CITY COUNCIL
REGULAR MEETING
Agenda
June 19, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Certificate of Recognition for the Recreation and Community Services Student Commission, Term from July 1, 2023 to June 30, 2024.
National Homeownership Month Proclamation, Presented to Habitat for Humanity
Proclamation – Juneteenth Awareness Month
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – March 2024
Staff recommends that Council receive and file the Treasurer’s Report for March 2024.
3. Meeting Minutes for June 5, 2024
It is recommended that the City Council that the City Council approve the Regular City Council Meeting held on June 5, 2024.
4. Adopt Resolution No. 2024-026 Setting the Appropriations Limit for Fiscal Year 2024- 25 It is recommended that the City Council adopt Resolution No.2024 -026, setting the Appropriations Limit for Fiscal Year 2024-25 at $101,614,675.
5. Approval of Annual Statement of Investment Policy for Fiscal Year 2024-25 It is recommended that the City Council approve the Statement of Investment Policy for Fiscal Year 2024-25.
6. Treasurer’s Report City (CC) – April 2024
Staff recommends that Council receive and file the Treasurer’s Report for April 2024.
7. Approval of agreement with All City Management Services to provide school crossing guard services for fiscal year 2024-2025
It is recommended that the City Council
1. Approve the contract with ACMS for crossing guard services.
2. Authorize the Mayor to execute the agreement.
3. Authorize the Director of Finance to appropriate fundings and add the funding allocations to the FY 2024-25’s budget.
4. Authorize the Director of Finance to bill Baldwin Park Unified School District (BPUSD) for their share of the contract in the amount of $150,555.50.
8. Approve a Request for Proposal for the Emergency Operations Center Upgrade Project.
It is recommended that the City Council
1. Approve the release of the Request for Proposal; and
2. Direct staff to review and rank the responses to the RFP based on the evaluation criteria; and
3. Present a recommendation to the City Council, including a cost estimate, for award of the contract.
9. Approval for Purchase of Overhead Street Name Signs for Francisquito Avenue and Various Intersections
Staff recommends that Council:
1. Approve the purchase of forty-five (45) signs through Pacific Products Inc.; and
2. Authorize the Director of Finance to make the necessary budget transfers and adjustments for the proposed purchase of these signs and hardware; and
3. Authorize the Director of Public Works, or his designee, to complete all the proper documentation to process purchase order requisition for the purchase of these signs.
10. Review of the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and Grant Award Modification (GAM) Request.
It is recommended that the City Council
1. Review the attached FY 2023 JAG Grant Award Letter/Agreement, Summary of FY 2023 JAG Grant Project (Original and Revised), and Grant Award Modification (GAM) Request; and
2. Provide any comments or feedback on the proposed changes to the grant manager within the 30-day review period; and
3. Authorize the Mayor to execute the "Certifications and Assurances by the Chief Executive of the Applicant Government" form.
11. Request for Authorization to Enter into a Software-as-a-Service (Saas) Agreement with Performa Labs, Inc. ("Performa") For Law Enforcement Training.
It is recommended that the City Council
1. Authorize the Chief Executive Officer to enter into a SaaS agreement with Performa Labs, Inc. for law enforcement training services; and
2. Authorize the Director of Finance to appropriate $16,330.00 from the Police Department’s training budget, account number 100 -30-310-53200-00000, with the understanding that the City may be reimbursed through the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and
3. Authorize the Chief Executive Officer or his designee to complete all appropriate documentation for the agreement.
12. Approval for Repair to Damaged Railing of the Pedestrian Overcrossing Bridge Caused by Vehicle Collision
It is recommended that the City Council:
1. Approve the repairs to the Pedestrian Overcrossing (POC) on the I -10/ Bess Ave in the amount of $72,395.00 to Greg Ruvolo; and
2. Authorize the Director of Finance to make the necessary appropriation and budget adjustments for the proposed repair to the Pedestrian Overcrossing (POC);
13. Letter of Support for Kaiser Permanente Application for a Proposed All-inclusive Care For the Elderly (PACE) Program Center
It is recommended that the City Council:
1. Approve Issuing a Letter of Support for Kaiser Permanente’s application for a proposed PACE Program Center in the City of West Covina, to serve elderly KP members in part of the KP Baldwin Park Medical Center service area.
2. Authorize the Chief Executive Officer to prepare and issue the Letter of Support with City Council and CEO signatures addressed to:
California Health and Human Services Agency
Department of Health Care Services
Integrated Systems of Care Division
Attn: Elva Alatorre, PACE Unit Chief
PO Box 997413
Sacramento, CA 95899-7413
14. Grant Application for Tobacco Program Enforcement Activities - California State Attorney General Office
It is recommended that the City Council:
1. Authorize Staff to apply for the California Attorney General Tobacco Grant Program Fiscal Year 24/25 Cycle, by the deadline of June 28, 2024 in partnership with the Wellness Center of LA in accordance with guidelines.
15. Grant Application - Single Jurisdiction Local Hazard Mitigation Plan - Governor’s Office of Emergency Services.
It is recommended that the City Council:
1. Ratify actions taken by staff for submission of the grant application signed by the Chief Executive Officer (CEO) and prepared by Community Development Staff and its consultant for the Single Jurisdiction Local Hazard Mitigation Plan grant from the Governor’s Office of Emergency Services.
16. Amendment to the Consultant Services Agreement between the City of Baldwin Park, and Lorraine Mendez and Associates, Inc. For HUD reporting and consulting services.
It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Consultant Services Agreement with Lorraine Mendez and Associates, Inc., subject to any non-substantive changes made by the CEO and City Attorney and author ize the Director of Finance to appropriate the funds and budget amendments accordingly.
17. Second Reading and Adoption of Ordinance 1510, entitled, “AN ORDINANCE OF
CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND
REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO
SIGN REGULATIONS TO INCLUDE NEW LANGUAGE REGARDING NEW
STATIC OR DI GITAL BILLBOARD CONSTRUCTION AND BILLBOARD
RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY
APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND
REORGANIZATION OF THE CHAPTER AS A WHOLE”.
It is recommended that the City Council waive further reading and adopt Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE
RELATING TO SIGN REGULATIONS TO INCLUD E NEW LANGUAGE
REGARDING NEW STATIC OR DIGITAL BILLBOARD CONSTRUCTION AND
BILLBOARD RELOCATION AGREEMENTS, INCORPORATION OF PREVIOUSLY
APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND
REORGANIZATION OF THE CHAPTER AS A WHOLE”.
PUBLIC HEARING
18. Public Hearing and Adoption of Resolution 2024-021 of the City Council of the City of Baldwin Park Confirming the Advisory Committee’s Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2024-25
Staff recommends that the City Council:
1. Hold a Public Hearing and after considering testimony, adopt Resolution No. 2024 - 021, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY COMMITTEE’S REPORT
AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-2025”; and
2. Approve the FY 2024-25 BIT budget allocation.
19. Public Hearing and Adoption of Resolution No. 2024 -025, Ordering the Assessments for the Citywide Landscaping and Lighting Maintenance Assessment District for FY 2024-2025
It is recommended that the City Council hold a Public Hearing, and after considering testimony, adopt Resolution No. 2024 -025, entitled “A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with Citywide Landscaping and Lighting Maintenance Assessment District for FY2024 -2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills.”
20. Public Hearing and Adoption of Resolution No. 2024 -024, Ordering the Assessments for the Citywide Park Maintenance Assessment District for FY2024-2025.
It is recommended that the City Council hold a Public Hearing and after considering testimony, adopt Resolution No. 2024 -024 entitled “A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with the Citywide Park Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills.”
21. Public Hearing and Adoption of the Budget for Fiscal Year 2024 -25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency
Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for:
• City of Baldwin Park by Resolution No. 2024-027, and
• Finance Authority by Resolution No. FA 2024-001, and
• Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and
• Successor Agency by Resolution No. SA 2024-001
REPORTS OF OFFICERS
22. Event Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic Plaza- Fiscal Year 24/25 Funding
It is recommended that the City Council:
1. Direct Staff to present a Request for Funding to the Measure BP Stakeholders Oversight Committee (SOC) for the Programming and Maintenance of the Zocalo Plaza.
2. The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for Maintenance for a total cost of $165,000 for FY 24/25.
3. Direct staff to establish a programming calendar that will have community and civic activities such as musical performances, dance and folklorico performances, poetry, community dance “tardeadas”, local culinary expos, etc, at least twice a month as a goal.
23. Adopt Resolutions Approving Memorandums of Understanding Between the City of Baldwin Park And Baldwin Park City Associations for (CEA), (CCEA), (CMEA), (POA), (PMEA), (SEIU), and the Executive & Unclassified Managers Benefits Matrix for the term of July 1, 2024 – June 30, 2027
Staff recommends that the City Council approve and adopt:
1. Resolution No. 2024 -029 to Approve the MOU with the Baldwin Park City Employees Association (CEA); and
2. Resolution No. 2024 -030 to Approve the MOU with the Baldwin Park Classified Confidential Employees Association (CCEA); and
3. Resolution No. 2024 -031 to Approve the MOU with the Baldwin Park Classified Management Employees Association (CMEA); and
4. Resolution No. 2024 -032 to Approve the MOU with the Baldwin Park Police Officers Association (POA); and
5. Resolution No. 2024-033 to Approve the MOU with Police Management Employees Association (PMEA); and
6. Resolution No. 2024 -034 to Approve the MOU with the Service Employees International Union Local 721 (SEIU); and
7. Resolution No. 2024 -035 Amending the Executive Employees and Unclassified Managers Benefits Matrix to grant similar adjustments as other groups; and
8. Resolution No. 2024 -036 Updating the Comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments for full-time and part -time positions, beginning July 1, 2024; and
9. Authorize the Director of Finance to set aside and allocate the General Fund surplus of $838,845 from FY 2022, $1,091,408 from FY 2023, and a projected surplus of $900,000 from FY 2024, in addition to the previously set aside surplus of $2,000,000 from FY 2021, to cover the estimated costs for the General Fund portion of this
MOU, as well as the COLA for part -time employees. Furthermore, authorize the completion of all necessary appropriations and budget amendments for this MOU for all funds; and
10. Authorize the Chief Executive Officer to make corrections and adjustments technical in nature to be in conformance with the intent of the City Council.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – March 2024
Staff recommends that the Board receive and file the Treasurer’s Report for March 2024.
SA 3. Treasurer’s Report SA – April 2024
Staff recommends that the Board receive and file the Treasurer’s Report for April 2024.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY - PUBLIC HEARING
SA 4. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency
Staff recommends that the City Council open a public hearing, and following the public hearing, adopt the fiscal year 2024-25 Budget for:
• City of Baldwin Park by Resolution No. 2024-027, and
• Finance Authority by Resolution No. FA 2024-001, and
• Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and
• Successor Agency by Resolution No. SA 2024-001
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
CEO Zaldivar notes that with Independence Day Celebrations leading up to and on the 4th of July, the following related activities will be taking place:
• City’s Independence Day Spectacular at Sierra Vista High School - Wednesday July 3.
• Fireworks Vendors Permitted to Sell Fireworks
• County Fire Fireworks Advisories for Safe use of Fireworks to be published on City social media and website.
• Electronic advisory signs placed on major city streets by Public Works • BPPD will coordinate closely with LAC Fire Department and will add patrol officers for added vigilance.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)