CITY COUNCIL
REGULAR MEETING
Agenda
March 20, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – December 2023
Staff recommends that Council receive and file the Treasurer’s Report for December 2023.
3. Meeting Minutes for March 6, 2024
It is recommended that the City Council approve the Special and Regular City Council Meetings held on March 6, 2024.
4. Approve a Request for Service Proposal with Evan Brooks and Associates, Inc (EBA) for Transit Route Efficiency Study for the City of Baldwin Park’s Transit System It is recommended that the City Council:
1. Authorize the Director of Public Works to execute the proposal from Evan Brooks Associates, Inc.(EBA) in the amount of $62,310 for the completion of the Transit Route Efficiency Study.
2. Authorize the Director of Finance to appropriate $62,310.00 from Fund 244 - Proposition A and make the necessary budget and appropriation adjustments.
5. Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Anthony Clinton The claimant alleges bodily injury. • Felipe Escamilla The claimant alleges bodily injury. • Jasmyne Silva Misdirected Claim
This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.
6. Approve a Request For Qualification for High Speed Fiber Data Services For City Facilities
It is recommended that the City Council:
1. Approve the release of the Request for Qualifications; and
2. Review and Rank the Responses to the RFQ
3. Present a recommendation to the City Council, including a cost estimate.
7. Authorize Purchase Orders and Expenditures at The Home Depot Center from Approved Fiscal Year 2023 -24 Funds for Materials and Supplies in Various Maintenance and Operations Cost Centers.
It is recommended that the City Council:
1. Authorize the expenditure of approved funds in the amount not -to-exceed $36,500 for purchase of materials and supplies from the Home Depot through June 30, 2024, and;
2. Authorize the Director of Finance to make the necessary budget transfers and adjustments, and;
3. Authorize the Public Works Director to prepare and process the necessary purchase order requisitions.
8. Adopt a Resolution to become a member of the California Municipal Finance Authority (“CMFA”) and to approve the issuance of the Bonds by the CMFA, for conduit financing for the proposed Central Metro Place Apartments Affordable Senior Housing Project located at 14519 Central Avenue.
It is recommended that the City Council adopt Resolution 2024-006 to become a member of the CMFA and to approve the issuance of the Bonds by the CMFA, for purposes of the Code.
PUBLIC HEARING
REPORTS OF OFFICERS
9. Grant Application- Extreme Heat and Community Resilience Program- Governor’s Office of Planning and Research (OPR)- Large Implementation Category It is recommended that the City Council:
1. Authorize the Chief Executive Officer (CEO) and the Director of the Community Development Department (CDD) to apply for the Extreme Heat and Community Resilience Program Grant - Large Implementation Category, in the Governor’s Office of Planning and Research, for up to $ 4 million.
2. Approve of SGV Casita as a Community Based Organization (CBO) Co-Applicant.
3. Direct Staff to request an Advance Disbursement to avoid using the General Fund to front-fund the program.
10. Appointment of Interim Housing Commissioner by selection in the order applications were received.
It is recommended that the City Council:
1. Select an Interim Housing Commissioner by the order the application was received from the previously appointed Housing Commissioners names.
11. Accept and Approve Plans and Specifications and Award of a Construction Contract for City Project No. CIP 20 -31 & CIP 20 -35 Traffic Signal and Rail Crossing Safety Improvements at Pacific Avenue and Bogart Avenue.
It is recommended that the City Council:
1. Accept and approve project plans and specifications for City Project CIP 20-31 & CIP 20-35; and,
2. Approve and award the construction contract to Elecnor Belco Electric, Inc. from Chino, CA in the amount of $1,808,347.00; and,
3. Authorize the Director of Finance to appropriate $170,000.00 from Fund 245 – Proposition C, $230,000.00 from Fund 255 –Measure M, and drawdown and appropriate $806,395.50 from the Measure M Bond Proceeds account; and,
4. Authorize the Mayor and City Clerk to execute the construction contract.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – December 2023
Staff recommends that the Board receive and file the Treasurer’s Report for December 2023.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Councilmember Damian seeks consensus from Council colleagues to direct the CEO and the City Attorney to present to the City Council an amendment to Ordinance No 1457 to revise the contract authority of the CEO, inclusive of the associated funding authority, from $24,999 to $50,000.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at [email protected]. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR
34.102.104 ADA TITLE II)