal year; 24
CFR 85.42,
570.502, 982.158; 29
CFR 97.42; HUD N; GC
§34090otice PIH 98-48, 99-49
Housing HS-012 Section 8 Waiting List 3 years 3 years Mag, Ppr 24 CFR 982.158, GC §34090 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised
Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

HUMAN RESOURCES
Human
Resources
Personnel
HR-001
Applications for Employment or
Resumes: Unsolicited (no open
position), candidates not hired
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Department Preference; No
positions open; therefore not
deemed part of City recruitment
practices (mailed back to
applicants); considered a
transitory record; 2 CCR
7287.0(b)(1), GC §34090; San
Gabriel Tribune v. Superior Court
(1983) 143 Cal. App. 3d 742, 774;
64 Ops. Cal. Atty. Gen. 317
(1981))
Human
Resources
Personnel
HR-002 Employee Leave Requests 2 years 2 years Mag, Ppr GC §34090 Human
Resources
Personnel
HR-004
Classification / Compensation /
Reorganization Studies (for
employee classifications and
department structures)
Minimum 2
years, or
until no
longer
needed
Minimum 2
years, or
until no
longer
needed
Mag, Ppr
Bureau of National Affairs
recommends 2 years for all
supplementary Personnel records;
Wage rate tables are 1 or 2 years;
State requires 2 years; 29 CFR
516.6(2), 29 CFR 1602.14, GC
§§12946, 34090
Human
Resources
Personnel
HR-004.1 COVID-19 Notifications to
Employees 3 years 3 years Mag, Ppr LC §6409.6(k), GC §34090 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources
Personnel
HR-005
California Civil Rights Department
(CRD) / Department of Fair
Employment & Housing (DFEH or
EEOC) Claims / Harassment Claims
that are resolved administratively
Final
Disposition +
4 2 years
Final
Disposition +
4 2 years
Mag, Ppr
Department Preference; statute of
limitations for EEOC/FLSA/ADEA
(Age) requires 3 years for
promotion, demotion, transfer,
selection, or discharge; State Law
requires 4
2 -3 years; 29 CFR
1602.31 & 1627.3(b)(ii), GC
§§12946, 12960, 34090
Human
Resources
Personnel
HR-006 DMV Pull Notices
When
Superseded
or
Upon
Separation
2 years
When
Superseded
or
Upon
Separation
2 years
Mag, Ppr
Transitory or source records not
retained in the ordinary course of
business; CHP audits every 2
years; Bureau of National Affairs
recommends 2 years for all
supplementary Personnel records;
GC §34090
Human
Resources
Personnel
HR-007 Drug and Alcohol Testing / D.O.T
files 3 years 2 years 5 years Ppr
D.O.T. Requires 5 years for
positive tests, refusals, annual
summaries, etc., 1 year for
negative tests; EEOC / FLSA /
ADEA (Age) requires 3 years
physical examinations; State Law
requires 2 years; 29 CFR
1627.3(b)(1)(v), GC §§12946,
12960
34090; 49 CFR 655.71 et
seq.; 49 CFR 382.401 et seq.; 49
CFR 653.71
Human
Resources
Personnel
HR-008
Employee Status Changes: Address
changes, Direct Deposit Forms,
Vacation and Comp Time Sales, etc.
2 years 3 years 5 years Mag, Ppr Department Preference; consistent with Payroll Registers; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources Garnishment Orders 3 years 2 years 5 years Ppr Department Preference; GC §34090
Human
Resources
Personnel
HR-009
Grievances (escalated from
Departments when not resolved by
the department)
Final
Disposition +
5 years
Final
Disposition +
5 years
Yes: Before
Disposition Mag, Ppr
Department Preference; statute of
limitations for EEOC/FLSA/ADEA
(Age) requires 3 years for
promotion, demotion, transfer,
selection, or discharge; State Law
requires 4
2 -3 years; 29 CFR
1602.31 & 1627.3(b)(ii), GC
§§12946, 12960
, 34090
Human
Resources HR-009.5 Harassment Prevention Training
Certificates 5 years 5 years Mag, Ppr GC §53237.2(b)
Human
Resources
Personnel
HR-010 I-9's
Employee
Termination
+ 3 years
Employee
Termination
+ 3 years
Mag, Ppr S / I
Yes:

After QC
& OD
1 year
Non-citizens must re-certify
periodically; RICA recommends
Required for 1 year from
termination or 3 years from hiring,
whichever is later; EEOC / FLSA /
ADEA (Age) requires 3 years for
"any other forms of employment
inquiry"; State Law requires 2 -3
years; INA 274A(b)(3); INS Rule
274a.1(b)(2); 8 CFR 274a.2; 29
CFR 1627.3(b)(1); GC §§12946,
12960,
34090
Human
Resources
Personnel
HR-003 Interest Cards
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Department Preference; No
positions open; therefore not
deemed part of City recruitment
practices (mailed back to
applicants); considered a
transitory record; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources
Personnel
HR-011 Job Specifications
Minimum
Superseded
+ 4 3 years
Minimum
Superseded
+ 4 3 years
Yes: Before
Superseded Mag, Ppr
Department Preference; statute of
limitations for EEOC/FLSA/ADEA
(Age) requires 3 years for
promotion, demotion, transfer,
selection, or discharge; State Law
requires 4
2 -3 years; 29 CFR
1602.31 & 1627.3(b)(ii), GC
§§12946, 12960,
34090
Human
Resources
Personnel
HR-012 LiveScan Fingerprint Clearance Log 50 years 50 years Mag, Ppr Department Preference to protect
City in the event of past employee
misconduct; GC § 34090 et seq.

Human
Resources
Personnel
HR-013 Master Test File for Recruitments
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Department Preference; some
tests are rented, and can be
obtained from vendor (non-
records); tests actually used are
maintained with the recruitment
file; 34090
Human
Resources
Personnel
HR-014 Memorandas of Understanding
(copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Until
Superseded
Mag, Mfr,
OD, Ppr S/I No Copies maintained for staff
convenience; GC §34090.7
Human
Resources
Personnel
HR-015 Negotiations: Employee
Associations
Superseded
+ 10 years
Superseded
+ 10 years
Mag, Mfr,
OD, Ppr S/I
Yes:

After QC
& OD
When
Inactive
For use in interpreting intent of
MOU provisions; EEOC / FLSA
requires 3 years for MOUs; State
requires 2 years; statewide
guidelines propose permanent; 29
CFR 516.5, GC §§12946, 12960,
34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-5 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources
Personnel
HR-016 Oaths of Office - Commissioners and
Employees
Separation +
6 years
Separation +
6 years
Mag, Mfr,
OD, Ppr S
Yes:

When
Inactive
Department Preference; Statute of
Limitations: Public official
misconduct is discovery of offense
+ 4 years, retirement benefits is 6
years from last action; statewide
guidelines propose Termination +
6 years; GC §§36507, 34090; PC
§§801.5, 803(c); 29 USC 1113
Human
Resources FIN-033.1 Payroll Direct Deposit Authorizations 2 years 3 years 5 years Mag, Ppr Department preference; GC §34090
Human
Resources
Personnel
HR-018
Personnel Background Checks -
Selected Employees other than
Peace Officers
Separation +
6 years
Separation +
6 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
1 year
Department preference;
EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion,
transfer, selection, or discharge;
State Law requires 4
2 -3 years;
29 CFR 1602.31 & 1627.3(b)(1), 8
CCR §3204(d)(1) et seq., GC
§§12946, 12960, 34090
Human
Resources
Personnel
HR-019 Personnel Files - Medical File (all
employees)
Separation +
2 years
28 years,
OR
Termination
of Benefits +
5 years
(whichever
is longer)
Separation +
30 years,
OR
Termination
of Benefits +
5 years
(whichever
is longer)
Yes: Until
Separation Mag, Ppr
Department preference; Files
maintained separately; Claims can
be made for 30 years for toxic
substance exposure; 8 CCR
§3204(d)(1) et seq., 29 CFR
1910.1020(d)(1)(i), GC §§12946,
12960, 34090, 29 CFR 1627.3, 29
CFR 1602.14; LC §1198.5; 29
USC 1113
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-6 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources
Personnel
HR-020
Personnel Files - Regular, Active,
Permanent, Non-Regular,
Temporary and Part-time
Employees
Separation +
6 years
Separation +
6 years
Yes: Until
Separation Mag, Ppr
Department Preference; statute of
limitations for retirement benefits is
6 years from last action;
EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion,
transfer, selection, or discharge;
State Law requires 4
2 -3 years;
29 CFR 1602.14, 29 CFR 1602.31
& 1627.3(b)(1), GC §§12946,
12960
, 34090; 29 USC 1113, LC
§1198.5, 6 CFR 31.6001-1(e)(2);
GC §3105
Human
Resources
Personnel
HR-021 Personnel Rules & Regulations
Superseded
+ 4 years
P
Superseded
+4 years
P
Yes: Until
Superseded Mag, Ppr
Department preference; State Law
requires 4 years from last action;
EEOC / FLSA / ADEA (Age)
requires 1-3 years; 29 CFR
1627.3(b)(i), 29 CFR 1602.14 et
seq.2 CCR 11013(c); GC
§§12946, 12960, 34090
Human
Resources
Personnel
HR-022
Recruitment and Testing File
(Includes Advertisements,
Unsuccessful Applications Interview
Notes, Job Brochures, Test Data,
Testing Analysis & statistical Metric,
Job Analysis, Rating Sheets,
Scantrons, Rater's Profile &
Confidentiality Agreement,
Flowchart, Eligible Lists, etc.)
4 3 years 4 3 years Mag, Ppr
Department preference; EEOC /
FLSA / ADEA (Age) requires 1-3
years; State Law requires 4 2 - 3
years; 29 CFR 1627.3(b)(1), 29
CFR 1602.14 et seq. 2 CCR
7287.0(c)(2), 2 CCR 11013(c); GC
§§12946, 12960, 34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-7 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources
Personnel
HR-023 Recruitment Flyers and Brochures
(copies)
Copies -
When No
Longer
Required
When
Superseded
Copies -
When No
Longer
Required
When
Superseded
Mag, Ppr
Brochures and Flyers are also
maintained with recruitment file
(these are copies); GC §34090.7
Human
Resources
Personnel
HR-024 Salary Surveys (Formal) 2 years 2 years Mag, Ppr GC §34090 Human
Resources HR-024.5
Verifications of Employment, Child
Support, etc. (From lenders or other
outside companies)
When No
Longer
Required
When No
Longer
Required
Mag Ppr
Does not
record
regular
and
ongoing
operation
s; GC
§34090.6
et seq,
Not an Agency record / Content
does NOT relate in a substantive
way to the conduct of the public's
business; GC §34090 et seq
Human
Resources HR-024.7 W-4's
No Longer in
Effect + 4
years
No Longer in
Effect + 4
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; IRS
Regulation 31-6001-1 four years
after the due date of such tax for
the return period to which the
records relate, or the date such tax
is paid, whichever is the later. GC
§34090; 26 CFR 31.6001-1 GC
§60201
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-8 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources
Personnel
HR-025 Workers Compensation Files -
Includes payment report 5 years
25 years,
OR
Termination
of Benefits +
5 years
(whichever
is longer)
Separation +
30 years,
OR
Termination
of Benefits +
5 years
(whichever
is longer)
Yes: Until
Separation Mag, Ppr
Department preference; Files
maintained separately; Claims can
be made for 30 years for toxic
substance exposure; 8 CCR
§3204(d)(1) et seq., 29 CFR
1910.1020(d)(1)(i), GC §§12946,
12960, 34090, 29 CFR 1627.3, 29
CFR 1602.14; LC §1198.5; 29
USC 1113
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-9 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

RISK MANAGEMENT
Risk
Manag. HR-026
Accident / Incident / Graffiti /
Vandalism / Injury Reports: PUBLIC
ADULTS AND JUVENILES (medical
and non-medical.)
23 years 2 3 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
1 year
Department Preference to match
longest period of time for a
juvenile; juveniles are required
until patient becomes 18 years old;
5 years is Recommended by State
Fire Marshall for adults; Statute of
Limitations for Health Providers is
3 years; statewide guidelines
propose 3 years; CCP §340.5, GC
§34090
Risk
Manag. HR-027
Accident / Incident Reports:

EMPLOYEES and City Vehicles
(non-medical.)
2 years 2 years Mag, Ppr GC §34090
Risk
Manag. HR-028 Claims - Adults Resolution +
5 years
Resolution +
5 years
Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S
Yes:

After
Settled
Covers various statute of
limitations; CCP §§ 337 et seq.;
GC §§ 911.2, 945, 34090,
34090.6; PC §832.5
Risk
Manag. HR-029 Claims - Juveniles
Resolution +
5 years -
Minimum
Age of
Majority
Resolution +
5 years -
Minimum
Age of
Majority
Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S
Yes:

After
Settled
Department preference; Juveniles
may have additional legal
recourses; CCP §§ 337 et seq.;
GC §§ 911.2, 945, 34090,
34090.6; PC §832.5
Risk
Manag. HR-030
Insurance Policies: City-owned
(General Liability and Workers
Compensation)
PP Yes: Before
Expiration
Mag, Mfr,
OD, Ppr S
Yes:

After QC
& OD
5 years
Department Preference to cover
all statute of limitations; CCP §337
et seq.; GC §34090 et seq.

Risk
Manag. HR-031 Insurance Policies: City-owned
(Property, Fire, Theft, etc.)
Completion
+ 5 years
Completion
+ 5 years
Yes: Before
Expiration
Mag, Mfr,
OD, Ppr S
Yes:

After QC
& OD
Department Preference to cover
statute of limitations; CCP §337 et
seq.; GC §34090 et seq.

CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 13.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES & RISK MANAGEMENT Page HR-10 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Risk
Manag. HR-032
OSHA Insurance Certificates,
Inspections & Citations, Log 200 and
Log 300, 301, 301A, et
5 7 years 5 7 years Ppr
Department Preference; Calif.

Labor Division is required to keep
their records 7 years; OSHA
requires 5 years; State law
requires 2 years; 8 CCR
14300.33(a); 29 CFR 1904.33, 29
CFR 1904.44; GC §60201 et seq.;
LC §6429c
Risk
Manag. HR-033 Performance Bonds / Subdivision
Bonds
Completion
+ 5 years
Completion
+ 5 years
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
When
Inactive
Department Preference to cover
statute of limitations for contracts
(original may be returned to issuer
and a copy maintained); CCP
§337 et seq.; GC §34090 et seq.

Risk
Manag. HR-034 Potential Claim Files 2 years 2 years Mag, Ppr GC §34090 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 8.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

INFORMATION TECHNOLOGY
IT IT-001 Backup Data - DAILY - Network, All
Files on Shared Drives 30 days 30 days Yes Mag.

Considered a copy and can be
destroyed when no longer
required; retention based on
administrative value; GC §34090
et seq.

IT IT-002 Backup Data - WEEKLY - Network,
All Files on Shared Drives 30 days 30 days Yes Mag.

Store off-site for disaster recovery;
Considered a copy and can be
destroyed when no longer
required; retention based on
administrative value; GC §34090
et seq.

IT IT-001
Backup Media - Computer Backups
(ALL Disaster Recovery Computer
Backups)
When No
Longer
Required
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery
Purposes Only; Considered a copy
and can be destroyed when no
longer required; tapes are in
autochangers and are overwritten;
store off-site in a commercial
facility for disaster recovery
purposes; GC §34090 et seq.

IT
Finance /
Purchasing
IT-005
FIN-048
Copier Vehicle and Equipment
Leases (when the vehicle or
equipment is not subsequently
purchased)
Expiration of
Lease + 2
years
3 years
Expiration of
Lease + 2 5
years
Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
1 year
Consistent with agreements and
contracts; Statute of Limitations
for contracts is 4 years; CCP
§§337., 337.1(a), 337.15; GC
§34090 et seq.

IT IT-003 Databases / Applications other than
specifically identified
Follows
retention for
applicable
record series
Follows
retention for
applicable
record series
Yes Mag. GC §34090 et seq., §6252 through
§6257
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 8.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
(Citations to the law are for reference
only and not to be deemed binding on
the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

IT IT-006

UNALTERABLE MEDIA /

IMMUTABLE CLOUD BACKUP /
WORM / DVD-r / CD-r / Blue Ray-R)
or other unalterable media that does
not permit additions, deletions, or
changes
P P OD
For legal compliance for
Trustworthy Electronic Records
(when the electronic record serves
as the official record); must be
stored in a "safe and separate
location"; GC 34090, 12168.7,
EVC 1550, 2 CCR 22620 et seq.

IT IT-004 E-mail database 60 days 60 days Yes Mag. Department Preference (transitory records); GC §34090 et seq.

CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-1 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS ADMINISTRATION / ALL DIVISIONS (WORK ORDERS & USAs) Dept.

Providing
Service /
Work
PW--000 Underground Service Alerts
(USA's) / Dig Alerts -- City 3 years 3 years Ppr
Department Preference (the
Regional Notification Center has
the obligation to retain the notice
for 3 years); GC §§4216.2(f) &
4216.3(e), 34090
Public
Works PW-001 Work Order Database / Work
History
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes Mag GC §34090 et seq.

Public
Works PW-002
Work Orders / Service Requests -
ALL information from the work
order is entered into the Work
Order Database
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Drafts / Source records -
Database becomes original
record; GC §34090; San Gabriel
Tribune v. Superior Court (1983)
143 Cal. App. 3d 742, 774; 64
Ops. Cal. Atty. Gen. 317 (1981))
Dept.

Providing
Service /
Work
PW-003
Work Orders / Service Requests -
PARTIAL OR NO information from
the work order is entered into the
Work Order Database
3 years 3 years Mag, Ppr
Department Providing work is
the Office of Record (department
Requesting work is considered a
copy consistent with City-wide
standards); CCP §§338 et seq.,
340 et seq., 342, GC §§945.6,
GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-2 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

CAPITAL IMPROVEMENT PROJECTS (CIP)
Public
Works / CIP PW-004
City Infrastructure, Facilities &
Transportation Projects (Plans,
Specifications, Bids/RFPs,
Successful Proposal, Materials
Testing Reports, Grading
Permits, Soils Reports, etc.)
Upon
Completion PP Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Consistent with City-wide
standards for RFPs; retained for
disaster preparedness purposes
(City Clerk does not maintain
Specifications, RFPs, Plans,
Materials Testing Reports, etc.)
Statewide guidelines propose
Permanent for Infrastructure
plans; GC §34090
Public
Works / CIP PW-005
City Infrastructure, Facilities &
Transportation Projects (Project
Administration, Certified
Payrolls, Invoices, etc.)
Upon
Completion
10 years or
After
Funding
Agency
Audit, if
required,
whichever is
longer
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Covers
auditing requirements and
statute of limitations; Complies
with DOT's Construction Manual
Section 5-104C; Statewide
guidelines propose termination +
5 years; 2 CFR 200.333; 21
CFR 1403.42; 24 CFR 85.42,

91.105(h), & 570.502(b), 29 CFR

97.42, GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-3 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

COURT REFERRAL / GENERAL RELIEF / WORKFARE
Public
Works /
Court
Referral
PW-006
Court Referral Applications &
Agreements - Unsuccessful
Applicants
3 years 3 years Ppr
Consistent with employee
personnel files (Courts treat
volunteers as employees); 29
CFR 1602.31 & 1627.3(b)(ii), 8
CCR §3204(d)(1) et seq., GC
§§12946, 12960,
34090
Public
Works /
Court
Referral
PW-007
Court Referral Applications &
Agreements (includes emergency
contact information) - Successful
Applicants
Completion
+ 5 10 years
Completion
+ 5 10 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Courts
treat volunteers as employees;
EEOC/FLSA/ADEA (Age)
requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 2 -
3 years; retirement benefits is 6
years from last action; 29 CFR
1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC
§§12946, 12960,
34090; 29
USC 1113
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-4 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Court
Referral
PW-008
Court Referral Binders -
Documentation of Names, hours,
timesheets
5 10 years 5 10 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Courts
treat volunteers as employees;
EEOC/FLSA/ADEA (Age)
requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 2 -
3 years; retirement benefits is 6
years from last action; 29 CFR
1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC
§§12946, 12960,
34090; 29
USC 1113
Public
Works /
Court
Referral
PW-009 Court Referral Program - Quarterly
Reports 5 10 years 5 10 years Mag, Ppr Department Preference; GC §34090
Public
Works /
Court
Referral
PW-010
General Relief / Workfare -
Applications & Agreements -
Unsuccessful Applicants
3 years 3 years Ppr
Consistent with employee
personnel files (Courts treat
volunteers as employees); 29
CFR 1602.31 & 1627.3(b)(ii), 8
CCR §3204(d)(1) et seq., GC
§§12946, 34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-5 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Court
Referral
PW-011
General Relief / Workfare -
Applications & Agreements
(includes emergency contact
information) - Successful
Applicants
Completion
+ 10 years
Completion
+ 10 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Courts
treat volunteers as employees;
EEOC/FLSA/ADEA (Age)
requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 2 -
3 years; retirement benefits is 6
years from last action; 29 CFR
1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC
§§12946, 34090; 29 USC 1113
Public
Works /
Court
Referral
PW-012
General Relief / Workfare -
Documentation of Names, hours,
timesheets
10 years 10 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Courts
treat volunteers as employees;
EEOC/FLSA/ADEA (Age)
requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 2 -
3 years; retirement benefits is 6
years from last action; 29 CFR
1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC
§§12946, 34090; 29 USC 1113
Public
Works /
Court
Referral
PW-013 General Relief / Workfare -
Quarterly Reports 10 years 10 years Mag, Ppr Department Preference; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-6 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

ENGINEERING
City Clerk PW-014 Abandonments (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Ensure the City Clerk has all
originals; GC §34090
Public
Works /
Engineer.

PW-015
Assessment / Maintenance District
Projects (Drawings - e.g. roads,
sewer, etc.)
PP Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Statute
of Limitations is 4 - 10 years (for
Errors & Omissions); CCP
§§337. 337.1(a), 337.15, 343;
GC §34090.7
Public
Works /
Engineer.

PW-016
Assessment / Maintenance District
Projects (Spreadsheets,
Improvement Plans - e.g. roads,
sewer, etc.)
Termination
of District 10 years
Termination
of District +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Department Preference; Statute
of Limitations is 4 - 10 years (for
Errors & Omissions); CCP
§§337. 337.1(a), 337.15, 343;
GC §34090.7
Public
Works /
Engineer.

PW-017
Asset History (Pavement
Management, Traffic Signals,
Lights, Sidewalk, Streetscapes,
etc.)
Indefinite -
Permanent
Indefinite -
Permanent Mag
Database; Data is inter-related;
Some assets are Permanent;
GC §34090
Public
Works /
Engineer.

PW-018 Covenants and Restrictions 2 years P P
Mag,
Mfr, OD,
Ppr
S / I No Housing sends theirs to the City
Clerk; GC §34090
Public
Works /
Engineer.

PW-019 Deed Restrictions 2 years P P
Mag,
Mfr, OD,
Ppr
S / I No Housing sends theirs to the City
Clerk; GC §34090
City Clerk PW-020 Deeds (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S Yes: 1 year Ensure the City Clerk has all
originals; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-7 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

City Clerk PW-021 Easements (copies)
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S Yes: 1 year Ensure the City Clerk has all
originals; GC §34090
Public
Works /
Engineer.

PW-022 Encroachment Permits -
Permanent (Sewers, Streets, etc.) PP Yes: Until
Revocation
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Inactive
Department Preference;
Statewide guidelines propose
Permanent; CCP § 337 et. Seq.;
GC § 34090
Public
Works /
Engineer.

PW-023
Encroachment Permits:

Temporary (Street Closures,
Transportation / Wide Load
Permits, Detours, Street Cuts,
Paving, etc.)
Expiration +
2 4 years
Expiration +
2 4 years
Yes: Until
Completion Mag, Ppr
Department Preference; Covers
statute of limitations for contracts
(4 years); Statewide guidelines
propose Permanent; CCP § 337
et. Seq.; GC § 34090
Public
Works /
Engineer.

PW-024 NPDES Monitoring Records 3 years 3 years Mag, Ppr Monitoring records required for 3
years; 40 CFR §§122.21,
122.41, 122.44
Public
Works /
Engineer.

PW-025 NPDES Permit Expiration +
3 4 years
Expiration +
3 4 years
Yes: Until
Expiration Mag, Ppr
Covers various statute of
limitations; Monitoring records
required for 3 years; 40 CFR
§§122.21, 122.41, 122.44
Public
Works /
Engineer.

PW-026 Preliminary Studies / Project
Assessments (Not Acquired)
2 years
Minimum 2
years, or
until no
longer
needed
2 years
Minimum 2
years, or
until no
longer
needed
Mag,
Mfr, OD,
Ppr
S Yes: After
Inactive
Department Preference; GC
§34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-8 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineer.

PW-027
Public Facilities / Infrastructure /
CIP Project Files (Public
Improvement Plans and Drawings,
Notice of Completion)
PP Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S
Yes: After
Supersede
d
Infrastructure; GC §34090
Public
Works /
Engineer.

PW-028
Recorded Maps (Final Maps,
Parcel Maps, Record of Survey,
Tract Maps, etc.)
P P Yes (all)
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
1 year
Drafts should be destroyed;
Some maps are also retained by
Planning; Selected maps are
retained in Public Works for
administrative purposes; GC
§34090, 34090.7
Public
Works /
Engineer.

PW-029 Right of Ways P P
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Land Records; GC §34090
Public
Works /
Engineer.

PW-029.5
Sewer System Management Plans
(SSMP) and Audits / Sanitary Spills
Overflow Prevention Plan (SSOPP)
and Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
Yes: After

QC & OD
Department preference; SSMPs
are required to be updated every
6 5 years; SSOs are required for
a minimum of 5 years; 40 CFR
122.41(j)(2); SWRCB General
Order 2006-03; & 2022-0103-
DWQ; GC §34090
Public
Works /
Engineer.

PW-030 School Information (Traffic Safety
Issues, etc.) 10 years 10 years Mag, Ppr Department Preference; GC §34090
Public
Works /
Engineer.

PW-031 Studies (pavement management,
etc.) 3 years 3 years Mag, Ppr
Department Preference;
Historically significant studies
may be retained permanently;
GC §§34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-9 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineer.

PW-032 Subdivision Bonds and Certificate
of Deposits
After
Expiration
Released
after the
Notice of
Completion
is Issued
After
Expiration
Released
after the
Notice of
Completion
is Issued
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
When
Inactive
Securities (Performance Bonds,
CD's, etc.) are released after the
Notice of Completion is issued
and replaced with the Warranty
Bond, which is released 1 year
after the Notice of Completion
date. GC §34090
Public
Works /
Engineer.

PW-033
Traffic Calming / Control Requests
(Speed Humps, Stop signs, red
curbs, etc.)
10 years 10 years Mag, Ppr Department Preference; GC
§34090
Public
Works /
Engineer.

PW-034
Traffic Signals and Lights: Master
File for Installation, Maintenance &
Timing
10 years 10 years Mag, Ppr
Controller cards are kept at the
signal; Covers all Statute of
Limitations; Department
Preference; GC §34090, CCP
§337 et seq.

Public
Works /
Engineer.

PW-035 Traffic Summaries, Reports 10 years 10 years Mag, Ppr Department Preference; GC §34090
Public
Works /
Engineer.

PW-036 Traffic Timing (maintained at signal) P P Mag, Ppr Department Preference; GC §34090, CCP §337 et seq.

CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-10 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

FACILITIES
Public
Works /
Facilities
PW-037 Backflow Certifications - City-owned
facilities (fire sprinklers), irrigation 2 years 2 years Mag, Ppr NFPA standards require life of
the system for original
(installation) records; 1 year for
subsequent records (inspections,
tests and maintenance); NFPA
25 §§4.34 & 4.3.5 UFC §2-5.7,
GC §34090
Public
Works /
Facilities
PW-038 Capital Project Files (Budget
Request, Bid, etc.) Completion 5 years Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S/I Yes: Upon
Completion
Covers Statute of Limitations for
Contracts (errors and omissions
does not apply); Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts &
Spec's=4 years, Wrongful
Death=comp. + 5 years,
Statewide guidelines propose
termination + 5 years; Complies
with DOT's Construction Manual
Section 5-104C; CCP §§336(a),
337 et. seq., GC §34090
Public
Works /
Facilities
PW-039 Daily Logs 2 years 2 years Mag, Ppr GC §34090
Public
Works /
Facilities
PW-040 Equipment and Vehicle
Maintenance History
Life of
Equipment
or Vehicle +
2 4 years
Life of
Equipment
or Vehicle +
2 4 years
Mag, Ppr
Covers all statute of limitations;
CHP requires life of vehicle;
OSHA requires 1 year; 8 Ca.

Code Reg. § 3203(b)(1); CCP
§337 et. Seq., GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-11 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Facilities
PW-041
Facilities Maintenance Contract
ADMINISTRATION FILES (Fire
Alarm, Janitorial, Security, Striping,
Terminex (contract pest control),
etc.)
Completion 5 years Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S/I Yes: Upon
Completion
Covers Statute of Limitations for
Contracts (errors and omissions
does not apply); Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts &
Spec's=4 years, Wrongful
Death=comp. + 5 years,
Statewide guidelines propose
termination + 5 years; CCP
§§336(a), 337 et. seq., GC
§34090
Public
Works /
Facilities
PW-042 HVAC Records - Operations, Sub
equipment maintenance Completion 5 years Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S/I Yes: Upon
Completion
Covers Statute of Limitations for
Contracts (errors and omissions
does not apply); Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts &
Spec's=4 years, Wrongful
Death=comp. + 5 years,
Statewide guidelines propose
termination + 5 years; CCP
§§336(a), 337 et. seq., GC
§34090
Public
Works /
Facilities
PW-043 Maintenance - Annual or Regularly
Scheduled Maintenance 5 years 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S/I Yes: Upon
Completion
Department Preference; CCP
§§336(a), 337 et. seq., GC
§34090
Public
Works /
Facilities
PW-044 Pool Chemicals and Use Records 30 years 30 years Mag,
Mfr, OD,
Ppr
S / I Yes: 1 year
Department Preference; Public
Works Claims can be made for
29 years for toxic substance
exposure; 8 CCR §3204(d)(1) et
seq., GC §§12946, 34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-12 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Facilities
PW-045 Safety Certifications (Elevators,
Chairlifts, Fire systems, etc.)
Minimum 2
years, When
Superseded
Minimum 2
years, When
Superseded
Mag, Ppr
Certificates provided by the
State, who may not perform
inspections every year; GC
§34090
Public
Works PW-046 Work Order Database / Work
History Indefinite Indefinite Yes Mag GC §34090 et seq.

Public
Works PW-047
Work Orders / Service Requests -
ALL information from the work
order is entered into the Work
Order Database
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Drafts / Source records -
Database becomes original
record; GC §34090; San Gabriel
Tribune v. Superior Court (1983)
143 Cal. App. 3d 742, 774; 64
Ops. Cal. Atty. Gen. 317 (1981))
Dept.

Providing
Service /
Work
PW-048
Work Orders / Service Requests -
PARTIAL OR NO information from
the work order is entered into the
Work Order Database
3 years 3 years Mag, Ppr
Department Providing work is
the Office of Record (department
Requesting work is considered a
copy consistent with City-wide
standards); CCP §§338 et seq.,
340 et seq., 342, GC §§945.6,
GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-13 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

FLEET SERVICES
Public
Works /
Fleet
PW-049 CHP Daily Logs (Vehicle
inspections) 2 years 2 years Ppr
No specific retention period
provided, therefore the 2 year
minimum applies; GC §34090
Public
Works /
Fleet
PW-050 Equipment and Vehicle
Maintenance History
Life of
Equipment
or Vehicle +
4 years
Life of
Equipment
or Vehicle +
4 years
Mag, Ppr
Covers all statute of limitations;
CHP requires life of vehicle;
OSHA requires 1 year; 8 Ca.

Code Reg. § 3203(b)(1); CCP
§337 et. Seq., GC §34090
Public
Works /
Fleet
PW-051 Estimates (Vehicles and
Purchases) 2 years 2 years Mag, Ppr GC §34090
Public
Works /
Trans.

Pre-Trip Inspections / Vehicle
Safety Checks / Daily Vehicle
Inspections / Daily Equipment
Checks
2 years 2 years Mag Ppr 13 CCR 1234(3); GC §34090
Public
Works /
Fleet
PW-052 Fuel Access Request
Authorizations
2 years
When No
Longer
Required
2 years
When No
Longer
Required
Mag, Ppr Source records (transitory); GC
§34090
Public
Works /
Fleet
PW-053 Fuel Management System
(GasBoy)
Indefinite -
Minimum 2
years
Indefinite -
Minimum 2
years
Mag Data is interrelated; GC §34090
et seq.

Public
Works /
Fleet
PW-054 Underground Storage Tanks -
Replacement, Upgrades 10 years P P Yes
Mag,
Mfr, OD,
Ppr
S/I
Yes: After

QC & OD
When
Inactive
Department Preference; H&S
§25284.24(i); GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-14 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Fleet
PW-102 Used Oil Disposal 3 years 3 years Mag, Ppr
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et
seq.

Public
Works PW-055 Work Order Database / Work
History
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes Mag GC §34090 et seq.

Public
Works PW-056
Work Orders / Service Requests -
ALL information from the work
order is entered into the Work
Order Database
When No
Longer
Required
When No
Longer
Required
Mag, Ppr
Drafts / Source records -
Database becomes original
record; GC §34090; San Gabriel
Tribune v. Superior Court (1983)
143 Cal. App. 3d 742, 774; 64
Ops. Cal. Atty. Gen. 317 (1981))
Dept.

Providing
Service /
Work
PW-057
Work Orders / Service Requests -
PARTIAL OR NO information from
the work order is entered into the
Work Order Database
3 years 3 years Mag, Ppr
Department Providing work is
the Office of Record (department
Requesting work is considered a
copy consistent with City-wide
standards); CCP §§338 et seq.,
340 et seq., 342, GC §§945.6,
GC §34090

GRAFFITI REMOVAL AND BEAUTIFICATION (GRAB)
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-15 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
(Citations to the law are for
reference only and not to be deemed
binding on the City)
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or federal investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Graffiti
PW-058
Abatement Reports / Daily Work
and Abatement Reports (some
have CDBG Funding)
2 years 3 years 5 years Mag, Ppr S
Yes: After

QC & OD
1 year
Department Preference to cover
those cases that are CDBG-
related (CDBG is Annual
Performance Report + 4 years);
Case is open until satisfactorily
resolved (some liens are not
resolved); City Clerk maintains
original staff reports and
resolutions that are presented to
Council; statewide guidelines
propose 4 years; 2 CFR
200.333; 21 CFR 1403.42; 24
CFR 85.42, 91.105(h), &
570.502(b), 29 CFR 97.42, GC
§34090
Public
Works /
Graffiti
PW-059 Graffiti Removal Service Requests 2 years 2 years Mag, Ppr GC §34090 Public
Works /
Graffiti
PW-060 Hold Harmless Agreements for
Abatements from Private Property 4 years 4 years Mag, Ppr Statute of Limitations any
"...liability founded upon an
instrument in writing" or not
specifically provided for is 4
years; GC §34090, CCP §§337,
343
Public
Works PW-061 Work Order Database / Work
History
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes Mag GC §34090 et seq.

CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 09/01/2004
Revised:

Ver. 11.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS Page PW-16 Office of
Record
Classification
OR Records Description Retention / Disposition Comments / Reference (OFR)
File Number
Active
(in office)
Inactive
(Off-site,
OD or Mfr)
Total
Retention Vital? Media
Options
Image: