CITY COUNCIL
REGULAR MEETING
Agenda
May 01, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Certificate of Recognition presented to the St. John the Baptist Baldwin Park Cheer Team for being the SHARP State Champions
Presentation – Certificate of Recognition of their 50 th Anniversary presented to Baldwin Park residents, Marcelo and Vivian Rodriguez.
Proclamation – Declaring May 2024 as Older American Month presented to Hector Santos, 2024 Honoree for the City of Baldwin Park, Julia McNiell Senior
Presentation – Certificate of Recognition for being recognized as the Officer of the Year from the California Association of Property and Evidence Property presented to Diana Huerta.
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on April 17, 2024.
3. Authorize to Enter Into a Lease Agreement for Eight New Copy Machines It is recommended that the City Council:
1. Approve entering into a 60-month Lease Agreement with Ricoh USA for eight new copy machines; and
2. Authorize the Mayor to execute the five (5) year lease agreement
4. Approval of a Memorandum of Understanding between Baldwin Park and the Cities of Azusa and Irwindale for the Creation of the East San Gabriel Valley SWAT Team.
It is recommended that the City Council
1. Approve the MOU, creating an East San Gabriel Valley SWAT team.
2. Authorize the Chief of Police to execute the Memorandum of Understanding (MOU) between the City of Baldwin Park and the cities of Azusa and Irwindale for the purpose of operating a regional Special Weapons and Tactics (SWAT) team.
5. Approval of Annual Report for Military Equipment
It is recommended that the City Council
1. Approve the 2024 Annual Military Equipment Report and the updated inventory of military equipment.
6. Approval of Proposal from APN Landscape, Inc. for De Anza Elementary School Parkway Landscape Maintenance Project – CIP Project No. 24-018-55037 It is recommended that the City Council:
1. Approve the proposal and award the maintenance project to APN Landscaping Inc. in an amount not-to-exceed $50,780; and
2. Authorize the Director of Finance to make the necessary budget transfers and adjustments for the proposed landscape maintenance project; and
3. Authorize the Director of Public Works, or his designee, to complete and process the necessary documents.
7. Grant Application – Extreme Heat and Community Resilience Program – Governor’s Office of Planning and Research (OPR)- Letter of Support It is recommended that the City Council:
1. Authorize the Chief Executive Officer (CEO) to sign a letter of support to OPR in favor of the grant application lead by SGVCOG and CORE.
2. Direct Staff to be an active participant in the application led by SGVCOG and CORE in a Supporting Role.
8. Approve an Industrial Disability Retirement (IDR) for Edwin J. Parra It is recommended that the City Council approve the Industrial Disability Retirement for Edwin J. Parra, a Local Safety Member.
PUBLIC HEARING
REPORTS OF OFFICERS
9. Introduction of Ordinance No. 1509 of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Amendments, Chapter 34.06; Formal Contract Procedure, Chapter 34.26; Professional Services, Chapter 34.37 - City Manager’s Contracting Authority It is recommended that the City Council:
1. Waive further reading, read by title only and introduce the following: “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL
CONTRACT P ROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER 34.37”.
2. Direct staff to update Purchasing Policy & Procedures in conformity with Ordinance No. 1509
10. Recommendation of Approval of Funding From the Measure BP Stakeholders Oversight Committee (SOC)- One (1) Crew Cab Pick -Up Truck and One (1) Kubota Tractor
It is recommended that the City Council:
1. Concur and approve the recommendation from the SOC for funding from Measure BP Fund for the acquisition of the following pieces of equipment:
(a) One (1) “Kubota” Tractor at $59,000 (purchase)
(b) One (1) Full Size Crew Cab Pick-Up Truck at $74,931 (Lease)
2. Authorize the Director of Finance to appropriate $ 133,931 from the Measure BP Fund
3. Authorize the Director of Public Works to proceed with the acquisition of the equipment.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
Chief Executive Officer Zaldivar would like to inform Council of the following dates as a brief calendar look-ahead for planning purposes:
North Park High School Graduation Ceremony: Wednesday June 5, at 5:30 p.m.
Sierra Vista High School Graduation Ceremony: Thursday, June 6, at 5:00 p.m.
Baldwin Park High School Graduation Ceremony: Thursday, June 6, at 7:00 p.m.
City Council Meetings of Wednesday, July 3rd is cancelled.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)