10-2-2024 City Council Regular Meeting Minutes
CITY COUNCIL
REGULAR MEETING
Minutes
October 02, 2024, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:05 p.m. by Mayor Estrada.
INVOCATION
The invocation was led by Pastor Flores.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (present)
Mayor Pro Tem Jean M Ayala (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Tabares announced that the City Council met in closed session and all the Councilmembers were present except for Mayor Estrada and there is no reportable action.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Brielle Salazar, Regional Housing Trust Manager presented the 2024 San Gabriel Valley Council of Governments (SGVCOG) Updates.
Valley County Water District General Manager, Jose Martinez, presented Water District Updates.
PUBLIC COMMUNICATIONS
The Mayor opened Public Communications at approximately at 7:30 p.m. the following spoke:
1) Denise Tornatore (email) 2) Irma Morales 3) Greg Tuttle 4) Thomas Kerry 5) Abel Seeing no one else wishing to speak, public communication was closed.
CONSENT CALENDAR
1. City of Baldwin Park’s Warrants and Demands
Motion ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
Docusign Envelope ID: 88D9E63F-D3CA-408F-9667-18CE6C75B102 10-2-2024 City Council Regular Meeting Minutes
2. Meeting Minutes of September 18, 2024
Motion approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on September 18, 2024.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
3. Approval of a Master Services Agreement with OpenGov Inc., for the Implementation of an Asset Management Software System for the Department of Public Works Motion to:
1. Approve the cancellation of OpenGov’s Budgeting and Planning software module and authorize the implementation of OpenGov’s Asset Management software including the transfer of remaining budgeted funds and contract credits to be applied towards implementation and subscription costs for the new system; and,
2. Authorize the Mayor to execute the Master Services Agreement, and related documents with OpenGov in an amount not to exceed $175,200.00 for an initial term of two years and four months, with additional three one -year renewal options for the implementation and subscription of the Asset Management software including annual fee for integration with the Government Outreach GoGov portal; and,
3. Authorize the Director of Finance to make all necessary appropriations and budget amendments for the term of the Agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
4. Approval of Resolution No. 2024-044 for a One-Time City Hall Closure Motion to:
1. Approve Resolution No. 2024 -044 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, approving a one -time City Hall closure from December 23, 2024 through January 3, 2025, and authorizing qualified employees time off during the Holidays”;
2. Approve the cancellation of the City Council Regular meetings on the following dates: • December 18, 2024, January 1, 2025 and July 2, 2025
3. Direct the CEO to provide adequate notification to the public and take appropriate measures to ensure City Emergency Response Operations remain uninterrupted during the closure.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
5. Adoption of Resolution No. 2024-045 Requesting the California Insurance Commissioner, State Legislature, and the Governor take Emergency Action to Strengthen and Stabilize California’s Marketplace for Homeowners and Commercial Property Insurance It is recommended that the City Council adopt Resolution No. 2024-045 entitled “A Resolution of The City Council of the City of Baldwin Park, California, Requesting the California Insurance Commissioner, State Legislature, and the Governor take Emergency A ction to Strengthen and Stabilize California’s Marketplace for Homeowners and Commercial Property Insurance."
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
Docusign Envelope ID: 88D9E63F-D3CA-408F-9667-18CE6C75B102 10-2-2024 City Council Regular Meeting Minutes
6. Award of Contract for City Project No. CIP 24 -001-55027 – Morgan Park Restroom Improvements
Staff recommends that the City Council:
1. Determine that the bid submitted by CO Brothers LLC is a non-responsive bid; and
2. Approve and award the construction contract to Corral Construction Development, Inc. of Commerce, CA in the amount of $403,039.00; and,
3. Authorize the Director of Public Works to negotiate and execute an agreement with the City’s on-call consultants for construction management and inspection services in an amount not-to- exceed $34,258.00; and,
4. Authorize a 12% construction contingency in an amount not-to-exceed $48,365.00; and
5. Authorize the Mayor and City Clerk to execute the contract with Corral Construction Development, Inc.
MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
7. Purchase of Additional Gym Equipment for the Police Gym Facility It is recommended that the City Council
1. Approve the purchase of Fitness Equipment for $5,699.15 using the Police Grant Fund #271;
2. Authorize the Director of Finance to appropriate funds from Fund #271 and make necessary budget adjustments/transfers within the same fund.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
PUBLIC HEARING – None
REPORTS OF OFFICERS
8. Approval of Contract with A -1 Concrete & Construction Inc. for the McNeill Manor Senior Housing roof replacement and appropriate funds for the relocation of seven Public Housing tenants.
Motion to:
1. Authorize Director of Community Development to Execute the Contract with A-1 Concrete & Construction Inc.; and
2. Authorize the Director of Finance to appropriate available funds in the order of Public Housing Fund #905, ARPA Fund #275, and Community Enhancement Fund #210 to pay as we go for part of tenant relocation assistance with an estimated cost of $94,000 for th e relocation costs; and $165,000 (includes 10% contingency) to replace the McNeill Manor Senior Housing roof while the Housing Authority (HA) is processing an application for the HUDs Emergency/Disaster Grant and awaiting for insurance assessment; and to m ake necessary budget adjustments and create new account numbers.
MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt Motion Passed [5 – 0].
AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
Docusign Envelope ID: 88D9E63F-D3CA-408F-9667-18CE6C75B102 10-2-2024 City Council Regular Meeting Minutes
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION
Mayor Estrada sought consensus from the City Council in directing staff to bring back an update on the Hometown Heros Military Banners.
Councilmember Damian sought consensus from the City Council in directing Staff to install a camera security system and other safety measures at the recently dedicated Susan Rubio Zocalo Park and Civic Center Plaza to ensure its continued enjoyment by the community.
Councilmember Garcia sought consensus from the City Council to have the email received from Denise Tornatore read.
ADJOURNMENT
The meeting was adjourned at approximately 8:17 p.m. by Mayor Estrada.
ATTEST:
________________________
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor
APPROVED: October 16, 2024
Docusign Envelope ID: 88D9E63F-D3CA-408F-9667-18CE6C75B102