CITY COUNCIL BALDWIN
Mayor Emmanuel J. Estrada
HUB OF
REGULAR MEETING THE PARK Mayor Pro Tem Jean M. Ayala
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Daniel Damian
VALLEY
Councilmember Monica Garcia
June 19, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:10 p.m. by Mayor Estrada.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Councilmember Alejandra Avila (present)
Councilmember Daniel Damian (present)
Councilmember Monica Garcia (absent)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
Assistant City Attorney Ornelas-Lopez announced that the City Council met in closed session and the all the Councilmembers were present except for Councilmember Garcia. On all the items on the Special Agenda, counsel gave an update and City Council provided direction, there is no reportable action.
ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
Mayor Pro Tem Ayala requested that today's meeting be closed in the honor of Natividad Arrellano.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
The Mayor and City Council presented Certificates of Recognition for the Recreation and Community Services Student Commission (Itzel Herrera and Lindsey Castro, Term from July 1, 2023 to June 30, The Mayor and City Council proclaimed June 2024 as the National Homeownership Month The Mayor and City Council proclaimed June 19, 2024 as Juneteenth Awareness Month
PUBLIC COMMUNICATIONS
The Mayor opened Public Communications at approximately 7:25 p.m., seeing no one wishing to speak public communications was closed.
06-19-2024 Regular City Council Meeting Minutes
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
1. City of Baldwin Park's Warrants and Demands
Motion ratify the attached Warrants and Demands Register:
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
2. Treasurer's Report City (CC) - March 2024
Motion to receive and file the Treasurer's Report for March 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA Meeting Minutes for June 5, 2024
Motion to approve the Regular City Council Meeting held on June 5, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
4. Adopt Resolution No. 2024-026 Setting the Appropriations Limit for Fiscal Year 2024-25 Motion to adopt Resolution No.2024-026, setting the Appropriations Limit for Fiscal Year 2024- 25 at $101,614,675.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
5. Approval of Annual Statement of Investment Policy for Fiscal Year 2024-25 Motion to approve the Statement of Investment Policy for Fiscal Year 2024-25.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA Treasurer's Report City (CC) - April 2024
Motion to receive and file the Treasurer's Report for April 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA Approval of agreement with All City Management Services to provide school crossing guard services for fiscal year 2024-2025
Motion to
1. Approve the contract with ACMS for crossing guard services.
2. Authorize the Mayor to execute the agreement.
3. Authorize the Director of Finance to appropriate fundings and add the funding allocations to the FY 2024-25's budget.
4. Authorize the Director of Finance to bill Baldwin Park Unified School District (BUSD) for their share of the contract in the amount of $150,555.50.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA 06-19-2024 Regular City Council Meeting Minutes
Approve a Request for Proposal for the Emergency Operations Center Upgrade Project.
Motion to:
1. Approve the release of the Request for Proposal; and
2. Direct staff to review and rank the responses to the RFP based on the evaluation criteria; and
3. Present a recommendation to the City Council, including a cost estimate, for award of the contract.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
9. Approval for Purchase of Overhead Street Name Signs for Francisquito Avenue and Various Intersections
Motion to:
1. Approve the purchase of forty-five (45) signs through Pacific Products Inc.; and
2. Authorize the Director of Finance to make the necessary budget transfers and adjustments for the proposed purchase of these signs and hardware; and
3. Authorize the Director of Public Works, or his designee, to complete all the proper documentation to process purchase order requisition for the purchase of these signs.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
10. Review of the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and Grant Award Modification (GAM) Request.
Motion to:
1. Review the attached FY 2023 JAG Grant Award Letter/Agreement, Summary of FY 2023 JAG Grant Project (Original and Revised), and Grant Award Modification (GAM) Request; and
2. Provide any comments or feedback on the proposed changes to the grant manager within the 30-day review period; and
3. Authorize the Mayor to execute the "Certifications and Assurances by the Chief Executive of the Applicant Government" form.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
11. Request for Authorization to Enter into a Software-as-a-Service (Saas) Agreement with Performa Labs, Inc. ("Performa") For Law Enforcement Training.
Motion to:
1. Authorize the Chief Executive Officer to enter into a SaaS agreement with Performa Labs, Inc. for law enforcement training services; and
2. Authorize the Director of Finance to appropriate $16,330.00 from the Police Department's training budget, account number 100-30-310-53200-00000, with the understanding that the City may be reimbursed through the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and
3. Authorize the Chief Executive Officer or his designee to complete all appropriate documentation for the agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA 06-19-2024 Regular City Council Meeting Minutes
12. Approval for Repair to Damaged Railing of the Pedestrian Overcrossing Bridge Caused by Vehicle Collision
Motion to:
1. Approve the repairs to the Pedestrian Overcrossing (POC) on the I-10/ Bess Ave in the amount of $72,395.00 to Greg Ruvolo; and
2. Authorize the Director of Finance to make the necessary appropriation and budget adjustments for the proposed repair to the Pedestrian Overcrossing (POC); and MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
13. Letter of Support for Kaiser Permanente Application for a Proposed All-inclusive Care For the Elderly (PACE) Program Center
Motion to :
1. Approve Issuing a Letter of Support for Kaiser Permanente's application for a proposed PACE Program Center in the City of West Covina, to serve elderly KP members in part of the KP Baldwin Park Medical Center service area.
2. Authorize the Chief Executive Officer to prepare and issue the Letter of Support with City Council and CEO signatures addressed to: California Health and Human Services Agency, Department of Health Care Services, Integrated Systems of Care Division Attn: Elva Alatorre, PACE Unit Chief PO Box 997413, Sacramento, CA 95899-7413 MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
14. Grant Application for Tobacco Program Enforcement Activities- California State Attorney General Office
Motion to authorize Staff to apply for the California Attorney General Tobacco Grant Program Fiscal Year 24/25 Cycle, by the deadline of June 28, 2024 in partnership with the Wellness Center of LA in accordance with guidelines.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
15. Grant Application- Single Jurisdiction Local Hazard Mitigation Plan- Governor's Office of Emergency Services.
Motion to Ratify actions taken by staff for submission of the grant application signed by the Chief Executive Officer (CEO) and prepared by Community Development Staff and its consultant for the Single Jurisdiction Local Hazard Mitigation Plan grant from the Governor's Office of Emergency Services.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - O]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
16. Amendment to the Consultant Services Agreement between the City of Baldwin Park, and Lorraine Mendez and Associates, Inc. For HUD reporting and consulting services.
Motion to authorize the Chief Executive Officer to execute an amended Consultant Services Agreement with Lorraine Mendez and Associates, Inc., subject to any non-substantive changes made by the CEO and City Attorney and authorize the Director of Finance to appropriate the funds and budget amendments accordingly.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA 06-19-2024 Regular City Council Meeting Minutes
17. Second Reading and Adoption of Ordinance 1510, entitled, "AN ORDINANCE OF CITY
COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS
TO INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL
BILLBOARD CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS,
INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT
WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE.
Motion to waive further reading and adopt Ordinance 1510, entitled, "AN ORDINANCE OF
CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO
INCLUDE NEW LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD
CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS, INCORPORATION
OF PREVIOUSLY APPROVED SIGN REGULATIONS THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER AS A WHOLE".
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
PUBLIC HEARING
18. A Resolution of the City Council of the City of Baldwin Park Confirming the Advisory Committee's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2024-25
Motion to
1. Adopt Resolution No. 2024-021, entitled "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK, CONFIRMING THE ADVISORY
COMMITTEE'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN
PARK CITYWIDE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-2025"; and
2. Approve the FY 2024-25 BIT budget allocation.
The Mayor opened Public Hearing at approximately 7:26 p.m., seeing no one wishing to speak public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
19. Public Hearing and Adoption of Resolution No. 2024-025, Ordering the Assessments for the Citywide Landscaping and Lighting Maintenance Assessment District for FY 2024-2025 It is recommended that the City Council hold a Public Hearing, and after considering testimony, adopt Resolution No. 2024-025, entitled "A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with Citywide Landscaping and Lighting Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills."
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA The Mayor opened Public Hearing at approximately 7:27 p.m., seeing no one wishing to speak public hearing was closed.
06-19-2024 Regular City Council Meeting Minutes
20. Public Hearing and Adoption of Resolution No. 2024-024, Ordering the Assessments for the Citywide Park Maintenance Assessment District for FY2024-2025.
Motion to adopt Resolution No. 2024-024 entitled "A Resolution of The City Council of The City of Baldwin Park, California, Ordering the Annual Levy and Collection of Assessment Associated with the Citywide Park Maintenance Assessment District for FY2024-2025, and Authorizing the Los Angeles County Assessor to Add this Special Assessment to the Property Tax Bills." The Mayor opened Public Hearing at approximately 7:31 p.m., seeing no one wishing to speak public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [4 - O]. AYES: AVILA, DAMIAN, AYALA, ESTRADA The Mayor opened Public Hearing at approximately 7:31 p.m., seeing no one wishing to speak public hearing was closed.
21. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Motion to adopt the fiscal year 2024-25 Budget for:
• City of Baldwin Park by Resolution No. 2024-027, and
• Finance Authority by Resolution No. FA 2024-001, and
• Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and
• Successor Agency by Resolution No. SA 2024-001
The Mayor made an announcement that the Finance Authority, Housing Authority and Municipal Finance Authority Meetings are being conducted simultaneously with the Regular Meeting.
Public Hearings for Items 21, SA Item 1, Finance Authority, Housing Authority and Municipal Finance Authority are being heard simultaneously. The Mayor opened Public Hearing at approximately 7:30 p.m. and seeing no one wishing to speak the public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
REPORTS OF OFFICERS
22. Event Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic Plaza- Fiscal Year 24/25 Funding
Motion to
1. Direct Staff to present a Request for Funding to the Measure BP Stakeholders Oversight Committee (SOC) for the Programming and Maintenance of the Zocalo Plaza.
2. The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for Maintenance for a total cost of $165,000 for FY 24/25 and request funding up to $200,000.
3. Direct staff to establish a programming calendar that will have community and civic activities such as musical performances, dance and folklorico performances, poetry, community dance "tardeadas", local culinary expos, etc, at least twice a month as a goal.
MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA 06-19-2024 Regular City Council Meeting Minutes
23. Adopt Resolutions Approving Memorandums of Understanding Between the City of Baldwin Park And Baldwin Park City Associations for (CEA), (CCEA), (CMEA), (POA), (PMEA), (SEIU), and the Executive & Unclassified Managers Benefits Matrix for the term of July 1, 2024 - June 30, 2027
Motion to approve and adopt:
1. Resolution No. 2024-029 to Approve the MOU with the Baldwin Park City Employees Association (CEA); and
2. Resolution No. 2024-030 to Approve the MOU with the Baldwin Park Classified Confidential Employees Association (CCEA); and
3. Resolution No. 2024-031 to Approve the MOU with the Baldwin Park Classified Management Employees Association (CMEA); and
4. Resolution No. 2024-032 to Approve the MOU with the Baldwin Park Police Officers Association (POA); and
5. Resolution No. 2024-033 to Approve the MOU with Police Management Employees Association (MEA); and
6. Resolution No. 2024-034 to Approve the MOU with the Service Employees International Union Local 721 (SE); and
7. Resolution No. 2024-035 Amending the Executive Employees and Unclassified Managers Benefits Matrix to grant similar adjustments as other groups; and
8. Resolution No. 2024-036 Updating the Comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments for full-time and part-time positions, beginning July 1, 2024; and
9. Authorize the Director of Finance to set aside and allocate the General Fund surplus of $838,845 from FY 2022, $1,091,408 from FY 2023, and a projected surplus of $900,000 from FY 2024, in addition to the previously set aside surplus of $2,000,000 from FY 2021, to cover the estimated costs for the General Fund portion of this MOU, as well as the COLA for part-time employees. Furthermore, authorize the completion of all necessary appropriations and budget amendments for this MOU for all funds; and
10. Authorize the Chief Executive Officer to make corrections and adjustments technical in nature to be in conformance with the intent of the City Council.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA SA 2. Treasurer's Report SA - March 2024
Motion to receive and file the Treasurer's Report for March 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA 06-19-2024 Regular City Council Meeting Minutes
SA 3. Treasurer's Report SA - April 2024
Motion to receive and file the Treasurer's Report for April 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Jean M Ayala to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY - PUBLIC HEARING SA 4. Public Hearing and Adoption of the Budget for Fiscal Year 2024-25 for the City, Finance Authority, Municipal Financing Authority, Housing Authority and Successor Agency Motion to adopt the fiscal year 2024-25 Budget for:
• City of Baldwin Park by Resolution No. 2024-027, and
• Finance Authority by Resolution No. FA 2024-001, and
• Municipal Financing Authority by Resolution No. MFA 2024-001, and • Housing Authority by Resolution No. HA 2024-003, and
• Successor Agency by Resolution No. SA 2024-001
Public Hearings for Items 21, SA Item 1, Finance Authority, Housing Authority and Municipal Finance Authority are being heard simultaneously. The Mayor opened Public Hearing at approximately 7:30 p.m. and seeing no one wishing to speak the public hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [4 - 0]. AYES: AVILA, DAMIAN, AYALA, ESTRADA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION CEO Zaldivar notes that with Independence Day Celebrations leading up to and on the 4th of July, the following related activities will be taking place:
• City's Independence Day Spectacular at Sierra Vista High School- Wednesday July 3. • Fireworks Vendors Permitted to Sell Fireworks
• County Fire Fireworks Advisories for Safe use of Fireworks to be published on City social media and website.
• Electronic advisory signs placed on major city streets by Public Works • BPPD will coordinate closely with LAC Fire Department and will add patrol officers for added vigilance.
ADJOURNMENT
Mayor Estrada adjourned the meeting at approximately 7:55 p.m.
Emmanuel J Estrada, Mayor
ATTEST:
Christopher Saenz, City Clerk
APPROVED: July 17, 2024
06-19-2024 Regular City Council Meeting Minutes