CITY COUNCIL
REGULAR MEETING
Agenda
March 06, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary
approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Monthly Billing, Automated Meter System and Water Supply Updates presented by Valley County Water District General Manager, Jose Martinez.
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting.
3. Approval of transfer of Billboard Development Agreements from Becker Boards Small, LLC to New Tradition Outdoor, LLC .
It is recommended that the City Council authorize the City Manager to execute the consent and acknowledgement letter allowing the transaction and assignment of Development Agreements for billboards located at 1919 Puente Avenue and 13100 Brooks Drive to Ne w Tradition Outdoor, LLC (Buyer).
4. Authorize Painting Services with Dream Painting Inc. for the Esther Snyder Community Center for CIP21-193 & CIP21-194
It is recommended that the City Council:
1. Authorize the painting services in the amount of $63,000 with Dream Painting Inc.; and
2. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the purchase; and
3. Authorize the Director of Finance to appropriate funds included in the FY 23 -24 CIP budget and make necessary adjustments to the budget.
5. Waive Formal Bid Procedures and Authorize the Purchase from Shaw Integrated Solutions, Inc. for CIP24 -051-051-56017 & CIP21 -193 Replacement of Police Department Dispatch Carpet & Flooring and Esther Snyder Community Center Gymnasium Wall Carpet It is recommended that the City Council:
1. Waive formal bid procedures pursuant to Section 34.23(C) of the Baldwin Park Municipal Code; and
2. Authorize the purchase in the amount of $53,770.02; and
3. Authorize the Director of Recreation & Community Services to executive any other associated documents needed for the purchase; and
4. Authorize the Director of Finance to appropriate funds included in the FY 23 -24 CIP and make necessary adjustments to the budget as well as the appropriation of $3,943.76 of General Fund to cover the additional cost for CIP24-051-56017.
6. Waive Formal Bid Procedures and Authorize the Purchase from TLS Choice LLC to Replace Esther Snyder Community Center Sound Panels for CIP21-193 & CIP21-194 It is recommended that the City Council:
1. Waive formal bid procedures pursuant to Section 34.23(C) of the Baldwin Park Municipal Code; and
2. Authorize the purchase in the amount of $166,339.83 from TLS Choice LLC; and
3. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the purchase; and
4. Authorize the Director of Finance to appropriate funds included in the FY 23 -24 CIP budget and make necessary adjustments to the budget.
PUBLIC HEARING
REPORTS OF OFFICERS
7. Recommendation for Approval of Funding From the Measure BP Stakeholders Oversight Committee (SOC) – Architectural Services for Concept Report for Proposed Sports Complex.
It is recommended that the City Council:
1. Concur and approved the recommendation from the SOC for Funding from Measure BP Revenue for the preparation of a Concept Report for the development of a sports complex in the City for the amount of $80,000.
2. Authorize the Director of Finance to appropriate $80,000 from the Measure BP Fund
3. Direct the Chief Executive Officer and the Director of Recreation and Community Services to solicit Architectural Services via a Request for Qualifications (RFQ) for this purpose.
8. Approve the Requisition of Eleven (11) New Police Vehicles to the City’s Lease Program – Measure BP Stakeholders Oversite Committee (SOC) Recommendation It is recommended that the City Council:
1. Concur and approve the recommendation of the SOC for funding from Measure BP Funding for $1,056,00.00 plus $80,000.00 for contingency at the discretion of the CEO for the lease acquisition of eleven (11) Police Vehicles.
2. Authorize the addition of eleven (11) new police vehicles to the City’s Lease Program; and
3. Authorize the Director of Finance to appropriate $1,136,00.00 funds from Measure BP (Fund #110) for this lease agreement; and
4. Authorize the Director of Public Works or their designee to add eleven (11) vehicles to the lease program to include:
• 10 Dodge Durango Pursuit vehicles.
• 1 Ford Mustang Mach-E Sport Crossover Utility vehicle. • Accessories, light bar, police cage, and support equipment. ($24k per vehicle).
9. Consider and Approve a Transit Services Agreement with Southland Transit, Inc. for Bus Operations and Maintenance of the City’s Dial -A-Ride and Fixed Route Transit Program and Approve a Compressed Natural Gas (CNG) Refueling Agreement with the City of El Monte to Support the City’s Transit Program
It is recommended that the City Council:
1. Approve a 1 -year Transit Services Agreement (TSA) with Southland Transit, Inc. and possible extension of one additional year, and Authorize the Mayor and City Clerk to execute the agreement; and,
2. Approve a 1 -year CNG Refueling Agreement with the City of El Monte and possible extension of one additional year and Authorize the Chief Executive Officer (CEO) to execute the agreement; and,
3. Authorize the Director of Finance to appropriate an additional amount of $150,000 from Fund 244- Proposition A to ensure enough funds are available to fund the program at the new rate.
10. (Continued) Hearing to Review Bidder Protests and Authorize the Award of Construction Contract for the Barnes Park Multi-Benefit Stormwater Capture Project (City Project No.
CIP 21-198)
It is recommended that the City Council:
1. Reject the bid protest submitted by KASA Construction; and
2. If the City Council believes that Zusser Company, Inc. (“Zusser”) has provided sufficient evidence to rebut the concerns that it is a non-responsible bidder, the City Council should award the contract for the Project to Zusser;
3. Alternatively, if the Council believes that Zusser has not provided sufficient evidence to rebut concerns that it is a non -responsible bidder, the City Council should award the contract to Nationwide Contracting Services, Inc. Company of Huntington Beach, CA in the amount of $17,199,044.00 (and Authorize the Mayor and City Clerk to execute the contract with Nationwide Contracting Services, Inc); and
4. Authorize the Director of Finance to appropriate $7,635,690.00 from the fund and make necessary budget adjustment.
11. Fiscal Year 2023-24 Mid-Year Budget Review
It is recommended that the City Council:
1. Review the mid-year analysis and approve the mid -year revenue and expenditure projections for the fiscal year ending June 30, 2024, and
2. Authorize the Director of Finance to complete all necessary budget amendments and appropriations.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)