CITY COUNCIL/
FINANCE AUTHORITY/
HOUSING AUTHORITY
Agenda
August 21, 2024, 7:00 PM
Mayor/Chair
Mayor Pro Tem/Vice
Chair
Councilmember/Member
Councilmember/Member
Councilmember/Member
Emmanuel J.
Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10
Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – July 2024
Staff recommends that Council receive and file the Treasurer’s Report for July 2024.
3. Approval of Contract Renewal for Police Helicopter Service With Los Angeles County It is recommended that the City Council
1. Approve the proposed contract renewal provided by the Los Angeles County Sheriff's Department.
2. Authorize the City Manager to sign the contract.
4. Resolution No. 2024 -041 Approving the Blanket Authority to File Applications for Grant Funds from the Los Angeles County Regional Park and Open Space District for Measure A Funding for Projects and Programs
It is recommended that the City Council:
1. Adopt Resolution No. 2024-041 “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK APPROVING THE BLANKET AUTHORITY
TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES
COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS”; and
2. Authorize the Director of Recreation & Community Services or designee to apply for and execute all necessary documents in connection with usage of Measure A funds, such as payment, contracts, and amendments, for the purposes of securing the grant funds and to implement and carry out the purposes specified in the grant application; and
3. Upon approval of each application of Measure A grant funds, authorize the Director of Finance to appropriate funds and make necessary changes to the budget for both revenues and expenditures in the Grant Funds, by the amount of the award.
5. Award of Contract to Wired Media Solutions for the Police Emergency Operations Center (EOC) Audio/Video, Networking, and Automation Upgrade Project It is recommended that the City Council
1. Approve the agreement with Wired Media Solutions in the amount of $70,670.30 for the design, installation, and configuration of the EOC upgrade; and
2. Authorize the Director of Finance to appropriate the funds under line item 275 -30- 706-58110-53002, and process the payment; and
3. Authorize the Mayor to execute the Agreement.
6. Approve Tract Map No. 83716 to Subdivide one (1) Lot into Six (6) Single Family Residential Lots with one Accessory Dwelling Unit (ADU) on Each Lot It is recommended that the City Council accept Tract Map No. 83716 and authorize the City Clerk and staff to sign the map.
7. Approval for Pay Trac On -line Credit Card Processing Services and Hosting Service Addendum with Vermont Systems
It is recommended that the City Council:
1. Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and
2. Authorize Mayor to execute Hosting Services Addendum; and
3. authorize the Director of Recreation & Community Services to execute any associated documents necessary for the Pay Trac On -line Credit Card Processing Services and Hosting Services Addendum with Vermont Systems; and
4. Authorize the Director of Finance to complete necessary documents for Pay Trac On-Line Credit Card Processing Services with Vermont Systems appropriate funding from General Fund and make necessary changes to the budget.
8. Meeting Minutes of August 7, 2024
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, and the Housing Authority Meeting held on August 7, 2024.
9. Approval to Consider Third Amendment to the Service Agreement for Professional Services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net
It is recommended that the City Council:
1. Approve the Third Amendment to the service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total amount of $1,165,677.35 to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing
homelessness at Serenity Homes from September 22, 2024, to September 21, 2025; and
2. Authorize the Mayor to execute the Third Amendment to the service agreement; and
3. Authorize the Director of Recreation & Community Services to process the necessary documents associated with this service agreement contract; and
4. Authorize the Director of Community Development to eliminate the Prevention, Diversion, and Rapid Rehousing program from the City Council approved PLHA Plan to cover the remaining costs for the Serenity Homes operations through September 21, 2024; and
5. Authorize the Director of Finance to appropriate fundings and make the necessary budget adjustments for both FY 2023-24 & FY2024-25.
10. Approval of an Appropriation of Funds for Transit Services to Close-Out Fiscal Year 2023-24
It is recommended that the City Council authorize the Finance Director to appropriate Prop A Funds in the amount of $233,431.69 for transit services to Account No. 244 -50-580- 51100-15525 and to make the necessary budget adjustments.
11. Approval of Memorandum of Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program.
It is recommended that the City Council authorize the City Manager to execute the Memorandum of Agreement with the San Gabriel Valley Council of Governments.
12. Implementation of Unmanned Aerial System (UAS) Program for The Baldwin Park Police Department
It is recommended that the City Council:
1. Approve the implementation of Policy 605 to establish guidelines for the use of an Unmanned Aerial System (UAS) Program for the Baldwin Park Police Department; and
2. Adopt the proposed UAS Policy and Standard Operating Procedures Manual; and
3. Authorize the Police Chief to make necessary adjustments to the program and policy as needed, subject to review by the City Attorney.
PUBLIC HEARING
13. Approve Substantial Amendment No. One to the FY 2024-25 Annual Action Plan.
It is recommended that the City Council approve Substantial Amendment No. One to the 2024-25 Annual Action Plan and authorize the Director of Finance make the necessary appropriation and budget adjustments.
REPORTS OF OFFICERS
14. Adoption of a City Council Policy for Rotation of the Appointed Position of Mayor and Mayor Pro Tempore
It is recommended the City Council adopt the proposed City Policy for Selection of Appointed Mayor and Mayor Pro Tempore.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – July 2024
Staff recommends that the Board receive and file the Treasurer’s Report for July 2024.
FINANCE AUTHORITY CONSENT CALENDAR
1. Treasurer’s Report FA – July 2024
Staff recommends that the Board receive and file the Treasurer’s Report for July 2024.
HOUSING AUTHORITY CONSENT CALENDAR
1. Baldwin Park Housing Authority’s Warrants and Demands It is recommended that the Board
2. Treasurer’s Report HA – July 2024
Staff recommends that the Board receive and file the Treasurer’s Report for July 2024.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
Mayor Estrada seeks consensus from the City Council to direct staff to apply for Fiscal Year 24 Pathways to Removing Obstacles to Housing (PRO Housing) with the Department of Housing and Urban Development.
Council Member Garcia seeks consensus from the City Council on directing staff to initiate the process of naming a neighborhood street around the Baldwin Park High School campus in honor of Bernardo Flores who is a Major League Baseball player for the Chicago White Sox and the St. Lo uis Cardinals.
A homegrown product and son of Baldwin Park, he graduated from Baldwin Park High School, went to USC and was drafted to the Major League Baseball in 2016. He has given back to the youth of Baldwin Park as a philanthropist, mentor and coach.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at [email protected]. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 - 4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)