Agenda packet — Baldwin Park City Council, September 4, 2024

CITY COUNCIL

SPECIAL MEETING
Agenda
September 04, 2024, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.

Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary

approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

OPEN SESSION/STUDY SESSION

RECESS CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: Damyanti Ashar vs. City of Baldwin Park Case No. 23PSCV02884 Los Angeles Superior Court

Case: 14418 Pacific Avenue LLC
v City of Baldwin Park Case No. 24PSCV01995

2. Conference with Legal Counsel Consider initiation of litigation pursuant to Government Code § 54956.9(d)(4)
One (1) potential case - Nuisance abatement/receivership - 12723-12725 Bess Ave

3. Conference with Real Property Negotiators
Pursuant to California Government Code, Section 54956.8 Property:

1. 1837 Puente Avenue, Baldwin Park, CA 91706

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

ADA TITLE II)

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CITY COUNCIL

REGULAR MEETING
Agenda
September 04, 2024, 7:00 PM

Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Page 2 of 4 ends

foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.

There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

2. Meeting Minutes of August 21, 2024
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on August 21, 2024.

3. Recommendation of Approval of Funding from the Measure BP Stakeholders Oversight Committee (SOC) - Facility Maintenance, Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic Center Plaza For Fiscal Year 24/25
It is recommended that the City Council:

1. Concur and approve the recommendation from the SOC for funding from the Measure BP Fund of $200,000 for the Facility Maintenance, Programming and Site Maintenance of the Susan Rubio Zocalo Park and Civic Center Plaza, for Fiscal Year 24/25; and

2. Authorize the Director of Finance to appropriate $115,000 for Programming, $50,000 for Maintenance, and $35,000 for Contingency, from the Measure BP Fund and create new account numbers as needed to track all the related expenditures; and

3. Authorize the City Manager to make technical corrections as necessary to carryout the intent of the City Council.

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4. Approval for Procurement of a 2024 Ford Super Duty F -350 Graffiti Truck from National Auto Fleet Group CIP 24-034-55043
It is recommended that the City Council:

1. Authorize the purchase of the 2024 Ford Super Duty F-350 DRW (F3H) XL Roadline Products Inc. Graffiti Truck through the Sourcewell Purchasing Cooperative with National Auto Fleet Group, in an amount not-to-exceed $149,254.87; and

2. Authorize the Finance Director to appropriate additional $69,254.87 from Fund 255 – Measure M to Account No. 255-50-590-58110-55044; and,

3. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to complete the purchase.

5. Accept Plans and Specifications and Authorization to Publish Notice Inviting Bids for City Project No. CIP –22-038-55018 – City Council Chambers Renovation Improvements
It is recommended that the City Council accept and approve plans and specifications and authorize staff to publish a notice inviting bids for the City Project No. CIP 22 -038-55018 – City Council Chambers Renovation Improvements.

PUBLIC HEARING

REPORTS OF OFFICERS

6. City and LA County Baldwin Park Animal Care Center Collaboration - Enhance Access, Visibility, Convenience of the Care Center
It is recommended that the City Council receive and file this report.

7. Proposed Renaming or Dedication of Cleary Drive to Bernardo Flores Drive, short street adjacent to Baldwin Park High School
It is recommended that the City Council consider and approve initiation of either one of the two following processes to honor Mr. Flores for his exemplary citizenship and his accomplishments:

1. Rename Cleary Drive to Bernardo Flores Drive

2. Dedicate Cleary Drive in honor of Mr. Bernardo Flores

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

ADJOURNMENT

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Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

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STAFF REPORT
ITEM NO. _____1_____

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TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: September 4, 2024
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $619,488.00 and the attached General Warrants Register was $706,798.82 for a total amount of $1,326,286.82.

BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council m eeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 202572 to 202589 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 49231 to 49515 for the period August 4, 2024, through August 17, 2024 inclusive; these are presented and hereby ratified in the amount of $619,488.00.

2. General Warrants, with the checks from 247565 to 247662 in the amount of $706,798. 82 for the period of August 13, 2024 to August 22, 2024, inclusive; in the total amount of $706,798.82 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Check Register

Amount
247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR ELECTIONS 100-10-120-53100-11535 37.91$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 61.75$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR ELECTIONS 100-10-120-53100-11535 35.94$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR BUILDING AND SAFETY 100-40-450-53100-00000 14.27$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 7.71$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 67.21$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC USB DISK 100-10-150-53100-00000 46.69$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 100-10-150-53100-00000 48.63$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR BUILDING AND SAFETY 100-40-450-53100-00000 121.14$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR CEO'S OFFICE 100-10-110-53100-00000 59.69$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-330-53100-00000 158.99$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 100-10-150-53100-00000 582.88$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR ELECTIONS 100-10-120-53100-11535 36.21$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR ELECTIONS 100-10-120-53100-11535 21.54$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 58.82$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 32.95$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 6.30$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 161.25$ 247584 08/15/2024 LOS ANGELES COUNTY PUBLIC WORKS CATCH BASIN CLEANOUT-EAST AREA B-7/1/22-6/30/23 258-50-510-51100-15400 5,355.06$ 247585 08/15/2024 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHER SRVC-TEEN CENTER-6/19/2024 252-60-620-53371-00000 103.30$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 88.56$ 247582 08/15/2024 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION JUN 2024-COMMERCIAL CANNABIS-IGF HARVEST 237-40-131-51102-14070 755.00$ 247583 08/15/2024 LIFTHZEMBERGER INDUSTRIES CORP. FIRE SYSTEM SERVICE-ART&RECREATION CENTER-5/28/24 252-60-620-53371-00000 385.00$ 247584 08/15/2024 LOS ANGELES COUNTY PUBLIC WORKS CATCH BASIN CLEANOUT-7/1/22-6/30/23-F1001557 249-50-510-51100-15400 3,570.00$ 247581 08/15/2024 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMIN SRVC FOR ZOCALO PARK-JUN 2024 200-50-520-58100-55022 2,023.50$ 247581 08/15/2024 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMIN SRVC FOR ZOCALO PARK-JUN 2024 200-50-520-58100-55022 6,215.49$ 247582 08/15/2024 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION JUN 2024-COMMERCIAL CANNABIS MATTER-ADMIN (LABOR) 237-40-131-51102-14070 2,600.00$ 247581 08/15/2024 LA CANADA DESIGN GROUP INC ARCHITEC. &ENGINEERING DESIGN-ZOCALO PARK-FEB 2024 200-50-520-58100-55022 1,740.00$ 247581 08/15/2024 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMIN SRVC FOR ZOCALO PARK-MAR 2024 200-50-520-58100-55022 7,500.00$ 247581 08/15/2024 LA CANADA DESIGN GROUP INC ADD. DESIGN SRVC RELATED TO CITY HALL-JUN 2024 275-50-765-58100-55018 5,152.00$ 247580 08/15/2024 KINGDOM CAUSES, INC. JUN 2024-OPERATIONAL COST-S.HOMES-HHPP 270-60-610-53370-66023 15,134.65$ 247580 08/15/2024 KINGDOM CAUSES, INC. JUN 2024-OPERATIONAL COST-S. HOMES-PLHA 225-60-610-53370-66024 63,868.83$ 247580 08/15/2024 KINGDOM CAUSES, INC. JUN 2024–OPERATIONAL COST–S.HOMES–LAHSA 270-60-610-53370-66024 7,194.22$ 247578 08/15/2024 HOME DEPOT A#3270-MATERIALS&SUPPLIES FOR STREET MARKET 100-60-610-53100-16101 140.27$ 247578 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR FOOD DISTRIBUTION 275-60-713-53100-16072 176.36$ 247579 08/15/2024 JANE SHEK ARPA REIM-REGIST-TAEK PURPLE-BLACK-4/22-5/16/2024 275-60-734-53370-16070 65.00$ 247578 08/15/2024 HOME DEPOT A#3270-SUPPLIES FOR STREET MARKET 100-60-610-53100-16101 39.49$ 247578 08/15/2024 HOME DEPOT A#3270-SUPPLIES FOR STREET MARKET 100-60-610-53100-16101 226.34$ 247578 08/15/2024 HOME DEPOT A#3270-SUPPLIES-FOOD DISTRIBUTION-SENIOR CENTER 100-60-630-53100-00000 108.84$ 247577 08/15/2024 GPS VEHICLE TRACKING SOLUTIONS GPS TRACKER FOR INVESTIGATIVE PURPOSES 100-30-360-53100-00000 4,167.59$ 247578 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR FOOD DISTRIBUTION 275-60-713-53100-16072 310.41$ 247578 08/15/2024 HOME DEPOT A#3270-CLEANING SUPPLIES FOR THE RECREATION 100-60-630-53100-00000 118.81$ 247575 08/15/2024 EVAN BROOKS ASSOCIATES, INC TRANSIT ROUTE EFFICIENCY STUDY FOR CITY-JUN 2024 244-50-580-51100-15520 15,137.10$ 247576 08/15/2024 FLOCK GROUP INC LICENSE PLATE READERS 12/2022 TO 12/2023 100-30-310-58140-00000 78,500.00$ 247576 08/15/2024 FLOCK GROUP INC LICENSE PLATE READERS 12/27/2023 TO 12/26/2024 100-30-310-58140-00000 78,500.00$ 247573 08/15/2024 CWE CONSTRUCT.MGMT&INSPECTION-6/1-6/30/24-BARNES PARK 258-50-520-58100-55001 39,612.63$ 247574 08/15/2024 DATA TICKET, INC. ENTITY 0365 0705-DATA TICKET PROCESSING-MAY 2024 100-40-460-51100-00000 100.00$ 247574 08/15/2024 DATA TICKET, INC. ENTITY 0365 0705-DATA TICKET PROCESSING-JUN 2024 100-40-460-51100-00000 104.56$ 247571 08/15/2024 CITY OF EL MONTE MAY 2024-FUEL FOR TRANSIT,DIAL-A-RIDE&SPECIAL SRVC 402-50-590-53110-16140 10,890.24$ 247572 08/15/2024 COMMUNITY ECONOMIC SOLUTIONS FY23/24-ENGINEERING SRVC-CITYWIDE MAINTENANCE 251-50-530-51100-00000 3,000.00$ 247573 08/15/2024 CWE CONSTRUCT.MGMT&INSPECTION-3/1/24-5/31/24-BARNES P. 258-50-520-58100-55001 45,345.33$ 247567 08/15/2024 APRIL M. ROJO SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 105.12$ 247568 08/15/2024 BERLITZ LANGUAGES, INC. 1 BILINGUAL TEST-SPANISH-ANISA LOPEZ-MAR 2024 100-10-150-51101-00000 60.00$ 247568 08/15/2024 BERLITZ LANGUAGES, INC. 3 BILINGUAL TEST-SPANISH-MACIO,RODRIGUEZ,GUTIERREZ 100-10-150-51101-00000 180.00$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 8/13/2024 - 8/22/2024
Payment Number Payment Date Vendor Name Description (Item) Account Number 247565 08/15/2024 ABSOLUTE SECURITY INTERNATIONAL CORP SECURITY SERVICES FOR ARC&SENIOR CENTER-JUN 2024 501-60-000-22328-00000 3,668.12$ 247566 08/15/2024 ACTION DESIGNZ LLC STAFF T-SHIRTS FOR THE STREET MARKET 100-60-610-53100-16101 2,527.59$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 247616 08/15/2024 GUARDIAN ALLIANCE TECHNOLOGIES, INC. ONLINE SCREENING FOR PD APPLICANTS 100-30-310-51100-00000 368.00$ 247617 08/15/2024 HELEN HERNANDEZ MATERIALS&SUPPLIES-DOWNTOWN ST MARKET 100-60-610-53100-16101 102.00$ 247617 08/15/2024 HELEN HERNANDEZ MATERIALS&SUPPLIES-KIDS CLUB 100-60-610-53100-17505 33.27$ 247614 08/15/2024 FRONTIER COMMUNICATIONS ACT#62633857950317985-PD PHONE-7/28-8/27/2024 100-30-310-53403-00000 169.76$ 247615 08/15/2024 FRONTIER COMMUNICATIONS INTERNET-ACT#62647201020923225-S. HOMES-7/23-8/22 100-60-620-53403-55003 208.48$ 247612 08/15/2024 FABIAN GARCIA DJ SERVICES AT THE SUMMER SPLASH PARTY-8/12/2024 100-60-610-51101-00000 300.00$ 247613 08/15/2024 FEDEX OFFICE A#1021-7859-9-DELIVERY OF DOCS-BARNES PARK 258-50-520-58100-55001 46.37$ 247610 08/15/2024 EAGLE PORTABLES INC PORTABLE RESTROM RENTAL-DOWNTOWN ST MARKET-8/8/24 100-60-610-53391-16101 925.13$ 247611 08/15/2024 EDWIN CARL SMITH TILE PLAQUE FOR BP KAISER P. 25TH ANNIVERSARY 100-10-100-53100-00000 18.23$ 247611 08/15/2024 EDWIN CARL SMITH TILE PLAQUE FOR M. FRESNILLO,R LANDEROS,LIC AVILA 100-10-100-53100-00000 54.70$ 247608 08/15/2024 DONALD WENTWORTH STICKERS FOR EVENTS AND OFFICERS TO HANDOUT 100-30-340-53100-13041 1,194.95$ 247609 08/15/2024 DORIS SANTOYO TACO CATERING SRVC FOR CALINO PROJECT EVENT-JUL 13 100-25-299-53370-00000 1,792.50$ 247610 08/15/2024 EAGLE PORTABLES INC PORTABLE RESTROOM RENTAL-DOWNTOWN ST MARKET-8/1/24 100-60-610-53391-16101 925.13$ 247605 08/15/2024 CPRS ANNUAL MEMBERSHIP FOR SANDRA LEYVA-FY24/25 100-60-660-53330-00000 145.00$ 247606 08/15/2024 DERIAN FAMILY FOODS DECORATIONS FOR BASKETBALL TOURNAMENT 8/10&8/11 100-25-299-53370-00000 113.05$ 247607 08/15/2024 DONALD CHRISTOPHER LACHER BACKGROUND INVESTIGATION-MIGUEL TELLEZ-VELASQUEZ 100-30-310-51100-00000 2,000.00$ 247604 08/15/2024 CINTAS FIRST AID & SAFETY FIRST AID & SAFETY-CITY HALL 403-10-160-51101-00000 107.87$ 247604 08/15/2024 CINTAS FIRST AID & SAFETY ZOLL PLUS AUTO AGREEMENT- 403-10-160-51101-11350 304.29$ 247604 08/15/2024 CINTAS FIRST AID & SAFETY ZOLL PLUS AUTO AGREEMENT 403-10-160-51101-11350 101.43$ 247601 08/15/2024 BPC PRINT SERVICES INC ENVELOPES FOR HOUSING 401-10-141-53320-11502 1,210.00$ 247602 08/15/2024 CARMEN MARTINEZ REIMBURSEMENT OF RENTAL DEPOSIT FOR ADOBE ROOMS 501-60-000-22333-00000 300.00$ 247603 08/15/2024 CHICAS GRAPHICS AND DESIGN VINYL BANNER-BASKETBALL TOURNAMENT-AUG 10&11 2024 100-25-299-53370-00000 88.20$ 247600 08/15/2024 BMO BANK N.A. SPARKLER CANDLES FOR EMPLOYEE EVENTS 100-10-150-53370-11123 30.20$ 247600 08/15/2024 BMO BANK N.A. ECLIPSE MATTE BLACK CUPS 100-10-150-53370-11123 1,897.55$ 247600 08/15/2024 BMO BANK N.A. BEACH MAT-EMPLOYEE APPRECIATION LUNCHEON GIVE AWAY 100-10-150-53370-11123 1,560.43$ 247600 08/15/2024 BMO BANK N.A. PERSONAL CARE ITEMS FOR ST MARKET GIVE AWAY 100-10-120-53100-00000 164.18$ 247600 08/15/2024 BMO BANK N.A. PRIZE WHEEL SPINNER 100-10-120-53100-00000 42.99$ 247600 08/15/2024 BMO BANK N.A. SONY CAMERA FOR HR EVENTS 100-10-150-53370-11123 824.67$ 247599 08/15/2024 BMI MUSIC LICENSE FEE-7/1/2024-6/30/2025 100-60-660-53330-00000 205.08$ 247599 08/15/2024 BMI MUSIC LICENSE FEE-7/1/2024-6/30/2025 100-60-670-53330-15100 205.07$ 247599 08/15/2024 BMI MUSIC LICENSE FEE-7/1/2024-6/30/2025 100-60-680-53330-00000 205.07$ 247599 08/15/2024 BMI WRITE OFF FOR LATE FEE-7/1/2023-6/30/2024 100-60-610-53330-00000 (15.62)$ 247599 08/15/2024 BMI MUSIC LICENSE FEE-7/1/2024-6/30/2025 100-60-610-53330-00000 220.70$ 247599 08/15/2024 BMI MUSIC LICENSE FEE-7/1/2024-6/30/2025 100-60-630-53330-00000 205.08$ 247596 08/15/2024 AXON ENTERPRISE, INC CABLES FOR MDC'S FOR NEW PATROL UNIT 100-30-310-53100-00000 964.61$ 247597 08/15/2024 BADGE FRAME, INC. GLOSSY ACRYLIC FINISH FOR A CHIEF'S BADGE 100-30-310-53100-00000 1,636.05$ 247598 08/15/2024 BJ PARTY SUPPLIES LLC STAGE RENTAL DOWNTOWN STREET MARKET ON 8/8/2024 100-60-610-53391-16101 2,760.00$ 247594 08/15/2024 WINNER PARTY INC. MATERIAL & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 213.74$ 247594 08/15/2024 WINNER PARTY INC. MATERIALS & SUPPLIES FOR SUMMER CONCERTS 230-60-610-53100-16144 183.70$ 247595 08/15/2024 ANA LOPEZ BASIC REGISTRATION WEEK#13-16 FOR CHILD 275-60-710-53370-16077 228.00$ 247591 08/15/2024 VESTIS GROUP, INC UNIFORM SERVICES-BUILDING MAINTENANCE STAFF MAY 24 252-60-620-53100-00000 25.62$ 247592 08/15/2024 WASTE MANAGEMENT COLLECTION AND RECYCLING, INC TRASH PICK UP SERVICE AT SERENITY HOMES--JUNE 2024 100-60-620-53371-55023 275.07$ 247593 08/15/2024 WAXIE SANITARY SUPPLY MATERIALS AND SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 7,909.24$ 247591 08/15/2024 VESTIS GROUP, INC UNIFORM SERVICES-BUILDING MAINTENANCE STAFF MAY 24 252-60-620-53100-00000 25.62$ 247591 08/15/2024 VESTIS GROUP, INC UNIFORM SERVICES-BUILDING MAINTENANCE STAFF MAY 24 252-60-620-53100-00000 25.62$ 247591 08/15/2024 VESTIS GROUP, INC UNIFORM SERVICES-BUILDING MAINTENANCE STAFF MAY 24 252-60-620-53100-00000 25.62$ 247589 08/15/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC SERVICE FOR SERENITY HOMES 5/20-6/18/2024 100-60-620-53401-55003 510.09$ 247590 08/15/2024 TAIT & Associates Inc ARCHITECHTURAL AND ENGINEERING SERVICES JUNE 2024 275-50-765-58100-55016 3,056.25$ 247591 08/15/2024 VESTIS GROUP, INC UNIFORM SERVICES-BUILDING MAINTENANCE STAFF MAY 24 252-60-620-53100-00000 25.62$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 4/1/2024-4/30/2024 100-50-510-51100-00000 840.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 5/1/2024-5/31/2024 100-50-510-51100-00000 1,400.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 6/1/2024-6/30/2024 100-50-510-51100-00000 630.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 1/1/2024-1/31/2024 100-50-510-51100-00000 2,450.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 2/1/2024-2/29/2024 100-50-510-51100-00000 560.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 3/1/2024-3/31/2024 100-50-510-51100-00000 4,410.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 9/1/2023-9/30/2023 100-50-510-51100-00000 5,005.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 10/1/23-10/31/23 100-50-510-51100-00000 5,145.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 12/1/23-12/31/23 100-50-510-51100-00000 910.00$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 24.24$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 7/1/2023-7/31/2023 100-50-510-51100-00000 4,200.00$ 247588 08/15/2024 RKA CONSULTING GROUP ENGINEERING PLAN CHECK SERVICES 8/1/2023-8/31/2023 100-50-510-51100-00000 4,480.00$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE AUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 63.82$ 247586 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 49.35$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 247644 08/15/2024 SMART & FINAL MATERIAL & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 110.19$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE PABLO GAMEZ 240-50-551-50119-00000 175.17$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE PABLO GAMEZ 240-50-551-50119-15705 15.00$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE PABLO GAMEZ 251-50-551-50119-00000 105.00$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE RALPH PENA 220-50-570-50119-14885 18.00$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE RALPH PENA 240-50-570-50119-15705 162.00$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEE RALPH PENA 245-50-570-50119-14885 114.24$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FO SEIU EMPLOYEE CESAR MAGALLANES 240-50-570-50119-15705 103.91$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FO SEIU EMPLOYEE CESAR MAGALLANES 254-50-570-50119-15705 90.00$ 247641 08/15/2024 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR SPRINKLERS SP-6/27-7/30/2024 251-50-560-53402-00000 4,517.86$ 247642 08/15/2024 SANDRA GARCIA REIM RENTAL SECURITY GUARD CELEBRATION HALL 8/3/24 100-60-000-45601-00000 245.00$ 247643 08/15/2024 SHOETERIA INC BOOT ALLOWANCE FO SEIU EMPLOYEE CESAR MAGALLANES 240-50-570-50119-00000 105.00$ 247639 08/15/2024 RICOH USA INC LEASE PAYMENTS, MAINTENANCE/OVERAGES 7/25-8/24/24 401-10-141-58140-11504 710.12$ 247640 08/15/2024 SAN GABRIEL VALLEY EXAMINER NOTICE OF ELECTIONS-ENGLISH & SPANISH 100-10-120-53330-11535 90.00$ 247640 08/15/2024 SAN GABRIEL VALLEY EXAMINER NOTICE OF ELECTIONS-ENGLISH & SPANISH 100-10-120-53330-11535 102.00$ 247637 08/15/2024 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ 252-60-620-50119-00000 51.00$ 247638 08/15/2024 RENEE RAVER REIM RENTAL DEPOSIT SENIOR CTR 8/3/2024 501-60-000-22333-00000 300.00$ 247639 08/15/2024 RICOH USA INC LEASE PAYMENTS, MAINTENANCE/OVERAGES 7/25-8/24/24 401-10-141-53371-11504 72.78$ 247637 08/15/2024 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ 100-60-620-50119-15700 6.00$ 247637 08/15/2024 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ 240-60-620-50119-00000 15.00$ 247637 08/15/2024 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ 251-60-620-50119-00000 15.00$ 247635 08/15/2024 RAQUEL FRANCO REIM FOR BREAD FOR NEXT GEN CLOSING CEREMONY 100-10-150-53370-11123 16.00$ 247636 08/15/2024 RAUL FLORES RENTAL TRUSSING & LIGHTS FOR STREET MARKET 8/15/24 100-60-610-53391-16101 4,000.00$ 247637 08/15/2024 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES RAMON HERNANDEZ 100-60-620-50119-00000 180.00$ 247632 08/15/2024 OGS TECHNOLOGIES, INC. TOGGLES AND WASHER FOR PERSONNEL 100-30-310-53100-00000 355.00$ 247633 08/15/2024 OUTDOOR DIMENSIONS ELECTRICAL REPAIRS TEEN CENTER MARQUEE 7/31/2024 100-60-620-53371-00000 1,200.00$ 247634 08/15/2024 PERFORMA LABS, INC. POST APPROVED TRAINING COURSES POLICE 8/1-12/31/24 271-30-310-53200-17202 16,330.00$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC 4 BOXES HANGING FOLDERS & AVERY PRINTABLE TAGS 100-10-150-53100-00000 79.29$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC 4 BOXES HANGING FOLDERS & AVERY PRINTABLE TAGS 100-10-150-53100-00000 19.50$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 86.08$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-340-53100-00000 414.66$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC CITY WIDE PAPER 401-10-141-53100-11504 555.92$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-300-53100-00000 66.99$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-300-53100-00000 241.41$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC 50 BOXES FOLDERS AND HANGING FOLDERS 100-10-150-53100-00000 162.17$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR BUILDIING AND SAFETY 100-40-450-53100-00000 13.22$ 247630 08/15/2024 MILAGROS P. GOMEZ REIMBURSEMENT FOR ARPA SENIOR TRIPS AND EVENTS 275-60-726-53370-16074 15.00$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC CITY WIDE PAPER 401-10-141-53100-11504 1,763.56$ 247631 08/15/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT 100-30-380-53100-00000 955.08$ 247627 08/15/2024 LUIS FREGOSO INSTRUCTOR-MARIACHI CLASSES-7/22-8/19/24 501-60-000-22328-00000 337.50$ 247628 08/15/2024 MANUEL CARRILLO, JR FOOD ITEMS-PRIDE OF THE VALLEY 5K RUN VOLUNTEERS 100-60-610-53100-16146 59.97$ 247629 08/15/2024 MICHAEL KELLY JUL 2024-JAIL INMATE PHONE SYSTEM SUPPLY&MAINTENAN 100-30-370-51101-00000 200.00$ 247625 08/15/2024 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION JUL 2024-COMMERCIAL CANNABIS-BMBP ENTERPRISES LLC 237-40-131-51102-14070 1,298.60$ 247625 08/15/2024 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION JUL 2024-COMMERCIAL CANNABIS-IGF HARVEST 237-40-131-51102-14070 3,449.80$ 247626 08/15/2024 LIEBERT CASSIDY WHITMORE FY24/25-ERC MEMBERSHIP W/PREMIUM LCW SUBSCRIPTION 100-10-150-51101-00000 5,030.00$ 247623 08/15/2024 JUAN E. RAMIREZ ENG-SPA INTERPRETER AND TRANSLATOR-JUL 2024 100-10-110-51101-00000 2,200.00$ 247624 08/15/2024 KIEFER AQUATICS THE LIFEGUARD STORE AQUATICS EQUIPMENTS 100-60-610-53100-00000 99.44$ 247625 08/15/2024 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION JUL 2024-COMMERCIAL CANNABIS MATTER-ADMIN (LABOR) 237-40-131-51102-14070 1,648.00$ 247620 08/15/2024 JENNY TORRES FOOD ITEMS FOR PRIDE OF THE VALLEY 5K REGISTRATION 100-60-610-53100-16146 126.47$ 247621 08/15/2024 JIMMY WONG DRY ICE FOR THE SUMMER SPLASH PARTY 100-60-610-53100-00000 88.54$ 247622 08/15/2024 JUAN AISPURO RENTAL DEPOSIT REFUND-8/9/2024-SENIOR CENTER 501-60-000-22328-00000 500.00$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR FAMILY CENTER 100-60-640-53100-00000 17.93$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR SUMMER SPLASH 100-60-610-53100-00000 387.37$ 247619 08/15/2024 INTERNATIONAL BUSINESS INFO FY24/25-RENEWAL OF SUBSCRIPTION BASE FOR TRAINING 100-30-310-51100-00000 9,700.00$ 247618 08/15/2024 HOME DEPOT A#23270-MATERIALS&SUPPLIES FOR THE RECREATION 501-60-000-22328-00000 1,422.23$ 247618 08/15/2024 HOME DEPOT A#23270-MATERIALS&SUPPLIES FOR THE RECREATION 501-60-000-22328-00000 602.14$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 66.02$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR SUMMER SPLASH 100-60-610-53100-00000 (49.58)$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR BOXING GYM 100-60-610-53100-16130 7.95$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR 50/50 BUCKET 100-60-610-53100-16144 7.66$ 247617 08/15/2024 HELEN HERNANDEZ MATERIALS&SUPPLIES-ARC 100-60-680-53100-00000 12.58$ 247617 08/15/2024 HELEN HERNANDEZ DEPOSIT-FESTIVAL FOAM PARTY SRVC-DOWNTOWN ST MARKE 100-60-610-51100-16101 449.75$ 247618 08/15/2024 HOME DEPOT A#23270-SUPPLIES FOR SUMMER SPLASH 100-60-610-53100-00000 204.87$

Page 3 of 5 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 247662 08/19/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC-08837-STREET LIGHTS-VARIOUS 7/1-7/31/2024 251-50-530-53401-00000 47,836.45$ 247662 08/19/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC-25526-STLIGHTS 14352 1/2 OHIO 7/10-8/7/24 251-50-530-53401-00000 77.25$ 247662 08/19/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC-27885-ST LIGHTS-13911 1/2 LA 7/11-8/8/24 251-50-530-53401-00000 76.50$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-TELECOMMUNICATIONS MATTERS 100-10-130-51102-11102 1,155.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-ZOCALO PARK DISPUTES 403-10-131-51102-00000 12,705.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-BARNES PARK PROJECT 403-10-131-51102-00000 1,452.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-COUNCIL MEETINGS&OFFICE HOURS 100-10-130-51102-11102 14,375.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-CODE COMPLIANCE MATTERS 100-40-130-51102-14200 4,698.56$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-PUBLIC RECORDS ACT/HANDELED BY ARC (PRA) 100-10-130-51102-11060 8,180.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-GOV. CLAIMS&LITIGATION MGNT-CANNABIS 237-40-130-51102-14070 755.25$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-GOV. CLAIMS&LITIGATION MGNT-GEN LIABILITY 403-10-131-51102-00000 9,526.75$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-CITY CLERK 100-10-130-51102-11102 1,285.50$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-GOV. CLAIMS&LITIGATION MGNT-CITY PORTION 100-10-130-51102-11102 3,478.52$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-COMMUNITY DEVELOPMENT 100-40-130-51102-14200 9,275.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-POLICE DEPARTMENT 100-30-130-51102-13405 2,676.50$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-PUBLIC WORKS 100-50-130-51102-15080 583.00$ 247660 08/15/2024 WILLIAMS SCOTSMAN, INC. RENTAL STORAGE BIN CONTAINTER 8/6/2024-9/2/2024 100-60-610-53391-16101 1,246.23$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-ADMINISTRATION/CITY COUNCIL 100-10-130-51102-11102 8,861.00$ 247661 08/19/2024 BEST BEST & KRIEGER LLP MAY 2024-HUMAN RESOURCES 100-10-130-51102-11103 1,351.50$ 247659 08/15/2024 VERIZON WIRELESS CELL PHONE SERVICE FOR 6/22-7/21/2024 100-40-405-53403-00000 50.94$ 247659 08/15/2024 VERIZON WIRELESS PHONE-870914792-00010-HOUSING 6/22-7/21/2024 220-40-420-53403-14700 50.94$ 247660 08/15/2024 WILLIAMS SCOTSMAN, INC. 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MATERIALS & SUPPLIES FOR DOWNTOWN STREET MARKET 100-60-610-53100-16101 678.46$ 247656 08/15/2024 ULINE, INC. MATERIALS & SUPPLIES FOR DOWNTOWN STREET MARKET 100-60-610-53100-16101 943.06$ 247657 08/15/2024 ULTIMATE ATTRACTIONS LLC RENTAL INFLATABLE BOUNCE HOUSE -ST. MARKET 8/1/24 100-60-610-53391-16101 1,061.20$ 247654 08/15/2024 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICATIONS & SOCIAL MEDIA SERVICES JULY 2024 230-10-110-51100-11402 3,418.75$ 247655 08/15/2024 U.S. ARMOR CORPORATION SAFETY VEST FOR OFFICER RICARDO BUGARIN 100-30-340-53100-00000 934.83$ 247655 08/15/2024 U.S. ARMOR CORPORATION SAFETY VEST FOR OFFICER DANIEL VASQUEZ 100-30-340-53100-00000 934.83$ 247651 08/15/2024 TK ELEVATOR CORPORATION FIRE ALARM SYSTEM MONITORING SERVICES 8/1-10/31/24 100-60-620-53371-00000 117.60$ 247652 08/15/2024 TPX COMMUNICATIONS CO LOCAL, LONG DISTANCE TELEPHONE DATA 8/9/24-9/8/24 401-10-141-53403-11506 7,106.86$ 247653 08/15/2024 TRANSOURCE SERVICES CORP. SUBSCRIPTION FOR ENTERPRISE LICENSE 1 YEAR 401-10-140-53379-00000 276.83$ 247649 08/15/2024 THE GAS COMPANY GAS USAGE AT SERENTIY HOMES 6/25/2024-/7/25/2024 100-60-620-53400-55003 116.10$ 247650 08/15/2024 THE SHREDDERS FIN-DESTRUCTION OF CONFIDENTIAL DOCUMENTS 7/31/24 100-20-210-51101-00000 714.00$ 247651 08/15/2024 TK ELEVATOR CORPORATION FIRE ALARM SYSTEM MONITORING SERVICES 8/1-10/31/24 100-60-620-53371-00000 1,558.09$ 247648 08/15/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL 7/27/2024 100-30-370-51101-00000 70.00$ 247648 08/15/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL 7/31/2024 100-30-370-51101-00000 65.00$ 247648 08/15/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL 8/3/2024 100-30-370-51101-00000 70.00$ 247647 08/15/2024 STERICYCLE, INC. COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 85.83$ 247648 08/15/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL ON 7/20/2024 100-30-370-51101-00000 70.00$ 247648 08/15/2024 TH & TT CLEANERS LLC CLEANING SERVICES FOR JAIL ON 7/24/2024 100-30-370-51101-00000 65.00$ 247645 08/15/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC SERVICE FOR 6/19/2024-7/21/2024 100-60-620-53401-55003 2,470.29$ 247645 08/15/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC SERVICE FOR 6/19/2024-7/21/2024 100-60-620-53401-55003 1,103.49$ 247646 08/15/2024 SPORT PINS INTERNATIONAL 3" PARTICIPATION MEDAL 700/EA, 1.5"X34" CUSTOM 100-60-610-53100-16146 5,306.69$ 247644 08/15/2024 SMART & FINAL MATERIALS & SUPPLIES FOR 5K RUN 100-60-610-53100-16146 187.30$ 247645 08/15/2024 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR METROLINK STATION 6/26-7/28/24 245-50-530-53401-15535 191.24$ 247645 08/15/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC SERVICE FOR 6/14/2024-7/16/2024 100-60-620-53401-55003 2,835.31$ 247644 08/15/2024 SMART & FINAL MATERIALS & SUPPLIES FOR MOVIES UNDER STARS EVENT 100-60-610-53100-00000 41.97$ 247644 08/15/2024 SMART & FINAL MATERIALS & SUPPLIES FOR STREET MARKET 100-60-610-53100-16101 95.32$ 247644 08/15/2024 SMART & FINAL MATERIAL/SUPPLIES -FRESNILLO BP BASKETBALL TOUR 100-25-299-53370-00000 502.56$ 247644 08/15/2024 SMART & FINAL MATERIALS/SUPPLIES FOR THE PRIDE OF VALLEY 5K RUN 100-60-610-53100-16146 69.64$ 247644 08/15/2024 SMART & FINAL MATERIAL & SUPPLIES FOR BASKETBALL TOURNAMENT 100-25-299-53370-00000 172.60$ 247644 08/15/2024 SMART & FINAL MATERIAL & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 31.48$ 247644 08/15/2024 SMART & FINAL MATERIAL & SUPPLIES FOR BASKETBALL TOURNAMENT 100-25-299-53370-00000 9.15$ 247644 08/15/2024 SMART & FINAL MATERIALS AND SUPPLIES FOR 5K RUN 100-60-610-53100-17505 4.58$

Page 4 of 5 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number Grand Total: 706,798.82$
247662 08/19/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC-45157-TRAFFIC SIG.-14104 LA 7/11-8/8/24 251-50-530-53401-00000 91.49$ 247662 08/19/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC-56776-TRAFFIC SIGS-14204 OHIO 7/10-8/7/24 251-50-530-53401-00000 99.75$ 247662 08/19/2024 SOUTHERN CALIFORNIA EDISON ELECTRIC-85789-ST. LIGHTS-14006 1/2 LA 7/11-8/8/24 251-50-530-53401-00000 79.49$

Page 5 of 5 ends

STAFF REPORT
ITEM NO. _____2_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
DATE: September 4, 2024
SUBJECT: Meeting Minutes of August 21, 2024

SUMMARY
The City Council held the following meetings on August 21, 2024 Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and Housing Authority Meeting.

RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on August 21, 2024.

FISCAL IMPACT
There is no fiscal impact associated with this item.

LEGAL REVIEW
This report does not require legal review.

ATTACHMENTS

1. Meeting Minutes of August 21, 2024

08-21-2024 Special Meeting Minutes

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CITY COUNCIL

SPECIAL MEETING
Minutes
August 21, 2024, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order at approximately 5:09 p.m.

ROLL CALL

City Clerk Saenz performed roll call:

MEMBER:

Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (absent)
Mayor Pro Tem Jean M Ayala (present)
Mayor Emmanuel Estrada (present)

PUBLIC COMMUNICATIONS
The Mayor opened Public Communications at approximately 5:10 p.m., seeing no one wishing to speak public communications was closed.

OPEN SESSION/STUDY SESSION – None

RECESS CLOSED SESSION – The City Council recessed to closed session at approximately 5:11 p.m.

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:

Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju
No Reportable Action

Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles Superior Court Case No. 24STCP00313 No Reportable Action

Case: Rosario Carr v City of Baldwin Park Case No. 24STCV19252 No Reportable Action

Case: Damyanti Ashar vs. City of Baldwin Park Case No. 23PSCV02884 Los Angeles Superior Court
No Reportable Action

Case: 14418 Pacific Avenue LLC
v City of Baldwin Park Case No. 24PSCV01995 No Reportable Action

08-21-2024 Special Meeting Minutes

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2. Conference with Real Property Negotiators
Pursuant to California Government Code, Section 54956.8

Property:

1. 4668 Maine Avenue, Baldwin Park, CA 91706

2. 4664 Maine Avenue, Baldwin Park, CA 91706

3. 5040 Lante Street, Baldwin Park, CA 91706

4. 12714 Ramona Blvd., Baldwin Park, CA 91706

Agency negotiator: Enrique Zaldivar, CEO; Manuel Carrillo Jr., Director of Recreation and Community Services
Under negotiation: Price & Terms of Payment

No Reportable Action

ADJOURNMENT

The meeting was adjourned at approximately 7:17 p.m. by Mayor Estrada.

ATTEST:

________________________
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor/Chair

APPROVED: September 4, 2024

08-21-2024 Regular_FA_HA Meeting Minutes

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CITY COUNCIL/

FINANCE AUTHORITY/

HOUSING AUTHORITY
Minutes
August 21, 2024, 7:00 PM

Mayor/Chair
Mayor Pro Tem/Vice Chair
Councilmember/Member
Councilmember/Member
Councilmember/Member
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order at approximately 7:04 p.m.

INVOCATION

The invocation was led by Pastor Flores and Pastor Jackson.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Mayor Estrada.

ROLL CALL

City Clerk Saenz performed roll call:

MEMBERS:

Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (present at 7:11 p.m.)
Mayor Pro Tem Jean M Ayala (present)
Mayor Emmanuel J Estrada (present)

REPORT FROM CLOSED SESSION

City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were present except for Councilmember Garcia; the City Council heard all the items listed on the Special Meeting Agenda and there is no reportable action.

ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

Mayor Pro Tem Ayala requested that the meeting be closed in honor of Sister Catalina Reyero. The Mayor sought consensus to direct staff to send scroll in honor of Sister Catalina Reyero to the parish.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS - None

PUBLIC COMMUNICATIONS
The Mayor opened Public Communication at approximately 7:12 p.m., the following spoke:
1) Irma Morales 3) Bob Arnold
2) Tom Kiesche 4) John Rios
3) Abel

08-21-2024 Regular_FA_HA Meeting Minutes

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CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

Item No. 1 was pulled for further discussion

MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

2. Treasurer’s Report City (CC) – July 2024
Motion to receive and file the Treasurer’s Report for July 2024.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

3. Approval of Contract Renewal for Police Helicopter Service With Los Angeles County Motion to:

1. Approve the proposed contract renewal provided by the Los Angeles County Sheriff's Department.

2. Authorize the City Manager to sign the contract.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

4. Resolution No. 2024 -041 Approving the Blanket Authority to File Applications for Grant Funds from the Los Angeles County Regional Park and Open Space District for Measure A Funding for Projects and Programs
Motion to:

1. Adopt Resolution No. 2024 -041 “ A Resolution Of The City Council Of The City Of Baldwin Park Approving The Blanket Authority To File Applications For Grant Funds From The Los Angeles County Regional Park And Open Space District For Measure A Funding For Projects And Programs”; and

2. Authorize the Director of Recreation & Community Services or designee to apply for and execute all necessary documents in connection with usage of Measure A funds, such as payment, contracts, and amendments, for the purposes of securing the grant funds and to implement and carry out the purposes specified in the grant application; and

3. Upon approval of each application of Measure A grant funds, authorize the Director of Finance to appropriate funds and make necessary changes to the budget for both revenues and expenditures in the Grant Funds, by the amount of the award.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

5. Award of Contract to Wired Media Solutions for the Police Emergency Operations Center (EOC) Audio/Video, Networking, and Automation Upgrade Project Motion to:

1. Approve the agreement with Wired Media Solutions in the amount of $70,670.30 for the design, installation, and configuration of the EOC upgrade; and 08-21-2024 Regular_FA_HA Meeting Minutes

Page 3 of 6 ends

2. Authorize the Director of Finance to appropriate the funds under line item 275 -30-706- 58110-53002, and process the payment; and

3. Authorize the Mayor to execute the Agreement.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

6. Approve Tract Map No. 83716 to Subdivide one (1) Lot into Six (6) Single Family Residential Lots with one Accessory Dwelling Unit (ADU) on Each Lot Motion to accept Tract Map No. 83716 and authorize the City Clerk and staff to sign the map.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

7. Approval for Pay Trac On -line Credit Card Processing Services and Hosting Service Addendum with Vermont Systems - Motion to:

1. Approve Pay Trac On-line Credit Card Processing Services with Vermont Systems to offer online credit card processing services with a processing fee of 3% per transaction applied to online registration customers; and

2. Authorize Mayor to execute Hosting Services Addendum; and

3. Authorize the Director of Recreation & Community Services to execute any associated documents

4. necessary for the Pay Trac On-line Credit Card Processing Services and Hosting Services Addendum with Vermont Systems; and

5. Authorize the Director of Finance to complete necessary documents for Pay Trac On-Line Credit Card Processing Services with Vermont Systems appropriate funding from General Fund and make necessary changes to the budget.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

8. Meeting Minutes of August 7, 2024
Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, and the Housing Authority Meeting held on August 7, 2024.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

9. Approval to Consider Third Amendment to the Service Agreement for Professional Services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net Motion to:

1. Approve the Third Amendment to the service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total amount of $1,165,677.35 to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 22, 2024, to September 21, 2025; and

2. Authorize the Mayor to execute the Third Amendment to the service agreement; and

3. Authorize the Director of Recreation & Community Services to process the necessary documents associated with this service agreement contract; and 08-21-2024 Regular_FA_HA Meeting Minutes

Page 4 of 6 ends

4. Authorize the Director of Community Development to eliminate the Prevention, Diversion, and Rapid Rehousing program from the City Council approved PLHA Plan to cover the remaining costs for the Serenity Homes operations through September 21, 2024;

5. Authorize the Director of Finance to appropriate fundings and make the necessary budget adjustments for both FY 2023-24 & FY2024-25.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

10. Approval of an Appropriation of Funds for Transit Services to Close-Out Fiscal Year 2023- 24 Motion to authorize the Finance Director to appropriate Prop A Funds in the amount of $233,431.69 for transit services to Account No. 244 -50-580-51100-15525 and to make the necessary budget adjustments.

Item No. 10 was pulled for further discussion.

MOTION: It was moved by Daniel Damian , seconded by Jean M. Ayala to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

11. Approval of Memorandum of Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program.

Motion to authorize the City Manager to execute the Memorandum of Agreement with the San Gabriel Valley Council of Governments.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

12. Implementation of Unmanned Aerial System (UAS) Program for The Baldwin Park Police Department
Motion to:

1. Approve the implementation of Policy 605 to establish guidelines for the use of an Unmanned Aerial System (UAS) Program for the Baldwin Park Police Department; and

2. Adopt the proposed UAS Policy and Standard Operating Procedures Manual; and

3. Authorize the Police Chief to make necessary adjustments to the program and policy as needed, subject to review by the City Attorney.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

PUBLIC HEARING

13. Approve Substantial Amendment No. One to the FY 2024-25 Annual Action Plan.

Motion to approve Substantial Amendment No. One to the 2024 -25 Annual Action Plan and authorize the Director of Finance make the necessary appropriation and budget adjustments.

The Mayor opened Public Hearing at approximately 7:37 p.m., seeing no one wishing to speak the Public Hearing was closed.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 08-21-2024 Regular_FA_HA Meeting Minutes

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REPORTS OF OFFICERS

14. Adoption of a City Council Policy for Rotation of the Appointed Position of Mayor and Mayor Pro Tempore
Motion to postpone and bring the proposed City Policy for Selection of Appointed Mayor and Mayor Pro Tempore as a Resolution.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to postpone and bring back as resolution. Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA,

ESTRADA

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

SA 2. Treasurer’s Report SA – July 2024
Motion to receive and file the Treasurer’s Report for July 2024.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

FINANCE AUTHORITY CONSENT CALENDAR

1. Treasurer’s Report FA – July 2024
Staff recommends that the Board receive and file the Treasurer’s Report for July 2024.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

HOUSING AUTHORITY CONSENT CALENDAR

1. Baldwin Park Housing Authority’s Warrants and Demands Motion to ratify the attached Warrants and Demands

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

2. Treasurer’s Report HA – July 2024
Motion to receive and file the Treasurer’s Report for July 2024.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to reject Motion Passed [5 – 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA

08-21-2024 Regular_FA_HA Meeting Minutes

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CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

Mayor Estrada sought consensus from the City Council to direct staff to apply for Fiscal Year 24 Pathways to Removing Obstacles to Housing (PRO Housing) with the Department of Housing and Urban Development.

Council Member Garcia sought consensus from the City Council on directing staff to initiate the process of naming a neighborhood street around the Baldwin Park High School campus in honor of Bernardo Flores who is a Major League Baseball player for the Chicago White Sox and the St.

Louis Cardinals. A homegrown product and son of Baldwin Park, he graduated from Baldwin Park High School, went to USC and was drafted to the Major League Baseball in 2016. He has given back to the youth of Baldwin Park as a philanthropist, mentor and coach.

Staff was directed to bring back staff report.

ADJOURNMENT

The meeting was adjourned at approximately 7:59 p.m. by Mayor Estrada.

ATTEST:

________________________
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor/Chair

APPROVED: September 4, 2024

STAFF REPORT
ITEM NO. _____3_____

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TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
PREPARED BY: Manuel Carrillo Jr., Director of Recreation and Community Services
Rose Tam, Director of Finance
San Gutierrez, Director of Public Works
Shirley Quiñones, Chief Deputy City Clerk
DATE: September 4, 2024
SUBJECT: Recommendation of Approval of Funding from the Measure BP Stakeholders Oversight Committee (SOC) - Facility
Maintenance, Programming and Site Maintenance for the
Susan Rubio Zocalo Park and Civic Center Plaza for Fiscal Year 24/25

SUMMARY
The Grand Opening of the Susan Rubio Zocalo Park and Civic Center Plaza (Zocalo Plaza) is scheduled to take place on September 14, 2024. Immediately following the dedication of the Zocalo Plaza, its public use and access begins. The Stakeholders Oversight Committee ( SOC) has recommended the approval of funding for its programming and site maintenance for Fiscal Year 24/25.

RECOMMENDATION
It is recommended that the City Council:

3. Authorize the City Manager to make technical corrections as necessary to carryout the intent of the City Council.

FISCAL IMPACT
As of July 31, there is a projected balance of $6,321,414 in the Measure BP Fund, more than adequate to cover this request. There is no impact to the General Fund.

BACKGROUND/DISCUSSION
Representing a landmark project for the City of Baldwin Park, Susan Rubio Zocalo Park and Civic Center Plaza will become a centerpiece and hub of community activity and civic engagement. While the Zocalo Plaza will be a

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draw in and of itself for social gatherings or even plain and simple strolls through its landscaped meandering walkways, complementing it with designed programming will ensure that its true potential for the enjoyment of the community is fully realized.

The Department of Recreation and Community Services (RCS) will assume custody of the Zocalo Plaza as soon as it is dedicated by the City Council at the Grand Opening Ceremony. It also signifies the completion of the construction of the project led by the Department of Public Works (PW).

RCS has preliminarily planned a range of activities for a fun and fulfilling program year of 24/25, such as:

Chalk Art Fest
Arts and Crafts
Family Style Entertainment
Petting Zoo
Balloon Artist
Bubble Artist and Games
Caricatures Artist
Environmental Activities
Youth Group Activities (e.g. cheer, choir, ballet folklorico, youth mariachi, etc) Aztec Dancers
Local Artisans

PW will provide the site maintenance, including the routine landscaping, repairs of electrical and irrigation systems, etc.

The City Council initially directed staff to present the Request for Funding to the SOC in anticipation of the Grand Opening Ceremony of Susan Rubio Zocalo Park and Civic Center Plaza. At their meeting of August 13, 2024, the SOC considered and approved for recommendation to the City Council the request for funding, with the following stipulations:

a) That Staff present an expenditure and status report to the SOC twelve months after approval by the City Council. b) That the Funding be ongoing for up to three f iscal years. Beyond that new request to the SOC would have to be made.

ALTERNATIVES
None being recommended

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. SOC Staff Report dated August 13, 2024 - Susan Rubio Zocalo Park and Civic Center Plaza Programming and Maintenance.

STAFF REPORT
SOC ITEM NO. _____2_____

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TO: Chair and Members of the Measure BP Stakeholders
Oversight Committee (SOC)
FROM: Enrique C. Zaldivar, Chief Executive Officer
DATE: August 13, 2024
SUBJECT: Proposal-Request For Measure BP Funding – Event Programming and Site Maintenance For the Susan Rubio
Zocalo Park and Civic Plaza- Fiscal Year 24/25

SUMMARY
The Susan Rubio Zocalo Park and Civic Plaza (Zocalo Plaza) currently under construction is slated to be completed and dedicated in mid September 2024. Zocalo will be a hallmark of civic, cultural, social, and artistic activities for the entire city community. Ensuring that there is funding for its programming and maintenance is of paramount importance. Measure BP Funding is appropriate under the SOC’s Recreatio n and Parks Investment Opportunity Category.

RECOMMENDATION
It is recommended that the SOC:

1. Approve $200,000 of Measure BP Funding for the event programming and maintenance of the Zocalo Park and Civic Plaza, which includes $115,000 for Programming, $50,000 for Maintenance and $35,000 for contingency. For the Fiscal Year 2024/25.

2. Forward SOC Recommendation to City Council
Investment Opportunity Category: Recreation and Parks
Subcategories: Parks, Programs
Requester: City Council, Office of the CEO, RCS, Public Works Dollar Amount Requested: $200,000 (Amended by City Council)

FISCAL IMPACT
As of July 31, there is balance of $6,321,414 in the measure BP Fund, more than adequate to cover this request.

BACKGROUND/DISCUSSION
Zocalo Plaza has been made possible by a collage of state funding, grants, and special funds. But importantly, it has been made possible by the vision and determination of the City Council, who created the vision and have provided the drive to make it happen. As it approaches its completion and dedication in just a few weeks, the City Council recognized that funding for its programming and maintenance must be secured for Fiscal year 2024 -25.

Staff had requested $165,000, Council added a contingency of $35,000 to the request for a total of $200,000, and directed Staff to present the Request For Funding to the SOC.

ALTERNATIVES
None being recommended.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

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ATTACHMENTS

1. Staff Report to the City Council date June 19, 2024

2. City Council Meeting Minutes of June 19, 2024.

STAFF REPORT
ITEM NO. ____22____

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TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Manuel Carrillo Jr., Director of Recreation and Community Services
Rose Tam, Director of Finance
Sam Gutierrez, Director of Public Works
DATE: June 19, 2024
SUBJECT: Event Programming and Site Maintenance for the Susan Rubio Zocalo Park and Civic Plaza- Fiscal Year 24/25 Funding

SUMMARY
With the imminent completion of the Zocalo Plaza slated for late July 2024, the need for to develop a programming calendar to activate the plaza with events, and the allocation of resources to maintain it, is timely as the City Council considers the City budget for Fiscal Year 2024/25.

RECOMMENDATION
It is recommended that the City Council:

1. Direct Staff to present a Request for Funding to the Measure BP Stakeholders Oversight Committee (SOC) for the Programming and Maintenance of the Zocalo Plaza.

2. The estimated amount of funding needed is $ 115,000 for Programming and $50,000 for Maintenance for a total cost of $165,000 for FY 24/25.

3. Direct staff to establish a programming calendar that will have community and civic activities such as musical performances, dance and folklorico performances, poetry, community dance “tardeadas”, local culinary expos, etc, at least twice a month as a goal.

FISCAL IMPACT
Zocalo Plaza is a brand -new facility with no pre -existing budget for programming nor maintenance. Its construction was made possible by grants and other special funds, none of which include funding for programming or maintenance. The General Fund is not ab le to sustain any further obligations at this juncture.

Measure BP Funding is an appropriate potential funding source in that the Plaza offers a direct benefit to the community at large. A request for funding for $165,000 will be presented to the SOC at it s meeting of August 2024. This request for funding would fall under the Recreation and Parks Investment Opportunity category of the SOC’s priority guidelines.

BACKGROUND
Construction of the Susan Rubio Zocalo Park and Civic Plaza (Zocalo Plaza) broke ground in January 2023. The City’s vision for the Zocalo Plaza is for it to become a civic and community gathering place for cultural, artistic, and civic activities for all c ity residents and visitors to our city, as a way of further activating the downtown

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district of the city; and who in turn will patronize the downtown businesses, generating sales tax revenue. Zocalo Plaza itself has a retail restaurant building to complement the program activities being held there.

DISCUSSION
Zocalo Plaza features a number of physical amenities intended to provide a wholesome and fulfilling experience for all residents and visitors alike: it offers a walkway around the perimeter of the plaza for folks to enjoy a nice stroll; it has a pavilion center stage for hosting of cultural, artistic and civic events, with an amphitheater -like seating area for the audience; it has beautiful landscaping to enrich the natural experience of all attendees; and it has a retail restaurant building for the enjoym ent of attendees to the park, once a restaurant operator is in place.

All of these features require resources in the form of staffing time, contract cost, supplies and materials. Following is a breakdown of the estimated costs, adding up to $165,000 for FY 24/25:

Proposed Programing Budget:

Part Time Support Staff $25,000.00
Supplies $25,000.00
Professional Services $40,000.00
Facility Maintenance $25,000.00
Proposed Programming Sub Total $115,000.00 Proposed Maintenance Budget:

Maintenance Services $35,000.00
Materials and Supplies $15,000.00
Proposed Maintenance Sub Total $50,000.00
Proposed Total $165,000.00

Samples of Potential Activities on a weekly basis:
• Chalk Art Fest
• Arts & Crafts
• Family style entertainment
• Petting Zoo
• Balloon Artist
• Bubble Artist & Games
• Caricatures Artist
• Environmental activities
• Provide stage space to youth groups (cheer, choir, ballet folklorico, youth mariachi, etc.) • Aztec Dancers
• Local Artisans

Move or partially host activities @ Zocalo
• Conclude Parade
• Tree Lighting Ceremony
• Holiday Programs (NEW)
• Host elements of Dia de Los Muertos or expand existing program • Host elements of Black History Month or expand existing program • Host elements American Pacific Islander (AAPI) or expand existing program

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• Essentially the ARC will be an indoor space and Susan Rubio Zocalo Park will be an outdoor space.

Both facilities will complement each other and create synergy to open up the Historical Museum.

Monthly Professional Monthly Events
Professional Performers:
• Story Telling
• Puppet Show
• Art Competition
• Mariachis in the Park
• Entertainment to draw residents to the Susan Rubio Zocalo Park • Baldwin Park Idol or Karaoke Sessions
• Host Desert Trucks
• Host Audio Visual Game Trucks (Create gamming tournaments) • El Grito Ceremony and other cultural events

ALTERNATIVES
None being recommended.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to form.

ATTACHMENTS

1. None

STAFF REPORT
ITEM NO. ____4____

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TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Anthony Vazquez, Public Works Manager
DATE: September 4, 2024
SUBJECT: Approval for Procurement of a 2024 Ford Super Duty F-350 Graffiti Truck from National Auto Fleet Group CIP 24-034- 55043

SUMMARY
This item seeks City Council approval for the acquisition of a 2024 Ford Super Duty F -350 DRW (F3H) XL Graffiti Truck from Roadline Products Inc., designated for the Public Works Graffiti Maintenance Division. The new vehicle will be equipped with aftermarket graffiti removal tools, including two paint pump systems, cabinets, a lightbar, and safety lighting. The graffiti truck procurement was, approved under the CIP FY23-24, is intended to replace the outdated 2001 Graffiti Truck, thereby enhancing the efficiency of graffiti maintenance operations.

The procurement will be executed through the Sourcewell purchasing cooperative per Contract No. 091521 awarded to National Auto Fleet Group.

RECOMMENDATION
It is recommended that the City Council:

1. Authorize the purchase of the 2024 Ford Super Duty F -350 DRW (F3H) XL Roadline Products Inc.

Graffiti Truck through the Sourcewell Purchasing Cooperative with National Auto Fleet Group, in an amount not-to-exceed $149,254.87; and

2. Authorize the Finance Director to appropriate additional $69,254.87 from Fund 255 – Measure M to Account No. 255-50-590-58110-55044; and,

3. Authorize the Director of Public Works, or his designee, to complete all appropriate documentation to complete the purchase.

FISCAL IMPACT
There is no impact to the General Fund. The purchase of the graffiti removal truck was approved in the FY23-24 CIP Budget in the amount of $80,000. To complete the purchase, a n additional appropriation is required in the amount of $69,254.87 for the purchase. The appropriation will come from Fund 255 – Measure M as follows:

Available Funds Amount
Approved Fund No. 245 – Prop C Account No. 245-50-590-58110-55044 $50,000.00 Approved Fund No. 402 –Fleet Services Account No. 402-50-590-58110-55044 $30,000.00 Appropriate Fund No. 255 – Measure M Account No. 255-50-590-58110-55044 $69,254.87 Total Amount $149,254.87

BACKGROUND
The Department of Public Works Maintenance Division consists of six key sections: Traffic Control, Street Maintenance, Street Landscape, Park Landscape, Fleet Maintenance, and Graffiti Abatement. The Division’s fleet is comprised of 31 work truck and heavy-duty vehicles plus 19 pieces of equipment necessary to accomplish the various maintenance operational tasks.

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Graffiti removal is one of the most frequently requested making it a high priority for maintenance staff . Due to this, the graffiti abatement crew operates on a daily basis including weekends and certain holidays addressing graffiti removal citywide across all public right -of-ways and city facilities. In the past year alone, the team successfully removed over 185,000 square feet of graffiti encompassing more than 4,500 locations. The operation relies on specialized equipment, including trucks equipped with paint pumps and spray guns, as well as safety lighting to ensure maneuverability within city limits.

Currently, the Division is using a 2001 Chevy pickup truck as one of three vehicles in operation. At 23 years old, this vehicle has far exceeded its recommended operational lifespan, resulting in increased maintenance needs, system failures, and significant downtime. These mechanical issues are impacting the division’s ability to respond to work orders promptly, often necessitating the reassignment of vehicles from other divisions. The vehicle's deteriorating condition is also adding a significant strain on the fleet maintenance budget.

To address these challenges, the acquisition of a new 2024 Ford Super Duty F -350 Graffiti Truck is proposed.

This new truck will enhance reliability and efficiency, reducing staff downtime and improving response times.

DISCUSSION
During the annual evaluation of vehicles, Staff continues to identify several Public Works vehicles needing replacement. As the fleet gradually continues to modernize and replace older vehicles with new efficient vehicles and improving city services, the replacement of th e existing graffiti truck has been deemed a top priority. Staff included the procurement of the graffiti truck in the FY 2023-24 Capital Improvement Program (CIP) which was subsequently approved by the City Council. Initially, staff proposed leasing the vehicle through the City’s leasing program, however upon further review, decided to purchase the vehicle outright due to the amount of after-market equipment required to be installed on the Ford F-350 chassis. This change requires an additional appropriation of funds to complete this purchase.

The recommended Graffiti truck is custom built by Roadline Products, Inc. through National Fleet Auto Group. This truck has been bid through Sourcewell (formerly known as NJPA) Competitive Procurement Network. National Fleet Auto Group has won the Sourcewell competitive bid, securing Contract #091521-NAF, effective through 11/8/2025. All Sourcewell cooperative agreements are competitively bid on a nationwide basis.

Some of the benefits of using a cooperative purchasing contract include reduction of the administrative costs associated with issuing a competitive solicitation and product cost savings based on economies of scale. Guided by the Baldwin Park Municipal Code , §34.23 (C), allows the City to make purchases of goods and services obtained through a cooperative competitive bidding process or a “piggyback” contract , a determination that it is in the City’s best interests.

Roadline Products, Inc. is the only AME (After Market Equipment) vendor in this area who specializes in building Graffiti trucks with airless pump systems and considered the local sole source. They have built various trucks for the City of Baldwin Park and have met all the requirements set forth in the city specifications. Roadline products supplies the city with various traffic marking supplies, traffic paint, airless spray guns and other equipment. The Public Works Department and Roadline Products have been working together for the last thirty (30) years.

ALTERNATIVES

1. The City Council may defer approval of the acquisition, directing staff to revisit the matter later and explore various cost options and funding scenarios. However, given the present state of the existing graffiti truck, this action is not recommended at this time.

2. Provide Staff with an alternative direction.

CEQA REVIEW
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a

Page 3 ends

reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and are not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that it matters the action considered has been determined not to constitute a “project” under CEQA.

LEGAL REVIEW
Not required.

ATTACHMENTS

1. Requisition for National Auto Fleet Group for F-350 Graffiti Truck w/ Roadline Equipment

2. Quote from National Auto Fleet Group and vehicle configuration

3. Supporting quote from Roadline Products, Inc. for aftermarket equipment

4. Sourcewell Contract Agreement with National Fleet Auto Group. Contract #091521-NAF

Fax #:

CIP24-052-55044 _ One time Purchase
If yes, please attach proof that the vendor is in good standing and free of suspension and debarment on SAM.gov.

Telephone
x Email
Internet
x Other (Please provide explanation):

Name of employee who obtained / received quotes:
($10,000.01 - $50,000.00 Requires CEO Approval)
CEO Approval
(Over $50,000.00 Requires City Council Approval)
Department Head Name (Printed)
CEO Name (Printed)
Division Head Approval Division Head Name (Printed)
Department Head Approval
Tax:

0.00 Are you using federal funds for this purchase? Yes No

0.00 149,254.87Subtotal:

Revised 5-28-2024
abatement is prioritized and performed in a timely fashion. truck. This vehicle is to replace an aging 2001 Chevy pickup truck, enhancing overall 402-50-590-58110-55044 maintenance operations and capabilities. This vehicle is 1 of 3 vehicles assigned to the

0.00 Purchase Requisition for the purchase of a 2024 F-350 XL HD Roadline Products Graffitti 245-50-590-58110-55044 50,000.00 Total: 149,254.87
Shipping:

CIP24-052-55044
30,000.00
?? 69,254.87
Graffiti Division. Graffiti Staff currently operate on a 7 days a week rotation to ensure

CITY OF BALDWIN PARK

PURCHASE REQUISITION
Date:

Requisition #:

P.O. #:National Auto Fleet GroupVendor:9.5.2024
Date Required: Order Date:

Vendor #:

Phone #:
490 Auto Center Drive
Watsonville, CA 95076
Address:

Total AmountUnit PriceItem Qty Unit Account No.Catalog/Item No./Description * Funding approved during CIP FY23-24 and approved by City Council on April 3rd, 2024.

Anthony Vazquez
(626)557-5590
Method:

Yesenia Covarrubias
Purchases of $5,000 or more require three quotes. Please provide the information requested below. Justification required for Sole Source.

Phone # or Web Address:
$149,254.87
Quotes:Vendors: Contact Person or Email:

Please provide justification for purchase below:

The 2024 F-350 XL HD Roadline Products Graffitti truck would be procured through the Sourcewell (formerly known as NJPA) Competitive Procurement Network. National Fleet Auto Group has won the Sourcewell competitive bids, securing Contract #091521-NAF, effective through 11/8/2025. Some of the benefits of using a cooperative purchasing contract includes reduction of the administrative cost associated with issuing a complete solicitation and product cost savings. Approved by City Council on April 3, 2024.

Sourcewell Competitive Procurement Network
National Auto Fleet Group
One Unit
(MSRP)
One Unit Total %
Savings
Total
Savings
Contract Price $55,930.00 $54,119.04 3.238 % $1,810.96
Roadline Prodcuts Inc. U.S.A $81,250.00
GPMT Graffiti Truck
Tax (10.2500 %) $13,875.33
Tire fee $10.50
Total $149,254.87
Yesenia Covarrubias / Joshua Jerome
Fleet Department
Account Manager
[email protected]
(626) 457-5590
8/11/2023
8/19/2024 Re-Configured Quote ID: 25287 R3 Order Cut Off Date: TBA
Mr Anthony Vazquez
City of Baldwin Park
13135 E Garvey Avenue
BALDWIN PARK, California, 91706
Dear Anthony Vazquez,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2024 Ford Super Duty F-350 DRW (F3H) XL 4WD Reg Cab 169" WB 84" CA, Roadline Prodcuts Inc. U.S.A GPMT Graffiti Truck) and delivered to your specified location, each for - per the attached specifications.

This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,

Vehicle Configuration Options
ENGINE
Code Description
99N Engine: 7.3L 2V DEVCT NA PFI V8 Gas, (STD)

TRANSMISSION
Code Description
44G Transmission: TorqShift 10-Speed Automatic, (STD)
WHEELS
Code Description
64K Wheels: 17" Argent Painted Steel, (STD)
TIRES
Code Description
TD8 Tires: LT245/75Rx17E BSW PLUS A/S (6), (STD)

PRIMARY PAINT
Code Description
Z1 Oxford White

SEAT TYPE
Code Description
AS Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat, -inc: center armrest, cupholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar

AXLE RATIO
Code Description
X37 3.73 Axle Ratio, (STD)

ADDITIONAL EQUIPMENT
Code Description
18B Platform Running Boards
872
Rear View Camera & Prep Kit, -inc: Pre-installed content includes cab wiring and frame wiring to the rear most cross member, Upfitters kit includes camera w/mounting bracket, 20' jumper wire and camera mounting/aiming instructions
76C Exterior Backup Alarm (Pre-Installed)

OPTION PACKAGE
Code Description
640A Order Code 640A
2024 Ford Super Duty F-350 DRW XL 4WD Reg Cab 169" WB 84" CA

CODE MSRP
F3H $53,025.00

99N $0.00
44G $0.00
64K $0.00
TD8 $0.00
Z1 $0.00
AS $0.00
X37 $0.00
18B $320.00
872 $415.00
76C $175.00
640A $0.00
$53,935.00
$0.00
$1,995.00
$55,930.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2024 Fleet/Non-Retail Ford Super Duty F-350 DRW XL 4WD
Reg Cab 169" WB 84" CA

WINDOW STICKER

MODEL
2024 Ford Super Duty F-350 DRW XL 4WD Reg Cab 169" WB 84" CA

OPTIONS
Engine: 7.3L 2V DEVCT NA PFI V8 Gas, (STD)
Transmission: TorqShift 10-Speed Automatic, (STD)
Wheels: 17" Argent Painted Steel, (STD)
Tires: LT245/75Rx17E BSW PLUS A/S (6), (STD)
Oxford White
Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat, -inc: center armrest, cupholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar

3.73 Axle Ratio, (STD)
Platform Running Boards
Rear View Camera & Prep Kit, -inc: Pre-installed content includes cab wiring and frame wiring to the rear most cross member, Upfitters kit includes camera w/mounting bracket, 20' jumper wire and camera mounting/aiming instructions
Exterior Backup Alarm (Pre-Installed)
Order Code 640A
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge

TOTAL PRICE

Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Notes
Standard Equipment

MECHANICAL
Engine: 7.3L 2V DEVCT NA PFI V8 Gas (STD)
Transmission: TorqShift 10-Speed Automatic -inc: 10R140 w/neutral idle, SelectShift and selectable drive modes: normal, tow/haul, eco, slippery roads and off-road (STD)

3.73 Axle Ratio (STD)

EXTERIOR
Wheels: 17" Argent Painted Steel -inc: Hub covers/center ornaments not included (STD) Tires: LT245/75Rx17E BSW PLUS A/S (6) -inc: Spare may not be the same as the road tire (STD)

ADDITIONAL EQUIPMENT
50-State Emissions System
Transmission w/Oil Cooler
Electronic Transfer Case
Part-Time Four-Wheel Drive
78-Amp/Hr 750CCA Maintenance-Free Battery w/Run Down Protection 190 Amp Alternator
Towing Equipment -inc: Brake Controller and Trailer Sway Control Trailer Wiring Harness
7560# Maximum Payload
GVWR: 14,000 lb Payload Package
HD Shock Absorbers
Front And Rear Anti-Roll Bars
Firm Suspension
Hydraulic Power-Assist Steering
40 Gal. Fuel Tank
Single Stainless Steel Exhaust
Dual Rear Wheels
Auto Locking Hubs
Front Suspension w/Coil Springs
Solid Axle Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control Upfitter Switches
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Side Windows Trim and Black Front Windshield Trim Black Door Handles
Black Power Heated Side Mirrors w/Convex Spotter, Manual Folding and Turn Signal Indicator Manual Extendable Trailer Style Mirrors
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Autolamp Auto On/Off Reflector Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cab Clearance Lights
Perimeter/Approach Lights
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls, Voice Activation and External Memory Control
Radio: AM/FM Stereo w/MP3 Player -inc: 4 speakers
Streaming Audio
Fixed Antenna
2 LCD Monitors In The Front
4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement 4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer FordPass Connect 5G Mobile Hotspot Internet Access
Front Cupholder
Compass
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
Manual Air Conditioning
Illuminated Locking Glove Box
Interior Trim -inc: Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
HD Vinyl 40/20/40 Split Bench Seat -inc: center armrest, cupholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar Day-Night Rearview Mirror
Passenger Visor Vanity Mirror
Full Overhead Console w/Storage and 2 12V DC Power Outlets Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Smart Device Remote Engine Start
SYNC 4 Communications & Entertainment System -inc: enhanced voice recognition, 911 Assist, 8" LCD center stack screen, AppLink, 1 smart-charging USB port and trailer brake controller Instrument Panel Covered Bin and Dashboard Storage
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks
Driver Information Center
Trip Computer
Outside Temp Gauge
Digital/Analog Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints
Front Center Armrest w/Storage
Securilock Anti-Theft Ignition (pats) Immobilizer
2 12V DC Power Outlets
Air Filtration
Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Pre-Collision Assist with Automatic Emergency Braking (AEB) Lane Departure Warning
Collision Mitigation-Front
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Safety Canopy System Curtain 1st Row Airbags
Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters Phone: (562) 803-4447 Phone: (562) 404-8889
Fax: (562) 803-6506 Fax: (562) 404-7349
Date
To
Client Name
Fax Number
From
Quantity Extended Price
1 $81,250.00

Te rms $81,250.00
FOB Point $0.00
$0.00
$81,250.00
Main Office Manufacturing
13253 Stanbridge Avenue 13065 Tom White Way, Suite D
Unit PriceDescription
Quick Quote

Downey, California 90242 Norwalk, California 90650
5/1/2024Quotation Graffiti Removal Truck - City of Baldwin Park - Ford F350 chassis - Supplied by NAFG
- 2 Paint Pump s ys tems
Yesenia
NAFG

Roadline Model GPMT- Graffiti Removal Truck $81,250.00
Scott Givens
- Roadline Graffiti Truck Bed
-Safety Light as Needed
- Cabinet - 4'
- Lightbar

Shipping
Grand Total
Net 30 Days Sub Total
Baldwin Park Sales T ax
Approved
By

091521-NAF

Rev. 3/2021 1

Solicitation Number: RFP #091521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

091521-NAF

Rev. 3/2021 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

091521-NAF

Rev. 3/2021 3

returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

091521-NAF

Rev. 3/2021 4

x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

091521-NAF

Rev. 3/2021 5

contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

091521-NAF

Rev. 3/2021 6

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

091521-NAF

Rev. 3/2021 7

by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

091521-NAF

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

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22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group

By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

STAFF REPORT
ITEM NO. _____5_____

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TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: David Lopez, Associate Engineer
DATE: September 4, 2024
SUBJECT: Accept Plans and Specifications and Authorization to Publish Notice Inviting Bids for City Project No. CIP –22-038-55018 – City Council Chambers Renovation Improvements

SUMMARY
This item will accept and approve plans and specifications and authorize staff to solicit construction bids through the publication of a notice inviting bids for City Project No. CIP 22 -038-55018 – City Council Chambers Renovation Improvements. The project scope includes construction of structural and non-structural improvements of the City Council Chambers including improvements to the public accessible restrooms located on the ground level of the City Hall building. The project proposes construction of major modifications and renovations to the chamber’s interior design and décor . Proposed improvements include a prominent redesigned entry way to the building consisting of a n enclosed vestibule are a with glass panels , public informational kiosk, and display monitors. Specific to the Council Chambers , the project will include modernization of the building’s aesthetics with an expanded tall ceiling, wider windows, and decorative wall panels to provide for a contemporary and open feel. Additionally, the chamber will undergo a complete overhaul of the obsolete audio and video sound system with the installation of a new state-of-the-art solution that includes advance security systems. Other enhancements include lighting upgrades, repainting, new carpet flooring, renovation of the City Council dais, and upgrades to the public seating area including ADA compliant ramps and walk paths, new seat ing furniture and display monitors. Also, the project includes improvements to the chamber’s restrooms, expansion of the existing conference room and installation of a new HVAC system.

RECOMMENDATION
It is recommended that the City Council accept and approve plans and specifications and authorize staff to publish a notice inviting bids for the City Project No. CIP 22 -038-55018 – City Council Chambers Renovation Improvements.

FISCAL IMPACT
There is no fiscal impact to the General Fund. Upon review of bids received, staff will recommend a construction contract award. At that time, staff will also provide a construction cost estimate with a breakdown by improvements to be constructed. The funding for construction will come from ARPA – American Rescue Plan Act funds.

BACKGROUND
On September 1, 2021, as part of the approval of the FY21 -22 Capital Improvement Project the City Council added a series of projects from the City’s preliminary priority list of ARPA funded projects, including renovation of City Hall’s 3rd floor, Council Chambers and 18 City restrooms. The projects were programmed as one project under CIP 22-038, collectively referred to as City Hall 3rd Floor and City Council Chambers Improvements.

On October 26, 2021, City Staff published a Request for Proposals (RFP) soliciting proposals for professional architectural and engineering services for the programming, planning and technical design services for the project.

The RFP included a mandatory job walk, which was held on November 4, 2021 . A total of fourteen (14) firms were in attendance and all were deemed eligible to submit a proposal and to participate in the process. A panel

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comprised of various staff members including building, engineering and maintenance divisions, reviewed the proposals and selected La Cañada Design Group, Inc., as the best qualified firm to provide the services.

On January 19, 2022, the City Council approved a Professional Services Agreement (PSA) with La Canada Design Group Inc. (LCDG) for architectural and engineering design services in the amount of $482,864. The services included analyzing the existing structures for the design and implementation of improvements, including but not limited to, a complete overhaul of the City Council Chambers audio and visual system (AV), mechanical, electrical, and plumbing (MEP) enhancements, feasibility of structural expansion into existing patios, and finish material selections for the purpose of developing Construction Documents including Plans, Specifications, and Estimate (PS&E).

DISCUSSION
Early in the development of the plans and specifications for the project, specifically during the programming and analytical phases, several unforeseen complications arose such as the need for a new HVAC system to the City Council Chambers. Additionally, significant structural challenges related to the proposed improvements of the third floor and council chambers were discovered that deemed the project cost prohibited and not feasible. In part due to this realization, Staff decided to proceed with the original scope of services that included the design and preparation of construction documents for the project in its entirety but with priority now refocused primarily on the construction of the Council Chamber s improvements . This meant, among other things, that although the construction documents for the 3 rd floor, restrooms and the council chambers would be completed, only the Council Chambers would move into the construction phase, while the plans for the 3rd floor and restrooms remain shelved until such time that a feasible funding plan for construction is developed.

Focusing priority on the construction of the Council Chambers, LCDG and Staff , agreed on several changes to the scope that included reshuffling and deleting certain contractual tasks and introducing new task to ensure that the Council Chambers would be within the approved budget allocation. The changes included design services for a new HVAC system , topography survey for access to chamber , precise grading plan changes, and production videos for the conceptual and visualizations for both city hall’s 3 rd floor and the City Council Chambers. The changes were presented to the City Council on November 15, 2023, in which the council subsequently approved.

LCDG has completed and submitted all design and construction documents for the project as of June 2024. Staff has completed review of the construction documents, plus all third-party plan check and Fire Department review services have been completed as well. Therefore, Staff is recommending the project for construction. To facilitate the bidding process, staff asked LCDG to delineate the plans prioritizing the City Council Chamber improvements and to allow additive alternate bidding for the 3rd floor and restrooms to ascertain current market pricing . The proposed improvements include a prominent redesigned entry way to the building consisting of an enclosed vestibule area with glass panels , public informational kiosk, and display monitors. S pecific to the Council Chambers, the project will include modernization of the building’s aesthetics with an expanded tall ceiling, wider windows, and decorative wall panels to provide for a contemporary and open feel. Additionally, the chamber will undergo a complete overhaul of the obsolete audio and video sound system with the installation of a new state- of-the-art solution that includes advance security systems , lighting upgrades, repainting, new carpet flooring, renovation of the City Council dais, and upgrades to the public seating area including ADA compliant ramps and walk paths, new seating furniture and display monitors. Also, the project includes improvements to the chamber’s restrooms, expansion of the existing conference room and installation of new HVAC system.

ALTERNATIVES
The City Council may choose not to publish the Notice Inviting Bids at this time and provide staff with alternate direction. This action is not recommended as the City has already allocated $545,194 for the design of the project including plan check services. Also, the project calls for the use of ARPA funds which must be obligated by the end of December 2024 or risk losing funding.

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CEQA REVIEW
The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, existing facilities) Subsection (C) exemption, which includes the subject project. The key consideration for a Class 1 exemption is whe ther the project involves negligible or no expansion of an existing use.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Notice Inviting Bids

NOTICE INVITING SEALED BIDS CITY PROJECT NO. CIP 22-038-55018 City Council Chambers Renovation Improvements PUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park invites sealed bids for the above-stated project and will receive such bids in the offices of the City Clerk, 14403 East Pacific Avenue, Baldwin Park, California 91706, until 2:00 P.M., Thursday, October 17, 2024, at which time the proposals will be publicly opened and read. Bidders and/or authorized agents are invited to be present. All information submitted with the bid is public information and may be subject to disclosure. Project Description - The project includes construction of structural and non-structural improvements of the City Council Chambers building including improvements to the public accessible restrooms located on the ground level of the City Hall building. The project proposes construction of major modifications and renovations to the chamber’s interior design and décor. Proposed improvements include a prominent redesigned entry way to the building consisting of an enclosed vestibule area with glass panels, public informational kiosk, and display monitors. Specific to the Council Chambers, the project will include modernization of the building’s aesthetics with an expanded tall ceiling, wider windows, and decorative wall panels. Additionally, the project will complete an overhaul of the audio and video system including advance security system. Other enhancements include lighting upgrades, repainting, new carpet flooring, renovation of the City Council dais, and upgrades to the public seating area including ADA compliant ramps and walk paths, new seating furniture and display monitors. Also, the project includes improvements to the chamber’s restrooms, expansion of the existing conference room and installation of a new HVAC system. Mandatory Pre-Bid Meeting and Site Visit – A mandatory pre-bid meeting will be held on Wednesday, October 2, 2024, at 10:00 A.M. at Baldwin Park City Hall (14403 East Pacific Avenue, Baldwin Park, CA 91706), which will include a site visit. Every Bidder is required to attend the mandatory pre-bid meeting site visit. Failure of a Bidder to attend any mandatory pre-bid meeting and site visit will render that Bidder’s Bid non-responsive. No allowances for cost adjustment will be made if a Bidder fails to adequately examine the Project site before submitting a Bid. Proposals – Bids shall be sealed and plainly marked “Sealed Bid for BID CITY PROJECT NO. CIP 22-038” Bids must be prepared using the Contractor’s Bid Proposal forms and all the other forms identified in the Instructions to Bidders. The forms required to complete a bid package are found in Section “C” of these Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information to Bidders provides prospective bidders a summary of requirements for acceptance of bids, guidelines that the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid in interpretation of documents. The Construction Contract / Agreement defines the Contract Documents which serve to control construction, work performed, and materials furnished, and includes the Specifications and Plans. Plans and Specifications Documents – Specifications and proposal forms may be requested by contacting the Engineering Division office located at 14403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960-4011 on and after September 6, 2024, Monday through Thursday between the hours of 8:00 A.M. and 5:00 P.M. Prospective Bidders may obtain electronic versions of all construction documents, addendums, and/or submit questions by visiting the City’s website and clicking on “Bid Portal” under the “Public Works” tab or by accessing the link to the project at: https://www.baldwinpark.com/engineering/bids-and-proposals. Bid Security – Each bid must be accompanied by cash, certified check, cashier’s check, or bidder’s bond made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for an amount equal to at least ten percent (10%) of the amount of bid. Such guaranty will be forfeited to the City of Baldwin Park should the bidder to whom the contract is awarded fail to enter into the contract. The City of Baldwin Park reserves the right to reject any and all bids and to waive any minor irregularities in the bid documents. Bidders may not withdraw their bid for a period of sixty (60) days after the bid opening date. City Business License, Contractors License and Permit – Prior to contract execution, the contractor and his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall possess a valid Class A California Contractor's License or other appropriate license classification under the State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non responsive. The successful bidder will be required to obtain a City encroachment permit to work in public right-of-way, issued at no fee for the project. Prevailing Wages – In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined that the general prevailing rates of wages are applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents can be reviewed in the office of the City Clerk or may be obtained from the State. Contractor’s Registration – In accordance with Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in the performance of this Work after April 1, 2015, unless currently registered with the Department of Industrial Relations and qualified to perform the work pursuant to labor Code Section 1725.5. Compliance Monitoring and Enforcement – Contractor’s performance of the work described in this Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. Equivalent Securities – Pursuant to California Public Contract Code Section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder, unless otherwise prohibited by law. CARB Requirements – The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at the following link https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa- 1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. SAM.gov Registration – The regulations at 2 CFR Part 180 restrict awards, subawards and contracts with certain parties that are debarred, suspended or otherwise excluded from or ineligible for participation in federal assisted program, project, or activities. Bidders must have an active registration on the federal Systems for Awards Management found at SAM.gov. Any Contractors that have been debarred and are listed, will not be eligible to participate. Advertising Dates: SAN GABRIEL VALLEY TRIBUNE: Friday, September 6, 2024 Friday, September 20, 2024

STAFF REPORT
ITEM NO. ____6____

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TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Robert A. López, Chief of Police
Manuel Carrillo Jr., Director of Recreation and Community Services
Sam Gutierrez, Director of Public Works
DATE: September 4, 2024
SUBJECT: City and LA County Baldwin Park Animal Care Center Collaboration- Enhance Access, Visibility, Convenience of the Care Center

SUMMARY
Prompted by public comments presented by Mr. Tom Kiesche and Mr. Bob Arnold at the August 21, 2024 City Council meeting, the City Council directed staff to further collaborate with the LA County Department of Animal Care and Control (DACC) who runs the Baldwin Park Animal Care Center, on making the Center more visible, accessible, and convenient. This Report presents steps that will be undertaken to further the collaboration.

RECOMMENDATION
It is recommended that the City Council receive and file this report.

FISCAL IMPACT
Cost of the proposed improvements is de minimis and will be absorbed by each respective department. The is no impact to the General Fund.

BACKGROUND
Pet care for any animal requires a commitment of time, attention, affection, and financial support on the part of the pet owners. To assist our residents in fulfilling the responsibility of pet ownership, and at the direction of the City Council, The City has provided free pet care clinics in collaboration with DACC and other non -profit organizations. These events are very popular and in high demand, with as many as four hundred residents participating for some of the events. In fact there are two important upcoming events already scheduled as follows:

Vet at the Park Event- Free to Participants
Joint event by the City of Baldwin Park and LA County DACC Morgan Park
Sunday, September 8, 2024

Spay/Neuter Event- Free to Baldwin Park Residents
Joint event by City of Baldwin Park and The PAW Mission (Non-Profit) Morgan Park (By Appointment Only)
Wednesday, September 25, 2024

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There is much to be done to further promote a culture of overall pet care that prevents pets from having to be brought into a shelter; and if they are brought in that they be adopted by a caring family.

Specific to areas of collaboration between the City and DACC-Baldwin Park Animal Care Center, in reference to the suggestions presented by Mr . Kiesche and Mr . Arnold, the following actions/measures are going to be undertaken by each department, per our discussions with DACC :

Recreation and Community Services, RCS
Will disseminate message bulletins and educational posts prepared by DACC via all of the City’s social media channels, the marquee sign at Morgan Park, city’s website and BP NOW. Messages will be in the entire range of Pet Care ownership, from promoting adoptions, veterinary care, vaccinations, illegal breeding, pet licensing, etc.

Public Works, PW
Will install additional directional signs (ways finding) along both directions of Ramona Blvd, in the approach to Elton Street (location of the Care Center), to make it more visible for residents to find the Care Center. DACC is going to request one of the businesses at the corner of Elton and Ramona to host a larger sign as well, if at all possible.

Police, PD
Will coordinate with the Fire Department in working with business owners along Elton Street to always maintain adequate clearance for access along the street.

Longer Term Actions- City and DACC
Will explore options for converting Elton Street from a private street , as it is currently, to a public street via a street dedication process.

ALTERNATIVES
None being recommended.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. None

STAFF REPORT
ITEM NO. _____7_____

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TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Manuel Carrillo Jr., Director of Recreation and Community Services
Sam Gutierrez, Director of Public Works
Norma Tabares, City Attorney
DATE: September 4, 2024
SUBJECT: Proposed Renaming or Dedication of Cleary Drive to Bernardo Flores Drive, short street adjacent to Baldwin Park High School

SUMMARY
At its meeting of August 21, 2024, the City Council gave Staff direction to explore the process of naming a neighborhood street around Baldwin Park High School in honor of Bernardo Flores, a distinguished native son of the City who is a Major League baseba ll player and has demonstrated his love a pride for the City. The City Council expressed its desire that the naming be completed by the end of November 2024.

RECOMMENDATION
It is recommended that the City Council consider and approve initiation of either one of the two following processes to honor Mr. Flores for his exemplary citizenship and his accomplishments:

1. Rename Cleary Drive to Bernardo Flores Drive

2. Dedicate Cleary Drive in honor of Mr. Bernardo Flores

FISCAL IMPACT
Costs associated with the dedication option are de minimis. Costs associated with the renaming option are estimated to be $5000 or less.

BACKGROUND/DISCUSSION
Bernardo Flores was born and grew up in the City of Baldwin Park. While attending Baldwin Park High School until his graduation in 2013, he was a standout baseball player on the varsity team. He went on to the University of Southern California (USC) where he also excelled as a baseball player. In 2016, he was drafted by the Chicago White Sox into the Major Leagues. He was with the White Sox organization most of his career in the Major Leagues, with a short time with the St Louis Cardinals.

Being drafted into the Major Leagues is an extraordinary achievement in and of itself. Showing and demonstrating a commitment to his native City of Baldwin Park is what makes Bernardo Flores worthy of this proposed recognition and honor. Bernardo developed a love for baseball while playing for Eastside Little League and Lucky Baldwin. During the off seasons, Bernardo dedicate d his time to give back to the Baldwin Park community as a mentor, coach, and philanthropist. Bernardo credits his family, and members from the community like coaches, mentors and friends for shaping his development and success.

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Following is a description of the two processes under consideration:

Renaming of Cleary Dr. to Bernardo Flores Dr.

Cleary Dr. is a short neighborhood street south and adjacent to Baldwin Park High School. There are only six residential parcels on the south side of the street, with Baldwin Park High School campus on the north.

There are two City documents that provide governance over the naming of city streets. One is the “City of Baldwin Park City-Wide Naming Policy” adopted by the City Council on July 21 , 2021, and attached to this report. We believe that the proposed renaming satisfies the criteria called for in this policy.

The second governing document is Council Resolution No. 79 -37, Street Naming Policy, adopted by the City Council on April 4, 1979, and attached to this report. One of the criteria in the policy states as follows:

1e) No last name shall be utilized from any living individual. All streets to be named after a deceased individual shall be submitted to the Director of Community Development, who will submit a report and recommendation to the City Council for final approval.

The proposed naming for Bernardo Flores Dr. does not meet this criteria, in which case the City Council would need to repeal the existing resolution and adopt a new resolution modifying the criteria to allow names of living individuals to be utilized for street names.

In addition, renaming Cleary Dr. street would involve various procedural steps. To rename a street would have a direct impact on the residents whose address is recorded as Cleary Dr; legal and other operational documents would need to be revised such as drivers license, title documents, passports, Fire and Police Department address data base, post office etc. City property maps would also need to be revised to reflect the change. An ample and adequate engagement process that would satisfy due process and transparency expectations would need to be provided for residents to express their opinions in support or opposition.

Based on the procedural requirements and the need to adopt a new resolution allowing naming streets for living individuals, the process will take considerably longer and it would likely go beyond November 2024.

Dedicating Cleary Dr. in honor of Bernardo Flores
This is a ceremonial, symbolic act that would definitely and duly honor Mr. Flores as a distinguished son of the City of Baldwin Park. It would involve the placement of a special sign along the side of the street that dedicates the street in honor of Mr. Flores. As an example: “This street is dedicated to Bernardo Flores in honor for his accomplishments as native son of the City of Baldwin Park”.

There are no impacts to any of the residents, nor to any documents of record since there is no change to the street name.

In order to meet the City Council’s desired timeline of having the naming/renaming/dedication process completed by the end of November 2024, the most feasible option that works with this timeframe would be dedication of the street in honor of Mr. Flores rather than renaming the street.

ALTERNATIVES
Council can choose to provide staff with a different direction.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

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ATTACHMENTS

1. City-wide Naming Policy, Approved by City Council on July 21, 2021

2. Resolution No. 79-37, Street Naming Policy, Adopted by City Council on April 4, 1979.

Facility and Street Naming

Page 1 of 4 ends

CITY OF BALDWIN PARK

CITY-WIDE NAMING POLICY

PURPOSE: To establish uniform procedures for the naming or renaming of City Facilities and Streets to enhance the sense of honor and legacy in the City of Baldwin Park.

GENERAL POLICY
The following guidelines have been established to provide for a consistent procedure in the naming or renaming of City Facilities/Streets.

PROVISIONS

A. General Guidelines

1. The City Council shall have the final authority to name and rename all City Facilities/Streets.

2. The City Council shall have the final authority to designate the CEO or an appointee to create a committee for review and commemoration of Facilities/Street names and commemorative plaques and monuments.

3. Under extraordinary circumstances, the City Council may, with a majority vote of City Councilmembers, revoke the current name of any Facility/Street.

4. It is the intent of this policy to prohibit the changing of street names that have existing homes or businesses using the street name in their address, except under extraordinary circumstances with a majority vote of City Councilmembers.

5. No Facility/Street shall be named after a current seated elected or appointed official, until one year has passed, after the completion of term.

6. No Facility/Street/Monuments shall be named more than once after an individual or organization.

B. Qualifications for Naming of City Facilities

1. Qualifying criteria include the following:

a. City controlled Facilities may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural or historic nature to the City of Baldwin Park, as determined by the City Council’s designated public input process. Said contributions do not have to be financial in nature; they may include extensive service and / or support the City organization of the community in general.

b. The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person or group. That is, when possible, there should be a correlation between the service provided by the honoree and the Facility.

Facility and Street Naming

Page 2 of 4 ends

c. No Facility shall be named or renamed after a deceased individual until at least one (1) year has passed. This qualification is appropriate to establish a waiting period to ensure that an individual’s accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person’s death.

d. When determining whether to rename a Facility, the party making the determination shall consider all factors he / she / they deem relevant, including whether some or all of the following accurately describe the person or organization for whom the Facility is proposed to be renamed:

i. The person or organization made lasting and significant* contributions to the protection of natural or cultural resources of the City of Baldwin Park; or

ii. The person or organization made substantial* contributions to the betterment of a specific Facility /Street consistent with the established standards for the Facility/Street; or

iii. The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of Baldwin Park; or

iv. The person or organization was associated with an economic development or redevelopment activity; or

v. The person or organization had a positive impact on the lives of Baldwin Park’s residents; or

vi. The person or organization volunteered for ten (10) or more years of service to the community; or

vii. Upon the naming or renaming of a Facility, the name shall not be used for any other dedication or renaming.

viii. The City Council, in its sole and unlimited discretion, may remove or change the name of any Facility at any time, unless contractually obligated otherwise.

*Additional information as to how / why the contribution of the individual or organization was significant or substantial may be required.

C. Naming Criteria

1. Streets

a. Names for streets shall be unique and distinct. Similar sounding or duplicate street names shall not be considered

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b. Street names shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of Baldwin Park.

c. Names with the same theme are suggested for naming streets in an entire subdivision, as a means of general identification.

d. Discriminatory or derogatory names shall not be allowed.

e. For the purposes of this policy, the changing of street names that have existing homes or businesses using the street name in their address shall not be allowed, except under extraordinary circumstances with a majority vote of City Councilmembers.

2. City Facilities

a. For purposes of this Subsection C.2, City facilities refer to parks, buildings, or recreational facilities.

b. For new City facilities, the naming process shall begin as early in the project as possible.

c. City facility names shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of Baldwin Park.

d. Areas within City facilities that may be named separately from the main building include points of entry; rooms / patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, or park monuments); drive- ways; or other related items.

3. Commemorative Street signs, Plaques and Monuments

a. Commemorative street name signs are additions to the street name and will not change the street address. Existing street names shall be retained and a supplemental sign or plaque shall be installed beneath the existing street name signage. Names for the commemorative street name signs shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of Baldwin Park.

b. Commemorative plaques shall be placed in public facilities or on monuments .

Names for the commemorative plaques shall be selected to recognize a person or organization that has made a lasting and significant contribution to the betterment of the City of Baldwin Park. Plaques may be used to id entify a particular room, lobby, bench or designated area.

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D. Application Procedure:

1. Requests for naming and / or changing the name of a City Facility shall be gin by being submitted to the C EO’s o ffice in writing on the City’s Facility Naming Application Form. If the proposed Facility is in recognition of a person or organization, the applicant is required to provide clear evidence that the person or organization to be honored has made a significant and lasting contribution to the betterment of the City of Baldwin Park.

2. All submittals, whether from an individual, organization or City staff, must include the name and address of the submitter. No anonymous submittals will be accepted.

3. Upon receipt of the application, the CEO or his / her designee shall review the application. If the proposed Facility to be named / renamed is connected or associated with a park, the CEO or his / her designee shall provide the Facility Naming Application Form to the Director of Recreation and Community Services for public input & review. The Recreation Commission shall assist in the process, and then and render a recommendation to the City Council regarding the proposed name / rename.

4. Following that review, the CEO or his / her designee shall place the proposed facility naming / renaming item on a future City Council agenda for formal review and consideration by the City Council. If the request is denie d by the City Council, no further action is taken. If the City Council approves the request, staff shall be directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final.

Baldwin Park City CouncilSeptember 4, 2024

Baldwin Park City Council
September 4, 2024