CITY COUNCIL/
FINANCE AUTHORITY/
HOUSING AUTHORITY BALDWIN
Mayor/Chair Emmanuel J. Estrada
CHUB OF
CHARITABLE RELIEF THE Mayor Pro Tem/Vice Chair Jean M. Ayala Councilmember/ Member Alejandra Avila
FOUNDATION SAN GABRIEL Councilmember/ Member Daniel Damian VALLEY
REGULAR MEETING Councilmember/Member Monica Garcia
Minutes
October 16, 2024, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:03 p.m. by Mayor Pro Tem Ayala.
INVOCATION
The invocation was given by Pastor Flores and Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Ayala.
City Attorney Tabares announced that the Teleconference feature will be added to the agenda.
MOTION by Jean M. Ayala and Seconded by Daniel Damian to add the teleconference feature to the agenda.
PASSED [4-0] AYES: AVILA, GARCIA, DAMIAN, AYALA
City Attorney Tabares announced that Mayor Estrada request to participate remotely due to official business travel.
MOTION by Jean M. Ayala and Seconded by Alejandra Avila to accept the Mayor's request to participate remotely. PASSED [4-0] AYES: AVILA, GARCIA, DAMIAN, AYALA
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Aljeandra Avila (present)
Council Member Daniel Damian (present)
Council Member Monica Garcia (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel J. Estrada (present via teleconference)
REPORT FROM CLOSED SESSION
City Tabares announced that all the Council Members were present except for Mayor Estrada. The City Council met on all items on the agenda and there is no reportable action. On the item of Matthew Rodriguez v Baldwin Park, Mayor Pro Tem Jean M. Ayala recused herself.
ANNOUNCEMENTS
Mayor Pro Tem Ayala announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
10-16-2024 Regular_FA_HA_BPCF Meeting Minutes
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor Pro Tem Ayala and the City Council presented Mike Salas, Program Supervisor with a Retirement Recognition Plaque for his Years of Service.
Mayor Pro Tem Ayala and the City Council presented Sam Gutierrez, Director of Public Works with a Recognition Plaque for his Years of Service
PUBLIC COMMUNICATIONS
Mayor Pro Tem opened Public Communications at approximately 7:58 p.m., the following spoke:
1) Irma Morales 3) John Rios
2) Albert Mera 4) Greg Tuttle
Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. Treasurer's Report City (CC) - September 2024
Motion to receive and file the Treasurer's Report for September 2024.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
3. Meeting Minutes of October 2, 2024
Motion to approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on October 2, 2024.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
4. Award of Contract to Starside Security & Investigations for the Police Department's Jail Facility Staffing and Support Services.
It is recommended that the City Council
1. Approve the Professional Services Agreement with Starside Security and Investigative Services for jail facility staffing and support services for a three-year term from December 1, 2024, through November 30, 2027; and
2. Authorize the City Manager to make non-substantive changes as approved by the City Attorney and execute the agreement.
Item #4 was pulled.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to table Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
10-16-2024 Regular_FA_HA_BPCF Meeting Minutes
Approval of First Amendment to Agreement for Grant Writing Services Between City of Baldwin Park and California Consulting, Inc.
Motion to;
1. Approve the First Amendment to Agreement for Grant Witting Services Between the City of Baldwin Park and California Consulting, Inc., starting November 16, 2024, for a term of three (3) years; and
2. Authorize the Chief Executive Officer to Execute Agreement; and
3. Authorize the Director of Finance to appropriate the funds and make necessary changes to the budget.
MOTION: It was moved by Jean MAyala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
6. Waiver of Formal Bidding Procedures pursuant to Section 34.23 of the Baldwin Park Municipal Code for the Authorization to enter into an Agreement to purchase SKYDIO X10 drones for the Baldwin Park Police Department UAS Program
Motion to:
1. Make a finding that it would be impractical, useless, or uneconomical to follow the formal bidding procedures, and that the welfare of the public would be promoted by dispensing with the same.
2. Approve the 5-year agreement with Skydio for the purchase of X10 drones through Axon for the Baldwin Park Police Department's UAS program for $137,885.82
3. Authorize the Police Chief to execute all necessary documents for the purchase, subject to review by the City Attorney.
4. Authorize the Director of Finance to make the necessary appropriation from the Federal Asset Forfeiture Fund and budget adjustment; and to set up account # as needed.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
7. Authorize the Replacement of Three (3) Maintenance Vehicles through the City's Vehicle Lease Program - CIP24-022-15727 and CIP24-047-15727/ 59003
It is recommended that the City Council:
1. Authorize the procurement of three (3) maintenance vehicles per the City's Lease Program; and
2. Authorize the Finance Director to make the necessary budget adjustments including carry-over of FY23-24 funds for CIP No. 24-022-15727 and CIP No. 24-047-15727/ 59003; and
3. Authorize the Director of Public Works or his designee to add three (3) vehicles to the lease program and process the necessary documents.
Item #7 was pulled for further discussion.
MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
Microsoft Office 365 License Renewal
Motion to approve entering into a Microsoft 365 For Governments License renewal with Planet Technologies for assorted licenses, the lowest of the three quotes secured.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
10-16-2024 Regular_FA_HA_BPCF Meeting Minutes
PUBLIC HEARING
REPORTS OF OFFICERS
Consideration of Naming the Dog Park Under Construction at Barnes Park Motion to;
1. Select the name of Baldwin Bark Park for the Dog Park under construction at Barnes Park; and
2. Authorize the Director of Recreation & Community Services to execute any associated documents necessary for the name selection.
MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [S - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
SA 2. Treasurer's Report SA - September 2024
Motion to receive and file the Treasurer's Report for September 2024.
MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
FINANCE AUTHORITY
CONSENT CALENDAR
Treasurer's Report FA - September 2024
Motion to receive and file the Treasurer's Report for September 2024.
HOUSING AUTHORITY
CONSENT CALENDAR
1. Baldwin Park Housing Authority's Warrants and Demands Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
2. Treasurer's Report HA - September 2024
Motin to receive and file the Treasurer's Report for September 2024.
MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
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CHARITABLE RELIEF FOUNDATION
CONSENT CALENDAR
1. Staff recommends that the Board ratify the attached Warrants and Demands Register.
Adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "Resolution of the Board of Directors Program Year 2024" Motion to:
1. Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, , "RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2024"; and
2. Authorize the Chair to execute the Resolution.
MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5 - 0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Estrada sought consensus of the City Council to direct staff to look into the opportunity in applying for the HUD Grant Senior Age in Place.
Mayor Pro Tem Ayala sought consensus of the City Council to direct staff to bring back the Boxing Club for recognition of achievement.
ADJOURNMENT
Mayor Pro Tem Ayala motioned to adjourn the meeting at approximately 8:30 a.m. and seconded by Daniel Damian. Passed. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA ATTEST:
Christopher Saenz, City Clerk
APPROVED: November 6, 2024
10-16-2024 Regular_FA_HA_BPCF Meeting Minutes