STAFF REPORT
URGENT ITEM NO. 11 A
TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Okina Dor, Director of Community Development
PREPARED BY: Long Tang, PE, Building Official
DATE: December 17, 2025
SUBJECT: Approval of Contract with Tyler Technologies to Update the City’s Permitting System to Implement the Newly
Adopted Fees and to Provide Professional Services in the Amount of $66,825.00 for Building and Safety Consultant Services to Accomplish the Task.
SUMMARY
This report seeks authorization from the City Council to enter into a service agreement with Tyler Technologies to update the City’s permitting system to implement the newly adopted fees and to approve a one-time professional service charge in the amount of $66,825.00 for Building and Safety Consultant Services. The professional services includes the contract amount of $60,750.00 and 10% contingency of $6,075.00. The cost for the professional services is necessary to hire the consultant, Tyler Technologies, to update the City’s permitting system to implement the newly adopted building permits, plans check and other related Building and Safety fees.
RECOMMENDATION
It is recommend that the City Council take the following actions:
1. Authorize the Mayor of the City of Baldwin Park to e xecute a service agreement with Tyler Technologies to update the City’s permitting system to implement the newly adopted fees; and
2. Approve a one-time professional service charge for Building and Safety Consultant Services in the amount not to exceed $66,825.00.
3. Authorize the Director of Finance to make the appropriation from the General Fund and necessary budget adjustments.
FISCAL IMPACT
Implementation of the updated Building Fees into the current permit system will be funded by the General Fund. The increased building related fees will be recouped and returned to the General Fund, resulting in a net positive fiscal impact.
DISCUSSION
At the November 5, 2025, meeting, the City Council approved the proposed updates to the Building and Recreation Fees The updated to the Building fees requires the City to update the fees set up in its existing system.
The City’s Building and Safety Division is currently using Energov by Tyler Technologies as our permitting system for all construction projects . To implement the new fees, the Building and Safety Division will need Tyler Technologies to update the calculations of each of the fee items in our system to be implemented. Since Tyler Technologies developed Energov and has the technical knowledge of their system, we secured a proposal from them for the work. Their proposal is attached as ‘Attachment A’.
LEGAL REVIEW
The City Attorney has reviewed and approved this contract as to form and legal content.
ALTERNATIVES
The City Council may decide to reject the funding to provid e additional professional services. This alternative will cause a delay in implementing the new fees in the Building and Safety Division.
ATTACHMENTS
Exhibit ‘A’: Tyler Technologies proposal for professional services.
2025-571330-X2L9G6 CONFIDENTIAL Page 1
Quoted By: Andrew Meyer
Quote Expiration: 4/7/26
Quote Name: New Fee Schedule Config
Sales Quotation For:
BALDWIN PARK, CA
14403 EAST PACIFIC AVENUE
BALDWIN PARK CA 91706
Professional Services
Description Quantity Unit Price
Extended
Price Maintenance
Professional Services
Professional Implementation Services 240 $ 225 $ 54,000 $ 0 Project Manager Services 30 $ 225 $ 6,750 $ 0
TOTAL: $ 60,750 $ 0
URGENT ITEM NO. 11 A
EXHIBIT 'A'
2025-571330-X2L9G6 CONFIDENTIAL Page 2 Summary One Time Fees Recurring Fees
Total Services $ 60,750 $ 0
Total Third-Party Hardware, Software, Services $ 0 $ 0
Summary Total $ 60,750 $ 0
Customer Approval: Date:
Print Name: P.O.#:
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software available for download by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; •Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
2025-571330-X2L9G6 CONFIDENTIAL Page 3 •Fees for services included in this sales quotation shall be invoiced as indicated below. oImplementation and other professional services fees shall be invoiced as delivered. •Expenses associated with onsite services are invoiced as incurred.
Comments
SaaS Monthly Fees are rounded to the nearest dollar. The Annual Fee value represents the cost to the customer.