CITY COUNCIL
FINANCE AUTHORITY/ BALDWIN Mayor Alejandra Avila
HUB OF
HOUSING AUTHORITY THE Mayor Pro Tem Daniel Damian
Councilmember Jean M. Ayala
REGULAR MEETING SAN GABRIEL Councilmember Emmanuel J. Estrada VALLEY
Minutes Councilmember Manuel Lozano
March 19, 2025, 7:00 PM
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:05 p.m. by Mayor Avila.
INVOCATION
The invocation was given by Pastor Flores and Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Damian.
ROLL CALL
The City Clerk Saenz will performed roll call:
MEMBERS:
Council Member Jean M. Ayala (present)
Council Member Emmanuel J. Estrada (present)
Council Member Manuel Lozano (present)
Mayor Pro Tem Daniel Damian (present)
Mayor Alejandra Avila (present)
REPORT FROM CLOSED SESSION
City Attorney Tabares announced that the City Council met in closed session on the item listed on the Special meeting Agenda, all the members were present and direction was given, there is no reportable action.
ANNOUNCEMENTS
Mayor Avila announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Devin Hope administered the Oath of Office to Housing Commissioner Laura A. Franklin Anais Medina Diaz, San Gabriel Valley Mosquito & Vector Control District presented the Excellence in Engagement and Collaboration Award to the City of Baldwin Park Romany Basilyous, Acting Director of Public Works presented the Council Chamber Remodel Update. 3-19-2025 Regular_FA_HA Meeting Minutes
PUBLIC COMMUNICATIONS
Mayor Avila opened Public Communications at approximately 7:32 p.m., the following spoke:
1) Julie McCasland 2) Ryan Serrano 3) John Rios 4) Greg Tuttle Seeing no one else wishing to speak, public communications was closed.
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.
1. City of Baldwin Park's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
2. Treasurer's Report City (CC) - January 2025
Motion to receive and file the Treasurer's Report for January 2025.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO Meeting Minutes of March 5, 2025
Motion to approve the following meeting minutes of the Special City Council Meeting and Regular City Council Meeting held on March 5, 2025.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO Grant Reimbursement Report for Second Quarter(2Q) Fiscal Year (FY)24-25 (October to December) for Department of Recreation and Community Services Motion to receive and file this report.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO Award of Contract for Independence Day Spectacular with Pyro Spectaculars, Inc.
Motion to ;
1. Award contract to Pyro Spectaculars, Inc. in the amount of $23,000 for professional pyrotechnic services related to the Independence Day Spectacular; and
2. Authorize the Mayor to execute contract; and
3. Authorize Director of Recreation & Community Services to execute any associated documents; and
4. Authorize the Director of Finance to appropriate funding in the amount of $23,000 and make necessary changes to the budget.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO 3-19-2025 Regular_FA_HA Meeting Minutes
Approve Memorandum of Understanding between the City of Baldwin Park and the San Gabriel Valley Regional Housing Trust for Eligible Activity #3 Matching Permanent Local Housing Allocation Funds for Regional Housing Trust
Motion to:
1. Approve the MOU between the City of Baldwin Park and the SGVRHT for utilization of the PLHA Funds - Housing Trust Match in the amount of $250,805.55; and
2. Authorize the CEO to execute the MOU and necessary documents associated with the PLHA Funds; and
3. Authorize the Director of Finance to make necessary budget adjustments and appropriations including payments, upon receipt of funding from the Department of Housing & Community Development (HCD).
Item #6 was pulled for further discussion.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
7. Approval of Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for Funding Domestic Violence Prevention and Response Program.
Motion to:
1. Approve the Memorandum of Agreement (MOA) with SGVCOG for the distribution of AB 157 Funds; and
2. Authorize the Mayor and the CEO/City Manager to execute the agreement on behalf of the City; and
3. Authorize the Director of Finance to create a designated line-item account to track, monitor, and regulate these funds and make any necessary budget adjustment.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO Approval of Crossing Guard Services Agreement with All City Management Services for Fiscal Year 2025-2026
Motion to:
1. Approve the contract with ACMS for crossing guard services for FY 2025-26 in an amount not to exceed $316,368; and
• Authorize the Mayor to execute the agreement; and
3. Authorize the Director of Finance to appropriate funding from the General Fund and include it in the FY 2026 budget to cover the City's share of the services; and
4. Authorize the Director of Finance to bill BUSD for its share of the contract cost for crossing guard services, with a projected amount of $158,184.
MOTION: It was moved by Alejandra Avila, seconded by Jean M. Ayala to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO PUBLIC HEARING - None
3-19-2025 Regular_FA_HA Meeting Minutes
REPORTS OF OFFICERS
Fiscal Year 2024-25 Mid-Year Budget Review
Motion to :
1. Review the mid-year analysis and approve the mid-year revenue and expenditure projections for the fiscal year ending June 30, 2025, and
2. Authorize the Director of Finance to complete all necessary budget amendments and appropriations.
MOTION: It was moved by Daniel Damian, seconded by Emmanuel Estrada to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Treasurer's Report SA - January 2025
Motion to receive and file the Treasurer's Report for January 2025.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed IS - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
SA 2. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
FINANCE AUTHORITY
CONSENT CALENDAR
Treasurer's Report FA - January 2025
Motion to receive and file the Treasurer's Report for January 2025.
MOTION: It was moved by Jean M Ayala, seconded by Manuel Lozano to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
HOUSING AUTHORITY
CONSENT CALENDAR
Baldwin Park Housing Authority's Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed 15 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
2. Treasurer's Report HA - January 2025
Motion to receive and file the Treasurer's Report for January 2025.
MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
3-19-2025 Regular_FA_HA Meeting Minutes
HOUSING AUTHORITY PUBLIC HEARING
Conduct Public Hearing to consider the Housing Authority of the City Baldwin Park (HACBP) Public Housing Agency (PHA) 2025-2029 Five Year Plan and 2025 PHA Annual Plan and adopt Resolution No.
HA 2025-001.
Motion to :
1. Conduct a Public Hearing to hear public comments.
2. Accept the Public Housing Agency (PHA) 2025-2029 Five Year Plan and FY 2025-2026 PHA Annual Plan; and
3. Approval of Resolution No. HA-2025-001, entitled "A Resolution of the Housing Authority of the City of Baldwin Park approving and adopting the Public Housing 2025-2029 Five Year Plan and Annual Agency Plan for FY 2025-2026", which establishes the adoption of the Plan as required by the U.S.
Department of Housing and Urban Development (HUD).
Mayor Avila opened the Public Hearing at approximately 8:42 p.m., seeing no one wishing to speak the Public Hearing was closed at 8:53 p.m.
MOTION: It was moved by Alejandra Avila, seconded by Emmanuel Estrada to adopt Motion Passed [5 - 0]. AYES: ESTRADA, DAMIAN, AVILA, AYALA, LOZANO
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Councilmember Ayala sought consensus from the Council direct staff to provide staff report with the status of the implementation of the APEX Officer- Pro Training Simulator system, approved by City Council for a sole-source acquisition at its meeting of November 15, 2023. Report should address the following questions:
• How long (period of time) was product utilized? by whom/number of officers? • Are we able to support the officers with such training? • Is this type of training available to our newest officers? • Is the product updated to reflect situations that could possibly occur in any location? • If product is inoperable or malfunctions at any time, are we able to repair? • Are repairs costly?
• Are repairs or maintenance covered under the initial grant?" Councilmember Ayala acknowledged Fire Station 29 for assisting community member.
Mayor Avila sought consensus to direct staff to bring back Rent Ordinance to revisit to help the community during the eliminations of housing vouchers.
Chief Executive Officer (CEO) Zaldivar and Recreation & Community Services Director Carrillo would like to update the City Council that LA County has developed a funding allocation plan for Measure A (Successor to Measure H) for Fiscal Year 25/26.
CEO Zaldivar would like to provide the City Council with an update on the number of proposals submitted in response to the City's RFQ for City Attorney and related legal services released on February 6, 2025, with a proposal submittal deadline of March 13, 2025. Consistent with the proposal evaluation timeline, and until such time that the City Council decides on the provider of City Attorney services, our current city attorney firm Best, Best, & Krieger (BBK) will continue to serve as the City Attorney
3-19-2025 Regular_FA_HA Meeting Minutes
Mayor Pro Tem Damian sought consensus for the City Council to direct staff to bring back the Street Vendor Ordinance to review the time limitations of ten minutes in any one location.
Councilmember Lozano reported on his attendance to the WELL (Water Education for Latino Leaders) Conference with City Clerk Saenz.
Councilmember Lozano requested to close the meeting In of Memory San Bernardino County Sheriff Deputy Hector Cuevas Jr.
Councilmember Lozano requested a plaque for Professor Dr. Fernando Guerra for his 40 years of service to Loyola Marymount University.
Councilmember Estrada requested that staff keep an eye on all the Measure A funding.
ADJOURNMENT
The meeting was adjourned at approximately 9:10 p.m. by Mayor Avila.
APPROVED: APRIL 2, 2025
What ta.
Alejandra Avila, Mayo
ATTEST:
Christopher Saenz, City Clerk
3-19-2025 Regular_FA_HA Meeting Minutes