CITY COUNCIL BALDWIN
Mayor Emmanuel J. Estrada
HUB OF
REGULAR MEETING Mayor Pro Tem Jean M. Ayala
THE 20
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Daniel Damian
VALLEY T856
Councilmember Monica Garcia
March 06, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:12 p.m. by Mayor Estrada.
INVOCATION
The Invocation was led by Pastor Jackson.
PLEDGE OF ALLEGIANCE
Mayor Estrada led the Pledge of Allegiance.
ROLL CALL
City Clerk Saenz performed roll call
MEMBER
Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (absent)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Marco Martinez announced the City Council heard presentation, provided direction and there is no reportable action.
All members were present except Council Member Garcia and Mayor Pro Temp did not participate on the litigation matter: Matthew Rodriguez vs. City of Baldwin Park Case No.: 22:22-CV-01069-FLA(MARx).
MOTION Mayor Estrada motioned to close the Special Meeting at approximately 7:17 p.m.
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Jose Martinez, Valley County Water District General Manager presented updated on Monthly Billing, Automated Meter System and Water Supply.
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communications at approximately 7:30 p.m. the following spoke:
1) Irma Morales 5) Paul Cook
2) Steve Cabrera 6) Jesse Plata
3) Lorna Acosta 7) Beatriz Sandoval
4) Esthela Herrera
Seeing no one else wishing to speak, public communications was closed. 03-06-2024 City Council Regular Meeting Minutes
CONSENT CALENDAR
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
2. Meeting Minutes
Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
3. Approval of transfer of Billboard Development Agreements from Becker Boards Small, LLC to New Tradition Outdoor, LLC.
Motion to authorize the City Manager to execute the consent and acknowledgement letter allowing the transaction and assignment of Development Agreements for billboards located at 1919 Puente Avenue and 13100 Brooks Drive to New Tradition Outdoor, LLC (Buyer).
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
4. Authorize Painting Services with Dream Painting Inc. for the Esther Snyder Community Center for CIP21-193 & CIP21-194
Motion to table:
1. Authorize the painting services in the amount of $63,000 with Dream Painting Inc.; and
2. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the purchase; and
3. Authorize the Director of Finance to appropriate funds included in the FY 23-24 CIP budget and make necessary adjustments to the budget.
MOTION TO TABLE: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to table this item to a future meeting. Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada Waive Formal Bid Procedures and Authorize the Purchase from Shaw Integrated Solutions, Inc. for CIP24-051-051-56017 & CIP21-193 Replacement of Police Department Dispatch Carpet & Flooring and Esther Snyder Community Center Gymnasium Wall Carpet Motion to table:
1. Waive formal bid procedures pursuant to Section 34.23(C) of the Baldwin Park Municipal Code; and
2. Authorize the purchase in the amount of $53,770.02; and
3. Authorize the Director of Recreation & Community Services to executive any other associated documents needed for the purchase; and
03-06-2024 City Council Regular Meeting Minutes
4. Authorize the Director of Finance to appropriate funds included in the FY 23-24 CIP and make necessary adjustments to the budget as well as the appropriation of $3,943.76 of General Fund to cover the additional cost for CIP24-051-56017.
MOTION TO TABLE: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to table this item to a future meeting. Passed [4 - O]. AYES: Avila, Damian, Ayala, Estrada
6. Waive Formal Bid Procedures and Authorize the Purchase from TLS Choice LLC to Replace Esther Snyder Community Center Sound Panels for CIP21-193 & CIP21-194 Motion to table:
1. Waive formal bid procedures pursuant to Section 34.23(C) of the Baldwin Park Municipal Code; and
2. Authorize the purchase in the amount of $166,339.83 from TLS Choice LLC; and
3. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the purchase; and
4. Authorize the Director of Finance to appropriate funds included in the FY 23-24 CIP budget and make necessary adjustments to the budget.
MOTION TO TABLE: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to table this item to a future meeting. Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
PUBLIC HEARING
REPORTS OF OFFICERS
7. Recommendation for Approval of Funding From the Measure BP Stakeholders Oversight Committee (SOC) - Architectural Services for Concept Report for Proposed Sports Complex.
Motion to:
1. Concur and approved the recommendation from the SOC for Funding from Measure BP Revenue for the preparation of a Concept Report for the development of a sports complex in the City for the amount of $80,000.
2. Authorize the Director of Finance to appropriate $80,000 from the Measure BP Fund
3. Direct the Chief Executive Officer and the Director of Recreation and Community Services to solicit Architectural Services via a Request for Qualifications (RFQ) for this purpose.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
8. Approve the Requisition of Eleven (11) New Police Vehicles to the City's Lease Program - Measure BP Stakeholders Oversite Committee (SOC) Recommendation Motion to:
1. Concur and approve the recommendation of the SOC for funding from Measure BP Funding for $1,056,000.00 plus $80,000.00 for contingency at the discretion of the CEO for the lease acquisition of eleven (11) Police Vehicles.
2. Authorize the addition of eleven (11) new police vehicles to the City's Lease Program; and
3. Authorize the Director of Finance to appropriate $1,136,000.00 funds from Measure BP (Fund #110) for this lease agreement; and
4. Authorize the Director of Public Works or their designee to add eleven (11) vehicles to the lease program to include:
• 10 Dodge Durango Pursuit vehicles.
03-06-2024 City Council Regular Meeting Minutes
• 1 Ford Mustang Mach-E Sport Crossover Utility vehicle. • Accessories, light bar, police cage, and support equipment. ($24k per vehicle).
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
9. Consider and Approve a Transit Services Agreement with Southland Transit, Inc. for Bus Operations and Maintenance of the City's Dial-A-Ride and Fixed Route Transit Program and Approve a Compressed Natural Gas (CNG) Refueling Agreement with the City of El Monte to Support the City's Transit Program
Motion to:
1. Approve a 1-year Transit Services Agreement (TSA) with Southland Transit, Inc. and possible extension of one additional year, and Authorize the Mayor and City Clerk to execute the agreement; and,
2. Approve a 1-year CNG Refueling Agreement with the City of El Monte and possible extension of one additional year and Authorize the Chief Executive Officer (CEO) to execute the agreement; and,
3. Authorize the Director of Finance to appropriate an additional amount of $150,000 from Fund 244- Proposition A to ensure enough funds are available to fund the program at the new rate.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt with direction to staff to explore funding opportunities to fix or replace the Dial-A-Ride (City owned bus). Motion Passed [4 - 0]. AYES: Avila, Damian, Ayala, Estrada
10. (Continued) Hearing to Review Bidder Protests and Authorize the Award of Construction Contract for the Barnes Park Multi-Benefit Stormwater Capture Project (City Project No.
CIP 21-198)
Motion to:
1. Reject the bid protest submitted by KASA Construction; and
2. If the City Council believes that Zusser Company, Inc. ("Zusser") has provided sufficient evidence to rebut the concerns that it is a non-responsible bidder, the City Council should award the contract for the Project to Zusser;
3. Alternatively, if the Council believes that Zusser has not provided sufficient evidence to rebut concerns that it is a non-responsible bidder, the City Council should award the contract to Nationwide Contracting Services, Inc. Company of Huntington Beach, CA in the amount of $17,199,044.00 (and Authorize the Mayor and City Clerk to execute the contract with Nationwide Contracting Services, Inc); and
4. Authorize the Director of Finance to appropriate $7,635,690.00 from the fund and make necessary budget adjustment.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion Passed [3 - 0]. AYES: Avila, Damian, Ayala ABSTAIN: Estrada
11. Fiscal Year 2023-24 Mid-Year Budget Review
Motion to:
1. Review the mid-year analysis and approve the mid-year revenue and expenditure projections for the fiscal year ending June 30, 2024, and 03-06-2024 City Council Regular Meeting Minutes
2. Authorize the Director of Finance to complete all necessary budget amendments and appropriations.
MOTION: It was moved by Alejandra Avila, seconded by Daniel Damian to adopt Motion Passed [4 - O]. AYES: Avila, Damian, Ayala, Estrada
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada requested staff to look into partnerships with Active SGV to make our streets safer, specifically on Puente Ave. & Baldwin Park Blvd.
Mayor Pro Tem Ayala requested census from Council in celebration of Arbor Day, to plant trees on behalf of the following individuals: Terri Muse, Deanna Coronado Robles, Marie Contreras & Linda Gair City Clerk Saenz extended an invitation to the 70th Anniversary Opening Day Ceremony for Eastside Little League on March 17, 2024 and their fundraiser at 3.99 Pizza Company held on March 7, 2024 from 4:00 p.m.- 10:00 p.m..
ADJOURNMENT
Mayor Estrada closed the Regular Meeting at approximately 8:56 p.m.
ATTEST: Emmanud MEistyada, Mayor
Christopher Saenz, City Clerk
APPROVED: March 20, 2024
03-06-2024 City Council Regular Meeting Minutes