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(h) At least two (2) changes in color and texture along wall surfaces
(i) Indented portions of walls
(j) Lower wall wainscots, built -up or recessed reveals, trims, and other projections along different levels of wall surface
(k) Cantilevers
(l) Varied front door entry footprint within the same structure of a minimum four (4) feet
Fig. 4: Articulation
(2) Massing. For any lot adjacent to an R-1 zoning district, any building façade adjacent to that R -1 zoning district shall have any floor above the second floor stepped back from the second floor a minimum of four (4) feet starting with the second -floor building pla ne. Intrusion into the step -back plane is allowed for up to twenty -five (25) percent of the horizontal wall plane.
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(3) Detail articulation. Exterior building wall and window details such as trim, shutters, and posts shall be characteristic of the selected architectural design style of the building referenced above in Subsection 153.135.100(A)(1).
(4) Vertical elements. Where vertical architectural elements are used based on their characteristic tie to the architectural design style selected, their vertical emphasis shall be minimized by use of a minimum of three (3) of the following approaches.
(a) Incorporating horizontal bands, reveals, trims, and overhangs along different levels of the wall surface
(b) Limiting towers or pilasters to a maximum height of one (1) story
(c) Limiting tower elements to one (1) per building
(d) Varying the spacing and distribution of architectural elements and details along building walls
(e) Limiting entry treatments to the first story of the building
Fig. 5: Vertical Elements
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(D) Windows, Doors, and Balconies.
(1) Horizontal window bands. Horizontal window bands over forty (40) feet in length shall be prohibited.
(2) Street-facing windows. Windows shall be provided facing the street for all units adjacent to the street.
(3) Bay windows. Bay windows shall project at least two (2) feet but no more than three (3) feet from the exterior building wall.
(4) Security bars. Security bars shall not be mounted on the outside of an exterior wall, window or door of any dwelling unit.
(5) Operable windows. Operable windows shall have screens for ventilation.
(6) Window frames. Raw or clear anodized aluminum window frames are prohibited.
(7) Balcony depth. Balconies shall have a minimum depth of four (4) feet.
(8) Consistency with architectural style . Door, window and balcony design, materials, and placement shall be characteristic of the chosen architectural design style of the building pursuant to the reference guide identified in Section 153.135.100(A)(1).
(9) Window and door trims. Windows and doors shall be either trimmed or recessed. When trimmed, the trim material shall not be less than three -and-one-half (3 feet 6 inches) inches in width by nine (9) inches in depth when protruding from the wall.
Foam trim molding shall be prohib ited on the ground floor. When recessed, the primary building siding material shall cover the recessed edge faces and wrap toward the interior face of the window glazing or door face by at least three (3) inches in depth.
(E) Garage Doors.
(1) Garage door placement. Garage doors shall not face a public street but shall be oriented toward an alley, private street, or driveway internal to the project.
(2) Garage door treatments. Garage doors shall include at least one (1) of the following detail treatments:
(a) Windows
(b) Paneled surface
(c) Minimum of two (2) colors
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(3) Garage doors visible from a street shall be recessed at least three (3) feet from the garage wall.
Fig. 6: Garage Doors
(F) Stairwell. Exterior stairways shall be designed as an integral part of the project’s architecture and shall incorporate solid wall portions, columns, and/or a decorative balustrade. Stairwells shall not be oriented to the street, but shall face interior spaces (such as plazas, gathering areas, parking areas and pedestrian paths) and shall not be separated from these areas by landscaping, fences or walls taller than three (3) feet. The design shall be of the same materials and color of the building. Open metal and pre - fabricated stairwells shall be prohibited.
(G) Corner Lot Treatments . Buildings on corner lots that have two (2) stories shall include at least one (1) of the following features. Buildings that are three (3) stories or more at the corner shall include at least two (2) of the following features at the corner.
(1) Change in primary wall material and color
(2) Change in wall plane or a minimum depth of two (2) feet
(3) Entry to ground floor retail or primary building entrance
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(4) Different fenestration pattern from the primary exterior building wall
Fig. 7: Corner Lot Treatment
(H) End Unit Treatments. Units at the ends of buildings shall incorporate windows on each floor and shall include at least two (2) of the following articulation methods for every twenty (20) feet of the exterior building wall length.
(1) At least two (2) changes in color and texture along wall surfaces
(2) Indented portions of walls
(3) Lower wall wainscots
(4) Built-up or recessed reveals, trims, and other projections along different levels of wall surface
(5) Vertical pilasters that are load bearing and/or are integral to the selected architectural style
(6) Cantilevers
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Fig. 8: End Unit Treatment
(I) Building Materials.
(1) Exterior building wall materials. The following table identifies permitted and prohibited exterior building wall materials. Materials not listed are prohibited unless approved through a discretionary review process.
Table 2: Materials
Exterior Building Wall Materials
Brick P
Stone (unpainted) P
Stucco and plaster P
Finished wood, wood veneer, engineered wood,
wood siding
P
Fiber-reinforced cement siding and panels P
Concrete (poured in place or precast) S
Ceramic tile S
Glass (transparent spandrel) S
Glass (block) A
Metal N
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Corrugated metal N
Vinyl N
Plastic N
Glass (mirrored, tinted, reflective) N
Gloss tiles N
T-111 Plywood N
Composite wood panel N
Rough stucco N
Exterior Insulation Finishing System (EIFS) N
KEY
P: Primary or secondary material
S: Secondary or accent material
A: Accent material only
N: Not allowed/prohibited
Primary material – a material of the highest use percentage on the building, at least 60 percent.
Secondary material – a material used by a lesser percent than the primary material, a maximum of 40 percent.
Accent material – a material used for wall, window or roof trim, or on building elements, including doors and dormers.
(2) At least two (2) materials shall be used on any exterior building wall, in addition to glazing, railings, and trim.
(3) Sustainable materials shall be used for a minimum of twenty-five (25) percent of the building exterior, and shall consist of a minimum of one (1) of the following properties:
(a) Certified as zero of low volatile organic compounds (VOS) pursuant to State Green Building Code.
(b) Qualified as rapidly renewable by being harvested within ten (10) years.
(c) Salvaged from the existing site.
(d) Produced within Southern California.
(e) Containing a recycled content of 80 percent or above.
(4) Buildings with false exterior building walls or false fronts, exclusive of parapets used to shield rooftop equipment, are prohibited.
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(5) Materials shall be characteristic of the selected architectural design style pursuant to subsection 153.135.060(A)(1).
(J) Roofing Materials.
(1) General. Each structure shall have and maintain roof materials consisting of wood shake, shingle, asphalt, composition, fiber cement, or tile (slate, concrete or clay). Metal roofing and roofing of a glossy or reflective surface are prohibited.
(2) Roofing material compatibility. Roofing materials shall be compatible with the selected architectural style and design of the structure pursuant to subsection 153.135.060(A)(1).
(3) Natural barrel clay tile roof replacement. Natural barrel clay tile roofs shall be replaced with the same material and color in repairs, remodels, and additions.
(4) Roof color treatment. The colors of natural roofing materials (such as barrel tiles and slate) shall be left natural and not be altered by staining or painting.
Colors of synthetic roofing materials shall simulate natural materials by use of earth tones, as defined in Section 153.220.060 (E Definitions). The blending of more than two (2) colors on a roof is prohibited.
(K). Colors.
(1) An earth -tone color palette shall be required for all structures.
Additionally permitted colors are off -whites and light grays, Within the permitted color palette, the primary exterior color of the building shall be limited to an earthen hue background color, off-white, or light gray which is integral or uniformly applied to the exterior material, while special architectural features may use brighter colors as an accent.
(2) The number of colors appearing on the entire building exterior shall be a minimum of two (2) and a maximum of four (4) colors (or tones of the same color), including trim and accent colors. The selection of colors shall be the same among multiple buildings within a project. Changes in color due to a change in building material are not considered an additional color.
153.135.100 SITE DETAILS
(A). Landscaping. The following objective landscape design standards are in addition to the landscape standards in sections 153.160.030(A) -(E), 153.160.040(A) -(D), 153.160.050, and 153.150.110(C)-(D) of this Chapter 153.
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(1) Front setback buffer . The front yard setbacks of street -facing residential ground -floor units shall include a minimum four (4) -foot deep landscaped area along the adjacent public sidewalk.
(2) Landscaping along driveways and buildings. A strip of landscaping at least two (2) feet wide shall be installed and maintained adjacent between any driveway and abutting property line and adjacent to buildings, except where a paved surface is required to accommodate HVAC and similar equipment.
(3) Landscaping in yard setbacks. Front yard setbacks and side yard setbacks adjacent to a public right -of-way and/or private streets shall be landscaped in their entirety, except for driveways and pedestrian walkways.
(4) Native plants. Landscaped areas shall include at least twenty -five (25) percent native plant species selected from those listed by the California Native Plant Society specific to the Eastern San Gabriel Valley on Calscape.
(5) Areas to be landscaped. Landscaping shall be provided in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other required improvements and amenities. Landscaping materials shall not be located such that at maturity they obstruct pedestr ian paths and vehicular access along the public right -of-way, private streets, and driveways.
Landscaping adjacent to pedestrian and vehicular paths shall either be raised planting surfaces or separated by a minimum six (6)-inch-high concrete curb.
(6) Trees, shrubs, and groundcover. Trees shall consist of both evergreen and deciduous varieties, the distribution of which shall be the applicant’s choice, provided that no more than fifty (50) percent of trees shall be deciduous. At least five (5) different species of shrubs and groundcover shall be used in planter areas.
(7) Use of turf. Notwithstanding compliance with the California State Model Water Efficient Landscape Ordinance, the maximum area permitted for turf shall be thirty (30) percent of the total landscaped area on site Turf shall not be used in planting strips narrower than f ive (5) feet wide and slopes over fifteen (15) percent to ensure adequate irrigation and to prevent run-off.
(8) Decorative water features. When decorative water features (such as pools, ponds or waterfalls) are used in landscaped areas, such features shall incorporate water recycling, and, as available, use of reclaimed water.
(9) Water-efficient landscaping. Landscape and irrigation plans shall conform to the requirements of section 153.160 (Water -efficient Landscaping Standards) of this Chapter 153.
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(10) Non-plant landscaping materials. No more than twenty (20) percent of any landscaped area shall consist of the following non -plant materials. Gravel shall be prohibited.
a. Decomposed granite
b. Bark
c. Decorative pebbles
d. Rocks
e. Boulders
(11) Prohibited artificial materials. Artificial turf and plants are prohibited.
(B). Pavement.
(1) Pedestrian paving. Pedestrian pathway paving materials shall consist of any of the following: stamped or scored concrete, interlocking unit pavers, tiles, bricks, or stone. Asphalt shall be prohibited. Decorative paving shall be used to delineate crossings at circulation drives and parking aisles and shall consist of any of the materials listed in Section 153.135.050(B)(4).
(2) Driveway entry treatment. The first twenty (20) feet of a vehicular driveway entry shall be composed of at least one (1) of the following treatments and shall be provided for the full width of the driveway: pavers, stamped or scored concrete, stone, brick, or exposed aggregate.
(3) Driveway material prohibited. The use of asphalt for driveways is prohibited.
(C). Trash and Recycling Collection Areas. In addition to the requirements set forth in section 153.130.070 (Refuse Collection Facilities), the following shall apply.
(1) Design. Enclosures shall be designed to use the same materials and colors as the buildings they serve.
(2) Proximity to residences. Enclosures shall not be located within twenty (20) feet of any adjacent property zoned for or occupied with residential use, and from any pedestrian path or vehicle driveway.
(3) Lighting. Lighting of enclosures shall be provided for nighttime security and use and shall conform to Section 153.135.070(G) Exterior Lighting.
(4) Access. Access to the enclosure and enclosure dimensions shall conform to solid waste provider requirements.
(5) Separation. Enclosures shall be separated from adjacent parking stalls with a minimum three (3)-foot wide planter area.
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(D). Utility and Mechanical Equipment.
(1) Roof-mounted. Roof-mounted mechanical units shall be fully screened from view from adjacent public rights -of-way and incorporated into the roof design through increased slope, screening, or enclosures. Screening and enclosures shall match the materials, colors, and style of the building architecture.
Fig. 9: Roof Mounted Mechanical Units
(2) Ground-mounted. Ground-mounted mechanical, electrical, and utility equipment shall be placed a minimum of ten (10) feet away from any pedestrian pathway and/or vehicle driveway. Ground-mounted equipment shall be screened by a wall or fence that shall match the color of the primary buildings in the project, or landscaping. Screening height shall exceed the equipment height by a minimum of one (1) foot, but in no case shall be taller than six (6) feet.
(3) Utility and mechanical equipment shall not be located within any required open space area.
(4) Air Conditioning Units. Air conditioning and HVAC units shall be located along the side or rear of the building, or on the roof, consistent with sections 153.135.070.(D)(1) and (2).
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(5) Water Heater Units. Water heater units shall be located within the building envelope and not exterior of the building walls.
(E) Mailbox Locations. Mailboxes shall be placed either at an on-site location adjacent to or incorporated into a common area for all residents, or at individual units.
(F). Exterior Lighting. All pedestrian pathways, vehicle parking areas, bicycle parking areas, structure entries, trash enclosures, landscaped areas, and common open space areas shall be illuminated for safety and security consistent with the requirements of section 153.140.040 ( Light and Glare) of this Chapter 153. Light fixtures shall be decorative and wall pack lights are prohibited. Lighting shall be recessed or hooded, downward directed, and located to illuminate only the intended area.
153.135.110 ADDITIONAL STANDARDS FOR MIXED-USE DEVELOPMENTS
(A) Ground-floor non-residential exterior building wall transparency. Ground-floor building walls for spaces with non-residential uses that face public streets and sidewalks shall consist of a minimum of sixty (60) percent windows that extend between three (3) and eight (8) feet in height above the finished floor. The purpose is to provide unobstructed views into the non -residential space. The windows shall have a visible light transmittance greater than eight (80) percent, and without tint or coloration in the glass substrate.
(B) Public area. Any building that extends more than seventy-five (75) linear feet along a street -facing property line shall include an open space area directly accessible from the sidewalk. Such space shall have minimum dimensions of sixteen (16) feet and minimum area of three hundred (300) square feet to accommodate either a publicly accessible courtyard/plaza or outdoor seating for public dining.
(C) Loading areas . Loading areas for the commercial components of mixed -use developments shall be located out of view of any public right -of-way and shall be shielded or enclosed to ensure compliance with the noise standards set forth in section 153.140.070 (Noise).
(D) Mailboxes. In mixed -use developments, separate mailbox and package delivery/pick-up areas shall be provided for the residential and commercial components of a project.
153.135.120. DEVIATIONS FROM STANDARDS
For proposed projects that deviate from one or more design standards, such applications shall be subject to the provisions of Section 153.210 Part 7 Administrative
Page | 43
Adjustment. Project applications where a deviation from a standard is requested shall not be considered a ministerial review.
SECTION 4. In accordance with Government Code section 66326, the City Clerk is directed to submit a copy of this Ordinance to the California Department of Housing and Community Development within 60 days after adoption.
SECTION 5. The City Council hereby finds that the adoption of the Ordinance is consistent with the General Plan as a matter of law under Government Code section 66314(c).
SECTION 6. If any section, subsection, subdivision, sentence, clause, phrase or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 7. To the extent the provisions of the Baldwin Park Municipal Code as amended by this Ordinance are substantially the same as the provisions of that Code as they read immediately prior to the adoption of this Ordinance, then those provisions shall be construed as continuations of the earlier provisions and not as new enactments.
SECTION 8. The City Clerk is directed to certify the adoption of this Ordinance and post or publish this Ordinance as required by law.
SECTION 9. This Ordinance takes effect 30 days after its adoption. .
PASSED AND APPROVED ON THE ______ DAY OF ___________, 2026
_________________________________
DANIEL DAMIAN, MAYOR
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:
CITY OF BALDWIN PARK )
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I, Christopher Saenz, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Ordinance No. 1525 was duly approved and adopted at a regular meeting of the City Council on _________________, 2026 by the following vote:
AYES:
COUNCILMEMBER:
NOES:
COUNCILMEMBER:
ABSENT:
COUNCILMEMBER:
ABSTAIN:
COUNCILMEMBER:
_________________________________________
Christopher Saenz
CITY CLERK
1 Jesus Astorga-Rios
From: James Lloyd <[email protected]>
Sent: Wednesday, March 25, 2026 10:57 AM
To: PC Comments
Subject: Fwd: comment re proposed ADU ordinance for tonight's PC hearing Categories: Project Comments
CAUTION: This email originated from outside of the organization. DO NOT click links or open attachments unless you recognize the sender and know the content is safe. If you are unsure about an attachment or have questions, please contact IT Support.
Dear City of Baldwin Park,
The proposed ADU ordinance, calendared as agenda item 2 for tonight's Planning Commission hearing, resolves all the issues that we presented in our April 2, 2025 letter to the City. The ordinance, if adopted as proposed, would comply with state law. We commend the City for its work in addressing this issue, as ADUs comprise 20% of all new housing in California. ADUs are a critical source of naturally affordable housing, they can accommodate intergenerational households and help seniors age in place, and they promote critical rental housing in areas where such options are limited.
Sincerely,
James M. Lloyd
Director of Planning and Investigations
California Housing Defense Fund
[email protected]
CalHDF is grant & donation funded
Donate today - https://calhdf.org/donate/
ITEM NO: 4.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Anthony Vazquez, Public Works Maintenance Manager DATE: May 6, 2026
SUBJECT: Approval of Standardized City Logo and Authorization to Implement Across City Signage and Assets
SUMMARY:
The City currently utilizes multiple variations of its logo across street name signs, wayfinding signage, facilities, vehicles, and other municipal assets. These inconsistencies have developed over time due to varying project scopes, design standards, and implementation practices. The absence of a standardized logo has resulted in a lack of visual consistency and diluted the City’s brand identity. This item seeks City Council approval to adopt a single, standardized city logo for all City departments and applications and an appropriation of funds.
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Approve the adoption of a standardized City logo and direct staff to implement its use across all City departments, signage, facilities, and materials as part of ongoing maintenance and capital improvement efforts.; and,
2. Authorize the Director of Finance to appropriate $32,360.00 from Measure R Local Return Fund 254; and,
3. Authorize the Director of Public Works or his designee to prepare necessary documentation to execute the project.
FISCAL IMPACT:
There is no impact on the General Fund. The appropriation of funds will come from Measure R Local Return Fund 254 in the amount of $ 32,360.00. The total amount includes a 10% contingency for any unforeseen additional costs associated with this project.
BACKGROUND:
A city logo serves as a critical and tangible component of municipal branding, establishing a recognizable identity that fosters civic pride, supports economic development, and distinguishes the City to external audiences. It functions as a visual representation of the City’s history, culture, and values, while unifying departments and services under a consistent and professional image. An effective logo extends beyond aesthetics; it reinforces a cohesive and enduring brand that reflects a well-defined and supported citywide identity.
Over time, the City of Baldwin Park’s logo has evolved, resulting in the use of multiple design variations across
infrastructure and public-facing materials. These variations have been implemented through individual projects managed by different departments, contractors, and design standards. In the absence of a formally adopted branding policy or style guide, logo applications have been determined on a project-by-project basis, leading to inconsistent usage throughout the City. Currently, these variations are visible on street name signs, wayfinding signage, City facilities, vehicles, and other municipal assets.
As the City continues to invest in infrastructure improvements and public amenities, establishing a standardized and unified visual identity has become increasingly important. A consistent logo will enhance clarity, strengthen the City’s professional appearance, and ensure cohesive representation across all platforms and assets.
DISCUSSION:
A consistent visual identity is a key component of effective municipal communication and community recognition.
Currently, the City’s logo appears in multiple formats, colors, and styles across public-facing infrastructure and materials. These inconsistencies can create confusion, diminish the City’s professional appearance, and limit its ability to present a cohesive and unified image.
Standardizing the City’s logo will establish clear direction for its use across all departments and applications, including signage, fleet markings, facilities, uniforms, printed materials, and digital platforms. The proposed logo has been designed to be versatile and adaptable, ensuring legibility, durability, and visual consistency across a wide range of uses.
In 2021, the City completed a streetscape enhancement project that included the installation of entry monument and wayfinding signage. A prominent feature of these monuments is the incorporation of the City’s logo, reflecting Baldwin Park’s identity as the “Hub of the San Gabriel Valley.” These monuments are located throughout the City at key entry points and corridors, including:
On November 15, 2025, the entry monument located at 14930 Pacific Avenue was damaged as a result of a traffic collision. This incident presents an opportunity for the City to incorporate the proposed standardized logo into the repair of the monument, aligning it with current design standards, including those used on recently installed overhead street name signs. The cost associated with the repair will be covered by the party’s responsible insurance.
Entry Monuments Wayfinding Monuments
• 14930 Pacific Ave. • 4143 Maine Ave
• 15389 Badillo St. • 14332 Ramona Blvd.
• 14100 Francisquito Ave./
Mayland Ave.
• 14747 Ramona Blvd.
• Bike Trail Entrance _ Ramona
Blvd.
• 14200 Ramona Blvd.
• Bike Trail Entrance _ Walnut
Creek Park
• 14155 Ramona Blvd.
While citywide implementation of the standardized logo will occur gradually and in a fiscally responsible manner, staff recommend a one-time allocation of $32,620 to update the remaining monument signage with the approved logo, including fabrication and installation of new aluminum dimensional logos, updated gradient digital backgrounds, and associated labor. The work is proposed to be completed by Bravo Sign & Design, Inc., the original fabricator and installer of the monuments, whose specialized knowledge of the existing structures, materials, and specifications is not readily available to other vendors. This familiarity reduces the risk of damage, ensures consistency with established design standards, and avoids additional costs or delays associated with reverse-engineering or field verification. Staff have determined that no other vendor can perform this work without incurring additional costs, time, or risk; therefore, staff recommend that Bravo Sign & Design, Inc. be considered a sole source provider and that competitive quotations be waived.
All other existing assets will be updated over time as part of routine maintenance and capital improvement projects, rather than being replaced solely for rebranding purposes. This phased approach minimizes immediate fiscal impact while ensuring long-term consistency.
Adoption of a standardized logo will enhance wayfinding, strengthen the City’s identity, and improve the overall presentation of Baldwin Park to residents, businesses, and visitors.
Original City Logo Updated City Logo
ALTERNATIVES:
City Council may provide staff with alternate direction.
CEQA REVIEW:
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's
issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA.
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. Monument layouts with two (2) different logos
2. Quote from Bravo Sign & Design, Inc. to update City Logo
BALDWIN
PARK
WELCOME TO
WELCOME TO
CITY OF BALDWIN PARK
CITY HALL
METROLINK RAIL
STATION
PERFORMING ARTS
CENTER
DOWNTOWN
**UPDATED**
CITY LOGO
1/7/2026
CITY ENTRY MONUMENT (HORIZ.)
(OAH: 10’L x 4’-10”T x 1’-8”D)
CITY ENTRY MONUMENT (VERT.)
(OAH: 5’L x 7’T x 2’-5”D)
WAYFINDING SIGN
(OAH: 4’-2”L x 13’-2”T x 4’-2”D)SCALE: 1”=1’
PG. 1 of 2
ORIGINAL
CITY LOGO
CITY ENTRY MONUMENT (HORIZ.)
(OAH: 10’L x 4’-10”T x 1’-8”D)
CITY ENTRY MONUMENT (VERT.)
(OAH: 5’L x 7’T x 2’-5”D)
WAYFINDING SIGN
(OAH: 4’-2”L x 13’-2”T x 4’-2”D)SCALE: 1”=1’
CITY HALL
METROLINK RAIL
STATION
PERFORMING ARTS
CENTER
DOWNTOWN
WELCOME TO
CITY OF BALDWIN PARK
BALDWIN
PARK
WELCOME TO
PG. 2 of 2
BRAVO SIGN & DESIGN, INC.
520 S. CENTRAL PARK AVE. E.
ANAHEIM CA 92802-1472
Ph: 714-284-0500 Ext 201
Lic.# 641391
CA DGS Certified SBE # 0039163
DIR# 1000006083
ESTIMATE
CONTACT: Debbie Fiore
[email protected]
ESTIMATE TO: City of Baldwin Park
Anthony Vazquez / [email protected]
626-960-3993 x518
JOB NAME: Baldwin Park Logos
CITY: Baldwin Park
BID DATE: 2/9/2026
JOB NAME & LOCATION: BALDWIN PARK LOGOS & BACKGROUNDS / BALDWIN PARK JOB DESCRIPTION: REMOVE & REPLACE (10) EXISTING LOGOS w/UPDATED CITY LOGO & NEW BACKGROUNDS
ITEM # QTY DESCRIPTION UNIT COST COST
01 2 14”DIA ALUM. DIMENSIONAL CITY LOGO
14”DIA x 5/16”DIA Aluminum Plaque, Raised Copy & Double Line Border, PTD – Various Colors (Blues, White, Metallic Brass), Recessed Leatherette Textured Background, PTD – Various Colors (Blues, White, & Tan), Satin Clear Coat Finish, To Be Flush Stud Mount MONUMENT LOCATIONS:
- (Main City Entry Sign) 14930 Pacific Ave
- (Main City Entry Sign) 15389 Badillo St
$1,500.00 $3,000.00
02 3 12”DIA ALUM. DIMENISIONAL CITY LOGO
12”DIA x 5/16”DIA Aluminum Plaque, Raised Copy & Double Line Border, PTD – Various Colors (Blues, White, Metallic Brass), Recessed Leatherette Textured Background, PTD – Various Colors (Blues, White, & Tan), Satin Clear Coat Finish, To Be Flush Stud Mount MONUMENT LOCATIONS:
- (Vert. Entry Sign) 1661 S Mayland Ave
- (Vert. Entry Sign) Ramona Blvd – Bike Trail Entrance
- (Vert. Entry Sign) Walnut Creek – Bike Trail Entrance $1,200.00 $3,600.00
03 5 10”DIA ALUM. DIMENSIONAL CITY LOGO
10”DIA x 5/16”DIA Aluminum Plaque, Raised Copy & Double Line Border, PTD – Various Colors (Blues, White, Metallic Brass), Recessed Leatherette Textured Background, PTD – Various Colors (Blues, White, & Tan), Satin Clear Coat Finish, To Be Flush Stud Mount MONUMENT LOCATIONS:
- (WFS) 4143 Maine Ave - (WFS) 14332 Ramona Blvd - (WFS) 14747 E Ramona Blvd - (WFS) 14200 Ramona Blvd - (WFS) 14155 Ramona Blvd
$1,000.00 $5,000.00
05 1 INSTALLATION – CITY LOGOS
Includes Labor & Materials To Remove & Replace (10) City Logos, Set Drilling Templates, Drill, Clean, Stud Mount Logos, & Silicone Seal – If Required – Work To Be Completed In One Move-On
$3,000.00
06 10 GRADIENT DIGITAL PRINT BACKGROUNDS
New Gradient Background Full Color Digital Prints, w/UV Laminate – Updated City Colors – (2) Horiz. Main City Entry Signs / (3) Vert. Entry Signs / (5) City Wayfinding Signs $600.00 $6,000.00
07 1 INSTALLATION – GRADIENT BACKGROUNDS at 10 signs
Includes Labor & Materials To Remove Existing FCO Copy, Dimensional City Logos, & Gradient Backgrounds, Clean/Prep, Apply (10) New Gradient Digital Print Backgrounds & Reinstall Existing FCO Copy & Dimensional City Logos
$7,200.00
Sub Total $27,800.00
10.5% Tax $1,848.00
Total Cost $29,648.00
Include: shop drawings and only the above as described. TRAFFIC CONTROL IS NOT INCLUDED Excluded: if not stated above; traffic control, survey/staking, grade, compaction, haul away of spoils, back fill, water proofing, gr avel, concrete mow strip, concrete paving, electrical to location, up lights, added move-ons, anti-graffiti sealer, bonds, permit & fees Our Standard Certificate of Insurance will be provided - with $4mil Occ/$5mil Aggregate. Some insurance requests may incur added costs.
TERMS: (please read carefully)
• Net 30 Thank you
CONDITIONS:
• Submittals will be provided upon receipt of Signed Contract or Purchase Order and Deposit as required. • Please allow 6 to 8 weeks after approval of all submittals for delivery. • We will honor this price quote for 30 days. Please call to confirm price thereafter. • Due to the custom nature of this work, orders are non -cancelable after receipt of your Approved, Signed Order.
WE ARE A LICENSED, BONDED AND INSURED SIGN CONTRACTOR.
TO ACCEPT THIS ORDER PLEASE SIGN & RETURN. BY SIGNING BELOW, CUSTOMER ACCEPTS THIS PROPOSAL FOR THE
ABOVE AND AGREES TO ALL OF THE TERMS AND CONDITIONS STATED ON THE ESTIMATE
CUSTOMER ACCEPTANCE PLEASE SIGN & DATE :___________________________________________
ITEM NO: 5.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Daniel Padilla, Director of Public Works
DATE: May 6, 2026
SUBJECT: Approve Change Order (Amend Contract) with Gentry Brothers, Inc. for FY 26 CDBG Sidewalk Replacement
Project (CIP No. 26-005-55047)
SUMMARY:
This item will authorize and approve a contract amendment (Change Order) for the FY26 CDBG Sidewalk Replacement Project construction contract with Gentry Brothers, Inc. The project includes the replacement and construction of sidewalk, accessible curb ramps, curb and gutter, and driveway aprons throughout the City.
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Approve the construction change order (contract amendment) for the FY 26 CDBG Sidewalk Replacement Project (CIP No. 26-005-55047) with Gentry Brothers, Inc. in the amount of $407,000; and
2. Authorize the Director of Public Works to execute the Construction Contract Change Order; and
3. Authorize the Director of Finance to make appropriations and budget adjustments as necessary.
FISCAL IMPACT:
There is no impact on the General Fund. The project will only use CDBG Funds (Fund 220).
BACKGROUND:
The City Council approved the contract with Gentry Brothers, Inc. for the FY26 CDBG Sidewalk Replacement Project on December 17, 2025. Gentry Brothers, Inc. started work in January 2026, they have completed about 75% of the scope of work per the contract. The project is scheduled for completion in May 2026.
The project scope consists of approximately 180 locations, 62 of which were identified in the project specifications. The project includes the removal and replacement of sidewalk, curb and gutter, minor asphalt pavement, curb ramps, driveway approaches, and trees.
The City notified bidders that the engineer's estimate was $900,000.00 (Nine Hundred Thousand dollars). On November 20, 2025, a total of eighteen (18) bids were received. The lowest responsive and responsible bid was from Gentry Brothers, Inc. of Irwindale, California for $542,600.
DISCUSSION:
Because the construction contract bids came in much lower than expected in November, the City has available CDBG funds to replace more sidewalks throughout the City. City staff is asking the City Council to approve a change order in the amount of up to $407,000. Together with the original contingency of $135,600 approved by
the City Council, this change order will cover twice the original scope of work. This change is not due to unforeseen construction conditions. The contractor, Gentry Brothers, Inc. has committed to the unit prices in their bid and current contract, such as the price per square foot of sidewalk replacement. Additionally, the City Community Development Housing Division is very supportive of this change order because it will help spend funds by the deadline.
ALTERNATIVES:
1. The City Council may choose not to approve the construction contract change order. This action is not recommended because future work will be more expensive and the City will risk losing CDBG funds.
2. Provide Staff with alternate direction.
CEQA REVIEW:
The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety). The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use.
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. CDBG Sidewalk Agreement
ITEM NO: 6.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Daniel Padilla, Director of Public Works
PREPARED BY: Anthony Vazquez, Public Works Maintenance Manager DATE: May 6, 2026
SUBJECT: Award of Contract for Citywide Landscape Maintenance Services to Mariposa Landscapes, Inc.
SUMMARY:
This report seeks City Council’s approval to award a maintenance contract to MARIPOSA LANDSCAPES, Inc. to provide regular landscape services at selected areas identified in the Citywide Landscape Maintenance RFP such as, medians, parkways, slopes, San Gabriel River Greenway, Zocalo Park, and assigned City Properties. The contract period will be for a total of six (6) years and two (2) months. The purpose of this maintenance contract is to provide the City of Baldwin Park with the best possible landscape care along various major corridors, various city properties, greenway bike trail, and Zocalo Park, in order to maintain the City at a level expected by the City’s residents, City Council, City Staff, and visitors of the community.
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Approve a 6-year and 2-month Maintenance Service Agreement with Mariposa Landscapes, Inc. in an annual amount of $ 222,276.00 for monthly landscape maintenance services; and
2. Approve an additional $91,500.00 per fiscal year to address unforeseen “Extra Work,” defined as services beyond the established Scope of Services for all locations. This may include, but is not limited to, repairs and improvements at center medians, SGR Greenway, Zócalo Park, and other City properties identified in the RFP, for the following:
o $34,000 for non-routine work (e.g., irrigation repairs and replanting on an as-needed basis) o $57,500.00 for material and supplies ( e.g., irrigation parts, plants, trees, hardscape material, etc.)
3. Authorize the Mayor and City clerk to execute the contract with Mariposa Landscapes, Inc, for landscape maintenance services; and,
4. Authorize the Director of Finance to appropriate $41,258.50 for FY 2025-26 and $139,000.00 for FY 2026- 27 from Fund #110 Measure BP Fund as recommended by Stakeholders Oversight Committee on 10-7- 2025 and to make necessary budget adjustments for the length of the Agreement for FY2026-2032 Citywide Landscape Maintenance Services; and,
5. Authorize the Director of Public Works or his Designee to process necessary documents.
FISCAL IMPACT:
There is no impact to the City’s General Fund. The costs for services will be funded from Fund 251, Lighting and Landscape Maintenance District (LLMD), Fund 245 Prop C, and Fund 110 Measure BP. For FY26-27, the annual not-to-exceed amount shall be $313,776.00. The City will provide a 2% fixed price escalation to each subsequent year through the term of the agreement.
FY2025-26
For the remainder of the fiscal year, appropriate an additional $41,258.50 into existing PO#3549 from Fund #110.
FY2026-27
Fund Description Amount
#251 Lighting and Landscape Maintenance District (LLMD) $139,776.00 #245 PROP C $35,000.00
#110 Measure BP $139,000.00
Total Amount $313,776.00
* 2% price escalation for each subsequent year through the entire term of agreement (FY25/26 – FY31/32)
BACKGROUND:
The City of Baldwin Park’s Public Works Maintenance Division is responsible for the maintenance and operations of the City’s infrastructure. The Maintenance Division is comprised of Fleet, Street/Landscape, Graffiti, Traffic/Lighting and Park maintenance and operations crews. In terms of landscape maintenance, the street landscape and park maintenance crews currently maintain five (5) parks with approximately seven (7) developed acres and approximately 3.2 miles of landscaped center medians along major corridors throughout the City. These areas include maintenance of various smart irrigation systems that support the landscape features. In addition to this, the street landscape crew also maintains the landscape and irrigation of parkway areas within the City’s downtown along Ramona Blvd., Maine Ave., Bogart Ave., and Metrolink parking lot.
Over the past five years, new roadway and landscape improvements projects have been constructed. These projects constructed new landscaped infrastructure that requires ongoing maintenance. Current staffing levels are struggling to meet the additional demands created by these projects while continuing to respond to various emergencies, storm-related issues, and routine daily maintenance tasks.
The addition of Zócalo Park and the San Gabriel River Greenway—both high-profile, community-serving facilities—will further expand maintenance responsibilities. To maintain service quality and operational efficiency, staff recommend contracting professional landscape maintenance services for these two sites.
On October 14th, 2025, the Measure BP Stakeholders Oversight Committee (SOC) approved a total amount of $139,000 per fiscal year for overall landscape maintenance for Zocalo Park and the San Gabriel River (SGR) Greenway.
On February 18th, 2026, the City Council authorized staff to publish a Request for Proposals (RFP) for Citywide Landscape Maintenance Services. Subsequently, on February 25th, 2026, the Department of Public Works posted the RFP through PlanetBids and local newspaper. On March 19th, 2026, the city issued an addendum answering all questions received. On March 26th, 2026, the City received a total of five (5) proposals including statements of qualifications.
DISCUSSION:
The City reviewed and evaluated the five (5) proposals received in accordance with the criteria established in the RFP.
Evaluation Criteria
Quality & Completeness of Proposal 15%
Corporate Capability 35%
Reference Evaluation 10%
Facility Evaluation 5%
Fee Schedule 35%
After careful consideration, staff selected MARIPOSA LANDSCAPES, Inc. Mariposa submitted a complete and thorough proposal, including detailed information pertaining to their integrity, quality, efficiency, and approach.
The proposal clearly identified their plan of action and strategies which have been tailored specifically for this proposal based on the City’s needs. Currently, the City of Baldwin Park Department of Public Works uses Mariposa Landscape to maintain all center medians, slopes, and as-needed irrigation repair. Their maintenance team has been reliable and responsive to the City’s needs and consistently provided a high level of quality and dedication. Staff recommends that the City Council approve the award of contract to MARIPOSA LANDSCAPES, Inc.
Mariposa and BrightView were the highest rated companies based on qualifications alone. After incorporating all proposed costs, Mariposa Landscapes scored the highest.
The total project cost information used for comparison included proposed annual fee schedule, hourly rates for added work based on 400-hours, and percentage of markup for material & supplies based on previous years ($50,000).
The specific scope of service and details are described in the attached RFP and Addendum. Some of the notable changes to this agreement from previous are the addition of three (3) locations: Zocalo Park, San Gabriel River (SGR) Greenway, and Red Car Brick Building Site (14801 Badillo St), and incorporating sufficient funding to support an unforeseen added work to ensure all sites are maintained to the highest level. This new agreement will update current agreement (FY25-26) and commence upon city council approval through end of FY31/32
ALTERNATIVES:
The alternatives are as follows:
1. City Council may elect not to award a contract to MARIPOSA LANDSCAPES, Inc. and provide staff with alternate directions.
CEQA REVIEW:
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code§ 21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA.
LEGAL REVIEW:
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS:
1. AGREEMENT _ RFP Citywide Landscape Maintenance Services
2. RFP_ CITYWIDE LANDSCAPE MAINTENANCE SERVICES _ FY2026-32
3. ADDENDUM _ RFP _ CITYWIDE LANDSCAPE
4. Mariposa proposal for Citywide Land. Maint. Services for the City of Baldwin Park
1 [Contractor’s name]
CITY OF BALDWIN PARK
MAINTENANCE SERVICES AGREEMENT
WITH MARIPOSA LANDSCAPES, Inc.
THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into this ____day of ______, 2026 (“Effective Date”), by and between the CITY OF BALDWIN PARK , a municipal corporation (“City”), and Mariposa Landscapes, Inc. (“Contractor”).
RECITALS
A. On February 18th, the City of Baldwin Park (“Baldwin Park ”) published an RFP for CITYWIDE LANDSCAPE MAINTENANCE SERVICES and went through a competitive selection process.
B. Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP CITYWIDE LANDSCAPE MAINTENANCE SERVICES. Baldwin Park and Contractor entered into a contract for the services on May 11, 2026, until June 30th, 2032.
C. Contractor represents that it has the experience and expertise to properly perform such services, holds all necessary licenses to practice and perform the services and is willing to perform the services.
D. City and Contractor desire to contract for the specific services described in Exhibit “C” and desire to set forth th eir rights, duties and liabilities in connection with the services to be performed.
E. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0 SERVICES PROVIDED BY CONTRACTOR
1.1 Scope of Services . City hereby retains Contractor to provide the services more particularly described in the Scope of Services attached hereto as Exhibit “ C” and incorporated herein by reference. The CITYWIDE LANDSCAPE MAINTENANCE SERVICES RFP and the Contractor’s proposal are hereby incorporated by reference.
1.2 Prevailing Wage Requirements.
2 [Contractor’s name]
1.2.1 Prevailing Wage Laws. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per diem wages and overtime an d holiday wages determined by the Director of the Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available on -line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. By executing this agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work.
1.2.2 California Labor Code . Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:
1.2.3 Per Diem Wages . Section 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per diem wages.
1.2.4 Penalty for Not Paying Prevailing Wage. Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference b etween the applicable wage rate and the amount actually paid.
1.2.5 Certified Payrolls . Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must cert ify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
1.2.6 Apprentices. Section 1777.5 prescribes the terms and conditions for employing registered apprentices. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
3 [Contractor’s name]
concerning the employment of apprentices by the Contractor or any subcontractor under him/her.
Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation, to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval.
The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except:
a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or
b. When the number of apprentices in training in the area exceeds a ratio of one to five, or
c. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or
d. When the Contractor provides evidence that he/she employs registered apprentices on all of his/her contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he/she employs registered ap - prentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him/her shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
1.2.7 Legal Day’s Work. Section 1810, eight hours of labor constitutes a legal day’s work and the Contractor and any subcontractor under him/her shall comply with and be governed by said section.
1.2.8 Penalty for Exceeding Daily/Weekly Hours. Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar
4 [Contractor’s name]
week, unless such workers are paid overtime wages under Labor Code section 1815.
1.2.9 DIR Registration . Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with DIR.
1.2.10 Posting. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
1.2.11 Travel Pay . Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.1.
1.3 Performance to Satisfaction of City . Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the Chief Executive Officer or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
a. Meet with Contractor to review the quality of the work and resolve the matters of concern;
b. Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
c. Terminate the Agreement as hereinafter set forth.
1.4 Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal , State and local laws and ordinances applicable to the services required under this Agreement including all employment laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.
1.5 Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to s ection 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including
5 [Contractor’s name]
apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status .
Contractor shall cause the paragraphs co ntained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6 Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor recognizes that the qualifications and experience of the personnel to be used are vital to the timely completion of the services. The key personnel assigned to perform portions of the services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. The key personnel for performance of the services under this Agreement are Luis Valenzuela and Tony Valenzuela.
1.7 Subcontracting. Contractor shall not subcontract any portion of the work required by this Agreement without prior written approval by the City. Subcontracts, if any, shall contain a provision making them subject to all provisions of this Agreement, including without limitation, the indemnity and insurance obligations. Contractor acknowledges and agrees that the City is an intended beneficiary of any work performed by any subcontractor for purposes of establishing a duty of care between any subcontractor and the City.
1.8 Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement.
2.0 COMPENSATION AND BILLING
2.1 Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “ D” attached hereto and made a part of this Agreement. Contractor’s total compensation shall not exceed Three hundred and Five thousand Four -hundred and Ninety- Six Dollars ($ 305,496.00) per year with a 2% price escalation for each subsequent year.
2.2 Additional Services. Contractor shall not receive compensation for any services
6 [Contractor’s name]
provided outside the scope of services in Exhibit “ C” unless the Chief Executive Officer or designee, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should Contractor perform any additional services which have not been approved, in writing, by the City, Contractor does so at its own risk and costs.
2.3 Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4 Records and Audits. Contractor shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable as relating to this Agreement and shall be maintained in accordance with generally recognized accounting principles. Contractor shall allow a representative of the City (including the California State Auditor if requested by the City pursuant to Government Code § 8546.7) during normal business hours to examine, audit, and make t ranscripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall retain and allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1 Commencement and Completion of Work . Unless otherwise agreed to in writing by the parties, the services to be performed under this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2 Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension.
7 [Contractor’s name]
4.0 TERM AND TERMINATION
4.1 Term. This Agreement shall commence on the Effective Da te and continue until June 30, 2032, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The total length of contract term is for six (6) years and two (2) months.
4.2 Notice of Termination . The City has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination.
In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3 Termination.
4.3.1 Termination Without Cause. In the event of termination without cause, City shall pay Contractor for reasonable costs incurred and services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor.
4.3.2 Termination for Cause. In the event of termination for cause, Contractor will be liable to City for all costs to cure the deficiencies, and all loss, cost, expense, damage, and liability resulting from such breach and termination. The City is entitled to withhold any payments otherwise owed to Contractor to the extent of such costs, losses, expenses, damages, and liability.
5.0 INSURANCE
5.1 Minimum Scope. Prior to City’s execution of this Agreement and Contractor’s commencement of the services , Contractor shall secure, submit proof of , and shall thereafter maintain without interruption, until completion of and acceptance by the City of the services, such workers’ compensation, commercial general and automobile liability insurance as shall protect Contractor, its subcontractors and the Additional Insured’s herein, from any and all claims for damages for personal injury, including accidental death, as well as any and all claims for property damage which may arise from or which may concern operations under this Agreement, whether such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or acting for or on behalf of any of them.
5.2 Carrier Ratings. All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder’s rating of A or higher and a Financial Class of VII or larger.
8 [Contractor’s name]
5.3 Minimum Limits . Contractor shall maintain minimum limits of insurance as follows:
5.3.1 Commercial General Liability . Broad-form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premise s and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Doll ars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location.
If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.
5.3.2 Automobile Liability Insurance . Business automobile liability for all owned, hired, leased, and non-owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.
5.3.3 Workers’ Compensation and Employer’s Liability Insurance . Workers’ compensation insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Contractor. Contractor agrees to waive and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, officials, agents, emp loyees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
By signing this Agreement, the Contractor acknowledges and agrees to the following:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers’ compensation insurance, and shall furnish a certificate of insurance to the Proje ct Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this Section.
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5.3.4 Professional errors and omissions (“E&O”) liability insurance .
Professional E&O liability insurance on an occurrence based policy with policy limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. The retroactive date must be shown, and this date must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. If coverage is canceled or non -renewed, and not replaced with another policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting coverage” for a minimum of three (3) years after completion of contract work.
A copy of the claims reporting requirements must be submitted to the Project Manager for review.
5.3.5 Additional Insurance. If the Contractor maintains broader coverage and/or higher coverage limits than the minimum amounts shown above, then the City requires and shall be entitled to the broader coverage for and/or the higher coverage limits maintained by the Contractor. Any available insurance proceeds exceeding the specified minimum limits of insurance and coverage shall be available to the City.
5.4 Notice of Cancellation and Renewals . The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall, within five (5) days, procure other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.
5.5 All Coverages . The insurance policy or policies shall also comply with the following provisions:
5.5.1 Standards for Insurance Companies . All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide.
5.5.2 Scope of Insurances. Policies shall include premises/operations, products completed operations, independent contractors, owners and contractors’ protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage.
5.5.3 Waiver of Subrogation. The policy shall be endorsed to waive any right of subrogation against the City and its subcontractors, employees, officers, agents and directors for work performed under this Agreement.
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5.5.4 Claims Made Basis . Coverage shall be on a standard occurrence form.
Claims-made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable..
5.5.5 Primary, Not Contributory. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City.
5.5.6 City Named Additional Insured. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Baldwin Park, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
5.5.7 Combination of Insurances is Acceptable. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
5.5.8 Deductibles Exceeding $25K . Any deductible or self -insured retention shall be shown on the certificate of insurance. If the deductible or self -insured retention exceeds $25,000.00, it shall be approved in advance by City. Contractor is responsible for any deductible or self -insured retention and shall fund it upon City written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving City.
5.6 Certificates of Insurance, Additional Insured Endorsements and Deductibles. Prior to execution of the Agreement, and thereafter upon City’s request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement shall be signed by a person authorized by that insurer to bind coverage on its behalf. The City shall continue to be an additional insured for completed operations for (1) year after completion of the work.
5.7 Contractor’s Failure to Provide Required Insurance . Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option: (a) procure insurance with collection rights for premiums, attorneys’ fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor’s performance of the Agreement; (c) pay Contractor’s premiums for
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renewal of Contractor’s coverage; or (d) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys’ fees and costs, being collectible from Contractor, by way of set -off or recoupment from any sums due Contractor. Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate , or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor.
5.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor’s and subcontractors insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required this Agreement, upon request (including, but not limited to, the declarations page, form list and riders).
5.9 No Limitation . Contractor’s maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor or its subcontractors to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
5.10 Subcontractors Insurance. The Contractor shall include in all subcontracts a requirement that its subcontractors obtain and maintain, at a minimum, all insurance required by this Agreement. The City reserves the right to request certificates of insurance from the Contractor for its subcontractors. The Contractor acknowledges that regardless of insurance obtained by its subcontractors, the Contractor will be responsible to the City for any and all acts of its subcontractors.
6.0 INDEMNIFICATION
6.1 Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or subcontractors, of the work undertaken pursuant to this Agreement. The defense obligati on provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees b ased upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.
7.0 GENERAL PROVISIONS
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7.1 Entire Agreement. This Agreement constitutes the entire a greement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations.
7.2. Amendments in Writing . This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.
7.3. Priority of Documents . The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
7.4 Representatives. The Chief Executive Officer or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.
7.5 Project Managers. Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.
7.6 Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communicati on is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
Mariposa Landscapes, Inc.
6232 Santo Diaz St.
Irwindale, C.A. 91702
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Tel: (626) 960-0196 Tel: (626) 960-3993 Ext 513
Attn: Terry Noriega, President Attn: Anthony Vazquez
7.7 Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
7.8 Governing Law. This Agreement shall be governed by and construed under the
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laws of the State of California without giving effect to that body of laws pertaining to conflict of laws.
7.9 Venue. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.
7.10 Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall r elease Contractor of Contractor’s obligation to perform all other obl igations to be performed by Contractor hereunder for the term of this Agreement.
7.11 Independent Contractor . Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
7.12 Conflicts with Independent Contractor . Contractor/Contractor’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/Contractor’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminar y, or initial plans or specifications. Contractor/Contractor shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement.
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7.13 PERS Eligibility Indemnification . If Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for emplo yer contribution and/or employee contributions for PERS benefits.
7.14 Cooperation. If any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.
7.15 Conflict of Interest . Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq .) and Government Code s ection 1090.
During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City R epresentative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
7.16 Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall provide clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City shall rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
7.17 Prohibited Employment. Contractor shall not directly solicit for employment nor hire any employee of City while this Agreement is in effect. Notwithstanding the above, this provision shall not apply to any publicly advertised position to which an employee, without enticement or promises by Contractor, applies.
7.18 Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be
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deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
7.19 Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
7.20 Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.
7.21 No Third-Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
7.22 Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or int erpretation of this Agreement.
7.23 Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
7.24 Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
7.25 Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
7.26 Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offen ding provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding c ourt or arbitrator of competent jurisdiction shall be
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binding, then both parties agree to substitute such provision(s) through good faith negotiations.
7.27 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
7.18 Signing Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[Signatures appear on following page.]
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONTRACTOR
__________________________________ Date: __________________________ Terry Noriega, President
CITY OF BALDWIN PARK
____________________________________ Date: __________________________ Daniel Damian
Mayor of Baldwin Park
ATTEST:
____________________________________
Christopher Saenz
City Clerk
APPROVED AS TO FORM:
____________________________________ Date: __________________________ Christian Bettenhausen
City Attorney
CITY OF BALDWIN PARK
REQUEST FOR PROPOSALS
FOR
Citywide Landscape
Maintenance
Services
Proposals Due: 4:00 P.M. on Thursday, March 26th, 2026
City of Baldwin Park, Public Works Department
14403 E. Pacific Avenue, CA 91706
City of Baldwin Park, CA
REQUEST FOR PROPOSAL – FY2026-2032 CITYWIDE LANDSCAPE
MAINTENANCE SERVICES
GENERAL INFORMATION
PURPOSE
The purpose of this maintenance contract is to provide the City of Baldwin Park with the best possible landscape care to maintain the City at a level expected by the City’s residents, City Council, City staff, and visitors of the community. The selected contractor will work closely with the Public Works staff to ensure the most appropriate care and maintenance of the City’s landscape.
PROJECT
The City of Baldwin Park is soliciting proposals from experienced and qualified Landscape Maintenance Contractor s with expertise in vegetation management, irrigation , CALSENSE irrigation controllers, water management, landscaping, soils, fertilizers, and traffic control . Selected contractor will provide regular and professional landscape services for various landscape sites listed in Exhibit “D”. Maintenance responsibilities will include maintenance of medians, parkways, slopes, trails, and a park (see Exhibit “C”). The City of Baldwin Park contains public properties, right of ways, center medians, freeway underpasses, and biking trails.
It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected firm (see Exhibit “A”). The City reserves the right to further negotiate the terms and conditions of the contract. The City shall retain the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This contract will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract does not have to be awarded to the company submitting the proposal with the lowest costs as there are other selection criteria. The City will approve as part of the annual budget an annual contract amount. The City does not guarantee a specific amount of work, and the quantity of work may increase or decrease depending on the annual needs of the City.
Contractor must self-perform all required work without subcontractor services, unless pre- approved by City.
The proposed contract shall have a term of six (6) years and two (2) months, commencing on May 1, 2026, through June 30 th, 2032. Cost provided will be for first year of service after which the City will provide a two percent (2%) fixed price escalation to each subsequent year through the term of the contract.
PROPOSAL SUBMISSION INSTRUCTIONS
RFP Schedule
RFP Posted Date February 25th, 2026
Deadline to Submit Written Questions March 13th, 2026
Posting Responses to Questions March 19th, 2026
Deadline to Submit Proposals March 26th, 2026 4:00 p.m.
Tentative Award April 15th, 2026
Tentative Start Date May 1st, 2026
All proposals must be submitted to the City Clerk and Public Works Maintenance Manager office by the deadline: Thursday, March 26th, 2026, at 4:00 pm. Please email proposals to City Clerk Shirley Quinones email [email protected] and Anthony Vazquez email [email protected]. It is the contractor’s sole responsibility to submit electronically prior to the deadline. The City is not responsible for IT issues, electrical, or internet outages.
Proposals may be mailed, delivered in person and addressed as follows:
City of Baldwin Park
c/o City Clerk Division
14403 E. Pacific Avenue
Baldwin Park, California 91706
REQUIRED QUALIFICATIONS TO BE SUBMITTED WITH PROPOSAL
Award will be made to the firm who best meets the City’s requirements . All firms submitting proposals must hold a valid State of California C -27 Contractor’s License.
Licenses must be in good standing for the previous three (3) consecutive years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs.
The firm shall be held liable for the faithful observance of any lawful instructions of the City, not in conflict with the contract, which may be delivered to said party or its representatives on the work.
The contractor will be a financially sound company primarily engaged in professional landscape maintenance in the state of California. The Contractor must provide proof of current insurance coverage in accordance with the City’s insurance requirements.
Proposals shall include a list of at least t wo (2) similar and separate Southern California municipal multi -year landscape maintenance contracts which have been successfully completed within the last five (5) years. Each project shall be of comparable size and scope of this project (descriptions of these projects and contact persons must be provided with proposal submission).
The contractor shall be able to provide personnel who have been fully trained in all phases of landscaping and irrigation system operation, maintenance, adjustment and repair.
Contractor’s personnel should also have expertise in CALSENSE systems, familiarity will all types of other components including other types of irrigation controllers, valves, moisture sensing devices and sprinkler heads of a variety of brands and models. The contractor and staff shall have expertise and experience in vegetation manag ement, irrigation, water management, landscaping, pest control (without harmful chemicals), soils, and fertilizers.
Proposals shall include a Quality Control Plan with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The successful contractor shall be required to comply with this quality control througho ut the term of the contract. Contractors shall include with the proposal a copy of their current Safety Manual that meets SB 198 requirements for injury and illness prevention (IIPP) to the City.
SUBMISSION REQUIRMENTS
Firms wishing to have their proposals considered for this contract shall submit the following, as a minimum:
A. Proposal form provided (See Exhibit “B”).
B. A statement of firm’s qualifications applicable to this contract, including the following:
1. State of California Contractor’s License number and expiration date, C-27.
2. Names, qualifications and proposed duties of key personnel to be assigned to this project. The firm shall identify a full -time Site Manager/ Superintendent with expertise in landscape maintenance supervision , who is capable of communicating with any City representative and is authorized to act on behalf of the firm.
3. List of staff qualifications including but not limited to:
a. California State Licensed Pest Control Advisor employed by the firm. b. California State Licensed Pest Control Applicator employed by the firm. c. At least one (1) dedicated irrigation specialist.
4. Technical ability and experience similar in scope to this contract.
5. Statement of past project disqualification(s) and litigation.
6. Quality Control Plan: A structured plan outlining procedures and inspections to ensure consistency and defining corrective actions for maintenance tasks
7. Customer Service Program : A documented set of procedures and communication standards to ensure client satisfaction and to proactively manage expectations.
8. Safety Training Program.
9. Industrial Safety Record.
10. Letters of Reference.
C. A description of previous experience, including projects of similar nature.
D. A detailed description of the proposed services to be performed along with schedules, list of key personnel, and vehicles that would be required to complete this project.
E. Affirmative statement of compliance with indemnity and insurance.
F. Affirmative statement of willingness to sign City Contract (See Exhibit “A”).
G. A written description of the firm’s plan to report recycling generated and the method for its disposal.
H. Services Detail Statement : A detailed scope of services, methodology, and frequency of services that comprehensively defines and describes the individual tasks involved in performing the Landscape Maintenance Services. This statement may be based on, but is not limited to, the in formation provided in the SCOPE OF SERVICES (See Exhibit “C”) of this RFP. The Services Detail Statement should be on company letterhead and be no longer than 15 pages.
I. Corporate and Financial Capability . The contractor shall be required to demonstrate to the satisfaction of the City that they have adequate financial resources to perform the services required by these specifications. No contract will be awarded to any contractor who, as determined by t he City, has an unsatisfactory performance record or inadequate experience, or who at any time lacks the necessary financial resources to provide the services in strict accordance with the specifications.
J. Fee Schedule: The Fee Schedule shall provide a fee for each site grouped shown in Exhibit “D” and summed to a TOTAL FEE. The Fee Schedule shall also provide fully burdened rates and/ or unit prices for any EXTRA WORK as described in Scope of Services “Exhibit C”. Please present information legibly and ensure all calculations are correct, as this fee table will be utilized to review invoices.
Prices/ Rates shall be valid for the term of the proposal contract and include all labor, equipment, materials, fees, permits, traffic control, tools and equipment transportation, overhead, travel, profit, insurance, sales, and other taxes, license, incidentals, and all other related costs necessary to meet the work requirements described in Exhibit C.
The City makes no guarantees that the full value of the contract will be paid to the contractor. The City will compensate the Contractor based on the sites and work performed and the unit prices in the Fee Schedule.
INSPECTION OF SITE
Prior to submitting a proposal, Contractors must familiarize themselves with the work contemplated in the contract and be responsible for any condition which adequate field inspection would have revealed. Submission of a proposal shall be deemed conclusive evidence that such examination has been made by each Contractor and shall constitute a waiver by each of all claims o f error in the proposal, withdrawal of the proposal, or combination thereof, under the executed Agreement, or any revision thereof.
The work to be done consists of furnishing all materials, equipment, transportation, tools, labor, and incidentals to provide Landscape Maintenance Services detailed in this contract as outlined throughout this proposal.
SELECTION PROCESS
Each proposal will be evaluated based on firm qualifications and the required submittals.
Firm selection will be made by utilizing the criteria described in this document. Each firm will be evaluated on their qualification submissions. All firms will be notified as to the results of this evaluation. The evaluation criteria used in the selection process includes, but is not limited to, the following:
A. Quality & Completeness of Proposal (15%)
1. Relevance & Conciseness of Proposal and Statement of Qualifications
2. Work Statement and Quality Control Plan
B. Corporate Capability (35%)
1. Qualifications and experience of key personnel
2. Quantity and types of equipment
3. The ability of the firm to provide proper insurance coverage
4. Financial ability of the firm to provide services to the City of Baldwin Park
5. Internal training program for employees.
6. Equipment
7. Recycling Reporting
8. Requirement to execute City Contract per attached sample
C. Reference Evaluation (10%)
1. Customer Service Record
2. Performance record of the firm relating to the Project Schedule of similar scale
3. Quantity and Quality of work previously performed
4. References
D. Facility Evaluation (5%)
1. The firm’s customer service program
2. Equipment maintenance facility
3. The firm’s plan to recycle generated green waste from maintenance activities.
G. Fee Schedule (35%)
1. An evaluation of the firm’s Fee Schedule
PREVAILING WAGES
This contract constitutes a “public works” and/or “maintenance” project as defined by California Labor Code Sections 1720 et seq. and California Labor Code Sections 1770 et seq. and is therefore subject to California’s Prevailing Wage Laws. Accordingly, Contractor shall pay all workers employed on this project not less than the applicable prevailing wage rates for their respective classifications and shall fully comply with all requirements of the Prevailing Wage Laws, including but not limited to payroll r eporting, recordkeeping, and related statutory obligations. Compliance with these requirements is mandatory and a material term of this contract. Should we just state more clearly that this contract is definitely subject to prevailing wage laws and all contractor employees shall be paid accordingly.
CONTRACTOR REGISTRATION
Contractors submitting proposals on this project must be registered with the Department of Industrial Relations pursuant to the requirements of Sections 1725.5 and 1771.1 of the California Labor Code. Contractor registration information can be found at http://www.dir.ca.gov/PublicWorks/PublicWorks.html. Contracts entered into with any contractor in violation of Section 1771.1(a), shall be subject to cancellation by the City at the sole discretion of the City consistent with Section 1771.1(e).
Contractors submitting proposals on this project must be registered with the Department of Industrial Relations pursuant to the requirements of Sections 1725.5 and 1771.1 of the California Labor Code prior to submitting a Proposal.
Contractors submitting proposals on this project acknowledge that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
INQUIRIES or QUESTIONS
Contractors must seek clarification of any ambiguity, conflict, omission or other error in this RFP in writing prior to submission of their proposal. If an answer materially affects the RFP, the information will be incorporated into an addendum and distri buted to all contractors.
It shall be the contractor’s sole responsibility to check with the City staff to determine if any addenda have been posted prior to the proposal due date.
RFP Contact: Anthony Vazquez, Public Works Operations Manager Email: [email protected]
Address: 14403 E. Pacific Avenue, Baldwin Park, CA 91706
Exhibit “A”
AGREEMENT FOR SERVICES
(TEMPLATE)
Exhibit “B”
PROPOSAL FORM
LANDSCAPE MAINTENANCE SERVICES
The undersigned as proposer declares that he has carefully examined each location of the proposed work, that he has examined the Specifications and read the accompanying instructions to proposers, and hereby proposes and agrees, if the proposal is accepted, to furnish all labor and equipment and do all work required by Specifications and Agreement.
Name of Company: _____________________________________________________ Address: ______________________________________________________________ Phone/fax: ____________________________________________________________ Contact Person: ________________________________________________________ Years in business: ______________________________________________________ The undersigned proposer further understands that the City of Baldwin Park, California reserves the right to award all or any part of this bid without any obligation to the City. The City also reserves the right to waive any informality in proposals.
Name of Contractor
________________________ By: ___________________ Date: ___________ Print Signature of Contractor
The proposed contract shall have a term of six (6) years and two (2) months, commencing on May 1, 2026, through June 30 th, 2032. Cost provided will be for first year of service after which the City will provide a two percent (2%) fixed price escalation to each subsequent year through the term of the contract.
Exhibit “C”
EXHIBIT “C”
LANDSCAPE MAINTENANCE SPECIFICATION FOR MEDIANS, ZOCALO PARK
AND SAN GABRIEL RIVER (SGR) GREENWAY LANDSCAPE MAINTENANCE
SERVICES
SCOPE OF WORK
GENERAL
The scope of work includes routinely visiting contract sites, EXHIBIT A, to remove litter, debris, weed control, re-staking of any trees, and performing inspection of overall sites per schedule set forth in EXHIBIT C. As needed maintenance of the designat ed areas shall include the routine maintenance of plant material, focusing on proper water management and resource efficiency.
All areas must be maintained “weed-free” and “clean of debris” at all times.
Contractor shall furnish all labor, equipment, materials and supervision to perform landscape maintenance as described herein including, but not limited to the control of the following:
1. Weeding and cultivating
2. Trimming, pruning, and mowing
3. Hedging (where specified)
4. Re-staking trees, trimming sucker growth, and maintaining water basins
5. Watering, manual watering-quick connects, hand watering-hose
6. Irrigation system inspections, as-needed repairs and maintenance
7. Pest control
8. Litter Control and debris pick up
9. Graffiti Abatement – under 4 sq. ft.
10. Power washing sidewalks and concrete surfaces
11. Maintaining Bike Path clear of trash, dirt, rocks, weeds, and any debris
12. 24-hr emergency call-out and public contact provided
13. Uniforms
14. Records of inspection and work performed
WORKMANSHIP
1. Work shall be performed by competent workers supervised by a supervisor who has experience and technical training in landscape maintenance work and is knowledgeable with CALSENSE irrigation and two-wire systems. The contractor shall meet with the City representative once a month to review the landscaping and discuss maintenance operations. At the meeting, contractor will provide City representative with all completed City work orders, a “work schedule Check list” showing locations of work performed, date, labor hours spent, and number of employees.
2. Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein.
Contractor represents that the tasks and services required herein will be p erformed by
Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and Local law to perform such tasks and services.
WORKING HOURS
1. Normal working hours shall be an eight-hour day Monday through Friday between hours of 7:00 a.m. and 5:00 p.m.
2. Work defined as “Extra Work” or “Emergency” may be performed on weekends with prior approval from City.
3. Extra care shall be taken so as not to make excessive noise adjacent to residences before 8:00 a.m.
4. Irrigation of general areas is controlled by automatic time clocks and shall be watered between 9:00 p.m. and 6:00 am.
RESPONSIBILITY, COORDINATION, MEETINGS
1. At award of Bid, the Contractor shall complete a Maintenance Schedule Calendar covering the first twelve-month period of this contract. This calendar will outline a timeline schedule for all maintenance activities including weed abatement, herbicide treatment, pruning, and all other maintenance activities listed in the general scope of work.
2. Contractor shall also complete and give to the City representative a Work Location Schedule Checklist at each monthly meeting, indicating locations serviced and types of service provided and the date this service was provided.
3. Contractor shall complete an Irrigation Maintenance Log which will document inspection activities and repair work performed. A copy of this maintenance log must be submitted at each monthly meeting for the prior month. A copy of invoice should be attached for any irrigation work perform listed as added work.
4. Contractor shall secure and maintain all required permits and licenses and pay all fees necessary to legally complete the work of this project. Contractor shall meet with the City representative at the beginning of each month to review the landscaping, di scuss maintenance operations, determine progress, and identify areas needing attention.
Contractor shall attend additional meetings if deemed necessary by the City representative.
EMERGENCY CALL-OUT
Contractor is required to provide the City with a 24 -hour emergency number for contact outside of normal working hours. The response to the call -out by the contractor shall not be more than an hour of notification. Emergencies are defined as an immediate threat to safety, property, or essential access.
1. This contract employee should be of supervisory or foreman capacity with access to contractor location and equipment.
2. Failure to comply with this on-call requirement as part of this contract agreement could result in termination of contract.
3. Should the contractor fail to respond as specified by the contract, the contractor will be liable for any loss sustained by the city to correct the said emergency.
WEED CONTROL FOR HARDSCAPE AREAS.
The Contractor shall be responsible for removing all annual and perennial weeds in all hardscape areas.
CLEAN-UP AND DEBRIS REMOVAL.
The Contractor shall remove all debris resulting from maintenance operations and dispose of debris at an approved green waste recycling facility. All rubbish and trash shall be taken to an off-site legal landfill facility. It is the responsibility of the Contractor to make arrangements for the legal disposal of all debris. No landscape debris, leaves, grass, clippings, rubbish, and/or trash shall be allowed to remain on the project site at the end of the scheduled work period/maintenance visit.
SCHEDULE SITE INSPECTIONS. The Contractor shall patrol the entire site at the beginning of each scheduled maintenance visit and check for vandalism, broken tree branches, pest and/or disease infestation, and related problems, and shall take appropriate action.
The Contractor or a representative shall physically walk the site with the City’s Representative for the purpose of reviewing specification compliance.
1. FREQUENCY OF INSPECTIONS: One (1) inspection shall be scheduled per month for the purpose of inspecting plant materials and related issues, and to evaluate the irrigation system. During the irrigation inspections, the Contractor shall ensure that all irrigation systems are functioning accurately and be required to activate all of the irrigation system to avoid the wetting of vehicles but also to ensure that the plants/trees are receiving water.
Off-hour scheduling may be necessary.
2. PUNCH LIST: The City’s Representative shall submit a “punch list” for items not finished or completed by Landscape Contractor prior to the next scheduled inspection.
IRRIGATION SYSTEM MAINTENANCE, REPAIRS AND REPLACEMENT
1. Irrigation of general area is controlled by automatic time clocks and shall be watered between 9:00 p.m. and 6:00 a.m. when requested. Manual irrigation shall be performed during normal working hours. Contractor shall be proficient and knowledgeable with the CALSENSE System and two-wire.
2. Contractor shall complete an Irrigation Maintenance Log located at each controller, which records daily maintenance activities that adhere to the schedule developed. The maintenance log shall be discussed with the City representative, at scheduled walk - through/ inspections.
3. Contractor shall adjust watering times depending on time of the year and to ensure that appropriate water is being applied to existing landscapes as part of the agreement.
4. Contractor will perform necessary repairs in a timely fashion. Repairs to the system include all components. The City may select to supply contractor with parts in order to reduce costs. This work is considered extra work based on accepted time and material rate. The City may select a different third-party vendor if additional work does not meet City’s timeline and/ or preference.
5. For areas with drip systems, the Contractor shall be responsible for maintaining the system within in a range of 20-50 psi. The contractor should ensure drip systems are inspected regularly. Systems flushed out appropriately, and drip lines are not exposed.
Any work performed on these systems will need to be documented in the irrigation maintenance log.
TURFGRASS AERIFICATION
Aerification shall be performed once per year, in EARLY APRIL. The following aerification program shall be followed:
1. Establish adequate soil moisture to a depth of three (3) inches in 90% of the designated area as verified by soil probe. If supplemental irrigation (syringing) is required to perform this task, then irrigate deeply two to three days prior to aerification to allow the soil to be at Field Capacity.
2. Mow normally prior to aerification.
3. Aerify to a depth of three (3”), removing a minimum of 80% of the soil cores.
Remaining cores shall be broken up by dragging a screen or utilizing appropriate aerification equipment. (If a Klopping-Hardie Lawn Renovator is used, the machine shall be set as deep as possible, and any debris shall be removed.
4. Fertilize according to industry recommendation per plant material. Fertilizer applications are included in the cost proposal.
5. Irrigate deeply as specified in Number One above.
6. Avoid Aerification in turf areas irrigated by drip irrigation.
7. Aerification practices may be adjusted depending on type of grass and amount of use.
SHRUB MANAGEMENT – PRUNING
The main goal of pruning most shrubs is to help them develop their natural beauty in the landscape. Shrubs do not need to be constantly pruned to create odd shapes: instead, their natural form should be encouraged and allowed to develop. Shrubs should be allowed to grow into each other so that they form a mass planting, barrier, or screen. Any necessary shall be done with thinning and shaping cuts, which allow plant materia ls to blend together in shrub masses characteristic of each individual species. Exceptions to this guideline are as follows:
1. Thinning: Shrubs shall be pruned to maintain the theme of the project, that is, to maximize the desired characteristics or branching of the shrubs as possible. Shrubs shall be pruned as per safety requirements, removal of broken or diseased branches, general containment, and/or appearance. Avoid over trimming, allow plants to fill to natural growth. Avoid trimming into round shapes.
2. SHEARING: Formal pruning, or shearing of shrubs, shall not be performed unless safety (traffic views, pedestrian traffic, etc.) or City directive states otherwise. Example would be “topped” and/or sheared on a routine basis.
3. Clearance Trimming for proper irrigation coverage, security, and/ or visibility.
4. Any private plant material extending over onto City sidewalks, rights-of-way, bike lane, or any other areas not maintained by property owner.
GROUNDCOVER MANAGEMENT.
Groundcover is defined as non-shrub plant material possessing a non-woody branching Structure.
Examples are honeysuckle, vinca, freeway daisy, ivy, and gazania. Ground covers are normally maintained below 18 inches in height. Prune ground covers to keep in bounds of desired planters and trim top growth as necessary to achieve an overall natural even appearance. Thin out to remove irregular foliage masses, which distract from an overall uniform appearance. Ground covers should be trimmed a maximum of six inches away from bike path, walls, tree trunks, features, and fence lines on an as-needed basis.
EDGING AND TRIMMING:
Edging and trimming are performed with two pieces of equipment: power edgers and “weed eaters” (“weed eaters” are power tools equipped with a plastic filament line that cuts/slashes succulent plant materials).
1. POWER EDGERS: All groundcovers with a vertical growth height of 8 inches or less adjacent to sidewalks and/or walkways shall be trimmed with a vertical blade power edger at a 30-degree angle (“feathered”).
2. WEED EATERS: All groundcovers with a vertical growth height of 8 inches or more adjacent to sidewalks, walkways, paved areas, and/or curbs shall be trimmed with a weed eater at a 30-degree angle.
PEST MANAGEMENT PROGRAM:
Contractor shall utilize INTEGRATED PEST MANAGEMENT TECHNIQUES. When pesticide chemical applications are required, the Contractor shall adhere to requirements as per this scope of work. The following pest management program shall be implemented:
GENERAL REQUIREMENTS. Pest and diseases to be controlled shall be all organisms having deleterious effects within the perimeters of the project, including but not limited to, all insects including ants, mites, nematodes, sowbugs; fungi and bacteria; mollu sks including snails and
slugs; and rodents/rabbits. The Contractor shall not be responsible for the pest control within buildings.
INTEGRATED PEST MANAGEMENT (I.P.M.) The application of pesticide chemicals in controlling harmful landscape pests can be greatly reduced by an active Integrated Pest Management Program.
1. A Water Management Program: Overwatering is the major cause of poor plant health to disease and harmful insect infestations. Proper irrigation levels should be maintained.
2. Biological Control: The utilization of beneficial organisms to control landscape pest populations is now available. Some examples of beneficial organisms are ladybird beetles, praying mantis, parasitic wasps, lacewings, decollate snails, predatory mites, and bacterium such as Bacillus thuringiensis.
3. Cultural Practice: Use of mulch is a good cultural practice in landscaped areas.
Contractor must maintain a 3” -4” mulch depth in all landscaped areas. They MUST re-apply mulch when necessary to maintain proper depth and not allow for any bare areas. Contractor must ensure that mulch is applied correctly not to bury plants/ trunk flares of trees, clean, coarse texture measuring ¼” – ¾” in size, and with low water holding capabilities. This work should be done as -needed, continuous, and cost will be part of this contract.
4. Chemical: Pre- and Post- emergent chemicals are acceptable and should be used as part of the IPM program. Contractor must follow product label and recommendations from a licensed PCA.
5. Chemical Alternatives: Insecticidal soap is an excellent alternative to pesticides.
Cultural techniques such as washing off plant foliage and cleaning mowing equipment between mowing are also considerations.
PEST CONTROL INSPECTIONS AND REPORTS . Contractor shall provide on -site control inspections on a weekly basis. (The pest control service may be sub-contracted by an approved pest control company with approval of City’s Representative.). The individual performing the inspections must demonstr ate the appropriate experience, education training, and certification (i.e., California State Pest Control Advisor License) to perform inspections.
PESTICIDE REGULATIONS
GENERAL: All chemicals shall be used in strict accordance with federal, state, county, and local laws and ordinances governing use of same.
PESTICIDE REPORTS: Contractor shall provide chemical application records within thirty (30) days after pesticide applications to City’s Representative.
APPLICATION OF PESTICIDES: All chemical applications costs should be included in the price and require approval by City prior to work being performed. Contract is required to complete the following prior to application:
1. The City’s Representative shall be given a twenty-four (24) hour notice, in writing prior to every chemical application.
2. All pesticides shall be supplied by a licensed Pest Control Advisor.
3. In an effort to eliminate potential runoff within treated areas, pest control applicator shall monitor forecasted weather conditions to avoid making applications within 72 hours of inclement weather. All pesticides shall be applied at approved times such that limit the possibility of contamination from climatic and other factors.
4. Application methods shall be used to ensure that materials are confined to target area.
5. Extreme care and caution shall be exercised in transferring and/or mixing chemicals to prevent contamination of area outside the target area.
6. Disposal of excess chemicals shall be within the guidelines established in California Food and Agriculture Code.
7. Contractor’s chemical application records shall be provided to City within thirty (30) days after application.
FERTILIZER REGULATIONS. Fertilizer applications are included in the cost proposal.
Precautions shall be taken by Contractor to contain fertilizer applications in the planting areas/water features and to prevent the deposing of materials into paved areas. Any fertilizer materials deposited onto paved areas shall be removed immediately.
POST-EMERGENT WEED CONTROL INCLUDED IN THE CONTRACT. Contractor shall exercise special care to remove all noxious weeds within landscape areas.
GREEN WASTE MANAGEMENT. All green waste debris resulting from maintenance operation shall be removed from site and disposed of the same day of maintenance at an approved Green Waste Composting Facility.
WORK AREAS/ PROJECT SITES: Proposed contract sites are separated into three (3) categories (Medians & Slopes, Park, and Bikeway Trail). Each site category may or may not require a different interval level of service as indicated in SCHEDULE C “Schedule of Performance”. Site maps/ as-builts will be provided
LOCATION CATEGORY #1 – MEDIANS/ SLOPES/ LANDSCAPED RIGHT OF WAYS
Ramona Blvd (from Western city limits to Badillo Street) • Median Island No. 1
Ramona Blvd. between El Monte City Limits to 605 S entrance • Median Island No. 2
Ramona Blvd. between 605 S entrance to 605 N entrance.
• Median Island No. 3
Ramona Blvd. between 605 N entrance to W. of Syracuse Ave • Median Island No. 4
Ramona Blvd. between E. of Syracuse Ave to W of Barnes Ave
• Median Island No. 5
Ramona Blvd. between E of Barnes Ave to W. of Francisquito Ave. ▪ Median Island No. 6
Ramona Blvd. between E. of Francisquito Ave. to W. of Corak St. • Median Island No. 7
Ramona Blvd. between E. of Corak St. to W. of Earl Ave. • Median Island No. 8
Ramona Blvd. between E. of Earl Ave. to W. of Foster Ave. • Median Island No. 9
Ramona Blvd. between E. of Foster Ave. to W. of Grace Ave • Median Island No. 10
Ramona Blvd. between E. of Grace Ave to W. of Monterey Ave. • Median Island No. 11
Ramona Blvd. between E. of Monterey Ave.to W. of Kenmore Ave • Median Island No. 12
Ramona Blvd. between E. of Kenmore Ave to W. of Merced Ave. • Median Island No. 13
Ramona Blvd. between E. of Merced Ave. to W. of Bresee Ave. • Median Island No. 14
Ramona Blvd. between E. of Bresee Ave. to W. of Stewart Ave • Median Island No. 15
Ramona Blvd. between E. of Stewart Ave to W. of La Rica Ave. • Median Island No. 16
Ramona Blvd. between E. of La Rica Ave. to W. of Baldwin Park Blvd. • Median Island No. 17
Ramona Blvd. between E. of Baldwin Park Blvd. to W. of Cesar Chavez Dr. • Median Island No. 18
Ramona Blvd. between E. of Cesar Chavez Dr. to W. of Maine Ave.
Two (2) medians on Ramona Blvd. located between Maine Ave – Bogart Ave. • Median Island No. 19
Ramona Blvd. between E. of Maine Ave. to 14514 Ramona Blvd. • Median Island No. 20
Ramona Blvd. between 14514 Ramona Blvd. to W. of Bogart Ave. • Median Island No. 21
Ramona Blvd. between E. of Bogart Ave. to W. of train tracks. • Median Island No. 22
Ramona Blvd. between E. of train tracks to W. of Badillo Street ▪ Median Island No. 23
Ramona Blvd. between N. of Badillo St. to 14747 Ramona Blvd (LA County Yard) ▪ Median Island No. 24
Across from 2221 San Bernardino Rd.
▪ Median Island No. 25
Across from 2105 San Bernardino Rd.
▪ Median Island No. 26
Across from 2009 San Bernardino Rd
Badillo St. (Ramona Blvd to Eastern City limits)
• Median Island No. 27
Badillo St. between E. of Ramona Blvd. to W. of Virginia Ave
• Median Island No. 28
Badillo St. between E. of Virginia Ave to W. of Vineland Ave • Median Island No. 29
Badillo St. between E. of Vineland Ave to W. of Puente Ave. • Median Island No. 30
Badillo St. between E. of Puente Ave to W. of Badillo Cir. • Median Island No. 31
Badillo St. between E. of Badillo Cir. to Willow Ave.
• Median Island No. 32
Badillo St. between E. of Willow Ave. to West Covina City Limits
Baldwin Park Blvd. (Tracy St. to 4100 Baldwin Park Blvd.) Two (2) medians on Baldwin Park Blvd. between Tracy St. and Francisquito Ave. • Median Island No. 33
Baldwin Park Blvd between N. of Tracy St. to 3133 Baldwin Park Blvd. • Median Island No. 34
Baldwin Park Blvd between 3133 Baldwin Park Blvd. to S. of Francisquito Ave.
Two (2) medians on Baldwin Park Blvd. between Francisquito Ave. and Corak St. • Median Island No. 35
Baldwin Park Blvd between N. of Francisquito Ave. to 3205 Baldwin Park Blvd. • Median Island No. 36
Baldwin Park Blvd between 3205 Baldwin Park Blvd. to S. of Corak St. • Median Island No. 37
Baldwin Park Blvd between N. of Corak St. to S. of Foster Ave. • Median Island No. 38
Baldwin Park Blvd between N. of Foster Ave.to S. of Rexwood Ave. • Median Island No. 39
Baldwin Park Blvd between N. of Rexwood Ave to S. of Monterey Ave. • Median Island No. 40
Baldwin Park Blvd between N. of Monterey Ave. and S. of Kenmore Ave. • Median Island No. 41
Baldwin Park Blvd between N. of Kenmore Ave. and S. of Merced Ave. • Median Island No. 42
Baldwin Park Blvd between N. of Merced Ave. and S. of Bresee Ave • Median Island No. 43
Baldwin Park Blvd between N. of Bresee Ave and S. of S. of Stewart Ave.. • Median Island No. 44
Baldwin Park Blvd between N. of Stewart Ave and La Rica Ave. • Median Island No. 45
Baldwin Park Blvd between N. of La Rica Ave. to S. of Sterling Way • Median Island No. 46
Baldwin Park Blvd between N. of Sterling Way to S. of Baldwin Park Blvd. ▪ Median Island No. 47
Baldwin Park Blvd between N. of Baldwin Park Blvd. to 4100 Baldwin Park Blvd (Last Median north of Ramona Blvd.)
Amar Rd. (13003 Amar Rd. to 13089 Amar Rd.)
• Median Islands No. 48 -51
Amar Rd. South of Frazier St.
Slopes No. 1 – 4 ( Puente Ave between Dalewood St. and Merced/ Garvey Ave ▪ Puente Ave Slopes – 10 FWY Underpass _ Four (4) Quadrants SW Quadrant – Harley Davidson
SE Quadrant – Empty Lot
NW Quadrant – Walmart
NE Quadrant – Motel 6 side
Landscaped R.O.Ws No. 1-3
• Sterling Way E. of Baldwin Park Blvd
LOCATION CATEGORY #2 - PARK
ZOCALO PARK
• 14403 E. Pacific Ave
• 2.75 Acres _ Drought tolerant landscaping with colored decomposed granite, drip systems, some turf (cool season/ Warm season), and variety of hardscapes.
LOCATION CATEGORY #3 - TRAIL
San Gabriel River Greenway Bike Trail (Ramona Blvd to Baldwin Park Blvd) • 2.3 miles of bike path
• 143,547 sq. ft. of total landscape
• Bike Path from Ramona Blvd. along the San Gabriel River/ Walnut Creek Wash to Baldwin Park Blvd.
EXTRA WORK
1. City has the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work.
2. The Contractor, as part of this agreement, may be requested to replace diseased, damaged or destroyed plant material or add plants as needed to any overly bare or empty areas and perform other remedial work. Such work shall be considered as extra work by the City’s representative.
NEGLECT OF CONTRACTOR: Exceptions shall be replacements due to the acts or neglect of Landscape contractor. Replacement of plant materials due to Contractor’s neglect shall be of size and quality of the original plant material as directed by the City.
EXCLUSIONS: Lighting replacements and any building service. Steam cleaning hardscape and parking lot sweeping. Any city permits excluded. Excludes removing any larger bulk items. Pruning trees excluded besides sucker growth. However, the contractor is responsible for notifying the city of all the above listed exclusions.
Exhibit “D”
EXHIBIT “D”
SCHEDULE OF COMPENSATION (Year 1 to Year 3)
LANDSCAPE MAINTENANCE SPECIFICATION FOR MEDIANS, ZOCALO PARK AND SAN GABRIEL RIVER (SGR) GREENWAY LANDSCAPE MAINTENANCE SERVICES
Medians – Fifty (51) total Slopes – Four (4) total Right of Ways – Three (3) total Park – One (1) ZOCALO PARK San Gabriel River Greenway – Phase 1
Ramona Blvd – Badillo Street Medians
Location Quantities Cost
1 Ramona Blvd. @ 605 Fwy. Center median 6,500 sq. ft $
2 12670 Ramona Blvd – Ramona Blvd @
Syracuse
Center median 5,500 sq. ft. $
3 12710 – 12760 Ramona Blvd Center median 12,000 sq. ft. $ 4 12801 – 13001 Ramona Blvd Center median 8,500 sq. ft. $ 5 13101 – 13139 Ramona Blvd Center median 2,100 sq. ft. $ 6 Across from 13177 Ramona Blvd Center median 15,000 sq. ft. $ 7 13201 – 13310 Ramona Blvd Center median 3,500 sq. ft. $ 8 13348 Ramona Blvd Center median 7,250 sq. ft. $
9 13414 – 13442 Ramona Blvd Center median 7,500 sq. ft. $ 10 13502 – 13550 Ramona Blvd Center median 8,000 sq. ft. $ 11 13604 – 13664 Ramona Blvd Center median 5,750 sq. ft. $ 12 13700 – 13734 Ramona Blvd Center median 8,000 sq. ft. $ 13 13800 – 13882 Ramona Blvd Center median 7,000 sq. ft. $ 14 13900 – 13952 Ramona Blvd Center median 6,000 sq. ft. $ 15 14008 – 14056 Ramona Blvd Center median 3,500 sq. ft. $ 16 14102 - 14130 Ramona Blvd Center median 3,250 sq. ft. $ 17 14200 – 14300 Ramona Blvd Center median 5,750 sq. ft. $ 18 14318 – 14362 Ramona Blvd Center median 5,750 sq. ft. $ 19 14404 – 14436 Ramona Blvd Center median 3,000 sq. ft. $ 20 14514 – 14540 Ramona Blvd Center median 2,850 sq. ft. $
21 14600 – 14608 Ramona Blvd Center median 2,000 sq. ft. $ 22 14700 – 14720 Ramona Blvd Center median 2,400 sq. ft. $ 23 14732 – 14752 Badillo Ave Center median 2,500 sq. ft. $ 24 14810 – 14834 Badillo Ave Center median 2,700 sq. ft. $ 25 14900 – 15010 Badillo Ave Center median 7,250 sq. ft. $ 26 15101 – 15190 Badillo Ave Center median 3,800 sq. ft. $ 27 15225 – 15297 Badillo Ave Center median 2,300 sq. ft. $ 28 15301 – 15389 Badillo Ave Center median 3,300 sq. ft. $ 29 14747 – Ramona Blvd – LA County Yard Center median 500 sq. ft. $ 30 Across from 2221 San Bernardino Rd. Center median 700 sq. ft. $ 31 Across from 2105 San Bernardino Rd. Center median 620 sq. ft. $ 32 Across from 2009 San Bernardino Rd Center median 1,600 sq. ft. $ Sub-Total (Ramona Blvd – Badillo Street) 156,370 sq. ft. $
Amar Rd. – 13000 Blk South of Frazier St
Location Quantities Cost
1 13003 – 13025 Amar Rd. Center median 2,400 sq. ft. $
2 13029 – 13045 Amar Rd. Center median 2,500 sq. ft. $
3 13055 – 13065 Amar Rd. Center median 2,600 sq. ft. $
4 13075 – 13089 Amar Rd. Center median 2,500 sq. ft.
Sub-Total (Amar Rd.) 10,000 sq. ft. $
Median on BP Blvd – North to South from 4100 Baldwin Park Blvd to Tracy St.
Location Quantities Cost
1 4100 Baldwin Park Blvd Center median 3,450 sq. ft. $
2 Baldwin Park Median @ Ramona Blvd
(just South)
Center median 3.200 sq. ft. $
3 3966 – 3908 Baldwin Park Blvd Center median 11,000 sq. ft. $ 4 3884 – 3826 Baldwin Park Blvd Center median 9,300 sq. ft. $ 5 3820 – 3750 Baldwin Park Blvd Center median 9,500 sq. ft. $ 6 3732 BP Blvd – BP Blvd @ Merced Ave
(North of)
Center median 3,100 sq. ft. $
7 3111 – 3133 Baldwin Park Blvd Center median 5,250 sq. ft. $ 8 3151 Baldwin Park Blvd Center median 4,200 sq. ft. $
9 3205 Baldwin Park Blvd Center median 4,500 sq. ft. $
10 3223 – 3259 Baldwin Park Blvd Center median 6,400 sq. ft. $ 11 3309 – 3357 Baldwin Park Blvd Center median 7,500 sq. ft. $ 12 3424 – 3459 Baldwin Park Blvd Center median 4,800 sq. ft. $ 13 3505 – 3543 Baldwin Park Blvd Center median 360 sq. ft. $ 14 3563 - 3595 Baldwin Park Blvd Center median 2,100 sq. ft. $ 15 3613 BP Blvd – BP Blvd @ Merced Ave Center median 4,200 sq. ft. $ Sub-Total (Baldwin Park Blvd.) 78,860 sq. ft. $
Sterling Way – East of Baldwin Park Blvd
Location Quantities Cost
1 Sterling Way/S. of 14200 Ramona Blvd Right of way planters 2,700 sq. ft. $ 2 4008 Sterling Way Right of way planters 820 sq. ft. $ 3 3974 – 3966 Baldwin Park Blvd Right of way planters 2,500 sq. ft. $ Sub-Total (Sterling Way)
6,050 sq. ft. $
Puente Ave – 10 Fwy Underpass (4) four quadrant slopes
Location Quantities Cost
1 SW Quadrant – Harley Davidson Side Sloped planter 12,100 sq. ft. $ 2 SE Quadrant – empty lot Sloped planter 15,500 sq. ft. $ 3 NW Quadrant – Walmart side Sloped planter 14,200 sq. ft. $ 4 NE Quadrant – Motel 6 side Sloped planter 10,770 sq. ft. $ Sub-Total (Puente Ave) 52,570 sq. ft. $
ZOCALO PARK
ITEM DESCRIPTION FREQUENCY Monthly Cost Annual Cost
Litter Control, emptying/
trash liners, graffiti
removal, basic landscape,
visual safety inspections,
ensure site is free and
clear of any debris, check
signage, report any
hazards or vandalism
Two (2) times a week:
Mondays and Thursdays.
Ground cover/ shrub/
sucker growth
management
As needed/ Quarterly
Irrigation Inspections weekly
Herbicide Applications/
fertilization of turf and
landscape
Every three (3) months
or as needed
Re-mulching Every six (6) months
Decomposed Granite
Maintenance
As Needed
Dumpster Cleaning Monthly
Sub-Total ZOCALO PARK $ $
SAN GABRIEL RIVER GREENWAY
ITEM DESCRIPTION FREQUENCY Monthly Cost Annual Cost
Litter Control, emptying/
trash liners, graffiti
removal, basic landscape,
visual safety inspections,
ensure Bike path is free
and clear of any debris,
check signage, report any
hazards or vandalism
Two (2) times a week:
Mondays and Thursdays.
Ground cover/ shrub/
sucker growth
management
As needed/ Quarterly
Irrigation Inspections Monthly
Herbicide Applications/
fertilization of turf and
landscape
As needed
Re-mulching Every six (6) months
SUB-Total SGR Bike Trail $ $
EXTRA WORK – Approximately 400 HOURS
LANDSCAPE MAINTENANCE SPECIFICATION FOR MEDIANS, ZOCALO PARK AND SAN GABRIEL RIVER (SGR) GREENWAY LANDSCAPE MAINTENANCE SERVICES
ITEM DESCRIPTION FREQUENCY Hourly
Rate
Material Costs (% above cost)
Replanting EXTRA WORK $ %
Irrigation Repair EXTRA WORK $ %
Location Monthly Subtotal Annual Subtotal
1 Ramona Blvd.-Badillo St. Medians $ $
2 Amar Rd Medians $ $
3 Baldwin Park Blvd Medians $ $
4 Sterling Way R.O.Ws $ $
5 Puente Ave Slopes $ $
6 ZOCALO Park $ $
7 SGR Bike Trail $ $
TOTAL SUM $ $
In case of a discrepancy in a annual amounts, monthly fixed prices shall govern over extended amounts, and words shall govern over unit prices.
The undersigned as Proposer, declares that only persons or parties interested in this proposal are made without collusion with any person, form, or corporation. Your signature on this document, should you be awarded the contract as defined in this RFP, signifies that you have fully read and understood this proposal and will comply with all specifications, conditions, unit prices, terms, and delivery of the proposal unless otherwise noted in the “exclusions” portion of the proposal.
Name of
Offeror (Firm):
Title:
Authorized
Signature:
Date:
Printed/ Typed
Name:
Mailing
Address:
Phone:
City,
State,
Zip:
Fax:
E-Mail
Address:
Exhibit “D”
EXHIBIT “E ”
SCHEDULE OF PERFORMANCE
LANDSCAPE MAINTENANCE SPECIFICATION FOR MEDIANS, SLOPES, ZOCALO PARK AND SAN GABRIEL
RIVER (SGR) GREENWAY LANDSCAPE MAINTENANCE SERVICES
Medians – Fifty (51) total Slopes – Four (4) total Right of Ways – Three (3) total Park – One (1) ZOCALO PARK San Gabriel River Greenway – Phase 1
ITEM DESCRIPTION FREQUENCY
Litter Control including pines needle along curb, weed control (mechanical), visual inspections of overall condition of medians and slopes, graffiti removal, reporting any vandalism or hazards.
Weekly
Ground cover/ shrub/ sucker growth management As needed/ Quarterly Irrigation Inspections - Completed 1x a month
Herbicide Applications as part of the IPM program ensuring good control of weed population
As needed
Re-mulching – maintaining 3-4” of mulch at all times Every 6 months Medians – Slopes – Landscaped Right-of Ways
JOB CLASSIFICATION DAYS PER WEEK
One (1) Foreman –
Two (2) Laborer(s) –
Irrigation Technician
Zocalo Park
JOB CLASSIFICATION DAYS PER WEEK
Foreman
Laborer
Irrigation Technician
San Gabriel River Greenway
JOB CLASSIFICATION DAYS PER WEEK
Foreman
Laborer
Irrigation Technician
1 [Contractor’s name]
City of Baldwin Park • Public Works Department
14403 E. Pacific Ave. • Ph.: (626) 813-5255•Fax: (626) 962-2625
Addendum No. 1
Request for Proposals for CITYWIDE LANDSCAPE MAINTENANCE SERVICES
Addendum Date: March 19th, 2026
Proposal Due Date March 26th, 2026
Anticipated Contract Award Date: April 15th, 2026
NOTICE TO ALL PROSPECTIVE BIDDERS:
You are hereby notified of the following changes and/or additions to the Request for Proposals (RFP) for the above-referenced project provided for in the Questions and Answers herein. Such changes and/or additions are hereby made as part of the original Request for Proposals and shall take precedence over anything to the contrary therein.
QUESTIONS/ANSWERS:
1. Could you please clarify the scope for turf maintenance, especially as it relates to Zocalo Park? Currently the pricing/frequency chart on page 31 of the RFP does not list turf mowing as a scope item.
Answer: Turf mowing at Zocalo Park is included within the overall landscape maintenance scope. The omission of turf mowing from the pricing/frequency chart on page 31 was inadvertent. Contractors shall include routine turf mowing, edging, and blowing of turf areas as part of the base landscape maintenance services for Zocalo Park. Mowing frequency shall be sufficient to maintain turf in a neat and well-maintained condition consistent with standard municipal park maintenance practices.
Mowing frequency shall be adjusted based on turf type and seasonal growth patterns to maintain a neat, safe, and well-maintained appearance. As a general guideline:
• Tall Fescue (Cool Season Turf): During the active growing season (generally March through November), mowing should occur approximately once per week or as needed to maintain a maintained appearance and proper turf height. During the winter months, mowing frequency may be reduced based on growth rates.
• Bermuda Grass (Warm Season Turf): During the active growing season (generally May through October), mowing should occur once per week and may require twice per week during peak summer growth. During dormancy (generally November through April), mowing frequency may be reduced or suspended depending on growth conditions.
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Contractors shall adjust mowing frequency as necessary to maintain turf health, prevent excessive growth between services, and ensure park areas remain in a clean and well-maintained condition consistent with standard municipal park maintenance practices.
Refer to Question #6 for additional information.
2. Dumpster cleaning is listed as a task for Zocalo Park. Could you please clarify what is expected for that task?
Answer: Dumpster cleaning at Zocalo Park refers to maintaining the cleanliness of the dumpster enclosure area. This includes removing trash and debris within and around the enclosure, collecting loose litter, and cleaning surfaces as necessary to address spills, residue, or odors. The objective is to maintain a clean, sanitary, and orderly dumpster area as part of routine park maintenance.
3. Is there any specific weed killer the City requires for these work sites? Answer: The City does not mandate the use of a specific brand of herbicide; however, all products used must be registered with the U.S. Environmental Protection Agency (EPA) and the California Department of Pesticide Regulation (CDPR) and applied in accordance with all label requirements and applicable federal, state, and local regulations.
Contractors are encouraged to utilize the least toxic, most effective products available and to implement an integrated pest management (IPM) approach, prioritizing non-chemical methods where feasible. All herbicides used shall be performed by a properly licensed applicator.
The City reserves the right to restrict or prohibit the use of certain chemicals at specific sites (e.g., near schools, daycares, and other sensitive areas, etc.) and may require prior approval of products before application.
Please refer to Exhibit “C” in the Scope of Services section Pest Management Program for additional guidance.
4. Are irrigation repairs responsibility of the Contractor or will the City be reimbursing the cost of parts?
Answer: The Contractor shall be responsible for routine irrigation system inspections and maintenance to ensure proper operation and adequate water delivery to landscaped areas. This includes monthly inspections of all irrigation systems, flush valves for drip, controllers, and stations, with adjustments to watering schedules as needed. Contractors shall ensure flush valves are operational and lines are free from sediment. Any necessary repairs identified during
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inspections shall be documented to ensure systems remain fully functional and operate as intended.
For repairs, major system failures, or replacement of significant components (e.g., controllers, valves, mainline repairs, or large quantities of materials), the Contractor must notify the City and obtain prior written authorization before proceeding. Upon approval, costs for parts and/or additional labor may be reimbursed in accordance with contract provisions, and such work shall be considered “extra work.”
The Contractor is expected to perform all repairs in a timely manner, covering all system components. The City may provide parts to reduce costs or may elect to use a different third- party vendor if extra work does not meet the City’s timeline or requirements. Detailed documentation and invoices for any reimbursable work must be submitted to the City.
5. How much of the irrigation system is the Contractor responsible for (e.g. Water meter – Sprinkler heads)?
Answer: The Contractor is responsible for all components of the irrigation system passing the backflow, valves, controllers, heads, and related appurtenances that serve the landscaped areas within the contract scope. This includes routine inspections, maintenance, adjustments, necessary to ensure proper system operation and adequate irrigation coverage.
Repairs, system upgrades, or replacement of significant components (e.g., mainline breaks, controllers, or valves) require prior written authorization from the City. Costs for such approved work may be reimbursed or treated as “extra work” in accordance with contract provisions, except for damages caused by contractor during the process of maintenance (e.g., stepping on sprinkler heads causing them to break, accidently cutting dripline when trimming hedges, etc.).
The Contractor shall document all inspections, maintenance, and repairs, and provide supporting records to the City as requested.
6. What is the Sq. Ft of turf in this contract?
Answer: The current scope only requires turf maintenance at ZOCALO PARK. This site consists of two types of turf:
• Tall fescue: Approximately 3,700 sq. ft.
• Hybrid Bermuda: Approximately 2,000 sq. ft
City has the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work.
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Potential contractors should familiarize themselves with the work contemplated in the contract as mentioned in the RFP under INPECTION OF SITE.
7. Location Category #2 Zocalo Park – Does the City supply Trash liner bags or is the Contractor responsible to supply?
Answer: The Contractor is responsible for providing all supplies and equipment necessary to successfully maintain Zócalo Park, including trash liner bags, tools, and any other materials required for routine maintenance and cleanup.
8. Location Category #2 Zocalo Park – Does the City supply Mulch or is the Contractor responsible to supply?
Answer: The Contractor is responsible for supplying all mulch required for the maintenance of Zócalo Park, including delivery, spreading, and replenishment as needed to meet contract standards. The City does not provide mulch for any of the work sites listed in exhibit “C” Scope of Services under section WORK AREAS/ PROJECT SITES.
9. Location Category #3 Trail - How far off the bike trail (ft) is the Contractor responsible for maintenance?
Answer: The Contractor shall be responsible for maintaining all landscaped areas along the bike trail, including all planted materials, as well as bare ground areas extending up to six (6) feet on each side of the trail.
Potential contractors should familiarize themselves with the work contemplated in the contract as mentioned in the RFP under INPECTION OF SITE.
10. Location Category #3 Trail - Is the Contractor responsible for any weed abatement, tree clearance, trash receptacles, or shrub pruning/clearing? Answer: Yes
11. Currently what Contractor/s is awarded Zocalo Park and Greenway Bike Trail? Answer: None. Work is performed with City Staff.
5 [Contractor’s name]
12. What is the current awarded budget/s for Zocalo Park and for Greenway Bike Trail?
Answer: The current annual budget for these two (2) sites combined is $98,000 per year for routine maintenance.
13. Is the current maintenance work at Zocalo Park acceptable for the City of Baldwin Park?
Answer: No. The current condition of Zócalo Park does not meet the City’s standards. The Contractor will be expected to improve and maintain a higher level of service for this site, as well as all sites listed in Exhibit “C” – Scope of Services, under the section WORK AREAS / PROJECT SITES.
14. Is the current maintenance work on Greenway Bike Trail acceptable for the City of Baldwin Park?
Answer: No. The current condition on Greenway Bike Trail does not meet the City’s standards.
The Contractor will be expected to improve and maintain a higher level of service for this site, as well as all sites listed in Exhibit “C” – Scope of Services, under the section WORK AREAS /
PROJECT SITES
This addendum will also include an agreement template not originally included in the RFP under Exhibit “A”. Please see below:
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Exhibit “A”
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AGREEMENT FOR SERVICES
(TEMPLATE)
CITY OF BALDWIN PARK
MAINTENANCE SERVICES AGREEMENT
WITH ____________________
THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into this ____day of ______, 2026 (“Effective Date”), by and between the CITY OF BALDWIN PARK, a municipal corporation (“City”), and ___________________ (“Contractor”).
RECITALS
A. On February 18 th, the City of Baldwin Park (“Baldwin Park ”) published an RFP for CITYWIDE LANDSCAPE MAINTENANCE SERVICES and went through a competitive selection process.
B. Contractor submitted a responsive proposal that was among those selected by Glendale.
Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP CITYWIDE LANDSCAPE MAINTENANCE SERVIC ES. Baldwin Park and Contractor entered into a contract for the services on May 1, 2026, until June 30th, 2032.
C. Contractor represents that it has the experience and expertise to properly perform such services, holds all necessary licenses to practice and perform the services and is willing to perform the services.
D. City and Contractor desire to contract for the specific services described in Exhibit “C” and desire to set forth their rights, duties and liabilities in connection with the services to be performed.
E. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0 SERVICES PROVIDED BY CONTRACTOR
1.1 Scope of Services. City hereby retains Contractor to provide the services more particularly described in the Scope of Services attached hereto as Exhibit “C” and incorporated herein by reference.
1.2 Prevailing Wage Requirements.
1.2.1 Prevailing Wage Laws. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7
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from bidding on, entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available on-line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. By executing this agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work.
1.2.2 California Labor Code. Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:
1.2.3 Per Diem Wages. Section 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per diem wages.
1.2.4 Penalty for Not Paying Prevailing Wage . Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference b etween the applicable wage rate and the amount actually paid.
1.2.5 Certified Payrolls . Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
1.2.6 Apprentices. Section 1777.5 prescribes the terms and conditions for employing registered apprentices. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentic es by the Contractor or any subcontractor under him/her.
Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation, to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except:
a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or
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b. When the number of apprentices in training in the area exceeds a ratio of one to five, or
c. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or
d. When the Contractor provides evidence that he/she employs registered apprentices on all of his/her contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he/she employs registered ap -prentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him/her shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
1.2.7 Legal Day’s Work . Section 1810, eight hours of labor constitutes a legal day’s work and the Contractor and any subcontractor under him/her shall comply with and be governed by said section.
1.2.8 Penalty for Exceeding Daily/Weekly Hours. Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
1.2.9 DIR Registration. Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with DIR.
1.2.10 Posting. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
1.2.11 Travel Pay. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.1.
1.3 Performance to Satisfaction of City . Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the Chief Executive Officer or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
a. Meet with Contractor to review the quality of the work and resolve the matters of concern;
b. Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
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c. Terminate the Agreement as hereinafter set forth.
1.4 Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal, State and local laws and ordinances applicable to the services required under this Agreement including all employment laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, whi ch may be incurred by reason of Contractor’s performance under this Agreement.
1.5 Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, mari tal status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code. Such actions shall includ e, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non - discrimination clause.
Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status. Contractor shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6 Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City.
Contractor recognizes that the qualifications and experience of the personnel to be used are vital to the timely completion of the services. The key personnel assigned to perform portions of the services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the partie s in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval.
The key personnel for performance of the services under this Agreement are __________________.
1.7 Subcontracting. Contractor shall not subcontract any portion of the work required by this Agreement without prior written approval by the City. Subcontracts, if any, shall contain a provision making them subject to all provisions of this Agreement, including without limitation, the indemnity and insurance obligations. Contractor acknowledges and agrees that the City is an intended beneficiary of any work performed by any subcontractor for purposes of establishing a duty of care between any subcontractor and the City.
1.8 Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City.
Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be
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disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement.
Contractor’s covenant under this Section shall survive the termination of this Agreement.
2.0 COMPENSATION AND BILLING
2.1 Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “D” attached hereto and made a part of this Agreement. Contractor’s total compensation shall not exceed _______ Dollars ($ _____.00).
2.2 Additional Services. Contractor shall not receive compensation for any services provided outside the scope of services in Exhibit “C” unless the Chief Executive Officer or designee, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should Contractor perform any additional services which have not been approved, in writing, by the City, Contractor does so at its own risk and costs.
2.3 Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4 Records and Audits. Contractor shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable as relating to this Agreement and shall be maintained in accordance with generally recognized accounting principles .
Contractor shall allow a representative of the City (including the California State Auditor if requested by the City pursuant to Government Code § 8546.7) during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement.
Contractor shall retain and allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1 Commencement and Completion of Work . Unless otherwise agreed to in writing by the parties, the services to be performed under this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2 Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension.
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4.0 TERM AND TERMINATION
4.1 Term. This Agreement shall commence on the Effective Date and continue until June 30, 2032, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
The total length of contract term is for six (6) years and two (2) months.
4.2 Notice of Termination. The City has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3 Termination.
4.3.1 Termination Without Cause. In the event of termination without cause, City shall pay Contractor for reasonable costs incurred and services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective dat e of termination in accordance with the fees set forth herein. In ascertaining the services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor.
4.3.2 Termination for Cause. In the event of termination for cause, Contractor will be liable to City for all costs to cure the deficiencies, and all loss, cost, expense, damage, and liability resulting from such breach and termination. The City is entitled to withhold any payments otherwise owed to Contractor to the extent of such costs, losses, expenses, damages, and liability.
5.0 INSURANCE
5.1 Minimum Scope . Prior to City’s execution of this Agreement and Contractor’s commencement of the services, Contractor shall secure, submit proof of , and shall thereafter maintain without interruption, until completion of and acceptance by the City of the services, such workers’ compensation, commercial general and automobile liability insurance as shall protect Contractor, its subcontractors and the Additional Insured’s herein, from any and all claims for damages for personal injury, including accidental death, as well as any and all claims for property damage which may arise from or which may concern operations under this Agreement , whether such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or acting for or on behalf of any of them.
5.2 Carrier Ratings . All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder’s rating of A or higher and a Financial Class of VII or larger.
5.3 Minimum Limits. Contractor shall maintain minimum limits of insurance as follows:
5.3.1 Commercial General Liability . Broad-form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy
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limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.
5.3.2 Automobile Liability Insurance. Business automobile liability for all owned, hired, leased, and non-owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.
5.3.3 Workers’ Compensation and Employer’s Liability Insurance . Workers’ compensation insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Contractor. Contractor agrees to waive and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
By signing this Agreement, the Contractor acknowledges and agrees to the following:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers’ compensation insurance, and shall furnish a certificate of insurance to the Project Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this Section.
5.3.4 Professional errors and omissions (“E&O”) liability insurance. Professional E&O liability insurance on an occurrence based policy with policy limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. The retroactive date must be shown, and this date must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting coverage” for a minimum of three (3) years after completion of contract work.
A copy of the claims reporting requirements must be submitted to the Project Manager for review.
5.3.5 Additional Insurance. If the Contractor maintains broader coverage and/or higher coverage limits than the minimum amounts shown above, then the City requires and shall be entitled to the broader coverage for and/or the higher coverage limits maintained by the Contractor. Any available insurance proceeds exceeding the specified minimum limits of insurance and coverage shall be available to the City.
5.4 Notice of Cancellation and Renewals. The policies shall not be canceled unless thirty (30)
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days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall, within five (5) days, procure other policies of insurance similar in all respects to the policy or policies to be cancelled or altered.
Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.
5.5 All Coverages. The insurance policy or policies shall also comply with the following provisions:
5.5.1 Standards for Insurance Companies . All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ rating of A - (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide.
5.5.2 Scope of Insurances. Policies shall include premises/operations, products completed operations, independent contractors, owners and contractors’ protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage.
5.5.3 Waiver of Subrogation. The policy shall be endorsed to waive any right of subrogation against the City and its sub contractors, employees, officers, agents and directors for work performed under this Agreement.
5.5.4 Claims Made Basis . Coverage shall be on a standard occurrence form. Claims - made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable..
5.5.5 Primary, Not Contributory. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City.
5.5.6 City Named Additional Insured. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Baldwin Park, its officers, officials, agents, employees, and volunteers are additional insureds with respect to:
liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
5.5.7 Combination of Insurances is Acceptable. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self - insurance shall be called upon to protect it as a named insured.
5.5.8 Deductibles Exceeding $25K . Any deductible or self -insured retention shall be
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shown on the certificate of insurance. If the deductible or self-insured retention exceeds $25,000.00, it shall be approved in advance by City. Contractor is responsible for any deductible or self-insured retention and shall fund it upon City written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving City.
5.6 Certificates of Insurance, Additional Insured Endorsements and Deductibles . Prior to execution of the Agreement, and thereafter upon City’s request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement shall be signed by a person authorized by that insurer to bind coverage on its behalf. The City shall continue to be an additional insured for completed operations for (1) year after completion of the work.
5.7 Contractor’s Failure to Provide Required Insurance. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option: (a) procure insurance with collection rights for premiums, attorneys’ fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor’s performance of the Agreement; (c) pay Contractor’s premiums for renewal of Contractor’s coverage; or (d) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys’ fees and costs, being collectible from Contractor, by way of set -off or recoupment from any sums due Contractor.
Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate, or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor.
5.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor’s and subcontractors insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required this Agreement, upon request (including, but not limited to, the declarations page, form list and riders).
5.9 No Limitation. Contractor’s maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor or its subcontractors to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
5.10 Subcontractors Insurance. The Contractor shall include in all subcontracts a requirement that its subcontractors obtain and maintain, at a minimum, all insurance required by this Agreement. The City reserves the right to request certificates of insurance from the Contractor for its subcontractors. The Contractor acknowledges that regardless of insurance obtained by its subcontractors, the Contractor will be responsible to the City for any and all acts of its subcontractors.
6.0 INDEMNIFICATION
6.1 Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the
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Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.
7.0 GENERAL PROVISIONS
7.1 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations.
7.2. Amendments in Writing. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.
7.3. Priority of Documents. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
7.4 Representatives. The Chief Executive Officer or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.
7.5 Project Managers. Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.
7.6 Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Tel: _________________ Tel: __________________
Attn: _________________ Attn: _________________
7.7 Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
7.8 Governing Law. This Agreement shall be governed by and construed under the laws of
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the State of California without giving effect to that body of laws pertaining to conflict of laws.
7.9 Venue. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.
7.10 Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.
7.11 Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
7.12 Conflicts with Independent Contractor. Contractor/Contractor’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/Contractor’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.
Contractor/Contractor shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement.
7.13 PERS Eligibility Indemnification. If Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or sub contractors, as well as for the pa yment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the
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contrary, Contractor and any of its employees, agents, and sub contractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
7.14 Cooperation. If any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.
7.15 Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
7.16 Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall provide clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City shall rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
7.17 Prohibited Employment. Contractor shall not directly solicit for employment nor hire any employee of City while this Agreement is in effect. Notwithstanding the above, this provision shall not apply to any publicly advertised position to which an employee, without enticement or promises by Contractor, applies.
7.18 Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
7.19 Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
7.20 Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.
7.21 No Third-Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
7.22 Headings. Paragraphs and subparagraph headings contained in this Agreement are
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included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
7.23 Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
7.24 Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
7.25 Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
7.26 Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
7.27 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
7.18 Signing Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[Signatures appear on following page.]
Citywide Landscape Maintenance Services _ Addendum No. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONTRACTOR
__________________________________ Date: __________________________ Name, Title
____________________________________ Date: __________________________ Name, Title
CITY OF BALDWIN PARK
____________________________________ Date: __________________________ Daniel Damian
Mayor of Baldwin Park
ATTEST:
____________________________________
Christopher Saenz
City Clerk
APPROVED AS TO FORM:
____________________________________ Date: __________________________ Christian Bettenhausen
City Attorney
Citywide Landscape Maintenance Services _ Addendum No. 1
Addendum Approved by:
________________________
Anthony Vazquez
Public Works Maintenance Operations Manager
RESPONSE TO:
RFP for Citywide Landscape
Maintenance Services
March 26th, 2026
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Table of Contents
About Us ................................ ................................ ................................ ...................... 4 Key Personnel & List of Qualifications................................ ................................ ............. 8 Technical ability and Experience similar in scope to contract ................................ ......... 15 Statement of past project Disqualification(s) and Litigations ................................ .......... 19 Quality Control Program ................................ ................................ .............................. 20 Customer Service Program ................................ ................................ .......................... 23 Safety Training Program ................................ ................................ ............................... 24 Industrial Safety Record ................................ ................................ .............................. 30 Letters of References ................................ ................................ ................................ .. 31 References for Previous Experiences ................................ ................................ ............ 33 Detailed Description of the Proposed Services ................................ .............................. 34 Equipment................................ ................................ ................................ .................. 38 Statement of Compliance with Indemnity & Insurance ................................ .................. 42 Statement of Willingness to sign City Contract (Exhibit A) ................................ .............. 45 Recycling Reports and Disposals ................................ ................................ ................. 46 Service Detail Statement ................................ ................................ ............................. 47 Corporate and Financial Capability ................................ ................................ .............. 50 Fee Schedule (Exhibit D) ................................ ................................ .............................. 51 Jobs Start Up ................................ ................................ ................................ .............. 59
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About Us
Quick Facts
The following provides a complete overview of Mariposa Landscapes, Inc., highlighting our relevant information, areas of expertise, and operational capabilities:
Company Mariposa Landscapes, Inc.
Founded 1981
Address 6232 Santos Diaz St, Irwindale,
CA 91702
Telephone (626) 960-0196
Corporation # C1469653
Employer ID 368-4752-1
Insurance $1M Workers Compensation
$10M General Liability
Licensing and Certifications
• California Contractor License 592268
C27, A, D49/C61, C31
• Certified Arborists on staff
• Certified Tree Workers on staff
• Tree Work – Line Clearance
Certified/Instructor
• Certified Water Auditor
• Certified Backflow Inspectors
• Licensed Pest Control Company/Pest
Control Advisor
• Certified Pest Control Applicators on
staff
Mariposa Landscapes, Inc. has been
shaping Southern California and
Arizona’s outdoor spaces since 1981.
What started in Rosemead as a small
operation has grown into a leading name
in the industry, with over 1,000 skilled
professionals—including Certified
Arborists, Irrigators, and Landscape
Technicians. Licensed in both California
and Arizona, we offer $100 million in
bonding and carry extensive insurance
coverage for total client confidence.
With nearly 45 years of experience , we specialize in Construction, Maintenance, and Tree Care. Our work has earned over 100 industry awards and reflects a longstanding commitment to quality, safety, and innovation.
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Why Choose Mariposa
Award Winning
Excellence
We’ve earned over 100 industry
recognitions for our landscape work,
reflecting our commitment to quality
and innovation. These awards highlight
our ability to consistently deliver
standout, high-performing projects. Our
reputation for excellence sets us apart
and reinforces trust with every client.
Comprehensive
Knowledge & Expertise
Our team brings decades of experience
across diverse project types, from public
parks and commercial centers to
complex restorations. We understand
the unique demands of each setting and
adapt accordingly. No matter the scale or
scope, we have the skills and resources to
deliver exceptional results.
Sustainability
Leadership
We prioritize eco -friendly practices,
including drought -resistant planting,
smart irrigation, and sustainable
materials. Our goal is to reduce
environmental impact while enhancing
long-term landscape value. Clients
benefit from greener, lower -
maintenance s paces that align with
modern environmental standards.
Client Centered
Approach
We tailor every project to the unique
needs and vision of our clients. Our team
listens first, communicates clearly, and
follows through with precision. By
building strong partnerships, we
consistently exceed expectations and
deliver lasting satisfaction.
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Core Values
Service Areas
Irwindale, CA
Santa Ana, CA
Fontana, CA
Chino, CA
Gardena, CA
Somis, CA
Ventura, CA
Bermuda Dunes, CA
Oceanside, CA
San Diego, CA
Glendale, AZ
Phoenix, AZ
Safety
Our top priority—we are committed to maintaining
safe worksites and take full responsibility for always
ensuring a secure environment.
Teamwork
We foster a supportive, collaborative environment
by valuing team input, communicating effectively,
and following through to achieve positive results.
Quality
We are committed to delivering prompt, high-quality
service and workmanship that exceeds expectations
and provides exceptional value to our clients.
Integrity
We prioritize open communication, mutual respect,
and trust to build strong, confident relationships
within our team and with our clients.
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Key Personnel & List of Qualifications
Maintenance Division Organization & Experience
Mariposa Landscapes' Maintenance Division is led by a team of highly experienced professionals who ensure that every project is executed with precision, efficiency, and environmental responsibility. Our Area Managers bring decades of expertise in landscape maintenance, irrigation systems, and arbor care, providing leadership that upholds the company’s reputation for excellence. Below are the profiles of our key maintenance personnel.
Luis Valenzuela – Landscape Division Manager
Experience & Credentials
Luis has over 25 years of experience in landscape and construction operations. Rising through the ranks at Mariposa, he now manages the maintenance division, ensuring high -quality service and operational efficiency. His expertise in irrigation, arboricultu re, and business leadership plays a key role in the company’s success.
• Qualified Applicator License – Category B
• Certified Landscape Technician – Irrigation
• ISA Certified Arborist (WE-8713A)
• Certification in Effective Business Leadership & Development – PDC/GCC
Dennis Jones – Tree Care Regional Divisional Manager
Experience & Credentials
With over 20 years in the landscape industry, Dennis specializes in arbor care and tree asset management. He leads Mariposa’s tree division and GIS- based tree mapping projects, ensuring safe and efficient urban forestry management.
• B.S. in Urban Forestry – Cal Poly San Luis Obispo
• ISA Certified Arborist (WE-5700A)
• SA Qualified Tree Risk Assessment
• TCIA Certified Tree Safety Professional (843)
• Qualified Applicator License – Categories B, C & F
• Wildlife Protector Certification
• Notary Public
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Rich Jensen – Project Manager, Landscape Construction
Experience & Credentials
With over 30 years of experience in public works, commercial, and residential landscaping, Rich manages projects with a focus on safety, quality, and efficiency. He ensures successful project execution while upholding the highest industry standards.
• Qualified Applicator License – Category B
• Certified Landscape Technician – Ornamental Maintenance, Turf Maintenance
• Certified Arborist (WE-10222A)
Area Manager Profiles
Alyssa Noriega – Area Manager Somis
Experience & Credentials
Alyssa Noriega has developed a deep understanding of landscape maintenance and client relations. Since transitioning from the estimating department to operations, she has excelled in customer service and project execution. She is currently pursuing her Pes t Control Advisor certification to further enhance her expertise.
• B.S. in Business Administration, University of La Verne • A.S. in Integrated Pest Management, Mt. San Antonio College • Certified Qualified Water Efficient Landscaper
• Certified Level 1 - WeatherTRAK Basic Systems Training
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Craig Johnson – Area Manager Gardena
Experience & Credentials
Craig Johnson brings over 40 years of experience in HOA and commercial landscape maintenance. His ability to manage large -scale operations with a customer-first approach ensures that clients receive the highest level of service. His extensive irrigation certifications enable him to implement cutting-edge water management solutions.
• Cal Poly Pomona – Ornamental Horticulture
• CPR Safety Trained
• Certified OSHA 8 & 10
• Certified in Basic WeatherTRAK System Introduction
• Certified in OptiFlow Installation and Programming
• WeatherTRAK Communication Training Completion
• Certified in OptiFlow Training – Level 2 OptiFlow Site Assessment
Michael Williams – Area Manager Santa Ana & San Diego
Experience & Credentials
Michael Williams brings over 45 years of experience in landscape management, irrigation design, and arbor care. His in-depth expertise allows him to oversee complex projects efficiently while ensuring high- quality service delivery.
• B.S. in Ornamental Horticulture, Cal Poly San Luis Obispo • CPR Safety Trained
• Qualified Applicator License #133955
• San Diego County Water Authority (SDCWA) – Recycled Water Site Supervisor Certified
Edgar Garibay – Area Manager Fontana
Experience & Credentials
Edgar Garibay has over 15 years of experience in public works, commercial, and residential landscape maintenance and brings extensive expertise in all aspects of landscape operations to ensure consistent service quality and compliance.
• OSHA 30 Certified
• Qualified Applicator License
• CLP Certification
• NALP Certification
• CPR Safety Trained
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*Key Staff working in City of Baldwin Park*
Tony Valenzuela – Area Manager Irwindale
Experience & Credentials
Tony has over 12 years’ experience in the landscape industry. As you can see from his certifications and training, Tony is always striving to add to his knowledge. He exemplifies Mariposa’s key differentiator, horticultural knowledge and expertise. This is especially true when it comes to irrigation. • Harvard Management Essentials Certified – Harvard Business School • Qualified Applicator Certificate, Category B, C
• Pesticide IPM and Safety Schools Act trained
• Certified Landscape Technician, Exterior Maintenance
• Certified Landscape Manager, Exterior Maintenance
• EPA WaterSense – Qualified Water Efficient Landscape
• SDCWA San Diego – Recycled Water Site Supervisor Certified • Irvine Ranch Water District Water Management Certified • CIRT – Certified, Water Auditor, Installer & Repair Technician
Juan De La Torre – Account Manager Irwindale
Experience & Credentials
Highly skilled professional with over 35 years of experience in irrigation, complemented by over 16 years of management and 13 years of sales expertise. Juan graduated with a degree in engineering from the University of Guadalajara in 1987. Holds both a Qualified applicator certificate and a Certified Landscape Technician Certification in Irrigation (March 2009). Bilingual in Spanish and English, bringing a wealth of knowledge and leadership to drive operational success in landscape and irrigation projects. • 35 years of experience in the landscape industry
• Qualified Applicator License
• Certified Landscape Technician, Irrigation
Ongoing Training
• Continuous OSHA Safety Training
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Damian Valenzuela – Account Manager Irwindale
Experience & Credentials
Damian Valenzuela is an account manager with over one year of leadership experience and more than 7 years in field landscape maintenance. Holds a BBA in Computer Information Systems from Cal Poly Pomona, Combining technical insight with practical field knowledge. Qualified Applicator Certified in categories B, and M and QWEL Certified, Underscoring a strong commitment to environmental responsibility and regulatory compliance. Currently advancing expertise by Landscape Irrigation Certificate at MT. San Antonio College. Dedicated to delivering high standards of service, operational efficiency, and sustainable landscape practices.
• 7 years of experience in the landscape industry
• Qualified Applicator License, Category B, M
Ongoing Training
• Continuous OSHA Safety Training
• Landscape Irrigation Certificate
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Technical ability and Experience similar in scope to contract Mariposa offers a full spectrum of landscaping services, blending expertise, innovation, and sustainability to meet each client's unique needs. Below is an overview of our capabilities.
Landscape
Maintenance
• Turf Management
• Irrigation Management
• Integrated Pest Management
• Seasonal Planting & Enhancements
• Athletic Turf Maintenance
• Parking Lot Sweeping
• Color Design
• Clean-up and Debris Removal
Tree
Management
• Tree Trimming & Pruning
• On-site Diagnosis
• Hazardous Tree Removal
• Long-term Tree Care
• Stump Grinding & Disposal
• GIS Tree Mapping & Asset Management
• Tree Disease & Pest Treatment
• Tree Planting
Landscape
Construction
• Site Preparation & Grading
• Native Plant Restoration
• Playground Construction
• Irrigation Systems Installation
• Park Construction
• Tree, Shrub & Ground Cover Planting
• Park Construction
• Athletic Field Construction
• Drainage System Setup
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Irrigation
Retrofits
• Irrigation System Upgrades
• Leak Detection & Repair
• Zone Adjustments
• Drip Irrigation Installation
• Real-Time Monitoring
• System Performance Assessments
• Compliance with Water Regulations
Drought
Tolerant
Conversion
• Plant Selection
• Site Assessment & Analysis
• Soil Enhancement
• Drip Irrigation Installation
• Mulching and Ground Cover
Application
• Hardscape Integration
• Water Conservation Design
Hardscape
Construction
• Custom Concrete Features
• Water Features
• Monuments
• Overhead Structures Installation
• Masonry
• Stonework
• Low-voltage Lighting
• Drainage Systems
At Mariposa Landscapes, our commitment extends beyond delivering services; we aim to craft environments that leave lasting impressions. From sustainable designs to innovative technologies, our work reflects a blend of functionality, beauty, and environmental responsibility. With every project, we strive to exceed expectations, creating landscapes that serve as vibrant spaces for communities to thrive.
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1. City of Fontana (2020 – present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, cultivation, pest control, de-thatching, plant replacements, renovation, trail maintenance, trash removal, irrigation maintenance, and clean-up of drainage facilities.
Annual Cost: $1,944,755.04
Key Team Members:
Area Manager: Edgar Garibay
Account Manager: Dirk Bennett
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2020.
2. City of Chino Hills (2022 - present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, pest control, de-thatching, renovation, irrigation maintenance, slope maintenance, trash removal and clean-up of facilities.
Annual Cost: $1,965,592.80
Key Team Members:
Area Manager: Edgar Garibay
Account Manager: Jesus Ramirez
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2022.
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3. City of Oceanside (2022 - present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, beach accesses, mowing, trimming, shrub pruning, fertilization, aeration, weed control, organic pest control, de- thatching, renovation, median and parkways maintenance, irrigation maintenance and trash removal.
Annual Cost: $3,910,770
Key Team Members:
Area Manager: Michael Williams
Account Manager: Jose Sanabria
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2022.
4. City of Tustin (2016 – present)
Scope of Work:
Maintenance of the landscape include but not be limited to inspections, mowing, trimming, shrub pruning, fertilization, aeration, weed control, pest control, de-thatching, renovation, irrigation maintenance, and trash removal.
Annual Cost: $2,048,246
Key Team Members:
Area Manager: Michael Williams
Account Manager: Jose Sanabria
Timeline of project delivery:
The contract has been currently serviced by Mariposa landscapes since 2016.
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Statement of past project Disqualification(s) and Litigations
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Quality Control Program
At Mariposa Landscapes, quality control isn’t just a process—it’s part of our culture. Guided by the principle “Plan your work and work your plan,” our Quality Control Program ensures every project not only meets but exceeds expectations. By managing quality proactively and resolving issues quickly, we give client representatives—such as Public Works Inspectors or Property Managers—the confidence to focus on their higher priorities. The result: lasting partnerships and consistently high-quality outcomes.
Core Objectives
Our Quality Control Program is
anchored in four key goals:
Consistency
Deliver uniform, high-quality
results across every project and
service area.
Proactive Problem-Solving
Identify and resolve potential
issues before they become
disruptions.
Client Satisfaction
Build trust through
transparency, on-time delivery,
and clear communication.
Continuous Improvement
Refine processes using feedback
and data to raise performance
over time.
Technology That Enhances Quality
We leverage advanced tools to improve precision and efficiency. GIS Mapping Systems provide accurate inventories of trees, irrigation systems, and other landscape assets, enabling smarter resource allocation and better service outcomes.
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Work-in-Process Inspections
Account Managers perform both initial and
ongoing inspections to confirm that all tasks meet
established quality standards. Any deviations are
immediately documented and corrected to keep
projects on track.
Systematic Problem Resolution
When issues arise, they are quickly contained and
resolved through repair, replacement, or rework.
All completed corrections are re-inspected to
ensure the problem is fully resolved and does not
reoccur.
Management Monitoring
Supervisors provide an added layer of
accountability by monitoring operations and
ensuring strict adherence to quality plans. Their
oversight applies proven problem-solving methods
and process controls to maintain consistency.
Client Feedback Integration
Open and regular communication with clients
ensures expectations are clear, progress is
transparent, and feedback is continuously
integrated. This proactive approach builds trust
and drives ongoing improvement.
Implementation Process
A strong Quality Control Program, paired with
consistent reporting, is essential to the success of any service contract. Quality control ensures that work is
performed to the highest standard, reducing costly
errors and avoiding disruptions. Active reporting
keeps clients informed in real time, building
transparency and trust. Together, these practices
create accountability, strengthen client relationships, and ensure that every project not only meets but
exceeds expectations ultimately supporting both the
client’s goals and the long-term success of the
partnership.
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Quality Control Form Sample
Inspected By: Inspection Date:
Areas & Tasks: Current Quality? Safety
Hazards?
Site Name:
Acct. Mgr.:
Turf Areas Poor Average Excellent Yes No Comments and
Recommendations:
Litter Control
Turf Overall Health
Mowing
Edging & Detailing
Chemical Edging and Detailing
Broadleaf & Weed Control
Irrigation System/Moisture Levels
Soil compaction
Fertilizations
Pest Control
Safety Clearance
Shrubs & G.C Areas Poor Average Excellent Yes No Comments and Recommendations:
Shrubs & Hedges
Ground‐Covers
Grasses & Sedges
Roses
Color Flowers
Deadheading & Cleaning
Weed Control
Irrigation/Moisture Levels
Mulching
Pest Control
Removal of Dead Plants
Safety Clearance
Litter Control
Hardscapes, Playgrounds &
Building Poor Average Excellent Yes No Comments and
Recommendations:
Blowing
Pressure Washing (If Applicable)
Parking Lot Sweeping
Weed Control
High and Low Dusting
Restroom Cleaning
Gym Floor cleaning
Ball Field prep.
Safety Clearance
Tot‐Lot Maintenance
D.G. and Concrete Areas
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Customer Service Program
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Safety Training Program
At Mariposa Landscapes, safety is more than a requirement—it’s our highest priority. We are committed to providing a safe work environment through thorough training, proper protective equipment, and continuous oversight. Our safety program is designed to protect our employees, clients, and the communities we serve.
Training & Development
Safety Training
Safety training begins on day one. Within the first three days of employment, every new hire receives structured orientation covering:
• Workplace safety fundamentals
• Equipment operation and maintenance
• Chemical and supply handling
• Use and care of protective gear
Training is delivered in both classroom and field settings, and materials are available in multiple languages to ensure full understanding. After orientation, employees continue with supervised field training led by experienced foremen and supervisors.
Ongoing Training
• Weekly safety meetings to review seasonal hazards, site- specific risks, and updated protocols
• Bi-monthly extended sessions focused on new equipment, chemicals, and best practices
• Quarterly certifications and refreshers such as CPR/First Aid, pesticide and herbicide handling, irrigation, and equipment operation
Specialized Training
• Specialty equipment (tractors, aerators, dethatchers) • Weed and plant identification
• Public interaction and customer service
• Working near or on water (streams, lakes, docks)
• Elevated or vehicle-based work (boom trucks, lifts, boats, etc.)
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Employee Training
At Mariposa Landscapes, we believe our employees are the foundation of our success. To ensure every team member is prepared, supported, and empowered, we provide comprehensive training from day one and throughout their career with us.
New Employee
Orientation
Every new hire meets with HR for a structured orientation before starting work. To ensure accessibility, all orientation materials and courses are offered in multiple languages. Orientation typically lasts 4–5 hours.
During this session, all aspects of employment are reviewed, employees receive the Mariposa Employee Handbook, and complete required state courses including:
• California Sexual Harassment Training
• Workplace Safety Training
Field Training Following orientation, employees receive uniforms and begin hands-on field training led by experienced foremen. Initial field training runs approximately two weeks, with an additional two weeks of guided supervision to reinforce skills. Training includes:
• Basic worksite safety practices
• Equipment use (blower, hedge trimmer, string trimmer, mowers, etc.)
• Advanced equipment (tractors, specialty tools) as needed per job Skill & Certification
Programs
Each branch maintains dedicated training stations that simulate testing environments, ensuring employees are well-prepared for certification exams. Mariposa offers employees opportunities to earn professional certifications, often covering exam fees. These may include:
• Qualified Applicator License (QAL)
• Certified Landscape Technician (CLT)
• ISA Arborist Certification
• Irrigation Certifications
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Protective Equipment (PPE)
Every employee is issued high-quality protective gear including uniforms, vests, gloves, safety glasses, earplugs, hard hats, and masks. PPE is regularly inspected and replaced as needed, with high-use items such as earplugs replaced after each use. Additional PPE is provided for specialized tasks to ensure maximum protection. Each crew truck is also equipped with:
• Required hand tools for landscape maintenance
• A fully stocked First Aid kit
• A water supply
• Accident response instructions
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Uniform & Badges
At Mariposa Landscapes, Inc., uniforms and identification badges are a critical part of maintaining safety, professionalism, and company representation. All employees are required to comply with the following standards during working hours:
Uniform Requirements
• Head Coverings – Only company-approved caps,
beanies, and hard hats may be worn. Logos must
face forward at all times.
• Safety Vest – A yellow vest with reflective stripes
across the shoulders and midsection must be worn
over the uniform shirt and any cold-weather gear.
• Shirt – Solid tan Mariposa Landscapes shirts,
issued by the company, must always be worn and
tucked in.
• Pants – Must be clean, free of rips, and
appropriately fitted.
• Shoes – Leather work boots are required. Steel-
toe boots are optional. Boots made of fabric or
leather-fabric combinations are not acceptable.
Badge Policy
• Every employee must wear their company-
issued badge at all times while on duty.
• Badges must be clearly visible and worn on
the outermost garment.
• Each badge will display the following:
o Employee photo
o Full name
o Position/Title
o Employee ID number
o Contact phone number
o Mariposa Landscapes, Inc. company
information
• Lost, stolen, or damaged badges must be
reported immediately to a supervisor for
replacement.
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Employee Advancements & Bennefits
At Mariposa Landscapes, Inc., we believe our people are the foundation of our success. We strive to provide the supportive environment of a close -knit team while offering opportunities and resources that help our employees grow both personally and professi onally. From wellness - focused initiatives to career development pathways, working at Mariposa means being part of a company that invests in its people.
Wellness & Support We encourage a healthy work-life balance and support our teams with resources designed to promote overall well-being.
Professional Growth Mariposa Landscapes provides opportunities to learn, develop new skills, and explore career paths within the company.
Community & Values Our mission and values guide everything we do, from how we serve our clients to how we support one another as a team.
Employee Networks
We are proud to foster spaces for collaboration, recognition, and growth, empowering employees to share ideas and celebrate success.
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Integrated Pest Management
Biological Methods are seldom utilized in landscape maintenance Cultural Methods are seldom utilized in landscape maintenance Mechanical &
Physical
Kill pests directly or create an unsuitable environment. Traps control rodents, while physical methods include mulch for weeds, steam for soil sterilization, and screens to block birds or insects.
Chemical
Pesticides are applied only when necessary and combined with other methods for long-term effectiveness. Pesticides are carefully selected and used to minimize harm to people and the environment.
Step 2
Prevention
Step 3
Observation
Step 4
Intervention
Step 5
Evaluation
& Planning
Step 1
Knowledge
Integrated Pest Management (IPM) is a sustainable, ecosystem-based approach focused on long-term pest prevention. It combines methods like biological control, habitat modification, cultural practice adjustments, and resistant plant varieties. Pesticides are used only when necessary, based on careful monitoring and set guidelines, and are targeted to affect only the pest. All treatments are chosen and applied to minimize risks to people, beneficial species, and the environment.
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Industrial Safety Record
Safety performance is a measurable indicator of operational discipline and accountability.
Mariposa Landscapes actively tracks and evaluates all reportable incidents to ensure compliance with CAL-OSHA regulations and industry best practices.
The Industrial Safety Record below provides a summary of our documented safety performance.
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Letters of References
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Detailed Description of the Proposed Services
Mariposa Landscapes, Inc. will provide landscape maintenance services in full compliance with the specifications and performance standards set forth in the City specifications Exhibit C. Our approach integrates experienced personnel, clear communication, consistent supervision, and a comprehensive quality assurance/quality control (QA/QC) program to deliver reliable, high-quality service throughout the contract term. In preparation for this proposal, the Sales & Marketing Manager, Landscape Maintenance Division Manager, Area Manager, and Account Manager reviewed the project specifications and conducted site visits to develop a detailed work plan that meets all requirements outlined by the city.
Proposed Staffing Breakdown & Duties
Position Title Description of Work
Account
Manager
The Account Manager is responsible for overseeing the entire project, ensuring crews consistently meet contract specifications and client expectations. They act as the contract expert, fully prepared to address questions regarding project details and requirements. In addition, the Account Manager develops proposed staffing plans and work schedules for client approval, and coordinates job walks as part of the Quality Control Program to verify performance and maintain high standards.
Irrigation
Irrigation Tech
(1)
The Irrigation Technician is responsible for monitoring and maintaining irrigation systems, (when approved by city) performing repairs, and managing system operation during events. They report directly to the Account Manager.
Routine Crew
Foreman
Routine Crew
(1)
The Routine Crew Foreman is responsible for supervising daily landscape maintenance activities, including litter removal, annual color installations, pruning, trimming, and hardscape maintenance. The Foreman leads field crews, coordinates daily work assignments, and ensures all maintenance tasks are performed safely, efficiently, and in accordance with contract and company standards. Additional responsibilities include transporting crew members to assigned sites, documenting completed work, identifying and reporting hazardous conditions, and maintaining direct communication with the Account Manager to support consistent service quality and responsiveness.
Laborer
Routine Crew
(1)
Routine Crew Laborers support daily landscape maintenance by performing routine and detail-oriented tasks, including litter removal, annual color installations, pruning, trimming, and upkeep of hardscape areas. Laborers work under the direction of the Foreman to ensure all assigned tasks are completed safely, efficiently, and in accordance with company standards.
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Mow Crew
Foreman
Mow Crew
(1)
The Mow Crew Foreman is responsible for supervising weekly turf maintenance operations and leading the mow crew during scheduled service days. Duties include coordinating and executing mowing, edging, trimming, and related litter removal for all city locations. The Foreman ensures crew safety, productivity, and quality control while assisting with equipment operation and site cleanup as needed. They document completed work, identify and report hazardous conditions, and maintain clear communication with the Account Manager to ensure services are performed efficiently and in accordance with company and City standards.
Laborer
Mow Crew
(1)
Mow Crew Laborers provide weekly landscape maintenance services focused on turf care. Duties include operating mowers, edging, trimming, and performing litter removal related to mowing activities. Additional responsibilities may include basic site cleanup and detail work necessary to leave all areas clean and well-maintained following service. Mow Crew Laborers work under the direction of the Foreman to ensure all tasks are completed safely, efficiently, and in accordance with company standards.
Seasonal Crew
Laborer
Seasonal
Seasonal Laborers support daily landscape maintenance by performing routine and supplemental tasks, including annual color installations or plantings, growing-season pruning, vine trimming, and tree safety clearance.
Responsibilities may also include mowing-related duties such as operating mowers, edging, aeration, fertilization, and litter control as needed. Seasonal Laborers work under the direction of the Foreman to ensure all assigned tasks are completed safely, efficiently, and in accordance with company standards.
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Proposed Schedule
The schedule outlined below is provided as a sample for planning purposes only. A final, detailed schedule will be developed at the start of the contract and mutually agreed upon by the designated City representative and the authorized point of contact for Mariposa Landscapes, Inc.
All schedules are subject to change based on operational needs and must receive approval from both parties. Upon contract commencement, Mariposa’s Project Manager will submit the annual schedule for review and approval, and a monthly report will be provided at the beginning of each month to confirm upcoming activities and any adjustments.
Anticipated Site Specific Schedule
Personnel/
Category
Weekly Average
Monday Tuesday Wednesday Thursday Friday
Management
Supervision
Location A-G
Routine Crew
Location A
(Ramona Blvd)
Location A
(Ramona Blvd)
Location E
(Puente Ave)
Location B
(Amar)
Location G
(Greenway Bike
Path)
Location C
(Baldwin Park
Blvd)
Location D
(Sterling Way)
Location C
(Baldwin Park
Blvd)
Location F
(Zocalo park)
Mow Crew All Turf
Locations
Weekly
Monday Tuesday Wednesday Thursday Friday
Weed Removal X X X X X
Litter Removal X X X X X
Irrigation System Inspection X
Turf Mowing, Edging, Trimming - - - - X
Disease, Herbicide, Pest Control AN AN AN AN AN
Pruning, Trimming X X X X X
Mulching AN AN AN AN AN
37 Safety Teamwork Quality Integrity
Yearly
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Weed Removal WK WK WK WK WK WK WK WK WK WK WK WK
Litter Removal WK WK WK WK WK WK WK WK WK WK WK WK
Irrigation System
Inspection
WK WK WK WK WK WK WK WK WK WK WK WK
Lawn Mowing,
Edging, Trimming
WK WK WK WK WK WK WK WK WK WK WK WK
Disease,
Herbicide, Pest
Control
AN AN AN AN AN AN AN AN AN AN AN AN
Pruning,
Trimming
WK WK WK WK WK WK WK WK WK WK WK WK
Fertilize Turf AN AN AN AN
Mulching AN AN AN AN AN AN AN AN AN AN AN AN
*AN = As Needed *WK = Weekly EX = Extra
38 Safety Teamwork Quality Integrity
Equipment
Mariposa Landscapes Inc. operates a modern fleet of vehicles and equipment—all less than five years old and serviced regularly by our in -house mechanics to ensure peak reliability. We offer large capacity mowing equipment that most competitors can't match, giving us a unique edge in efficiently maintaining large sites. Every crew truck is outfitted with essential hand tools, a First Aid kit, water, and clear safety instructions in case of emergencies. Our investment in top -tier equipment and quick-response support means we consistently meet or exceed city standards— delivering dependable, high-quality results, every time
To ensure uninterrupted service:
• We staff a full team of experienced mechanics
• Maintain a stock of backup equipment, ready when needed • Station mechanics within 30–60 minutes of every site
Anticipated Project Specific Equipment
The following list is the anticipated project working outline and may be refined with approval from designated representatives. Any adjustments will be made thoughtfully to ensure alignment with operational needs and project goals. Mariposa Landscapes is an innovative company and always preparing for future advancements. We offer a full line of Electric Equipment (hand tools, mowers, etc.) for those projects with specific needs. All Electric Equipment is additional cost upon request.
• 3/4 ton truck
• Small pick up truck
• Trailers
• 50” ride on mower
• Walk behind mower
• Stick edger
• Weed eater
• Hedge trimmer
• Backpack blower
• Walk behind aerator
• Walk behind renovator
• Misc. hand tools
39 Safety Teamwork Quality Integrity
Manager’s “eco-friendly” Prius Pick-up truck
3/4 Ton Truck 1 Ton Truck
3/4 Ton Crew Cab 1 Ton Crew Cab
40 Safety Teamwork Quality Integrity
Spray Rig with Tank and Boom Landscape Trailer
36” Mowers 72” X-Mark ride-On Mower
Walk behind Edger Hedge Trimmer
Weed Eater Backpack Blower
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Service Location
Serviced by Mariposa Landscapes Inc. – Irwindale Branch Located _3_ miles from your site!
Our Irwindale location is strategically positioned to serve your project with responsiveness, efficiency, and trusted expertise. Backed by over 45 years of experience, our team delivers high-quality landscape maintenance for commercial and municipal clients throughout Southern California. Our licensed professionals ensure consistent results, supported by proactive communication and a dedicated account manager to guarantee your satisfaction.
Branch Information Primary Contact
15529 Arrow Highway,
Irwindale, CA 91706
Tel: (626) 960-0397
Fax: (626) 960-3809
Tony Valenzuela, Area Manager
Phone: (626) 252-4210
Email: [email protected]
42 Safety Teamwork Quality Integrity
Statement of Compliance with Indemnity & Insurance
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:
CERTIFICATE NUMBER:
COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS
AUTOS ONLY
NON-OWNED
SCHEDULED
OWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBER
TYPE OF INSURANCE
LTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB
$
EACH OCCURRENCE
$
AGGREGATE
$
OCCUR
CLAIMS-MADE
DED
RETENTION
$
$
PRODUCTS - COMP/OP AGG
$
GENERAL AGGREGATE
$
PERSONAL & ADV INJURY
$
MED EXP (Any one person)
$
EACH OCCURRENCE
DAMAGE TO RENTED
$
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT
LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
3/27/2025
Venbrook Insurance Services
6320 Canoga Avenue, 12th Floor
Woodland Hills, CA 91367
818-598-8942
www.venbrook.com CA Lic No. 0D80832
Windy West
Windy West
[email protected]
Mariposa Landscapes, Inc.
6232 Santos Diaz St.
Irwindale CA 91702
84570250
Mariposa Landscapes, Inc.
15529 Arrow Highway
Irwindale CA 91706
Proof of Insurance
A JWC 9800084-10 4/1/2025 4/1/2026 ✓
1,000,000Y
1,000,000
1,000,000
Berkley National Insurance Company 38911
84570250 | 25-26 WC - ML | Windy West | 3/27/2025 8:21:54 AM (PDT) | Page 1 of 1
45 Safety Teamwork Quality Integrity
Statement of Willingness to sign City Contract (Exhibit A)
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Recycling Reports and Disposals
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Service Detail Statement
Service Description
General Provisions
• Assign appropriately skilled staff and adequate resources to perform all required landscape maintenance services
• Meet and continuously improve the City’s medians, pathways, and park maintenance standards
• Comply with the City’s authority to interpret specifications and assess quality of work
• Adjust staffing levels, equipment, or both as directed to maintain required service levels
• Perform scope additions, deletions, or revisions through written Task Orders only
• Complete added or revised work at established contract rates and approved extra-work pricing
Routine Maintenance
• Perform daily site inspections and promptly address or report any malfunctions, hazards, vandalism, or abnormal conditions • Provide all necessary labor, equipment, materials, and supervision to complete the required maintenance
• Ensure vehicles are parked safely in designated or approved areas to maintain traffic and pedestrian access
• Conduct all work during approved hours
Personal & Equipment
• Maintain professional staff conduct, removing any employee as directed by the City
• Ensure personnel and vehicles meet all uniform, safety, PPE, and warning-light requirements
• Complete all scheduled work to the City’s maintenance standards with sufficient staffing and supervision
• Comply with all safety, regulatory, and traffic control requirements
• Remain available for City meetings, inspections, and
emergency response, including after-hours contacts
Extra Work
• Perform extra work in accordance with the contract’s
approved extra work unit pricing
• Base extra work costs on agreed per-unit rates or labor and material costs when no unit price exists
• Complete and bill extra work only when authorized in writing by the City Representative or designee
Irrigation System
Maintenance
• Inspect irrigation components (spray heads, piping, valves, controllers) to ensure proper operation and prevent overspray or runoff
48 Safety Teamwork Quality Integrity
• Repairs such as irrigation heads, parts from the remote-control valves to the meter, and lateral lines are considered extra work and require written approval from the City Representative before proceeding.
• Extra work costs will follow the contract’s approved per-unit rates, or labor plus materials when no unit price exists.
Weed Control
• Inspect all maintenance areas and keep them weed-free • Remove weeds completely, including roots
• Perform weed control at least once per week (unless otherwise specified)
• Use hand, mechanical, or chemical methods, with chemical use limited as directed by the City
Disease & Pest Control
• Regularly inspect all landscaped areas for disease, pests, and infestations
• Identify and treat plant and turf issues to maintain a healthy, safe environment
• Ensure all chemical treatments are performed by a California- licensed pest control operator
Pesticides & Chemical • Submit a complete list of all proposed herbicides, pesticides, and rodenticides to the Public Works Department for approval Turf
• Mow and trim turf on a scheduled basis, following City- determined heights, and leave all areas clean of clippings and debris
• Edge turf neatly along sidewalks, curbs, beds, and other borders
• Maintain sharp, properly adjusted equipment and avoid mowing on saturated soil
• Fertilize AS-Needed (1 lb nitrogen per 1,000 sq. ft.) and irrigate immediately after application
• Perform annual turf renovation (aeration, verticutting, thatch removal, overseeding) and reseed bare spots throughout the year
Ground Cover
• Ground cover includes low-growing plants that form a dense, mat-like surface
• Contractor is responsible for edging, trimming, planting, fertilizing, and general care of ground cover areas
Shrubs
• Responsible for pruning, fertilizing, and irrigating shrubs • Prune shrubs to maintain natural shape and prevent
encroachment of walkways, streets, and signs; avoid
decorative or unnatural cuts
• Use sharp tools and remove all clippings the same day • Replace dead shrubs as needed (per Extra Work pricing)
49 Safety Teamwork Quality Integrity
• Maintain proper irrigation to keep shrubs healthy while minimizing runoff and overspray
• Fertilize shrubs as needed to sustain healthy growth and color Trees
• Remove sucker growth, sprouts, and limbs up to 12 feet from the ground that obstruct the right-of-way or create hazards • Any additional trimming requested and approved will be treated as extra work
• Ensure all median trees receive adequate irrigation to maintain health and encourage deep root growth
• Pick up and remove tree debris and branches from medians during service visits or as directed by the City
General Clean-Up
• Remove and dispose of all trash and debris daily within landscaped areas, including cuttings, weeds, leaves, and other waste
• Clean sidewalks, walkways, and curb/gutter areas immediately after mowing and edging; keep cracks and joints weed-free • Recycle all green waste and dispose of it in a City-approved manner
• Follow Best Management Practices and prevent any non- stormwater discharge into the storm drain system
50 Safety Teamwork Quality Integrity
Corporate and Financial Capability
51 Safety Teamwork Quality Integrity
Fee Schedule (Exhibit D)
EXHIBIT “D”
SCHEDULE OF COMPENSATION (Year 1 to Year 3)
LANDSCAPE MAINTENANCE SPECIFICATION FOR MEDIANS, ZOCALO PARK AND SAN GABRIEL RIVER (SGR) GREENWAY LANDSCAPE MAINTENANCE SERVICES
Medians – Fifty (51) total Slopes – Four (4) total Right of Ways – Three (3) total Park – One (1) ZOCALO PARK San Gabriel River Greenway – Phase 1
Ramona Blvd – Badillo Street Medians
Location Quantities Cost
1 Ramona Blvd. @ 605 Fwy. Center median 6,500 sq. ft $
2 12670 Ramona Blvd – Ramona Blvd @
Syracuse
Center median 5,500 sq. ft. $
3 12710 – 12760 Ramona Blvd Center median 12,000 sq. ft. $ 4 12801 – 13001 Ramona Blvd Center median 8,500 sq. ft. $ 5 13101 – 13139 Ramona Blvd Center median 2,100 sq. ft. $ 6 Across from 13177 Ramona Blvd Center median 15,000 sq. ft. $ 7 13201 – 13310 Ramona Blvd Center median 3,500 sq. ft. $ 8 13348 Ramona Blvd Center median 7,250 sq. ft. $
9 13414 – 13442 Ramona Blvd Center median 7,500 sq. ft. $ 10 13502 – 13550 Ramona Blvd Center median 8,000 sq. ft. $ 11 13604 – 13664 Ramona Blvd Center median 5,750 sq. ft. $ 12 13700 – 13734 Ramona Blvd Center median 8,000 sq. ft. $ 13 13800 – 13882 Ramona Blvd Center median 7,000 sq. ft. $ 14 13900 – 13952 Ramona Blvd Center median 6,000 sq. ft. $ 15 14008 – 14056 Ramona Blvd Center median 3,500 sq. ft. $ 16 14102 - 14130 Ramona Blvd Center median 3,250 sq. ft. $ 17 14200 – 14300 Ramona Blvd Center median 5,750 sq. ft. $ 18 14318 – 14362 Ramona Blvd Center median 5,750 sq. ft. $ 19 14404 – 14436 Ramona Blvd Center median 3,000 sq. ft. $ 20 14514 – 14540 Ramona Blvd Center median 2,850 sq. ft. $ 193.11 /mo
163.40 /mo
356.50 /mo
252.52 /mo
62.39 /mo
445.63 /mo
103.98 /mo
215.39 /mo
222.81 /mo
237.67 /mo
170.82 /mo
237.67 /mo
207.96 /mo
178.25 /mo
103.98 /mo
96.55 /mo
170.82 /mo
170.82 /mo
89.13 /mo
84.67 /mo
21 14600 – 14608 Ramona Blvd Center median 2,000 sq. ft. $ 22 14700 – 14720 Ramona Blvd Center median 2,400 sq. ft. $ 23 14732 – 14752 Badillo Ave Center median 2,500 sq. ft. $ 24 14810 – 14834 Badillo Ave Center median 2,700 sq. ft. $ 25 14900 – 15010 Badillo Ave Center median 7,250 sq. ft. $ 26 15101 – 15190 Badillo Ave Center median 3,800 sq. ft. $ 27 15225 – 15297 Badillo Ave Center median 2,300 sq. ft. $ 28 15301 – 15389 Badillo Ave Center median 3,300 sq. ft. $ 29 14747 – Ramona Blvd – LA County Yard Center median 500 sq. ft. $ 30 Across from 2221 San Bernardino Rd. Center median 700 sq. ft. $ 31 Across from 2105 San Bernardino Rd. Center median 620 sq. ft. $ 32 Across from 2009 San Bernardino Rd Center median 1,600 sq. ft. $ Sub-Total (Ramona Blvd – Badillo Street) 156,370 sq. ft. $
Amar Rd. – 13000 Blk South of Frazier St
Location Quantities Cost
1 13003 – 13025 Amar Rd. Center median 2,400 sq. ft. $
2 13029 – 13045 Amar Rd. Center median 2,500 sq. ft. $
3 13055 – 13065 Amar Rd. Center median 2,600 sq. ft. $
4 13075 – 13089 Amar Rd. Center median 2,500 sq. ft.
Sub-Total (Amar Rd.) 10,000 sq. ft. $
4,645.51 /mo
74.27 /mo
297.08 /mo
59.42 /mo
71.30 /mo
74.27 /mo
80.21 /mo
215.39 /mo
112.89 /mo
68.33 /mo
98.04 /mo
14.85 /mo
20.80 /mo
18.42 /mo
47.53 /mo
71.30 /mo
74.27 /mo
77.24 /mo
Median on BP Blvd – North to South from 4100 Baldwin Park Blvd to Tracy St.
Location Quantities Cost
1 4100 Baldwin Park Blvd Center median 3,450 sq. ft. $
2 Baldwin Park Median @ Ramona Blvd
(just South)
Center median 3.200 sq. ft. $
3 3966 – 3908 Baldwin Park Blvd Center median 11,000 sq. ft. $ 4 3884 – 3826 Baldwin Park Blvd Center median 9,300 sq. ft. $ 5 3820 – 3750 Baldwin Park Blvd Center median 9,500 sq. ft. $ 6 3732 BP Blvd – BP Blvd @ Merced Ave
(North of)
Center median 3,100 sq. ft. $
7 3111 – 3133 Baldwin Park Blvd Center median 5,250 sq. ft. $ 8 3151 Baldwin Park Blvd Center median 4,200 sq. ft. $
9 3205 Baldwin Park Blvd Center median 4,500 sq. ft. $
10 3223 – 3259 Baldwin Park Blvd Center median 6,400 sq. ft. $ 11 3309 – 3357 Baldwin Park Blvd Center median 7,500 sq. ft. $ 12 3424 – 3459 Baldwin Park Blvd Center median 4,800 sq. ft. $ 13 3505 – 3543 Baldwin Park Blvd Center median 360 sq. ft. $ 14 3563 - 3595 Baldwin Park Blvd Center median 2,100 sq. ft. $ 15 3613 BP Blvd – BP Blvd @ Merced Ave Center median 4,200 sq. ft. $ Sub-Total (Baldwin Park Blvd.) 78,860 sq. ft. $
Sterling Way – East of Baldwin Park Blvd
Location Quantities Cost
1 Sterling Way/S. of 14200 Ramona Blvd Right of way planters 2,700 sq. ft. $ 2 4008 Sterling Way Right of way planters 820 sq. ft. $ 3 3974 – 3966 Baldwin Park Blvd Right of way planters 2,500 sq. ft. $ Sub-Total (Sterling Way)
6,050 sq. ft. $
2,342.81 /mo
179.74 /mo
102.49 /mo
95.07 /mo
326.79 /mo
276.29 /mo
282.23 /mo
92.10 /mo
155.97 /mo
124.78 /mo
133.69 /mo
190.13 /mo
222.81 /mo
142.60 /mo
10.70 /mo
62.39 /mo
124.78 /mo
80.21 /mo
25.25 /mo
74.27 /mo
Puente Ave – 10 Fwy Underpass (4) four quadrant slopes
Location Quantities Cost
1 SW Quadrant – Harley Davidson Side Sloped planter 12,100 sq. ft. $ 2 SE Quadrant – empty lot Sloped planter 15,500 sq. ft. $ 3 NW Quadrant – Walmart side Sloped planter 14,200 sq. ft. $ 4 NE Quadrant – Motel 6 side Sloped planter 10,770 sq. ft. $ Sub-Total (Puente Ave) 52,570 sq. ft. $
1,561.77 /mo
359.47 /mo
460.48 /mo
421.86 /mo
319.96 /mo
ZOCALO PARK
ITEM DESCRIPTION FREQUENCY Monthly Cost Annual Cost
Litter Control, emptying/
trash liners, graffiti
removal, basic landscape,
visual safety inspections,
ensure site is free and
clear of any debris, check
signage, report any
hazards or vandalism
Two (2) times a week:
Mondays and Thursdays.
Ground cover/ shrub/
sucker growth
management
As needed/ Quarterly
Irrigation Inspections weekly
Herbicide Applications/
fertilization of turf and
landscape
Every three (3) months
or as needed
Re-mulching Every six (6) months
Decomposed Granite
Maintenance
As Needed
Dumpster Cleaning Monthly
Sub-Total ZOCALO PARK $ $
SAN GABRIEL RIVER GREENWAY
ITEM DESCRIPTION FREQUENCY Monthly Cost Annual Cost
Litter Control, emptying/
trash liners, graffiti
removal, basic landscape,
visual safety inspections,
ensure Bike path is free
and clear of any debris,
check signage, report any
hazards or vandalism
Two (2) times a week:
Mondays and Thursdays.
Ground cover/ shrub/
sucker growth
management
As needed/ Quarterly
Irrigation Inspections Monthly
Herbicide Applications/
fertilization of turf and
landscape
As needed
Re-mulching Every six (6) months
SUB-Total SGR Bike Trail $ $
4,138.86
49,666.32
4,667.23
56,006.76
EXTRA WORK – Approximately 400 HOURS
LANDSCAPE MAINTENANCE SPECIFICATION FOR MEDIANS, ZOCALO PARK AND SAN GABRIEL RIVER (SGR) GREENWAY LANDSCAPE MAINTENANCE SERVICES
ITEM DESCRIPTION FREQUENCY Hourly
Rate
Material Costs (% above cost)
Replanting EXTRA WORK $ %
Irrigation Repair EXTRA WORK $ %
85.00 15
85.00 15
17,833.00
213,996.00
4,645.51
55,746.12
297.08
3,564.96
2,342.81
28,113.72
179.74
2,156.88
1,561.77
18,741.24
4,138.86
49,666.32
4,667.23
56,006.76
Jobs Start Up
For new contracts, we need a signed agreement before buying trucks or equipment. During this time, we meet with the client, review the schedule, map the site, take measurements, and order materials like fertilizer and weed control products.
On day one, crews arrive with maps, task lists, and a schedule.
Management oversees logistics, and technicians inspect irrigation systems. Any issues are documented with repair costs and a completion timeline.
We will hold a review meeting with the customer to discuss progress, clarify any unclear scope items, and adjust timelines or site needs. An action plan and updated irrigation inspection are provided.
We expect smooth operations and will survey the customer on the proposal process, transition, and performance. Our goal is complete satisfaction and top ratings.
The customer will receive a survey with a single question: "Would you recommend Mariposa Landscapes to other customers right now?" Our goal is to receive an enthusiastic “Yes” response, confirming their satisfaction and confidence in our services.
Notice to
Proceed
Job Start
30-Day
Evaluation
60-Day
Evaluation
90-Day
Evaluation
ITEM NO: 7.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Robert A Lopez, Chief of Police
PREPARED BY: Josh Hendricks, Captain
DATE: May 6, 2026
SUBJECT:
Approval of the 2026 Annual Report for Military Equipment
SUMMARY:
This report seeks City Council approval of the 2026 Annual Military Equipment Report and the updated inventory of military equipment utilized by the Baldwin Park Police Department pursuant to Assembly Bill 481 (“AB 481”).
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Approve the 2026 Annual Military Equipment Report and the updated inventory of military equipment.
2. Approve the proposed updates to the Military Equipment Use Policy (Exhibit A) to reflect newly acquired equipment, retired equipment, and equipment pending delivery
3. Authorize the Chief of Police to expend up to $10,000 from the remaining FY 2025-26 SWAT operational equipment budget for the purchase of chemical munitions, noise flash diversionary devices, and related delivery systems as identified in the 2026 Annual Military Equipment Report, upon City Council approval.
4. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.
FISCAL IMPACT:
There is no additional fiscal impact to the adopted budget. The authorized expenditure of up to $10,000 for the purchase of chemical munitions, noise-flash diversionary devices, and related delivery systems will be funded entirely from the existing FY 2025-26 SWAT operational equipment budget, which was approved by City Council as part of the annual budget process.
BACKGROUND:
Assembly Bill 481 (“AB 481”), codified in Government Code sections 7070 through 7075, requires the Baldwin Park Police Department (“Department”) to obtain approval from the City Council of its military equipment use policy (“Policy”) in order to continue the use of previously acquired and identified military equipment. The term “military equipment,” as used in AB 481, does not necessarily indicate equipment used by the military. Items deemed to be “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, long-range acoustic devices, and NFDD (Noise-Flash Diversionary Devices).
On May 18, 2022, the City Council approved Ordinance No. 1471, adopting a Military Equipment Use Policy in accordance with AB 481. A requirement for continuing to use the equipment authorized under the Policy is the submittal of an Annual Report to the City Council, which must include the following:
1. A summary of how the military equipment was used and the purpose of its use.
2. A summary of any complaints or concerns received concerning the military equipment.
3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
5. The quantity possessed for each type of military equipment.
6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
During the reporting period (May 2025 – May 2026), the Department acquired the following military equipment:
• Specialized Firearms – SWAT Rifles: Ten (10) Daniel Defense DDM4v7 select-fire rifles and associated tactical accessories were acquired at a total cost of $45,824.46, funded through Federal asset forfeiture funds (equitable sharing funds). This acquisition was previously approved by City Council on February 4, 2026, and is included in this Annual Report for transparency and inventory purposes pursuant to Government Code section 7072. Equipment is pending delivery.
In addition, the following previously reported equipment was updated during the reporting period:
• Unmanned Aerial Vehicles (UAV): The Department’s fleet of three (3) Skydio X10 and two (2) Autel EVO MAX 4T drone systems, acquired in the prior reporting period, was deployed operationally for the first time during 2025 in support of SWAT tactical operations, patrol response, officer safety, and community event security. All deployments were conducted by FAA Part 107 certified operators. • Unmanned Ground Vehicle: The Transcend Robotics Vantage Robot (VR026), retroactively approved by City Council in 2025, remained deployment-ready and was used for training and familiarization only. The two (2) RoboTex AVATAR Tactical Robots previously listed in Exhibit A have been retired from service and removed from inventory.
• Noise Flash Diversionary Devices (NFDD) and 40mm Less Lethal Launchers: Deployed during one (1) SWAT activation involving a barricaded subject. Deployment contributed to safe resolution of the incident without the need for lethal force.
For the upcoming reporting period (2026–2027), the Department plans to acquire the following:
• Up to twenty (20) M4 carbine patrol rifles at an estimated cost of approximately $34,800, funded through Federal asset forfeiture funds (equitablesharing funds). This acquisition was carried forward from the 2025 Annual Military Equipment Report due to budget constraints. • An assortment of chemical munitions, noise-flash diversionary devices (transitioning from DefTech to CTS MiniBANG devices), and related delivery systems, at a total estimated cost of up to $30,000, funded through the Department’s operational budget and the FY 2026–27 budget.
The 2026 Annual Military Equipment Report, prepared in accordance with Government Code section 7072, is attached to this staff report. The report details the Department’s use of military equipment during the reporting period, planned acquisitions for the upcoming year, and associated costs and funding sources.
Any updates to the aforementioned materials and this Annual Report will be distributed on the Baldwin Park Police Department webpage and the City’s website.
DISCUSSION:
The Baldwin Park Police Department is committed to using its military equipment only for the purposes designated in its Military Equipment Use Policy, to minimize the use of force, and to protect the safety of the public and its officers. During the 2025 calendar year, the Department’s UAV fleet was operationally deployed for the first time, providing critical aerial intelligence in support of SWAT operations and patrol response. Noise Flash Diversionary Devices and 40mm less lethal launchers were deployed during one SWAT activation involving a barricaded subject, contributing to the safe resolution of that incident without the use of lethal force.
The Department received no complaints or concerns regarding its military equipment use during the reporting period, and there were no violations of the Military Equipment Use Policy. This marks the fourth consecutive year in which the Department has reported zero complaints and zero policy violations. In accordance with Government Code section 7071, the proposed updates to the Military Equipment Use Policy (Exhibit A) were made available for public review on the Baldwin Park Police Department’s website on March 26, 2026, a period of not less than 30 days prior to this City Council meeting. The Department held its annual community engagement meeting on April 22, 2026, as required by Government Code section 7072(b), within 30 days of the report’s submission and public release. No members of the public attended the meeting, and no written comments, concerns, or questions were received regarding the meeting or the report.
Policy updates are being proposed to Exhibit A of the Military Equipment Use Policy to reflect the following changes: the addition of the UAV fleet (Skydio X10 and Autel EVO MAX 4T systems); the acquisition of the Daniel Defense DDM4v7 select-fire rifles upon delivery; the removal of the two (2) retired RoboTex AVATAR Tactical Robots; and any chemical munitions and patrol rifles acquired during the 2026 reporting period.
The Department currently maintains insufficient chemical agent inventory for operational deployment. This deficiency, combined with identified safety concerns with existing DefTech NFDD devices during controlled training scenarios, has prompted the Department to transition to CTS munitions as detailed in this report. The urgency of this acquisition is further underscored by anticipated large-scale public events requiring mobile field- force readiness, including the 2026 FIFA World Cup, hosted in the Los Angeles region this summer, and the 2028 Los Angeles Olympic Games. Ensuring adequate chemical munitions inventory prior to these events is critical to
the Department's ability to safely manage potential crowd control situations and civil unrest.
Beginning with this reporting cycle, the Department has established a dedicated Military Equipment information page on the Police Department’s website where residents may submit concerns, or questions regarding the Department’s military equipment or its use. Any submissions received through this channel will be tracked and reported in the subsequent year’s annual military equipment report.
The Department remains committed to transparency and welcomes public input on the acquisition and use of military equipment. In accordance with Government Code section 7072, the 2026 Annual Military Equipment Report is submitted for review and approval by the Baldwin Park City Council.
ALTERNATIVES:
1. Do not approve the 2026 Annual Military Equipment Report. If not approved, the Baldwin Park Police Department will not be allowed to continue using the equipment listed in the report and will need to dispose of or discontinue use of any equipment not approved. Department staff does not recommend this alternative.
2. The City Council can approve the 2026 Annual Military Equipment Report but decline to approve the proposed updates to the Military Equipment Use Policy (Exhibit A).
3. The City Council can decline to authorize the $10,000 expenditure from the FY 2025-26 SWAT budget.
CEQA REVIEW:
None
LEGAL REVIEW:
The 2026 Annual Military Equipment Report has previously been reviewed by the City Attorney as to form and content.
ATTACHMENTS:
1. 2026 Annual Report on Military Equipment Usage
2. 2026 Military Equipment Inventory
3. BALDWIN PARK PD CTS ASSORTED QUOTE 4-16-26
CITY OF BALDWIN PARK
2026 – Annual Military Equipment Report,
Prepared Pursuant to Government Code § 7072
In accordance with Government Code section 7072, the Baldwin Park Police Department hereby submits the following annual military equipment report for City Council review and approval.
1. A summary of how the military equipment was used and the purpose of its use.
In 2025, the Baldwin Park Police Department utilized military equipment in accordance with the designated purposes outlined in the Department’s Military Equipment Use Policy (Exhibit A).
The equipment used included:
Unmanned Aerial Vehicles (UAV):
The Department’s unmanned aerial vehicle fleet, consisting of three (3) Skydio X10 drone systems and two (2) Autel EVO MAX 4T systems, was deployed on multiple occasions during the reporting period in support of law enforcement operations. Deployments included SWAT tactical support, patrol call-for-service response, officer safety and situational awareness operations, and operational security support at community events. UAV deployment provided real-time aerial intelligence, enhancing officer safety and contributing to the safe resolution of incidents. All deployments were conducted by FAA Part 107 certified operators in accordance with Department Policy 605 and applicable FAA regulations.
Unmanned Ground Vehicle:
The Transcend Robotics Vantage Robot (VR026) remained deployment-ready throughout this reporting period. The system was not deployed operationally in 2025 but was used for ongoing officer training and familiarization to maintain operational readiness. The system remains available for deployment in support of SWAT operations and high-risk incident response.
Noise Flash Diversionary Devices (NFDD):
Noise Flash Diversionary Devices (DefTech #25 distraction devices) were deployed during this reporting period in support of a SWAT tactical operation. The deployment occurred during a barricaded subject incident that originated as a patrol call for service and subsequently required SWAT activation. These devices are designed to produce atmospheric overpressure and brilliant white light, causing short-term physiological and psychological sensory deprivation to give officers a tactical advantage in high-risk situations. Use of these devices contributed to the safe resolution of the incident without the need for lethal force.
40mm Less Lethal Launchers and Chemical Agents:
The Department’s 40mm less lethal projectile launchers were deployed during the reporting period in support of a SWAT tactical operation. Deployment occurred during a barricaded subject incident that originated as a patrol call for service and subsequently required SWAT activation. During this incident, OC and CS chemical agents were deployed via the 40mm launcher platform as part of a coordinated, measured tactical response authorized by the incident commander in accordance with Department policy. These launchers are used to limit the escalation of conflict where the employment of lethal force is not permitted or undesirable. The deployment of these tools contributed to the safe resolution of the incident without the need for lethal force.
Other military equipment owned by the Department, such as rifles, less-lethal shotguns, and other projectile-launch platforms, was not utilized in 2025, except for training purposes to maintain proficiency.
2. A summary of any complaints or concerns received concerning the military equipment.
The Department received no complaints or citizen outreach concerning the Department’s Military Equipment Use Policy or ongoing use of said equipment.
3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
There were no violations of the Policy, and accordingly, no audits or actions took place in response.
4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
The following costs were associated with military equipment during the reporting period (May 2025 – May 2026):
Unmanned Aerial Vehicles (UAV):
• Maintenance and storage: Covered under manufacturer warranty; no out-of-pocket costs incurred
• Training and certification for additional UAV operators: $2,500 (estimated) • Source of funds: Department operational budget
Specialized Firearms – SWAT Rifles:
• Acquisition: Ten (10) Daniel Defense DDM4v7 select-fire rifles and associated tactical accessories (suppressors, lights, optics, slings, and pressure switches) • Total acquisition cost: $45,824.46
• City Council approval: February 4, 2026, per Staff Report submitted by Chief of Police Robert A. López
• Source of funds: Federal asset forfeiture funds (equitable sharing funds)
All other military equipment in the Department’s inventory incurred no acquisition, maintenance, or other costs during the reporting period, aside from routine training.
For the upcoming reporting period, the Department anticipates the following costs associated with military equipment:
• Purchase of up to twenty (20) M4 carbine rifles for Patrol Officers (carried forward from 2025 report; subject to funding availability): Approximately $34,800 (estimated); source of funds: Federal asset forfeiture funds (equitable sharing funds) • Purchase of chemical munitions, noise flash diversionary devices, and related delivery systems (including but not limited to CTS MiniBANG NFDD devices, CTS 40mm chemical munitions, Penn Arms 6-shot multi-launchers, PepperBall systems, and associated delivery devices): Up to $30,000; source of funds: Up to $10,000 from remaining FY 2025-26 operational budget and up to $20,000 incorporated into the FY 2026-27 budget. Should acquisition costs exceed $30,000, the Department will return to City Council for additional approval prior to any expenditure beyond that amount • Maintenance and storage of UAVs: To be determined based on warranty expiration and operational needs
• Maintenance and storage of Vantage Robot: To be determined based on warranty expiration and operational needs
5. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
The Baldwin Park Police Department intends to acquire the following quantities of military equipment in the upcoming reporting period:
Patrol Rifles:
• Up to twenty (20) M4 carbine rifles for Patrol Officers • Estimated cost: Approximately $34,800; source of funds: Federal asset forfeiture funds (equitable sharing funds)
• Note: This acquisition was included in the 2025 Annual Military Equipment Report as a potential acquisition and was not executed due to budget constraints. Actual quantity