CITY COUNCIL
REGULAR MEETING
Agenda
May 15, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Ho using Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Certificate of Recognition for the 2024 Winners of the Mark Daniel Flores Music Foundation Scholarships presented to Uriel Dominguez and Allan Parra.
Proclamation – Lupus and Fibromyalgia Awareness Month presented to Juana Mata, Looms for Lupus.
Proclamation – Mental Health Awareness Month presented to California Mental Health Connection.
Proclamation – National Public Works Week May 19-25 presented to the Public Works Department.
Presentation – New Staff Introduction
• Jesus Flores – Housing Specialist
• Anisa Lopez – Housing Specialist
• Pauline Ly – Accountant
• Daniel Gutierrez – Engineering Assistant
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – February 2024
Staff recommends that Council receive and file the Treasurer’s Report for February 2024.
3. Meeting Minutes for May 1, 2024
It is recommended that the City Council that the City Council approve the Special City Council Meeting and the Regular City Council Meeting held on May 1, 2024.
4. Second Reading and Adoption of Ordinance No. 1509 of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Amendments, Chapter 34.06; Formal Contract Procedure, Chapter
34.26; Professional Services, Chapter 34.37 - City Manager’s Contracting Authority It is recommended that the City Council to adopt and approve Ordinance No. 1509 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL CONTRACT PROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER 34.37”.
5. Request for Authorization to Purchase a Laser 3D Scanner.
It is recommended that the City Council
1. Authorize the Police Department to purchase the requested FARO 3D laser scanner and accessories; and
2. Authorize the Director of Finance to appropriate $63,743.26. from the Police Special Funds- Traffic Safety Fund #271; and
3. Authorize the Chief of Police or his designee to complete all appropriate documentation for the purchase.
6. Approval of a bench of pre-qualified Environmental Planning Consultants to prepare environmental documents for development projects.
Staff recommends that the City Council take the following actions:
1. Approve the list of consultants to be used for Environmental Consulting Services for three years ending May 15, 2027, that includes Placeworks, ECORP, UES, MIG, Dudek, De Novo Planning Group, SWCA, First Carbon Solutions, Rincon, and Eco Tierra; and
2. Approve and authorize the Chief Executive Officer or his designee and City Attorney to execute Agreements in substantial form to that attached as Attachments 1 -2, subject to any non-substantive changes made by the CEO and City Attorney.
7. Consider Approval of Amendment No. 1 to the Maintenance Services Agreement (MSA) With West Coast Arborists (WCA) Inc., for Citywide Tree Maintenance Services and Authorize Staff to Publish a Request for Proposals for Tree Maintenance Services
Staff recommends that Council:
1. Approve Amendment No. 1 to the Maintenance Services Contract with West Coast Arborists (WCA), Inc. for Citywide Tree Maintenance Services, extending the term contract for an additional one (1) year and adjusting rates by 3.4% for FY24 -25 due to CPI increase; and,
2. Approve an increase to the annual not -to-exceed contract amount from $165,000 to $171,000 in FY24-25 due to the CPI increase; and,
3. Authorize Staff to publish a Request for Proposals for Tree -trimming services prior to the expiration of Amendment No. 1; and,
4. Authorize the Mayor and City Clerk to execute Amendment No. 1; and,
5. Authorize the Finance Director to make necessary budget adjustments per the increase of rates to allow payments approved FY 2023-24 and any subsequent fiscal years within contract amendment terms.
8. Award of Contract to E.T.E. Fitness Equipment for the Officer Wellness and Mental Health Project to Upgrade the Police Gym Facility
It is recommended that the City Council
1. Approve the contract with E.T.E. Fitness Equipment in the amount of $34,977.53 for the purchase and installation of gym equipment; and
2. Authorize the Mayor and City Attorney to execute the agreement.
9. Approve a Professional Services Agreement (PSA) with CWE for Construction Management and Inspection Services for City Project No. CIP 21 -198 Barnes Park Multi-Benefit Stormwater Capture Project
It is Staff’s recommendation that the City Council:
1. Approve the Professional Services Agreement with CWE in the amount of $964,697.00; and
2. Authorize the Mayor and City Clerk to execute the contract with CWE for construction management and inspection services of the City of Baldwin Park’s Barnes Park Project.
10. Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
· Douglas Salazar The claimant alleges property damage. · Intact Insurance aso FedEx The claimant alleges property damage. · Kin Yip Lui The claimant alleges property damage.
This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature . It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.
PUBLIC HEARING
11. A request for consideration of a Zoning Text Amendment to repeal and replace Subchapter 153.170 pertaining to Sign Regulations in the City of Baldwin Park to include new language regarding new static or digital billboard construction and billboard relocation agreements, incorporation of previously approved sign regulations that were not codified, and reorganization of the chapter as a whole. (Location:
Citywide; Applicant: City of Baldwin Park; Case Number: AZC 24-02).
It is recommended that the City Council
1. Conduct a public hearing.
2. Find the proposed ordinance is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) (“CEQA”) and the State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the ord inance is categorically exempt from CEQA under Guidelines Section 15061(b)(3) (Common Sense Exception) since the ordinance is not a “project” and can be seen with certainty that there is no possibility that the ordinance may have a significant effect on th e environment, either directly or indirectly, and that therefore no environmental review under CEQA is required.
3. Introduce for first reading, by title only and waive further reading, Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE
MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW
LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD
CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS,
INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS
THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER
AS A WHOLE
12. Public Hearing Regarding Fiscal Year 2024-25 Annual Action Plan.
Staff recommends that the Mayor and City Council approve the Final 2024 -25 Annual Action Plan and authorize the City Manager to execute the documents required for submission of this Plan for CDBG and HOME Funds to the United States Department of Housing and Urban Development. Staff also recommends that the Mayor and City Council authorize staff to make changes to funding allocations as described in this staff report once the final 2024 entitlement grants are announced by HUD.
13. Appeal of the Planning Commission’s March 27, 2024, adoption of a tentative parcel map (TPM 084199).
It is recommended that the City Council
1. Conduct a public hearing.
2. Find that pursuant to Public Resources Code section 21166 and State CEQA Guidelines section 15162, the Project was analyzed by the 2016 TOD Downtown Specific Plan EIR (Exhibit C) and Addendum to the 2016 TOD Downtown Specific Plan EIR (Exhibit D), as well as the Transportation Assessment (Exhibit E) that was prepared for this Project and that no further environmental review is necessary.
3. City Council action to:
a. Uphold the Planning Commission’s decision and find that pursuant to Public Resources Code section 21166 and State CEQA Guidelines section 15162, the Project was analyzed by the 2016 Downtown Specific Plan EIR (Exhibit C) and Addendum to the 2016 TOD Downtown Specific Plan EIR (Exhibit D), as well as the Transportation Assessment (Exhibit E) that was prepared for this Project and that no further environmental review is necessary, and adopt the following titled Resolution (No. CC 24 -13—Exhibit M): A
RESOLUTION OF THE CITY COUNCIL DENYING THE APPEAL AND
UPHOLDING THE APPROVAL OF THE PLANNING COMMISSION OF
THE CITY OF BALDWIN PARK FOR A TENTATIVE PARCEL MAP TO
CONSOLIDATE FIVE (5) LOTS, STREET RIGHT -OF-WAY, AND A
CITY PARKING LOT INTO ONE (1) 92,680 SQUARE FOOT LOT FOR
THE DEVELOPMENT OF THE ZOCALO CIVIC PLAZA PROJECT
LOCATED AT THE NO RTHWEST INTERSECTION OF MAINE
AVENUE AND PACIFIC AVENUE AND EXTENDING SOUTH OF
MAINE STREET, (APPLICANT: CITY OF BALDWIN PARK, CASE
NUMBER TPM 84199).
REPORTS OF OFFICERS
14. Renewal of the City’s services contract with Los Angeles County Department of Animal Care and Control (DACC).
15. It is recommended that the City Council
1. Approve the contract renewal and authorize the Mayor, City Clerk and City Attorney to execute the agreement.
2. Authorize the Director of Finance to appropriate $911,754 among the General Fund (#100) Gas Tax Fund (#240 and ARPA Fund (#275) and include in the FY 2024 -25 budget.
3. Authorize the Chief Executive Officer to inform DACC of the City’s intention to renew the contract.
Urgent Matter- Immediate Repairs to Elevators of Transit Center and City Hall by Schindler Elevator Corporation
It is recommended, after making the requisite findings under Government Code section 54954.2(b), that the City Council:
1. Authorize the CEO and the Director of Recreation and Community Services to proceed with the urgent repairs to the elevators to be conducted by Schindler Elevator Corporation, the original manufacturer and installer of the elevators.
2. Authorize the Director of Finance to appropriate up to $100,000 from Measure R Fund #254 to cover repair costs totaling $86,097 for the three (3) elevators at the Transit Center complex and other associated maintenance expenses. Additionally, transfer $111,854 from the ARPA Fund #275 and project #55-Replace Roof at Community Center which currently has a $1 million appropriation to cover the repair costs for the two (2) elevators in City Hall; and make necessary budget adjustments.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – February 2024
Staff recommends that the Board receive and file the Treasurer’s Report for February 2024.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable s taff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)