CITY COUNCIL BALDWIN Emmanuel J. Estrada
Mayor
HUB OF PARK
REGULAR MEETING Mayor Pro Tem Jean M. Ayala
THE
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Daniel Damian
VALLEY TOSE
Councilmember Monica Garcia
May 15, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:15 p.m. by Mayor Estrada.
INVOCATION
The invocation was given by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS
Councilmember Alejandra Avila (present)
Councilmember Daniel Damian (present)
Councilmember Monica Garcia (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel J. Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Norma Tabares reported that all members were present on items # 1 and #3 listed on the Special City Council Meeting Agenda and there is no reportable action.
On Item #2, all members were presented except for Mayor Pro Tem Ayala and there is no reportable action.
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
City Attorney Tabares announced there is an urgent item to be added to agenda as item #15.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to include item #15 based on the need of immediate action Motion Passed [5-0]. AYES: AVILA, DAMIAN,
GARCIA, AYALA, ESTRADA
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor Estrada and the City Council presented Certificates of Recognition for the 2024 Winners of the Mark Daniel Flores Music Foundation Scholarships presented to Uriel Dominguez and Allan Parra. 05-15-2024 City Council Regular Meeting Minutes
Mayor Estrada and the City Council proclamation May 2024 as Lupus and Fibromyalgia Awareness Month to Juana Mata, Looms for Lupus.
Mayor Estrada and the City Council proclamation May 2024 as Mental Health Awareness Month to California Mental Health Connection.
Mayor Estrada and the City Council proclamation May 19-25 as National Public Works Week to the Public Works Department.
Mayor Estrada and the City Council welcomes and introduce new staff members: Jesus Flores, Housing Specialist, Anisa Lopez, Housing Specialist, Pauline Ly, Accountant and Daniel Gutierrez, Engineering Assistant.
PUBLIC COMMUNICATIONS
Mayor Estrada opened Public Communications at 8:01 p.m., the following speakers spoke:
1) Irma Morales 4) Abel
2) Jorge Rivera 5) Public Speaker 1 and Public Speaker 2 3) John Rios
Seeing no one else wishing to speak public communications was closed.
CONSENT CALENDAR
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA Treasurer's Report City (CC) - February 2024
Motion to receive and file the Treasurer's Report for February 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
3. Meeting Minutes for May 1, 2024
Motion to approve the Special City Council Meeting and the Regular City Council Meeting held on May 1, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
4. Second Reading and Adoption of Ordinance No. 1509 of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Amendments, Chapter 34.06; Formal Contract Procedure, Chapter 34.26; Professional Services, Chapter 34.37 - City Manager's Contracting Authority Motion to adopt and approve Ordinance No. 1509 entitled, "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL CONTRACT PROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER 34.37".
05-15-2024 City Council Regular Meeting Minutes
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
5. Request for Authorization to Purchase a Laser 3D Scanner.
Motion to
1. Authorize the Police Department to purchase the requested FARO 3D laser scanner and accessories; and
2. Authorize the Director of Finance to appropriate $63,743.26. from the Police Special Funds- Traffic Safety Fund #271; and
3. Authorize the Chief of Police or his designee to complete all appropriate documentation for the purchase.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - O]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
6. Approval of a bench of pre-qualified Environmental Planning Consultants to prepare environmental documents for development projects.
Motion to take the following actions:
1. Approve the list of consultants to be used for Environmental Consulting Services for three years ending May 15, 2027, that includes Placeworks, ECORP, UES, MIG, Dudek, De Novo Planning Group, SWCA, First Carbon Solutions, Rincon, and Eco Tierra; and
2. Approve and authorize the Chief Executive Officer or his designee and City Attorney to execute Agreements in substantial form to that attached as Attachments 1-2, subject to any non-substantive changes made by the CEO and City Attorney.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
7. Consider Approval of Amendment No. 1 to the Maintenance Services Agreement (MSA) With West Coast Arborists (WCA) Inc., for Citywide Tree Maintenance Services and Authorize Staff to Publish a Request for Proposals for Tree Maintenance Services Motion to:
1. Approve Amendment No. 1 to the Maintenance Services Contract with West Coast Arborists (WCA), Inc. for Citywide Tree Maintenance Services, extending the term contract for an additional one (1) year and adjusting rates by 3.4% for FY24-25 due to CPI increase; and,
2. Approve an increase to the annual not-to-exceed contract amount from $165,000 to $171,000 in FY24-25 due to the CPI increase; and,
3. Authorize Staff to publish a Request for Proposals for Tree-trimming services prior to the expiration of Amendment No. 1; and,
4. Authorize the Mayor and City Clerk to execute Amendment No. 1; and,
5. Authorize the Finance Director to make necessary budget adjustments per the increase of rates to allow payments approved FY 2023-24 and any subsequent fiscal years within contract amendment terms.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
8. Award of Contract to E.T.E. Fitness Equipment for the Officer Wellness and Mental Health Project to Upgrade the Police Gym Facility
05-15-2024 City Council Regular Meeting Minutes
Motion to
1. Approve the contract with E.T.E. Fitness Equipment in the amount of $34,977.53 for the purchase and installation of gym equipment; and
2. Authorize the Mayor and City Attorney to execute the agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA Approve a Professional Services Agreement (PSA) with CWE for Construction Management and Inspection Services for City Project No. CIP 21-198 Barnes Park Multi-Benefit Stormwater Capture Project
Motion to:
1. Approve the Professional Services Agreement with CWE in the amount of $964,697.00; and
2. Authorize the Mayor and City Clerk to execute the contract with CWE for construction management and inspection services of the City of Baldwin Park's Barnes Park Project.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
10. Claim Rejection
Motion to reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Douglas Salazar The claimant alleges property damage. • Intact Insurance aso FedEx The claimant alleges property damage. • Kin Yip Lui The claimant alleges property damage.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. A YES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
PUBLIC HEARING
11. A request for consideration of a Zoning Text Amendment to repeal and replace Subchapter 153.170 pertaining to Sign Regulations in the City of Baldwin Park to include new language regarding new static or digital billboard construction and billboard relocation agreements, incorporation of previously approved sign regulations that were not codified, and reorganization of the chapter as a whole. (Location: Citywide; Applicant: City of Baldwin Park; Case Number: AZC 24-02).
Motion to
1. Find the proposed ordinance is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) ("CEQA") and the State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the ordinance is categorically exempt from CEQA under Guidelines Section 15061(b)(3) (Common Sense Exception) since the ordinance is not a "project" and can be seen with certainty that there is no possibility that the ordinance may have a significant effect on the environment, either directly or indirectly, and that therefore no environmental review under CEQA is required.
2. Introduce for first reading, by title only and waive further reading, Ordinance 1510, entitled, "AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE 05-15-2024 City Council Regular Meeting Minutes
RELATING TO SIGN REGULATIONS TO INCLUDE NEW LANGUAGE
REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND
BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY
APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND
REORGANIZATION OF THE CHAPTER AS A WHOLE
Mayor Estrada opened the Public Hearing at approximately 8:21 p.m., seeing no one wishing to speak the Public Hearing was closed.
MOTION: It was moved by Monica Garcia, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
12. Public Hearing Regarding Fiscal Year 2024-25 Annual Action Plan.
Motion to approve the Final 2024-25 Annual Action Plan and authorize the City Manager to execute the documents required for submission of this Plan for CDBG and HOME Funds to the United States Department of Housing and Urban Development. Staff also recommends that the Mayor and City Council authorize staff to make changes to funding allocations as described in this staff report once the final 2024 entitlement grants are announced by HUD.
Mayor Estrada opened the Public Hearing at approximately 8;24 p.m., seeing no one wishing to speak the Public Hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - O]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
13. Appeal of the Planning Commission's March 27, 2024, adoption of a tentative parcel map (TPM 084199).
Motion to
1. Find that pursuant to Public Resources Code section 21166 and State CEQA Guidelines section 15162, the Project was analyzed by the 2016 TOD Downtown Specific Plan EIR (Exhibit C) and Addendum to the 2016 TOD Downtown Specific Plan EIR (Exhibit D), as well as the Transportation Assessment (Exhibit E) that was prepared for this Project and that no further environmental review is necessary.
2. City Council action to:
a. Uphold the Planning Commission's decision and find that pursuant to Public Resources Code section 21166 and State CEQA Guidelines section 15162, the Project was analyzed by the 2016 Downtown Specific Plan EIR (Exhibit C) and Addendum to the 2016 TOD Downtown Specific Plan EIR (Exhibit D), as well as the Transportation Assessment (Exhibit E) that was prepared for this Project and that no further environmental review is necessary, and adopt the following titled Resolution (No. CC 24-13—Exhibit M): A RESOLUTION OF THE CITY
COUNCIL DENYING THE APPEAL AND UPHOLDING THE APPROVAL OF
THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK FOR A TENTATIVE PARCEL MAP TO CONSOLIDATE FIVE (5) LOTS, STREET RIGHT-OF-WAY, AND A CITY PARKING LOT INTO ONE (1) 92,680
SQUARE FOOT LOT FOR THE DEVELOPMENT OF THE ZOCALO CIVIC
PLAZA PROJECT LOCATED AT THE NORTHWEST INTERSECTION OF
MAINE AVENUE AND PACIFIC AVENUE AND EXTENDING SOUTH OF
MAINE STREET, (APPLICANT: CITY OF BALDWIN PARK, CASE NUMBER TPM 84199).
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Special Legal Counsel provided the procedure of the appeal hearing, staff will give presentation and answer questions from Council.
Applicant presented
Erik Friess is legal counsel for the Asher Family/14418 Pacific Avenue LLC & Damyanti Ashar, Trustee of the Damyanti Ashar Trust.
REPORTS OF OFFICERS
14. Renewal of the City's services contract with Los Angeles County Department of Animal Care and Control (DACC).
Motion to
1. Approve the contract renewal and authorize the Mayor, City Clerk and City Attorney to execute the agreement.
2. Authorize the Director of Finance to appropriate $911,754 among the General Fund (100) Gas Tax Fund (#240 and ARPA Fund (#275) and include in the FY 2024-25 budget.
3. Authorize the Chief Executive Officer to inform DACC of the City's intention to renew the contract.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
15. Urgent Matter- Immediate Repairs to Elevators of Transit Center and City Hall by Schindler Elevator Corporation
Motion to:
1. Authorize the CEO and the Director of Recreation and Community Services to proceed with the urgent repairs to the elevators to be conducted by Schindler Elevator Corporation, the original manufacturer and installer of the elevators.
2. Authorize the Director of Finance to front-fund the repairs with the General Fund and seek reimbursement from other eligible funding sources, up to an amount of $220,000.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA SA 2. Treasurer's Report SA - February 2024
Motion to receive and file the Treasurer's Report for February 2024. 05-15-2024 City Council Regular Meeting Minutes
MOTION: It was moved by Emmanuel Estrada, seconded by Jean Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
City Clerk Saenz announced the closing ceremony of Eastside Little League June 14* at 6:00 p.m., followed by a movie night at 8:00p.m.
RECESS CLOSED SESSION - at approximately 9:30 p.m.
•
ADJOURNMENT
Mayor Estrada closed the Regular Meeting at approximately 9:38 p.m.
Emmanuel J Estrada, Mayor
ATTEST:
Christopher Saenz, City Clerk
APPROVED: June 5, 2024
05-15-2024 City Council Regular Meeting Minutes