CITY COUNCIL
REGULAR MEETING
Agenda
April 17, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Proclamation – Donate Life Month Proclamation presented to Jolene Vargas, OneLegacy Ambassador
Recognition – Certificate of Recognition for winning the Ontario International Airport Logo Drawing Contest depicting Autism Awareness presented to Erick Olea
Proclamation – Autism Acceptance Month Proclamation presented to Erick Olea.
Presentation – Retirement Recognition for Years of Service presented to Irma Garcia, Senior Center Program Supervisor
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – January 2024
Staff recommends that Council receive and file the Treasurer’s Report for January 2024.
3. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on April 3, 2024.
4. Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Oscar Henry Martinez The claimant alleges bodily injury.
This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in natur e. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members
5. Approval of Agreement with Learning Enrichment After -School Program, Inc. (dba Leap) for the Summer Lunch Program
It is recommended that the City Council:
1. Authorize the Mayor to execute a one (1) year service agreement with Learning Enrichment After-School Program, Inc. (dba Leap); and
2. Authorize Director of Recreation & Community Services to execute any associated documents; and
3. Authorize Director of Finance to appropriate funding and make necessary changes to the budget.
6. Grant Reimbursement report for 3rd Quater FY23-24-January 1, 2024 to March 31, 2024
It is recommended that the City Council receive and file this report.
7. Approval and Adoption of Resolution No. 2024 -011 and Consideration of a Memorandum of Understanding (MOU) with Goodwill Southern California to Re - Establish the NextGen Youth Workforce Program.
It is recommended that the City Council:
1. Approve Resolution No. 2024-011 and the proposed MOU with the GSC; and
2. Authorize the Mayor to execute the MOU; and
3. Confirm the appropriation of $20,560 of American Rescue Plan Act (ARPA) funds carried over from 2023 for Summer 2024; and
4. Appropriate an additional $120,000 of ARPA Funds to fund the City’s contribution for the 2024 and 2025 NextGen Program; and
5. Authorize the CEO to make technical adjustments as may be necessary to carry out the direction of City Council.
8. Draft FY 2024-25 Annual Action Plan and CDBG Funding Requests It is recommended that the Mayor and City Council accept the Draft 2024-25 Annual Action Plan and continue the 30 -day public comment period which began on April 12, 2024 in compliance with the Consolidated Plan Procedures at 24 CFR Part 91
9. Implement and Update Written Policies and Procedures for Accounting and Financial Reporting, Federal Awards Management, and Automated Clearinghouse (ACH) and Wire Transfer Policy and Procedures
It is recommended that the City Council review and approve the following accounting and financial reporting policies and procedures as follows:
1. Federal Awards Management Policy
2. Subrecipient Monitoring Policy
3. Write-off Policy
4. ACH and Wire Transfer Policy and Procedures
10. City to City Friendship Relationship Between the Cities of Baldwin Park and Fresnillo, Zacatecas, Mexico
It is recommended that the City Council:
1. Declare Sunday August 11, 2024, as the official day for the diplomatic visit by the City of Fresnillo, Zacatecas, Mexico, to be led by Interim Mayor Rita Rocio Quiñones de Luna.
2. Declare that the hosting of the 2nd Annual Friendship Basketball Tournament at Morgan Park will serve as the main event for the diplomatic visit.
3. Authorize the Director of Finance to appropriate up to $12,000 from the General Fund and make necessary budget adjustment to defray expenses associated with the event.
11. Approve Amendments to the Professional Service Agreements (PSAs) with David Volz Design, Evan Brooks and Associates (EBA), Infrastructure Engineers a Bowman Company, John L. Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates and Willdan Engineering to Extend Term for One -Year and Authorize Staff to Publish a Request for Qualifications (RFQ) to Update and Establish the List of On-Call Consultants for Engineering Services.
It is recommended that the City Council:
1. Authorize the Director of Public Works to publish a Request for Qualifications to establish an updated list of on-call Engineering Consultants Firms; and,
2. Approve Amendments to the current Professional Services Agreements for a one - year term extension with David Volz Design, Evan Brooks and Associates, John L Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates, Infrastructure Engineers, and Willdan Consulting; and,
3. Authorize the Mayor and City Clerk to execute the Amendments to the PSAs.
12. Approval of a Construction Contract with Gentry General Engineering Company for the Construction and Completion of Unfinished Improvements for City Project No.
CIP 22-040, Calino Avenue Sewer and Storm Drain Improvements It is Staff’s recommendation that the City Council:
1. Find Stance Construction Company in default of its Contract; and
2. Approve and award the construction contract to Gentry General Engineering Company of Colton, CA in the amount of $851,790.78 for the completion of unfinished improvements at Calino Avenue; and
3. Authorize the Mayor and City Clerk to execute the contract with Gentry General Engineering Company; and
4. Authorize the Director of Finance to transfer $80,000 from CIP22-037, Acct. # 275- 50-752-58100-55017 to CIP22 -040, Acct #275 -50-752-58100-55021; allocate $310,617.77 to Acct 100 -50-000-46950-55021 from expected surety payment received and Acct #100-50-752-58100-55021 for the additional expenditures and to make necessary budget adjustments.
13. Authorization to Submit a Voucher Application Pursuant to the U.S. Department of Energy’s Energy Efficiency Conservation Block Grant Program (EEBCG) for the Procurement of Solar Powered Lighting
It is recommended that the City Council:
1. Authorize staff to submit a voucher application to the Department of Energy’s EECBG Program for the procurement of solar-power lighting equipment; and
2. Authorize the Director of Finance to appropriate $127,900 to Fund No. 270, assign an account number including the project number, and make the necessary budget adjustments; and
3. Authorize the Director to Public Works to process the necessary grant documentation.
PUBLIC HEARING
REPORTS OF OFFICERS
14. Consideration and Direction for Title and Sub -Logo for the Education and Outreach Campaign for Active Transportation Cycle 3 Project – CIP 20-129, San Gabriel River Commuter Bikeway Greening Project Ph II – Generally known as the Big Dalton Bike and Walk Trail
It is recommended that the City Council:
1. Select an official local name for the Bike/Walk Trail Project; and
2. Select a project sub-logo to be used along with the City’s logo.
15. American Rescue Plan Act (ARPA) Grant Updates on Appropriations, Expenditures, and Available Balances
It is recommended that the City Council:
1. Approve or make changes to the ARPA updated allocation, and
2. Add new programs or projects to the remaining unappropriated balance, and
3. Authorize the Director of Finance to set up account #s for appropriation to the new programs and projects and make necessary budget amendments.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – January 2024
Staff recommends that the Board receive and file the Treasurer’s Report for January 2024.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)