CITY COUNCIL
REGULAR MEETING
Agenda
July 17, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this
Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Hometown Hero Military Banner presented to Everett N. Marquez, served in the United States Marines Corps
Presentation – Certificate of Recognition presented to NextGen Students
Presentation – Certificate of Recognition to the Waste Management Award of Scholarships and Internships presented to Justin Nicholas Gonzalez Romo (scholarship & internship), Chelsea Alyanna Teng (internship), and Gustavo Trujillo Jr. (scholarship)
Proclamation – 2024 Park and Recreation Month presented to the Department of Recreation and Community Services
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – May 2024
Staff recommends that Council receive and file the Treasurer’s Report for May 2024.
3. Treasurer’s Report City (CC) – June 2024
Staff recommends that Council receive and file the Treasurer’s Report for June 2024.
4. Meeting Minutes for June 19, 2024
It is recommended that the City Council that the City Council approve the Special City Council Meeting, Regular City Council Meeting, Finance Authority Regular Meeting and the Housing Authority Regular Meeting held on June 19, 2024.
5. Approval of the Safe Clean Water (SCW) Program Revenue Transfer Agreement between the City of Baldwin Park and Los Angeles County Flood Control District for the City of Baldwin Park’s Annual Allocation
It is recommended that the City Council:
1. Approve the Transfer Agreement between the City of Baldwin Park and the Los Angeles County Flood Control District for the City’s annual allocation of funds from the Safe Clean Water (SCW) Program; and
2. Authorize the Director of Finance to make necessary budget adjustments and appropriate projected FY 2024-25 Measure W funds in the amount of $720,000; and
3. Authorize the Chief Executive Officer/City Manager to execute the Transfer Agreement and related documents.
6. Grant Reimbursement report for 4th Quarter FY23-24-April 1, 2024 to June 30, 2024 for the Department of Public Works
It is recommended that the City Council receive and file this report.
7. Approval for Pay Trac On-line Credit Card Processing Services with Vermont Systems
It is recommended that the City Council:
1. Approve Pay Trac On -line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and
2. Authorize the Director of Recreation & Community Services to execute any associated documents necessary for the Pay Trac On -line Credit Card Processing Services with Vermont Systems; and
3. Authorize the Director of Finance to complete necessary documents for Pay Trac On- Line Credit Card Processing Services with Vermont Systems and to appropriate funding and make necessary changes to the budget.
8. Waive Formal Bid Procedures and Authorize Service Agreement with Honeywell Building Automation for the Heating, Ventilation, and Air Conditioning System It is recommended that the City Council:
1. Waive formal bid procedures per the Baldwin Park Municipal Code §34.23(C); and
2. Authorize the five-year Service Agreement and Addendum to the Service Agreement with Honeywell Building Automation; and
3. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the Agreement; and
4. Authorize the Director of Finance to appropriate funds included in the FY 24 -25 budget and make necessary adjustments to the budget.
9. Accept Construction Improvements and Authorize the Filing of a Notice of Completion for City Project, CIP 22-040 Calino Avenue Sewer and Storm Drain Improvements It is recommended that the City Council:
1. Accept the construction improvements by Gentry General Engineering Company of Colton, CA and Authorize recordation of a Notice of Completion for City Project CIP 22 –040 Calino Avenue Sewer and Storm Drain Improvements; and,
2. Authorize the release of retention funds in the amount of up to $44,197.66 to Gentry General Engineering Company upon the expiration of 35-day notice period; and,
3. Authorize expenditure in the amount of $21,000 from the available balance of the approved project budget in Account No. 275 -50-752-58100-55021 to cover cost overruns related to the construction change orders and close-out of the project.
4. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.
PUBLIC HEARING
REPORTS OF OFFICERS
10. US Supreme Court Ruling on Cities Authority to Enforce Camping Ordinances It is recommended that the City Council
1. Direct Staff to present to the City Council applicable policy changes to the City’s approach and procedures for enforcement of public encampments and for conducting encampment cleanups, in light of the Supreme Court ruling.
2. Direct Staff to continue to lead our interaction with unhoused individuals with an offer for supportive services, including transitional housing.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – May 2024
Staff recommends that the Board receive and file the Treasurer’s Report for May 2024.
SA 3. Treasurer’s Report SA – June 2024
Staff recommends that the Board receive and file the Treasurer’s Report for June 2024.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
Councilmember Damian seeks consensus from the City Council to direct staff to pursue the development of a Memorandum of Understanding (MOU) with the Los Angeles County Department of Children and Family Services (DCFS) for the placement into housing of young adults exiting foster care or transitional housing, utilizing DCFS’s Housing Voucher Program, similarly funded by HUD but separate and independent from the City’s Section 8 Housing Voucher Program.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)