CITY COUNCIL OR BALDWIN Mayor Emmanuel J. Estrada
HUB OF PA
REGULAR MEETING R Mayor Pro Tem Jean M. Ayala
THE
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Daniel Damian
VALLEY
Councilmember Monica Garcia
April 17, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:05 p.m. by Mayor Estrada.
INVOCATION
The invocation was led by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Councilmember Alejandra Avila (present)
Councilmember Daniel Damian (present)
Councilmember Monica Garcia (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel J. Estrada (present)
REPORT FROM CLOSED SESSION
Assistant City Attorney Ornelas-Lopez announced that all the member were present. The City Council heard various items on the Special Meeting Agenda expect for Jose Estrada v. Baldwin Park and direction was given, there is no reportable action. The Mayor motioned to close the Special Meeting at approximately 7:09 p.m.
The Mayor motioned to reopened the Special Meeting at approximately 8:58 p.m.
Assistant City Attorney Ornelas-Lopez announced that on the matter of the Calino Avenue Project- Contractor Dispute the Council voted in favor of settlement. All the members of the Council were present expect for Councilmember Garcia.
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
The Mayor and City Council proclaimed April 2024 as Donate Life Month and presented the proclamation to Jolene Vargas, OneLegacy Ambassador
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The Mayor presented a Certificate of Recognition to Erick Olea for winning the Ontario International Airport Logo Drawing Contest depicting Autism Awareness.
The Mayor and the City Council proclaimed April 2024 as Autism Acceptance Month and presented the proclamation to Erick Olea.
The Mayor presented to Irma Garcia, Senior Center Program Supervisor, a Certificate and Plaque of Retirement Recognition for Years of Service.
PUBLIC COMMUNICATIONS
The Mayor opened Public Communications at approximately 8:02 p.m., the following spoke:
1) Irma Morales, BP Library 3) Maria Davalos
2) Esthela Herrera
Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. reasurer's Report Citv (CC) - Januarv 202
lotion to receive and file the Treasurer's Report for Januarv 202 Motion Passed 15 - 0]. AYES: AVIanuel Estrada, seconded by Jean M Ayala lo adopt
DAMIAN, GARCIA, AYALA, ESTRADA
3. Meeting Minutes
Motion to approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on April 3, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Oscar Henry Martinez The claimant alleges bodily injury.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
5. Approval of Agreement with Learning Enrichment After-School Program, Inc. (dba Leap) for the Summer Lunch Program
Motion to:
1. Authorize the Mayor to execute a one (1) year service agreement with Learning Enrichment After-School Program, Inc. (dba Leap); and
2. Authorize Director of Recreation & Community Services to execute any associated documents; and
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3. Authorize Director of Finance to appropriate funding and make necessary changes to the budget.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Grant Reimbursement report for 3rd Quater FY23-24-January 1, 2024 to March 31, 2024 Motion to receive and file this report.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Approval and Adoption of Resolution No. 2024-011 and Consideration of a Memorandum of Understanding (MOU) with Goodwill Southern California to Re-Establish the NextGen Youth Workforce Program.
Motion to:
1. Approve Resolution No. 2024-011 and the proposed MOU with the GSC; and
2. Authorize the Mayor to execute the MOU; and
3. Confirm the appropriation of $20,560 of American Rescue Plan Act (ARPA) funds carried over from 2023 for Summer 2024; and
4. Appropriate an additional $120,000 of ARPA Funds to fund the City's contribution for the 2024 and 2025 NextGen Program; and
5. Authorize the CEO to make technical adjustments as may be necessary to carry out the direction of City Council.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Draft FY 2024-25 Annual Action Plan and CDBG Funding Requests Motion to accept the Draft 2024-25 Annual Action Plan and continue the 30-day public comment period which began on April 12, 2024 in compliance with the Consolidated Plan Procedures at 24 CFR Part 91.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
9. Implement and Update Written Policies and Procedures for Accounting and Financial Reporting, Federal Awards Management, and Automated Clearinghouse (ACH) and Wire Transfer Policy and Procedures
Motion to approve the following accounting and financial reporting policies and procedures as follows:
1. Federal Awards Management Policy
2. Subrecipient Monitoring Policy
3. Write-off Policy
4. ACH and Wire Transfer Policy and Procedures, with an additional step to verbally verify bank information prior to transfer.
Item #9 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 04-14-2024 City Council Regular Meeting Minutes
10. City to City Friendship Relationship Between the Cities of Baldwin Park and Fresnillo, Zacatecas, Mexico
Motion to :
1. Declare Sunday August 11, 2024, as the official day for the diplomatic visit by the City of Fresnillo, Zacatecas, Mexico, to be led by Interim Mayor Rita Rocio Quiñones de Luna.
2. Declare that the hosting of the 2nd Annual Friendship Basketball Tournament at Morgan Park will serve as the main event for the diplomatic visit.
3. Authorize the Director of Finance to appropriate up to $12,000 from the General Fund and make necessary budget adjustment to defray expenses associated with the event.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
11. Approve Amendments to the Professional Service Agreements (PSAs) with David Volz Design, Evan Brooks and Associates (EBA), Infrastructure Engineers a Bowman Company, John L. Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates and Willdan Engineering to Extend Term for One-Year and Authorize Staff to Publish a Request for Qualifications (RFQ) to Update and Establish the List of On-Call Consultants for Engineering Services.
Motion to:
1. Authorize the Director of Public Works to publish a Request for Qualifications to establish an updated list of on-call Engineering Consultants Firms; and,
2. Approve Amendments to the current Professional Services Agreements for a one-year term extension with David Volz Design, Evan Brooks and Associates, John L Hunter and Associates, Onward Engineering, RKA Consulting Group, TAIT and Associates, Infrastructure Engineers, and Willdan Consulting; and,
3. Authorize the Mayor and City Clerk to execute the Amendments to the PSAs.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
12. Approval of a Construction Contract with Gentry General Engineering Company for the Construction and Completion of Unfinished Improvements for City Project No. CIP 22-040, Calino Avenue Sewer and Storm Drain Improvements
Motion to:
1. Find Stance Construction Company in default of its Contract; and
2. Approve and award the construction contract to Gentry General Engineering Company of Colton, CA in the amount of $851,790.78 for the completion of unfinished improvements at Calino Avenue; and
3. Authorize the Mayor and City Clerk to execute the contract with Gentry General Engineering Company; and
4. Authorize the Director of Finance to transfer $80,000 from CIP22-037, Acct. # 275-50- 752-58100-55017 to CIP22-040, Acct #275-50-752-58100-55021; allocate $310,617.77 to Acct 100-50-000-46950-55021 from expected surety payment received and Acct #100-50- 752-58100-55021 for the additional expenditures and to make necessary budget adjustments.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 04-14-2024 City Council Regular Meeting Minutes
13. Authorization to Submit a Voucher Application Pursuant to the U.S. Department of Energy's Energy Efficiency Conservation Block Grant Program (EEBCG) for the Procurement of Solar Powered Lighting
Motion to:
1. Authorize staff to submit a voucher application to the Department of Energy's EECBG Program for the procurement of solar-power lighting equipment; and
2. Authorize the Director of Finance to appropriate $127,900 to Fund No. 270, assign an account number including the project number, and make the necessary budget adjustments; and
3. Authorize the Director to Public Works to process the necessary grant documentation.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA PUBLIC HEARING - None
REPORTS OF OFFICERS
14. Consideration and Direction for Title and Sub-Logo for the Education and Outreach Campaign for Active Transportation Cycle 3 Project - CIP 20-129, San Gabriel River Commuter Bikeway Greening Project Ph II - Generally known as the Big Dalton Bike and Walk Trail
Directions were given to staff to return with different names options for the Bike/Walk Trail using Option C logo.
MOTION: It was moved to bring back item by Monica Garcia, seconded by Daniel Damian to postpone Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
15. American Rescue Plan Act (ARPA) Grant Updates on Appropriations, Expenditures, and Available Balances
Motion to:
1. Amend the allocation of the LA County Animal Control, keeping the $673,559 and allocate an additional $200,000 from the remaining balance of $383,629.
2. Approve the ARPA updated allocation, and
3. Allocate remaining unappropriated balance at a future meeting, and
4. Authorize the Director of Finance to set up account #s for appropriation to the new programs and projects and make necessary budget amendments.
MOTION: It was moved to bring back item by Monica Garcia, seconded by Daniel Damian to postpone Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 04-14-2024 City Council Regular Meeting Minutes
SA 2. Treasurer's Report SA - January 2024
Motion to receive and file the Treasurer's Report for January 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada sought consensus to direct staff to check if the city can qualify to receive a CA Council of Art Grant.
ADJOURNMENT
Mayor Estrada made a motion to adjourn all meetings at approximately 8:59 p.m.
Emmanuel JEstrada, Mayor
ATTEST:
Christopher Saenz, City Clerk APPROVED: May 1, 2024
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