CITY COUNCIL
REGULAR MEETING
Agenda
October 02, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – 2024 San Gabriel Valley Council of Governments (SGVCOG) Updates presented by Brielle Salazar, Regional Housing Trust Manager
Presentation – Water Supply Updates presented by Valley County Water District General Manager, Jose Martinez.
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Meeting Minutes of September 18, 2024
It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on September 18, 2024.
3. Approval of a Master Services Agreement with OpenGov Inc., for the Implementation of an Asset Management Software System for the Department of Public Works Staff recommends that Council:
1. Approve the cancellation of OpenGov’s Budgeting and Planning software module and authorize the implementation of OpenGov’s Asset Management software including the transfer of remaining budgeted funds and contract credits to be applied towards implementation and subscription costs for the new system; and,
2. Authorize the Mayor to execute the Master Services Agreement, and related documents with OpenGov in an amount not to exceed $175,200.00 for an initial term of two years and four months, with additional three one-year renewal options for the implementation and subscription of the Asset Management software including annual fee for integration with the Government Outreach GoGov portal; and,
3. Authorize the Director of Finance to make all necessary appropriations and budget amendments for the term of the Agreement.
4. Approval of Resolution No. 2024-044 for a One-Time City Hall Closure It is recommended that the City Council:
1. Approve Resolution No. 2024-044 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, approving a one -time City Hall closure from December 23, 2024 through January 3, 2025, and authorizing qualified employees time off during the Holidays”; and
2. Approve the cancellation of the City Council Regular meetings on the following dates: • December 18, 2024, January 1, 2025 and July 2, 2025
3. Direct the CEO to provide adequate notification to the public and take appropriate measures to ensure City Emergency Response Operations remain uninterrupted during the closure.
5. Adoption of Resolution No. 2024 -045 Requesting the California Insurance Commissioner, State Legislature, and the Governor take Emergency Action to Strengthen and Stabilize California’s Marketplace for Homeowners and Commercial Property Insurance
It is recommended that the City Council adopt Resolution No. 2024 -045 entitled “A Resolution of The City Council of the City of Baldwin Park, California, Requesting the California Insurance Commissioner, State Legislature, and the Governor take Emergency Action to Strengthen and Stabilize California’s Marketplace for Homeowners and Commercial Property Insurance."
6. Award of Contract for City Project No. CIP 24 -001-55027 – Morgan Park Restroom Improvements
Staff recommends that the City Council:
1. Determine that the bid submitted by CO Brothers LLC is a non-responsive bid; and
2. Approve and award the construction contract to Corral Construction Development, Inc. of Commerce, CA in the amount of $403,039.00; and,
3. Authorize the Director of Public Works to negotiate and execute an agreement with the City’s on-call consultants for construction management and inspection services in an amount not-to-exceed $34,258.00; and,
4. Authorize a 12% construction contingency in an amount not -to-exceed $48,365.00; and
5. Authorize the Mayor and City Clerk to execute the contract with Corral Construction Development, Inc.
7. Purchase of Additional Gym Equipment for the Police Gym Facility It is recommended that the City Council
1. Approve the purchase of Fitness Equipment for $5,699.15 using the Police Grant Fund #271; and
2. Authorize the Director of Finance to appropriate funds from Fund #271 and make necessary budget adjustments/transfers within the same fund.
PUBLIC HEARING
REPORTS OF OFFICERS
8. Approval of Contract with A-1 Concrete & Construction Inc. for the McNeill Manor Senior Housing roof replacement and appropriate funds for the relocation of seven Public Housing tenants.
It is recommended that the City Council:
1. Authorize Director of Community Development to Execute the Contract with A -1 Concrete & Construction Inc.; and
2. Authorize the Director of Finance to appropriate available funds in the order of Public Housing Fund #905, ARPA Fund #275, and Community Enhancement Fund #210 to pay as we go for part of tenant relocation assistance with an estimated cost of $94,000 for th e relocation costs; and $165,000 (includes 10% contingency) to replace the McNeill Manor Senior Housing roof while the Housing Authority (HA) is processing an application for the HUDs Emergency/Disaster Grant and awaiting for insurance assessment; and to m ake necessary budget adjustments and create new account numbers.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
Mayor Estrada seek consensus from the City Council in directing staff to bring back an update on the Hometown Heros Military Banners.
Councilmember Damian seeks consensus from the City Council in directing Staff to install a camera security system and other safety measures at the recently dedicated Susan Rubio Zocalo Park and Civic Center Plaza to ensure its continued enjoyment by the community.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)