CITY COUNCIL Mayor Emmanuel J. Estrada
HUB OF
REGULAR MEETING Mayor Pro Tem Jean M. Ayala
Councilmember Alejandra Avila
Minutes SAN GABRIEL Councilmember Daniel Damian
VALLEY Councilmember Monica Garcia
July 17, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 5:11 p.m. by Mayor Pro Tem Ayala.
INVOCATION
The invocation was led by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Ayala.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Councilmember Alejandra Avila (present)
Councilmember Daniel Damian (present)
Councilmember Monica Garcia (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were present; the City Council heard all the items listed on the Special Agenda and there is no reportable action.
ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend.
Councilmember Garcia requested the meeting be closed in Honor of Antonio Gallegos.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Hometown Hero Military Banner presented to Everett N. Marquez, served in the United States Marines Corps - move to a future meeting.
The Mayor presented Certificate of Recognition presented to NextGen Students The Mayor presented Certificate of Recognition to the Waste Management Award of Scholarships and Internships presented to Justin Nicholas Gonzalez Romo (scholarship & internship), Chelsea Alyanna Teng (internship), and Gustavo Trujillo Jr. (scholarship)
The Mayor and the City Council proclaimed July 2024 as Park and Recreation Month, proclamation presented to the Department of Recreation and Community Services
07-17-2024 Regular City Council Meeting Minutes
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communications at approximately 7:59 p.m.
The following spoke:
1) Irma Morales 5) email will be distributed to Council 2) Cecelia Bernal 6) Xavier
3) Dan Tran 7) Edson Chavez
4) Anita Diaz 8) Helen Hernandez.
Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. Treasurer's Report City (CC) - May 2024
Motion to receive and file the Treasurer's Report for May 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
3. Treasurer's Report City (CC) - June 2024
Motion to receive and file the Treasurer's Report for June 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Meeting Minutes for June 19, 2024
Motion to approve the Special City Council Meeting, Regular City Council Meeting, Finance Authority Regular Meeting and the Housing Authority Regular Meeting held on June 19, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Approval of the Safe Clean Water (SCW) Program Revenue Transfer Agreement between the City of Baldwin Park and Los Angeles County Flood Control District for the City of Baldwin Park's Annual Allocation
Motion to:
1. Approve the Transfer Agreement between the City of Baldwin Park and the Los Angeles County Flood Control District for the City's annual allocation of funds from the Safe Clean Water (SCW) Program; and
2. Authorize the Director of Finance to make necessary budget adjustments and appropriate projected FY 2024-25 Measure W funds in the amount of $720,000; and
3. Authorize the Chief Executive Officer/City Manager to execute the Transfer Agreement and related documents.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 07-17-2024 Regular City Council Meeting Minutes
6. Grant Reimbursement report for 4th Quarter FY23-24-April 1, 2024 to June 30, 2024 for the Department of Public Works
Motion to receive and file this report.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
7. Approval for Pay Trac On-line Credit Card Processing Services with Vermont Systems
1. Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and
2. Authorize the Director of Recreation & Community Services to execute any associated documents necessary for the Pay Trac On-line Credit Card Processing Services with Vermont Systems; and
3. Authorize the Director of Finance to complete necessary documents for Pay Trac On-Line Credit Card Processing Services with Vermont Systems and to appropriate funding and make necessary changes to the budget.
Item was pulled
MOTION: It was moved to table to another meeting by Emmanuel Estrada, seconded by Jean M Ayala to table Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA,
ESTRADA
Waive Formal Bid Procedures and Authorize Service Agreement with Honeywell Building Automation for the Heating, Ventilation, and Air Conditioning System Motion to:
1. Waive formal bid procedures per the Baldwin Park Municipal Code § 34.23(C); and
2. Authorize the five-year Service Agreement and Addendum to the Service Agreement with Honeywell Building Automation; and
3. Authorize the Director of Recreation & Community Services to execute any other associated documents needed for the Agreement; and
4. Authorize the Director of Finance to appropriate funds included in the FY 24-25 budget and make necessary adjustments to the budget.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
9. Accept Construction Improvements and Authorize the Filing of a Notice of Completion for City Project, CIP 22-040 Calino Avenue Sewer and Storm Drain Improvements Motion to:
1. Accept the construction improvements by Gentry General Engineering Company of Colton, CA and Authorize recordation of a Notice of Completion for City Project CIP 22 -040 Calino Avenue Sewer and Storm Drain Improvements; and,
2. Authorize the release of retention funds in the amount of up to $44,197.66 to Gentry General Engineering Company upon the expiration of 35-day notice period; and,
3. Authorize expenditure in the amount of $21,000 from the available balance of the approved project budget in Account No. 275-50-752-58100-55021 to cover cost overruns related to the construction change orders and close-out of the project.
4. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.
MOTION: It was moved by Emmanuel Estrada, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 07-17-2024 Regular City Council Meeting Minutes
PUBLIC HEARING - None
REPORTS OF OFFICERS
10. US Supreme Court Ruling on Cities Authority to Enforce Camping Ordinances The City Council:
1. Directed Staff to present to the City Council applicable policy changes to the City's approach and procedures for enforcement of public encampments and for conducting encampment cleanups, in light of the Supreme Court ruling.
2. Directed Staff to continue to lead our interaction with unhoused individuals with an offer for supportive services, including transitional housing.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0J. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA SA 2. Treasurer's Report SA - May 2024
Motion to receive and file the Treasurer's Report for May 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA SA 3. Treasurer's Report SA - June 2024
Motion to receive and file the Treasurer's Report for June 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Councilmember Damian sought consensus from the City Council to direct staff to pursue the development of Memorandum of Understanding (MOU) with the Los Angeles County Department of Children and Famil ervices (DCFS) for the placement into housing of at young adults existing out of foster care or transitiona housing, utilizing DCFS's Housing Voucher Program.
ADJOURNMENT
The meeting was adjourned at approximately 8:54 p.m. by Mayor Estrada.
ATTEST:
Christopher Saenz, City Clerk APPROVED: August 7, 2024
07-17-2024 Regular City Council Meeting Minutes
FINANCE AUTHORITY BALDWI
Chair Emmanuel J. Estrada
HUB OF
REGULAR MEETING THE Vice-Chair Jean M. Ayala
Board Member Alejandra Avila
Minutes SAN GABRIEL Board Member Daniel Damian
VALLEY
Board Member Monica Garcia
July 17, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:11 p.m. by Vice-Chair Ayala.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Board Member Alejandra Avila (present)
Board Member Daniel Damian (present)
Board Member Monica Garcia (present)
Vice-Chair Jean M. Ayala (present)
Chair Emmanuel Estrada (present)
PUBLIC COMMUNICATIONS
Chair Estrada opened public communications at approximately 7:59 p.m.
The following spoke:
1) Irma Morales 5) email will be distributed to Council 2) Cecelia Bernal 6) Xavier
3) Dan Tran 7) Edson Chavez
4) Anita Diaz. 8) Helen Hernandez
Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
1. Treasurer's Report FA - May 2024
Motion to receive and file the Treasurer's Report for May 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. Treasurer's Report FA - June 2024
Motion receive and file the Treasurer's Report for June 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
ADJOURNMENT
The meeting was adjourned at approximately 8:54 p.m. by Chair Estrada.
Emmanuel J Estrada, Mayor Chair
ATTEST:
Christopher Saenz, City Clerk APPROVED: August 7, 2024
HOUSING AUTHORITY BALDWIN
Chair Emmanuel J. Estrada
HUB OF
REGULAR MEETING THE Vice-Chair Jean M. Ayala
Board Member Alejandra Avila
Minutes SAN GABRIEL Board Member Daniel Damian
VALLEY
Board Member Monica Garcia
July 17, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:11 p.m. by Vice-Chair Ayala.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Board Member Alejandra Avila (present)
Board Member Daniel Damian (present)
Board Member Monica Garcia (present)
Vice-Chair Jean M. Ayala (present)
Chair Emmanuel Estrada (present)
PUBLIC COMMUNICATIONS
Chair Estrada opened public communications at approximately 7:59 p.m.
The following spoke:
1) Irma Morales 5) email will be distributed to Council 2) Cecelia Bernal 6) Xavier
3) Dan Tran 7) Edson Chavez
4) Anita Diaz 8) Helen Hernandez
Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register.
Treasurer's Report HA - May 2024
Staff recommends that the Board receive and file the Treasurer's Report for May 2024.
Treasurer's Report HA - June 2024
Staff recommends that the Board receive and file the Treasurer's Report for June 2024.
Items will be heard at the August 7, 2024 Meeting.
ADJOURNMENT
The meeting was adjourned at approximately 8:54 p.m. by Chair Estrada.
ATTEST:
Christopher Saenz, City Clerk APPROVED: August 7, 2024