CITY COUNCIL/
Mayor/Chair Emmanuel J. Estrada
FINANCE AUTHORITY/
Mayor Pro Tem/Vice Chair Jean M. Ayala
HOUSING AUTHORITY Councilmember/Member Alejandra Avila
SAN GABRIEL Councilmember/Member Daniel Damian
Minutes VALLEY
Councilmember/Member Monica Garcia
August 21, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:04 p.m.
INVOCATION
The invocation was led by Pastor Flores and Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (present at 7:11 p.m.)
Mayor Pro Tem Jean M Ayala (present)
Mayor Emmanuel J Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were present except for Councilmember Garcia; the City Council heard all the items listed on the Special Meeting Agenda and there is no reportable action.
ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting
Mayor Pro Tem Ayala requested that the meeting be closed in honor of Sister Catalina Reyero. The Mayor sought consensus to direct staff to send scroll in honor of Sister Catalina Reyero to the parish.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS - None
PUBLIC COMMUNICATIONS
The Mayor opened Public Communication at approximately 7:12 p.m., the following spoke:
1) Irma Morales 3) Bob Arnold
2) Tom Kiesche 4) John Rios
3) Abel
08-21-2024 Regular_FA_HA Meeting Minutes
CONSENT CALENDAR
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
Item No. 1 was pulled for further discussion
MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Treasurer's Report City (CC) - July 2024
Motion to receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
3. Approval of Contract Renewal for Police Helicopter Service With Los Angeles County Motion to:
1. Approve the proposed contract renewal provided by the Los Angeles County Sheriff's Department.
2. Authorize the City Manager to sign the contract.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA + Resolution No. 2024-041 Approving the Blanket Authority to File Applications for Grant Funds from the Los Angeles County Regional Park and Open Space District for Measure A Funding for Projects and Programs
Motion to:
1. Adopt Resolution No. 2024-041 "A Resolution Of The City Council Of The City Of Baldwin Park Approving The Blanket Authority To File Applications For Grant Funds From The Los Angeles County Regional Park And Open Space District For Measure A Funding For Projects And Programs"; and
2. Authorize the Director of Recreation & Community Services or designee to apply for and execute all necessary documents in connection with usage of Measure A funds, such as payment, contracts, and amendments, for the purposes of securing the grant funds and to implement and carry out the purposes specified in the grant application; and
3. Upon approval of each application of Measure A grant funds, authorize the Director of Finance to appropriate funds and make necessary changes to the budget for both revenues and expenditures in the Grant Funds, by the amount of the award.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Award of Contract to Wired Media Solutions for the Police Emergency Operations Center (EOC) Audio/Video, Networking, and Automation Upgrade Project Motion to:
1. Approve the agreement with Wired Media Solutions in the amount of $70,670.30 for the design, installation, and configuration of the EOC upgrade; and 08-21-2024 Regular_FA_HA Meeting Minutes
2. Authorize the Director of Finance to appropriate the funds under line item 275-30-706- 58110-53002, and process the payment; and
3. Authorize the Mayor to execute the Agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
6. Approve Tract Map No. 83716 to Subdivide one (1) Lot into Six (6) Single Family Residential Lots with one Accessory Dwelling Unit (ADU) on Each Lot Motion to accept Tract Map No. 83716 and authorize the City Clerk and staff to sign the map.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
7. Approval for Pay Trac On-line Credit Card Processing Services and Hosting Service Addendum with Vermont Systems - Motion to:
1. Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and
2. Authorize Mayor to execute Hosting Services Addendum; and
3. Authorize the Director of Recreation & Community Services to execute any associated documents
4. necessary for the Pay Trac On-line Credit Card Processing Services and Hosting Services Addendum with Vermont Systems; and
5. Authorize the Director of Finance to complete necessary documents for Pay Trac On-Line Credit Card Processing Services with Vermont Systems appropriate funding from General Fund and make necessary changes to the budget.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
8. Meeting Minutes of August 7, 2024
Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, and the Housing Authority Meeting held on August 7, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
9. Approval to Consider Third Amendment to the Service Agreement for Professional Services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net Motion to:
1. Approve the Third Amendment to the service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total amount of $1,165,677.35 to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 22, 2024, to September 21, 2025; and
2. Authorize the Mayor to execute the Third Amendment to the service agreement; and
3. Authorize the Director of Recreation & Community Services to process the necessary documents associated with this service agreement contract; and 08-21-2024 Regular_FA_HA Meeting Minutes
4. Authorize the Director of Community Development to eliminate the Prevention, Diversion, and Rapid Rehousing program from the City Council approved PLHA Plan to cover the remaining costs for the Serenity Homes operations through September 21, 2024;
5. Authorize the Director of Finance to appropriate fundings and make the necessary budget adjustments for both FY 2023-24 & FY2024-25.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [S - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
10. Approval of an Appropriation of Funds for Transit Services to Close-Out Fiscal Year 2023- Motion to authorize the Finance Director to appropriate Prop A Funds in the amount of $233,431.69 for transit services to Account No. 244-50-580-51100-15525 and to make the necessary budget adjustments.
Item No. 10 was pulled for further discussion.
MOTION: It was moved by Daniel Damian, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
11. Approval of Memorandum of Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program.
Motion to authorize the City Manager to execute the Memorandum of Agreement with the San Gabriel Valley Council of Governments.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
12. Implementation of Unmanned Aerial System (UAS) Program for The Baldwin Park Police Department
Motion to:
1. Approve the implementation of Policy 605 to establish guidelines for the use of an Unmanned Aerial System (UAS) Program for the Baldwin Park Police Department; and
2. Adopt the proposed UAS Policy and Standard Operating Procedures Manual; and
3. Authorize the Police Chief to make necessary adjustments to the program and policy as needed, subject to review by the City Attorney.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
PUBLIC HEARING
13. Approve Substantial Amendment No. One to the FY 2024-25 Annual Action Plan.
Motion to approve Substantial Amendment No. One to the 2024-25 Annual Action Plan and authorize the Director of Finance make the necessary appropriation and budget adjustments.
The Mayor opened Public Hearing at approximately 7:37 p.m., seeing no one wishing to speak the Public Hearing was closed.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 08-21-2024 Regular_FA_HA Meeting Minutes
REPORTS OF OFFICERS
14. Adoption of a City Council Policy for Rotation of the Appointed Position of Mayor and Mayor Pro Tempore
Motion to postpone and bring the proposed City Policy for Selection of Appointed Mayor and Mayor Pro Tempore as a Resolution.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to postpone and bring back as resolution. Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA,
ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA SA 2. Treasurer's Report SA - July 2024
Motion to receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
FINANCE AUTHORITY CONSENT CALENDAR
1. Treasurer's Report FA - July 2024
Staff recommends that the Board receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 - O]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
HOUSING AUTHORITY CONSENT CALENDAR
Baldwin Park Housing Authority's Warrants and Demands
Motion to ratify the attached Warrants and Demands
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Treasurer's Report HA - July 2024
Motion to receive and file the Treasurer's Report for July 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 08-21-2024 Regular_FA_HA Meeting Minutes
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada sought consensus from the City Council to direct staff to apply for Fiscal Year 24 Pathways to Removing Obstacles to Housing (PRO Housing) with the Department of Housing and Urban Development.
Council Member Garcia sought consensus from the City Council on directing staff to initiate the process of naming a neighborhood street around the Baldwin Park High School campus in honor of Bernardo Flores who is a Major League Baseball player for the Chicago White Sox and the St.
Louis Cardinals. A homegrown product and son of Baldwin Park, he graduated from Baldwin Park High School, went to USC and was drafted to the Major League Baseball in 2016. He has given back to the youth of Baldwin Park as a philanthropist, mentor and coach.
Staff was directed to bring back staff report.
ADJOURNMENT
The meeting was adjourned at approximately 7:59 p.m. by Mayor Estrada.
Emmanuel J Estrad Mayor/Chair
ATTEST:
Christopher Saenz, City Clerk APPROVED: September 4, 2024 08-21-2024 Regular_FA_HA Meeting Minutes